RFQ_19KU2026Q0009_USAGM_Fence_Cleaning_Services_Option_Years.pdf

RFQ 19KU2026Q0009 - USAGM-Fence Cleaning Services

United States Embassy GSO/Procurement

Kuwait City July 12, 2026

To: Prospective Quoters

Subject: Request for Quotations number RFQ 19KU2026Q0009 - USAGM-Fence Cleaning Services

Enclosed is a Request for Quotations (RFQ) for the USAGM-Fence Cleaning Services. If you would like to submit a quotation, follow all solicitation instructions, and complete the required portions of the attached document.

This solicitation is issued under FAR Part 12, Acquisition of Commercial Products and Commercial Services.

A site visit has been scheduled for July 23, 2026, at 8:00 AM Kuwait local time. For more information, please refer to page 33 Interested contractors are strongly encouraged to attend the scheduled site visit to inspect the premises prior to finalizing their proposals. It is the contractor’s sole responsibility to thoroughly assess the site during this visit. Any inaccuracies, omissions, or cost discrepancies in the submitted proposal resulting from failure to inspect the site shall be the contractor’s full responsibility.

The U.S. Government intends to award a contract/purchase order for one year with two one-year option to the responsible company submitting a technically acceptable offer at the lowest price.

The Government intends to evaluate and award without discussions but reserves the right to conduct discussions in accordance with FAR 12.203 and 12.204 if determined to be in the Government’s best interest.

Note: Prospective offerors are strongly encouraged, though not required, to register in the System for Award Management (SAM) at https://www.sam.gov.

• Offerors with an active SAM registration need only provide their Unique Entity Identifier (UEI) number and are not required to complete the information 52.204-90 since relevant information is found in their SAM registration.

• Offerors without an active SAM registration must complete FAR 52.204-90, Offeror Identification, in Section 5, Representations and Certifications. This information must be updated annually if option years are included in the solicitation or award.

Offerors are strongly encouraged to maintain an active SAM account https://www.sam.gov/

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449 (12, 17a, 24, 30a, 30b and 30c)

2. Section 1, Pricing

3. Section 5, Representations and Certifications

4. Additional information as required in Section 3 and/or in the solicitation

5. Proof of SAM Registration / Unique Entity ID, or if not SAM registered, complete

FAR 52.204-90, Offeror Identification, Failure to follow these instructions will render the offer non-compliant and ineligible for further consideration

Any questions regarding the RFQ to be submitting electronically to Kuwait_Solicitation@state.gov no later than July 27, 2026, at 10:00 am. No questions will be accepted beyond this date. Please enter the title of your email as “Questions – RFQ 19KU2026Q0009 - USAGM-Fence Cleaning Services

Submit your quote electronically by email to Kuwait_Solicitation@state.gov. Quotations are due by August 5, 2026, at 10:00 am Kuwait local time. No quotes will be accepted after this time. Please enter the title of your email as “Quote – RFQ 19KU2026Q0009 - USAGM-Fence Cleaning Services

Sincerely, Yared Asnake Contracting Officer mailto:Kuwait_Solicitation@state.gov

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19KU2026Q0009, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19KU2026Q0009, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Exhibit and Attachment to Description/Specifications/Performance Work Statement:

- Attachment A – Fence Cleaning Area Layout

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions

Section 4 - Evaluation Factors

• Evaluation Factors

Section 5 - Offeror Representations and Certifications

• Offeror Representations and Certifications

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1. REQUISITION NUMBER

PR16089414

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19KU2026Q009

6. SOLICITATION ISSUE DATE

July 12, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Maryam Sabri

b. TELEPHONE NUMBER (No collect calls)

+965-2259-1214

8. OFFER DUE DATE/ LOCAL TIME

Kuwait

August 5, 2026 @ 10:00

9. ISSUED BY CODE: 19KU20 10. THIS ACQUISITION

UNRESTRICTED

SET ASIDE: ____ % FOR:

American Embassy Kuwait General Services Office Procurement Office. Procurement Office

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

SECTION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ Request for Quote IFB Invitation for Bid

RFP Request for Proposal

15. DELIVER TO CODE 19KU20 16. ADMINISTERED BY CODE 19KU20

Kuwait_Solicitation@state.gov

AMERICAN EMBASSY, KUWAIT

GENERAL SERVICES OFFICE

MASJID AL AQSA STREET, BAYAN KUWAIT

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Budget and Fiscal Office American Embassy Kuwait Email: KuwaitDBO@state.gov

CODE 19KU20

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

CLIN 0001

USAGM fence cleaning services

“See Continuation Pages for Details”

12 Month

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _1__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED

AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449

(REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 mailto:KuwaitDBO@state.gov

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

CLIN 0001

CLIN 0002

CLIN 0003

CLIN 0004

1st option year

2nd option year

3rd option year

4th option year

Months

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

SECTION 1 - THE PRICE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19KU2026Q0009

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform all cleaning services to USAGM fence as outlined in this statement of work and in accordance with terms and conditions of this contract, including furnishing all labor, material, equipment and services, for the U.S. Embassy Kuwait. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four one-year options to renew. The initial period of performance includes any transition period authorized under the contract. Tentative contracts start date is September 25, 2026.

1.1 VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy Kuwait has a tax exemption certificate from the host government.

1.2 Defense Base Act (DBA) Insurance: The Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3 to employees assigned to this contract who are either United States citizens, local nationals and/or direct hire. Total cost of DBA should be part of the Firm-Fixed-Price for Base and options periods. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm http://www.dol.gov/owcp/dlhwc/lscarrier.htm

1.3 Prices

All prices shall be quoted in Kuwaiti Dinars (KWD). The Contractor shall provide pricing for each Contract Line-Item Number (CLIN) identified below for base and each option years.

1.3.1 Base Year (Base Term: Twelve (12) Months).

Tentative start date September 25, 2026, through 24 September 2027

CLIN

Description Unit Quantity

Unit Price

(KWD)

Total Price

(KWD)

A Weekly Gate Area Fence Cleaning Services in accordance with the Statement of Work

Each 52 Weeks

B Full Perimeter Fence Cleaning Services in accordance with the Statement of Work

Each 2 visits/year

C

TOTAL CLIN 0001 EVALUATED PRICE

1.3.2 Option Year One (1) Prices (Option Term Twelve (12) Months)

Unit Price

(KWD)

Total Price

(KWD)

A Weekly Gate Area Fence Cleaning Services

TOTAL CLIN 0002 EVALUATED PRICE

1.3.3 Option Year Two (2) Prices (Option Term Twelve (12) Months)

Unit Price

(KWD)

Total Price

(KWD)

A Weekly Gate Area Fence Cleaning Services

TOTAL CLIN 0003 EVALUATED PRICE

1.3.4 Option Year Three (3) Prices (Option Term Twelve (12) Months)

Unit Price

(KWD)

Total Price

(KWD)

A Weekly Gate Area Fence Cleaning Services

TOTAL CLIN 0004 EVALUATED PRICE

1.3.5 Option Year Four (4) Prices (Option Term Twelve (12) Months)

Unit Price

(KWD)

Total Price

(KWD)

A Weekly Gate Area Fence Cleaning Services

TOTAL CLIN 0005 EVALUATED PRICE

1.3.6 Grand total for base and option years

Description Amount

CLIN 0001 - Base year (KWD)

CLIN 0002 - 1st option year (KWD)

CLIN 0003 - 2nd option year (KWD)

CLIN 0004 - 3rd option year (KWD)

CLIN 0005 - 4th option year (KWD)

Total amount (KWD)

CONTINUATION TO SF-1449

RFQ NUMBER 19KU2026Q0009

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.0 PERFORMANCE WORK STATEMENT

The objective of this fixed-price contract is to secure comprehensive cleaning services for USAGM fence area. The Contractor shall provide all services required outlined in this award and in accordance with terms and conditions of this contract. This contract will be for a one-year base period with four one-year options to renew.

The Contractor shall provide all necessary managerial, administrative, and direct labor personnel required to meet the obligations of this contract. This includes furnishing all essential supplies, machinery, equipment, uniforms, and safety gear.

The objective of this contract is to maintain the designated security fence corridors in a clean condition through routine removal of litter, trash, vegetation waste, and other non-hazardous debris.

The facility perimeter consists of a double-layer security fence approximately 2.5 meters in height.

The required services are limited to the removal of litter and debris from the designated fence corridors and do not include cleaning, washing, repair, or maintenance of the fence structure.

The locations, limits of work, and cleaning areas are identified in Attachment A – Fence Cleaning Area Layout.

1.1 Description of Services

Weekly Gate Area Cleaning The Contractor shall perform cleaning of the designated main entrance fence corridor once each week throughout the Period of Performance.

The weekly cleaning area includes approximately 300 linear meters (150 meters on each side of the main entrance) and shall include all areas identified in Attachment A.

Services shall include removal of all visible litter and debris located:

• Between the double security fences.

• Approximately 1.5 meters outside the exterior fence line.

• Within designated areas shown in Attachment A.

Full Perimeter Fence Cleaning

The Contractor shall perform two (2) complete perimeter fence cleaning operations during the Period of Performance.

The work shall include the entire designated perimeter fence corridor, approximately 12 kilometers, including:

• Approximately 1.5 meters inside the inner fence.

• The area between the double security fences.

• Approximately 1.5 meters outside the exterior fence.

• Within designated areas shown in Attachment A.

Scheduling Weekly cleaning shall be performed on a schedule coordinated with the COR.

The timing of the two full perimeter cleaning events shall be coordinated with and approved by the COR based on Government operational requirements.

1.2 Performance Standards

The Contractor shall ensure that all designated work areas are free of visible litter, trash, plastic materials, paper products, bottles, cans, and other non-hazardous debris upon completion of each cleaning service.

Any deficiencies identified during Government inspection shall be corrected by the Contractor at no additional cost.

Service Performance Standard Weekly Gate Area Cleaning 100% of visible litter and debris removed from designated area Full Perimeter Cleaning Entire designated fence corridor cleaned Quality No visible litter or debris remaining after inspection Timeliness Work completed within the approved schedule

1.3 Inspection and Acceptance

The COR or designated Government representative will inspect completed services to determine compliance with this Statement of Work.

Services will be considered acceptable when:

• All designated areas have been cleaned.

• No visible litter or debris remains.

• Required documentation has been submitted.

• Work complies with contract requirements.

The Contractor shall correct all deficiencies identified by the Government at no additional cost.

1.4 Contractor Records and Deliverables

1.4.1 Site Cleaning Log

The Contractor shall maintain a Site Cleaning Log at the work site throughout the period of performance. The log shall accurately document all services performed under this contract and shall be available for inspection by the Contracting Officer (CO), Contracting Officer's Representative (COR), or other authorized Government representative at any time during contract performance.

At a minimum, each service entry shall include:

• Date of service;

• Type of cleaning performed;

• Location or area serviced;

• Service start and completion times;

• Number of personnel assigned;

• Brief description of work performed; and

• Any observations or issues affecting contract performance.

The Contractor's Site Supervisor shall certify each entry by signature (or other Government-approved method of authentication) upon completion of the scheduled service.

Failure to maintain accurate and complete records may be considered in the Government's evaluation of the Contractor's performance and compliance with the contract requirements.

1.4.2 Service Completion Report

The Contractor shall submit a Service Completion Report to the COR within twenty-four (24) hours following completion of each scheduled cleaning service.

At a minimum, the report shall include:

• Date of service;

• Areas cleaned;

• Summary of services performed;

• Any deficiencies identified during performance;

• Corrective actions taken or recommended, if applicable; and

• Name and signature of the Contractor's Site Supervisor.

The Service Completion Report shall serve as documentation of contract performance and shall not, by itself, constitute Government acceptance of the services performed. Acceptance shall be made by the Government in accordance with the Inspection and Acceptance provisions of the contract.

2.0 MANAGEMENT AND SUPERVISION

2.1 The Contractor shall supply skilled and professional labor to accomplish the required project/services. It is desirable that the workforce speak and understand English language.

The Contractor shall designate a representative who will always be responsible for on-site supervision of the Contractor’s workforce. This supervisor shall act as the primary point of contact between the Contractor and U.S. Government personnel, including the Contracting Officer’s Representative (COR). The supervisor must possess sufficient English language skills to effectively communicate with U.S. Government staff and will be responsible for receiving and conveying official communications and requests on behalf of the company, covering both logistical matters and written/verbal correspondence to the Contractor’s office. The supervisor should also be fluent in the local language and the dominant language spoken by the Third Country Nationals in the workforce. The supervisor’s sole function shall be supervision. The contractor shall arrange a substitute cleared employee who meets the above requirements to back up the Supervisor when the Supervisor is absent or on annual leave

The Contractor shall provide a sufficient number of personnel to ensure that all required services are completed in a professional and timely manner.

2.2 The Contractor shall maintain cleaning schedules as outlined in this contract in accordance with all terms and conditions.

2.3 The Contractor shall be responsible for quality control.

2.4 Contractor Workforce Authorization

The Contractor shall ensure that all personnel performing work under this contract, including personnel employed by any approved subcontractor, are legally authorized to work in the State of Kuwait and are under the direct sponsorship of the Contractor or the applicable subcontractor in accordance with all applicable host-country labor and immigration laws and regulations.

The Contractor shall not permit personnel who are not legally sponsored and authorized to work in Kuwait to perform services under this contract.

3. Working Hours

Unless otherwise approved by the COR, all work shall be performed between 0700 and 1500 hours, Sunday through Thursday, excluding U.S. and Kuwait holidays. Requests to work outside normal working hours shall be submitted to the COR at least 72 hours in advance. Contractor-requested schedule changes shall not constitute grounds for a contract price adjustment.

4. Summer Outdoor Work Requirements

In accordance with Kuwait labor regulations, employers are prohibited from assigning employees to work in uncovered areas under direct sunlight from 11:00 a.m. to 4:00 p.m.

during the period of June 1 through August 31. During restricted hours, personnel may only work in shaded or covered areas. Adequate drinking water and rest breaks shall be provided.

Any contract requiring outdoor work or work in non-air-conditioned areas during summer months shall include a Heat Remediation Plan. The plan shall address work-hour limitations, heat mitigation measures, and emergency medical response procedures for heat-related incidents. The Post Occupational Safety and Health Officer (POSHO) must approve the plan prior to commencement of work, and a copy shall be maintained at the work site.

• Heat Remediation Plan Submission

Offerors shall submit a Heat Remediation Plan as a separate attachment with their quotation. At a minimum, the plan shall address:

• Working-hour limitations to reduce heat exposure;

• Heat mitigation measures;

• Medical response procedures for heat-related emergencies.

Prior to commencing outdoor work during the summer period, the Contractor shall submit a Heat Remediation Plan for Government review and approval

5. PERSONNEL

General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

5.1. The contractor shall provide pay stubs/ time and attendance forms fully explaining the pay period wages and hours worked (base and overtime), as well as any deductions, to their workers in a weekly or bi-weekly format. All deductions must be fully explained.

5.2. Contractor Certified Payroll Submission

The Contractor shall submit a certified payroll with each monthly invoice covering all personnel who performed work under this contract during the applicable billing period.

Upon request, the Contractor shall also provide any additional payroll records or supporting documentation reasonably requested by the Contracting Officer (CO) or Contracting Officer's Representative (COR) to verify compliance with the contract requirements.

Submission of a complete and accurate certified payroll is a condition for processing the monthly invoice. If the required documentation is not submitted or is incomplete or inaccurate, the Government may delay invoice processing until the deficiency has been corrected. Submission of the certified payroll does not constitute Government acceptance of the services performed.

5.3. Payroll wages found to be erroneously or false may result in withholding of invoice payments, cure notices, or possible contract default or legal action

5.4 The contractor shall provide, at no cost to the workers, their uniforms, all necessary PPE, and transportation to and from work (provided this is standard for all employees). Additionally, the contractor is responsible for covering all customary and required insurance as mandated by the Government of Kuwait, as well as all fees and expenses related to residence permits and their renewals.

6. Standard of Conduct.

Uniforms and Personal Protective Equipment (PPE). The Contractor's employees shall wear clean, neat and complete uniforms when on duty. It is the contractor’s responsibility to provide adequate PPE and Uniforms to their staff at no charge to the staff.

6.1 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.2 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

6.3 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

7. Safety

The contractor’s workforce shall attend a mandatory safety, security and health briefing provided by the COR prior to start working in the embassy.

All appropriate PPE required for the janitorial services shall be supplied by the contractor. The PPE required for the job shall be depends upon the work to be done, e.g. protective hand gloves, dust masks, safety goggles etc.

Safety warning/caution signage and barricade shall be installed when working at pedestrian traffic area/walkway for scrubbing, waxing, polishing, carpet shampooing etc. Wet floor signage should be installed prior to moping & washing sidewalks/walkways etc.

Workers using scaffolding/ladder must attend safety training provided by the embassy prior to use. Fall/head protections, body harness etc. have to be used when using scaffolding.

All electrical equipment/tools used by the contractor in the Embassy facility/compound are subject to inspection by COR prior to use for its quality, condition, electrical grounding etc.

Unauthorized equipment will not be allowed to hook up or used in the embassy. Lifting more than 35 kg is not permitted by an employee.

8. INSURANCE

GENERAL LIABILITY. Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence US$ 10,000 Cumulative US$ 10,000

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence US$ 30,000 Cumulative US$ 30,000

8.1 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

8.2 those Contractor employees assigned to this contract who are either United States citizens, local nationals and/or direct hire, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

8.3 Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers

c) agents,

d) servants,

e) employees, or

f) any other person arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

8.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

8.5 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

8.6 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

9.0 LAWS AND REGULATIONS

9.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

9.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

Attachment A - Fence Cleaning Area Layout

SECTION 2 - CONTRACT CLAUSES

52.252.2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

Clause/Provision Description Incorporated

52.212-4

CONTRACT TERMS AND CONDITIONS-COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG

2025).

By Reference

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS. By Reference

52.203-18

PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS-REPRESENTATION.

By Reference

52.204-19

INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS.

By Reference

52.204-91 CONTRACTOR IDENTIFICATION By Reference

52.209-6

PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED.

By Reference

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS. By Reference

52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES AND

REMEDIES. By Reference

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021). By Reference 52.223-23 SUSTAINABLE PRODUCTS. By Reference

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING (MAY 2024). By Reference

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION. By Reference

52.232-39

UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS.

(THIS CLAUSE PREVENTS VIOLATIONS OF THE ANTI-

DEFICIENCY ACT (31 U.S.C. 1341)).

By Reference

52.233-3 PROTEST AFTER AWARD. By Reference 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM. By Reference 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS. Full Text

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD

(AUG 1999) By Reference

652.243-70 NOTICES. By Reference https://acquisition.gov/browse/index/far

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT

DOSAR 652.211-70 Branding and Marking (DEVIATION) (NOV 2025)

As a condition of this contract, the contractor shall ensure that all programs, funding, and assistance provided under this contract clearly acknowledge United States (U.S.) Department of State or U.S.

Government support. All materials produced to communicate or promote a program, event, project, activity, or assistance under this contract, including but not limited to, invitations to events, press materials, event backdrops, podium signs, etc., must be marked with the standard, rectangular U.S. flag available at Guidance for Contracts and Grants - Contracts and Grants - U.S. Department of State Brand System (brand.america.gov/document/547370). Policy exceptions to branding and marking requirements are outlined in the U.S. Department of State Foreign Affairs Manual 10 FAM 416, Policy Exceptions.

Foreign Audience: For materials intended for a foreign audience, the contractor shall mark materials with the standard U.S. flag and communicate that the program is supported by the U.S.

Government.

Domestic Audience: For materials intended for a domestic audience, the contractor shall mark materials with the Department of State seal available at Guidance for Contracts and Grants - Contracts and Grants - U.S. Department of State Brand System (brand.america.gov/document/547370) and the standard U.S. flag and communicate that the program is supported by the Department of State.

Subcontracts are subject to the Department of State marking requirements, and prime contractors must insert the substance of this clause, including this paragraph, in all subcontracts.

For all Department-funded awards, any publications shall include the following text: “This [report/article] was funded [in part] by the United States Department of State. The opinions, findings, and conclusions stated herein are those of the author[s] and do not necessarily reflect those of the United States Department of State.”

(End of clause)

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause- Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

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(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(a) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months/5 years.

(End of clause)

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.242-15 Stop-Work Order.

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work order is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either-

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if-

(1) The stop-work order results in an increase in the time required for, or in the Contractor’s cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon a proposal submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

3) Contractor personnel may not utilize Department of State logos or indicia on business cards.

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed price stated in this contract.

b) Invoice Submission. Invoice is required to be sent electronically to the Embassy Finance Office email: KuwaitDBO@state.gov to process for payment. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(b)

c) Invoice inquiries: For better tracking and response time on payment inquiries, all payment related inquiries to be forwarded directly to KuwaitFMCInquiry@state.gov

d) Contractor Remittance Address. The Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.236-70 ADDITIONAL SAFETY MEASURES (OCT 2017)

In addition to the safety/accident prevention requirements of FAR 52.236-13, Accident Prevention Alternate I, the contractor shall comply with the following additional safety measures.

(a) High Risk Activities. If the project contains any of the following high-risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S.

Army Corps of Engineers Safety and Health manual, EM 385-1-1, that corresponds to the high risk activity. Before work may proceed, the contractor must obtain approval from the COR of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate I (see paragraph (f) below), containing specific hazard mitigation and control techniques.

(1) Scaffolding.

mailto:KuwaitDBO@state.gov mailto:KuwaitFMCInquiry@state.gov

(2) Work at heights above 1.8 meters;

(3) Trenching or other excavation greater than one (1) meter in depth;

(4) Earth-moving equipment and other large vehicles;

(5) Cranes and rigging;

(6) Welding or cutting and other hot work;

(7) Partial or total demolition of a structure;

(8) Temporary wiring, use of portable electric tools, or other recognized electrical hazards.

Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI;

(9) Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.);

(10) Hazardous materials - a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations, which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

(11) Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

(b) Safety and Health Requirements. The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-1-1, or OSHA 29 CFR parts 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor’s written safety program.

(c) Mishap Reporting. The contractor is required to report immediately all mishaps to the COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination. The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment.

(d) Records. The contractor shall maintain an accurate record on all mishaps incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

(e) Subcontracts. The contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

(f) Written program. The plan required by paragraph (f)(1) of the clause entitled “Accident Prevention Alternate I” shall be known as the Site Safety and Health Plan (SSHP) and shall address any activities listed in paragraph (a) of this clause, or as otherwise required by the contracting officer/COR.

(1) The SSHP shall be submitted at least 10 working days prior to commencing any activity at the site.

(2) The plan must address developing activity hazard analyses (AHAs) for specific tasks. The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives.

(3) The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by EM 385-1-1) shall be identified and included in the AHA. Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity.

The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(FEB 2015)

(a) The Department of State observes the following tentative days as holidays:

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Saturday, the following Sunday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is Sarath Raj, USAGM

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract;

and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing.

Said notice or request shall be mailed or delivered by hand to the other party…