Amendment -Travel Management Services - RFQ 19KU2024Q0007.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF

PAGES

1 9

2. AMENDMENT/MODIFICATION

NO.

A0001

3. EFFECTIVE DATE

May 23,2024

4. REQUISITION/PURCHASE REQ.

NO.

PR12198530

5. PROJECT NO. (If applicable)

6. ISSUED BY

CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

Department of State

American Embassy

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP

Code)

9a. AMENDMENT OF SOLICITATION

NO.

19KU2024Q0002

9b. DATED (SEE ITEM 11)

April 15 ,2024

10a. MODIFICATION OF

CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X ] is extended, [ ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____1___ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF

OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE

IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Due to recent update and changes requirements to the “Travel Management Services RFQ 19KU2024Q0002”, the Government has determined that it is necessary to issue this amendment to ensure compliance with FAR15.206 and to uphold the principles of fairness and transparency in the procurement process.

This amendment to RFQ 19KU2024Q0002 has been carefully incorporated to align with the new changes of Government requirements. It is imperative that all interested offerors review these changes, complete section 15 of this amendment (SF30) and all tables (listed below) reflecting the amendments, and submit their new proposals accordingly.

This amendment should be completed and submitted to Kuwait_Solicitation@state.gov no later than June 9, 2024, at 10:00 am Kuwait local time.

Four (4) key amendments to RFQ 19KU2024Q0002 are listed below (highlighted in yellow):

1. Offers new submission due date is hereby extended till June 9, 2024, at 10:00am Kuwait local time.

2. Update to paragraph 7.0 “Minimum Personnel Requirement” and paragraph 20.0 “Key Personnel”. In accordance with the recent changes in Government requirements, the specifications for Key Personnel assigned to the new contract award have been revised. Please find below the updated:

Position/Function QTY

Account Manager

The project manager is not required to be on site; however, he/she should be available if required by the CO or

COR for matters that require immediate attention.

Site (TMC) Manager/Counselor

Required to be onsite. Full Time – 8 hours a day

Driver/messenger (with vehicle)

Required to be onsite. Full Time – 8 hours a day mailto:Kuwait_Solicitation@state.gov

3. Contract duration: In light of the aforementioned changes, both the released RFQ and subsequent contract award will be for a one-year period from the date to start services, with three one-year options to renew, instead of four (4) option years. Contract tentative start date remain the same, from October 1, 2024.

Therefore, table(s) 2.3.B, 2.3.C, 2.3.D, 2.3.E, 2.3.F and 2.3.G are hereby updated accordingly to reflect hese changes and interested contractors are required to complete 2.3.C, 2.3.D, 2.3.E, 2.3.F and 2.3.G

2.3. B. Pricing Table: Estimates provided below are only for purposes of computing the estimated transaction fee payment and are not guaranteed.

Transactions Description and Estimated Quantity

Transaction Description

Base Period

Estimated

Quantity

1st Option Year

Estimated

Quantity

2nd Option

Year Estimated

Quantity

3rd Option Year

Estimated

Quantity

Itinerary, Per Passenger –

700 700 700 700

Visa Assistance – Per Passport for Visa

Assistance.

“Family members are considered as one application, irrespective of number of passports per one family.”

Expedited Visa Service, per Passport

15 15 15 15

Short-term travel, health and accident insurance service, Per Passenger

60 60 60 60

2.3.C Itinerary and Visa Transaction Fee. Below are estimated quantities of various transactions required for base and all option years.

Offerors to complete the “Fixed Transaction Fee” for each transaction description for base and all option years.

Base Period

Price

1st Option

Year Price

2nd Option

Year Price

3rd Option

Year Price

Itinerary, Per Passenger – Estimated Quantity 700 700 700 700

Fixed Transaction Fee - Per Itinerary, Per Passenger

Total amount of Fixed Transaction Fee Per Itinerary Per Passenger X

Estimated 700 =

Visa Assistance – Estimated Quantity 80 80 80 80

Visa Assistance Fixed Transaction Fee, Per Passport. “Family members are considered as one application, irrespective of number of passports per one family.

Total amount of Fixed Transaction Fees for Visa Assistance per

Passport X Estimated 80 =

Expedited Visa Services – Estimated Quantity 15 15 15 15

Fixed Transaction Fee for “Expedited Visa Service”, per Passport

Total amount of Fixed Transaction Fees for "Expedited Visa

Assistance" per Passport X Estimated 15 =

Total amount for all Fixed Transaction Fees X Estimated

Quantities

2.3.D Short-term travel, health, and accident insurance service – Below are estimated quantities required for base and all option years. As mentioned in paragraph 2.2 above, the Government reserves the right to exercise the option if it is deemed to be in the best interest of the

Government. Should this option be exercised, the Government will issue a task order against this service and the Contractor shall be compensated at a fixed rate as per the prices listed in price table below.

Offerors to complete “Fixed Transaction Fees.”

Base Period

Price

1st Option Year

Price

2nd Option Year

Price

3rd Option Year

Price

Short-term travel, health, and accident insurance - Estimated Quantity

Fixed Transaction Fee for Travel Insurance

Service, Per Passenger

Total Amount

2.3.E Short-term travel, health and accident insurance charges – Duration Validity for One Week. Should this option be exercised, the Government will issue a task order against this service and the Contractor shall be compensated at a fixed rate as per the prices listed below.

Offerors to complete “Cost of Travel Insurance.”

2.3.F Short-term travel, health and accident insurance charges – Duration Validity for Two Weeks. Should this option be exercised, the

Government will issue a task order against this service and the Contractor shall be compensated at a fixed rate as per the prices listed below.

Transaction Description Base Period

1st Option Year

Price

2nd Option Year

Price

Travel Insurance – Estimated Quantity

Cost of Travel Insurance (per traveler) to the

Middle East and Africa

Total Cost of Travel Insurance X Estimated

Quantity to the Middle East and Africa …………. …………. …………. ………….

Cost of Travel Insurance (per traveler) to

Europe

Quantity to Europe

United States and Canada

Quantity to the United States and Canada

Far East

Quantity to the Far East

Total amount of all Travel Insurance X

Estimated Quantities

Offerors to complete “Cost of Travel Insurance.”

MINIMUM / MAXIMUM

Transaction Description Base Period

1st Option Year

Price

2nd Option Year

Price

Middle East and Africa

Quantity to the Middle East and Africa

Cost of Travel Insurance (per traveler) to

Europe

Quantity to Europe

United States and Canada

Quantity to the United States and Canada

Far East

Quantity to the Far East

Total amount of all Travel Insurance X

Estimated Quantities

The contract guarantee minimum for the entire contract is 500 itinerary and visa transactions. The contract maximum for base and all option years is

10000 itinerary and visa transactions.

2.3.G Total Amount

Description

Total Amount

Base Period

(2.3.C + 2.3.D + 2.3.E + 2.3.F)

1st Option Year

2nd Option Year

Total amount for base and all option years

4. Attachment 4 is updated accordingly and interested offerors to complete

ATTACHMENT 4 “Estimated Expenses and Income Information”

Offerors are requested to furnish the following estimated expenses and income information for evaluation:

1. Total Direct Costs, Estimated Operating Expenses:

Description QTY Working Hours Direct Cost Monthly

Salary (KWD)

Direct Cost Annual

Salary (KWD)

Account Manager

The project manager is not required to be on site; however, he/she should be available if required by the CO or COR for matters that require immediate attention.

Site Manager/ Counselors

Full Time – 8 hours a day

Driver Messenger

Vehicle

Computers & Equipment

Per Year

Central reservation System

General & Administrative Expenses

Total Estimated Operating Expense Per Year

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243