19L16018R0003_Questions_and_Answers.pdf

Pre-Solicitation Questions & Answers

LES Health Insurance/Medical Coverage

U.S. Embassy Monrovia, Liberia

Solicitation No: 19-L160-18-R-0003

1. Questions: We have a total 5 year claims number ($2,322,935). We need the yearly claims for the last 5 years. A data dump with diagnosis, date of service, and claims amount would be preferable. We need the last 3-5 years rate history

Answer: Data entered in Section J, Exhibit C, of the current contract solicitation has been amended. The U.S. Embassy Liberia’s previous claims history from 2013 to July, 2018 is:

$204,696.00.

Period Claims 2013 $ 30,014.00 (12 Months)

2014 $ 35,957.00 (12 Months)

2015 $ 32,514.00 (12 Months)

2016 $ 49,625.00 (12 Months)

2017 $ 36,802.00 (10 Months)

2018 $ 19,784.00 (6 Months)

$ 204,696.00

2. Question: Can we place limits on HIV/AIDS coverage?

Answer: Please refer to Contract Solicitation Section C, Description, Specification and Work

Statement, paragraphs C.1, C.1.1.19 and C.1.1.20.

3. Question: Can we place waiting periods on pre-existing conditions? Maternity? Mental and

Nervous?

Answer: No, the terms and conditions of the contract to include the stated benefit levels, go into effect on the date of the contract award.

4. Question: We need clarification on C.1.1.20 Annual Maximum Limit. It states that it is $500 then goes on to state that the maximum is $10,000?

Answer: Please review Contract Solicitation Section C, Description, Specification and Work

Statement, paragraph C.1.1.20, which states annual maximum limit of $15,500 and $10,000 for expenses related to C.1.1.19.

5. Question: Date contract is expected to start.

Answer: Current contract is due to expire on 15 March, 2019.

6. Question: Advise if previous benefit schedule for life/health/disability insurance is the same as the benefit schedule currently being requested. If so, please provide a description of benefits?

Answer: the U.S. Embassy Liberia’s benefit schedule for health insurance is consistent with the current contract’s benefit levels. Please refer to Section C, Description, Specification, Work

Statement, Part I – Health Insurance for further guidance.

7. Question: Are there any persons who are currently hospitalized, If yes, please provide number?

Answer: Currently, no employee is hospitalized.

9. Question: Are any major illnesses (i.e. hemodynamics, open heart surgery, orthopedic major surgeries, organ transplants, traumatic accident, cancer and oncology cases) being treated?

Answer: The U.S. Embassy Liberia does no collect or maintain this information.

10. Question: Are there any pregnant employees/spouses, if yes, please provide number?

11. Question: Are there any catastrophic cases (in excess of $10,000) within the last year to date, if yes, please provide numbers.

Answer: Yes, one catastrophic case within the last year to date.

12. Question: Are there any HIV/AIDS cases, if yes, please provide total number?

13. Question: Are any employees currently disabled, if yes please provide total number?

Answer: Yes, post has one disabled Locally Employed Staff member.

14. Question: Current vendor information:

Name: SAARL Insurance Liberia, Inc.

Contract number: 19L16018D0002

Date of award: March 15, 2018

Date of expiration: March 14, 2019

15. Question: What currency should proposers use in submitting bids?

Answer: United States Dollar.

16. Question: Membership each of last 3 years by Single, Married and Family Status.

Answer: U.S. Embassy Liberia’s Human Resources Office does not have a 3-year historical membership on the employee’s single, married and/or family status. Please refer to Section J, Exhibit A – Employee Statistics of the current contract solicitation.

17. Question: Percentage of local nationals.

Answer: Post’s locally employed staff are comprised of less than 5 percent, third-country nationals.

18. Question: Are there dependent children to be covered who are studying outside the country?

Answer: The U.S. Embassy Liberia does not have records concerning Locally Employed Staff member’s dependent children and if they attend school abroad.

19. Question: Location(s) of insured employees.

Answer: Primarily in and around the city of Monrovia, Liberia.

20. Question: Do the above claim numbers include claims from ORE employees?

Answer: Yes.

21. Question: Premium history for health insurance for the current year and each of the last 5 years.

Answer: Base Year:

Premium paid per month Total premium per year

$3,429.15 $41,149.80

Option year 1

Premium paid per month Total premium per year

$3,352.05 $40,224.60

Option Year 2

Premium paid per month Total premium per year

$3,288.90 $39,466.80

Option Year 3

Premium paid per month Total premium per year

$3,215.10 $38,581.20

Option Year 4

Premium paid per month Total premium per year

$3,050.25 $36,603.00

Grand Total: $196,025.40

22. Question: Did the premium history for insurance include the VAT?

Answer: No.

23. Question: Did the premium history for insurance include Insurance Premium Tax (IPT)

Answer: No.