RFQ 19KS7026Q0057.docx

SOLICITATION, OFFER, AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19KS7026Q0057

2. TYPE OF SOLICITATION

|_| SEALED BID (IFB)

|X| NEGOTIATED (RFQ)

3. DATE ISSUED

Aug 19, 2026

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR16166804

6. PROJECT NO.

U.S. Embassy, Seoul

GSO-PUR

10, Namyoung-dong Yongsan-gu, Seoul, Korea Contract Officer SeoulProposals@state.gov

9. FOR INFORMATION

CALL:

A. NAME

B. TELEPHONE NO. (Include area code)

(NO COLLECT CALLS) 82-2-397-4754

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS:

PROJECT NAME: Renovation of the American Diplomacy House A. Price B. Scope of Work C. Packaging and Marking D. Inspection and Acceptance E. Deliveries/Performance F. Administrative Data G. Special Requirements H. Clauses I. List of Attachments

- Attachment #1 Breakdown of Price by Divisions of Specifications

- Attachment #2 List of Material Only With Quantity To Be Used With No Prices

- Attachment #3 Drawing J. Quotation Information K. Evaluation Criteria L. Representations, Certifications, and other Statements of Offerors or Quoters

11 The Contractor shall begin performance on the start date in the Notice to Proceed and complete it not later than 120 calendar days.

|_| after receiving contract award, |X|from the start date in the Notice to Proceed.

This performance period is |X| mandatory, |_| negotiable. (See Section E.)

(a) 13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Quotations must be received at the e-mail address specified in Block 8 by Sep 3, 2026 at 17:00 Korea Standard Time. (See Section J(b) Submission Of Quotations.) If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due B. An offer guarantee |_| is, |X| is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within ___ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

A. AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

26. ADMINISTERED BY CODE

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

REQUEST FOR QUOTATIONS - CONSTRUCTION

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

A.1 VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

B. SCOPE OF WORK

B.1 INTRODUCTION

The U.S. Embassy Seoul, Republic of Korea, requires the modernization of the Hall at the American Diplomacy House (ADH) to establish a cohesive visual identity aligned with American Spaces standards at the Embassy Annex Compound, Seoul, Korea.

The Contractor shall provide all labor, equipment, and materials to perform the demolition of existing furniture, lighting fixtures, floor finishes, and outdated signage, followed by comprehensive interior upgrades. Key requirements include the professional application of specified paint finishes, installation of high-durability carpet tiles, and the integration of specialized architectural features such as wooden gallery panels, hanging rail systems, stretch ceiling lighting systems, and a new digital signage system. Furthermore, the Contractor shall execute a branded environment through the installation of large-format wall graphics and official signage, ensuring all work is performed to a clean, uniform, and archival standard in accordance with the project drawings and specifications.

The Contractor’s employees will be escorted by the Embassy staff throughout the time they are at the work site. The Contracting Officer’s Representative (COR) will oversee the performance of the work throughout its progress.

Project drawings will be provided during the pre-quotation conference.

B.2 DESCRIPTION OF WORK

B.2.1 TEMPORARY WORK

B.2.1.1 The Contractor shall enclose the work area within the ADH Hall by installing temporary dust-proof partitions (polyethylene sheeting or similar), safety barriers, and construction signage to ensure the safety of embassy personnel and to prevent dust migration to adjacent offices. Clear pathways for emergency egress must be maintained at all times.

B.2.1.2 The Contractor shall protect all existing facility components not included in the scope of work, including but not limited to, existing carpeted areas, ceiling tiles, built-in cabinetry, and HVAC grilles. Heavy-duty floor protection (such as Masonite or reinforced plastic) and masking materials shall be used to prevent damage from equipment movement or paint spills. Upon completion, the Contractor shall restore the site to its original condition.

B.2.1.3 The Contractor shall request approval for any high-dust operations (such as sanding for wall restoration or flooring remediation) from the COR before work begins. All nearby smoke detectors and sensitive electronic equipment must be covered and protected during these operations and uncovered daily after work concludes to ensure system functionality.

B.2.1.4 All equipment used for modernization, including ladders, scaffolding for ceiling work, and power tools, shall be inspected daily. All electrical cords and vacuum hoses for dust-free sanding must be managed to prevent tripping hazards and must be in safe working condition.

B.2.1.5 If the Contractor damages any existing infrastructure, including electrical outlets, telecommunication lines, or adjacent wall surfaces during the removal of lockers or shelving, the Contractor shall repair all damages at the Contractor’s own expense. All damages shall be reported to the COR immediately.

B.2.1.6 The Contractor shall keep the interior work site clean and orderly on a daily basis. Particular care shall be taken to prevent chemical odors from painting or adhesive installation from circulating through the building's ventilation system; low-VOC materials shall be used whenever possible.

B.2.1.7 The Contractor shall dispose of all construction debris, including removed wooden panel, old shelving, and carpet scraps, upon approval of the COR. The Contractor shall submit a certificate of legal disposal for all waste removed from the embassy compound.

B.2.1.8 The Contractor shall provide all contractor’s personnel with appropriate Personal Protective Equipment (PPE), including but not limited to, respiratory protection during painting and sanding, eye protection, and safety footwear.

B.2.2 DEMOLITION WORK

B.2.2.1. The Contractor shall remove all specified existing fixtures, furniture, and finishes as indicated in the project drawings and as described in the sections below. All demolition work shall be performed with care to avoid damage to adjacent structures or systems that are to remain.

A: ADH HALL

B.2.2.2. The Contractor shall remove all specified items within the ADH Hall, including the wooden panel background, bookshelves, digital wall clock, and all raised lettering signage. Additionally, the existing information desk, mini shelves, and wall graphics shall be dismantled and removed from the site. Furthermore, the Contractor shall remove all unused or redundant ceiling-mounted lighting fixtures that obstruct lines of sight or filming/camera angles within the space.

B.2.2.3. Stretch Ceiling Lighting Dismantlement: The Contractor shall dismantle and remove three (3) existing stretch ceiling lighting systems from the ADH Hall. All associated components, including the tensioned membranes, mounting frames, and electrical ballasts, shall be completely removed from the site. The Contractor shall ensure that the ceiling substrate remains undamaged during the removal process and prepare the surface for the subsequent installation of the new systems specified in Section B.2.3.11.

B: ENTRANCE

B.2.2.4. The Contractor shall remove the existing instruction board located at the entrance area. Any mounting hardware or adhesives remaining on the wall must be completely cleared.

C: EXTERNAL WALL

B.2.2.5. The Contractor shall remove the existing instruction board from the external wall. The Contractor shall ensure that the exterior surface is not damaged during the removal of mounting bolts or brackets.

B.2.2.6. All demolished materials and debris shall be organized, hauled away, and disposed of in accordance with the waste management protocols specified in Section B.2.1.7.

B.2.3 CONSTRUCTION AND INSTALLATION

GENERAL PAINTING REQUIREMENTS

B.2.3.1 The Contractor shall clean and prepare surfaces to be painted according to manufacturer's written instructions for each particular substrate condition and as specified.

a. Provide barrier coats over incompatible primers or remove and re-prime.

b. Cementitious Materials: Remove chalk, dust, dirt, grease, oils, and release agents. Roughen as required to remove glaze. If hardeners or sealers have been used to improve curing, use mechanical methods of surface preparation.

c. Wood: Clean surfaces of dirt, oil, and other foreign substances with scrapers, mineral spirits, and sandpaper, as required. Sand surfaces exposed to view smooth and dust off.

- Scrape and clean small, dry, seasoned knots, and apply a thin coat of white shellac or other recommended knot sealer before applying primer. After priming, fill holes and imperfections in finish surfaces with putty or plastic wood filler. Sand smooth when dried.

- Prime, stain, or seal wood to be painted immediately upon delivery. Prime edges, ends, faces, undersides, and back sides of wood, including cabinets, counters, cases, and paneling.

- If transparent finish is required, back-prime with spar varnish.

- Back-prime paneling on interior partitions where masonry, plaster, or other wet wall construction occurs on back side.

- Seal tops, bottoms, and cutouts of unprimed wood doors with a heavy coat of varnish or sealer immediately upon delivery.

d. Ferrous Metals: Clean un-galvanized ferrous-metal surfaces that have not been shop coated; remove oil, grease, dirt, loose mill scale, and other foreign substances. Use solvent or mechanical cleaning methods that comply with SSPC's recommendations.

- Blast steel surfaces clean as recommended by paint system manufacturer and according to SSPC-SP 6/NACE No. 3, SSPC-SP 10/NACE No. 2.

- Treat bare and sandblasted or pickled clean metal with a metal treatment wash coat before priming.

- Touch up bare areas and shop-applied prime coats that have been damaged. Wire-brush; clean with solvents recommended by paint manufacturer; and touch up with same primer as the shop coat.

e. Galvanized Surfaces: Clean galvanized surfaces with nonpetroleum-based solvents so surface is free of oil and surface contaminants. Remove pretreatment from galvanized sheet metal fabricated from coil stock by mechanical methods B.2.3.2 Before applying finish coats, the Contractor shall apply a prime coat, as recommended by manufacturer, to material that is required to be painted or finished and that has not been prime-coated by others. The Contractor shall recoat primed and sealed surfaces where evidence of suction spots or unsealed areas in first coat appears, to ensure a finish coat with no burn-through or other defects due to insufficient sealing.

B.2.3.3 The Contractor shall completely cover surfaces as necessary to provide a smooth, opaque surface of uniform finish, color, appearance, and coverage. Cloudiness, spotting, holidays, laps, brush marks, runs, sags, or other surface imperfections will not be acceptable.

B.2.3.4 The Contractor shall roll and redistribute paint to an even and fine texture. Leave no evidence of rolling, such as laps, irregularity in texture, skid marks, or other surface imperfections.

B.2.3.5 The Contractor shall apply one layer of primer coat and a minimum of two layers of finish coat.

B.2.3.6 Wherever spray painting application is used, the Contractor shall apply each coat to provide the equivalent hiding of brush-applied coats.

B.2.3.7 The below specified types of paint shall be used for the locations as depicted below;

B.2.3.8 After completing painting operations in each space or area, the Contractor shall reinstall items removed using workers skilled in the trades involved.

B.2.3.9 The Contractor shall protect work of other trades, whether being painted or not, against damage from painting. The Contractor shall correct damage by cleaning, repairing, or replacing and repainting as approved by COR.

B.2.3.10 After work of other trades is complete, the Contractor shall touch up and restore damaged or defaced painted surfaces.

A: ADH HALL

B.2.3.11 The Contractor shall furnish and install three (3) new stretch ceiling lighting systems to replace the units removed in Section B.2.2.3. The new units shall match the tone, luminosity, and quality of the pre-existing fixtures. The Contractor shall submit product details and installation methods to the COR for review and approval prior to execution.

B.2.3.12 Wall and Ceiling Painting: The Contractor shall paint all specified walls and ceilings using Samhwa Paint, or an approved equal (Colors: TBD).

B.2.3.13 Wooden Panels and Gallery Rails: The Contractor shall install new wooden panels and integrated gallery rails. The design and material shall match the pre-existing features. The Contractor shall submit detailed shop drawings and material samples for COR approval before procurement.

B.2.3.14 Carpet Remediation: The Contractor shall install new carpet tiles in areas previously occupied by bookshelves to ensure a continuous and finished flooring surface.

B.2.3.15 The new carpet tiles shall be Milliken, Consequence 2.0, Sequel, SEQ25-118 Doppler, or an approved equivalent.

- Product: CONSEQUENCE 2.0, Sequel, SEQ25-118 Doppler manufactured by “Milliken” or equivalent

- Size: 1m x 1m (39.4” x 39.4”)

- Construction: Tufted, Textured Loop

- Yarn Type: Milliken-Certified Wear On Nylon Type 6.6

- Stain Repel/ Stain Resist/ Soil Release: Stain Smart

- Tufted Face Weight: 28 oz/yd² (949.4 g/m²)

- Finished Pile Height: 0.12” (3.0mm)

- Average Density (Finished): 8,024

- Standard Backing: PVC-Free Comfort Plus ES Cushion

- Texture Appearance Retention Rating (TARR): Severe

B.2.3.16 Large-Scale Wall Graphic: The Contractor shall design, produce, and install large-scale wall graphic prints. The Contractor shall submit the visual concept, design drafts, and material specifications for the print to the COR for formal approval prior to execution.

B: ENTRANCE

B.2.3.17 Information Board: The Contractor shall fabricate and install a new information board. The board shall be identical in size and match the design of the existing unit. The Contractor shall submit the final design and layout to the COR for approval.

C: EXTERNAL WALL :

B.2.3.18 Outdoor Electronic Information Signage (Media Wall): The Contractor shall provide, install, and commission a new outdoor-rated, high-definition (HD) media wall electronic information signage system on the external wall. The Contractor shall ensure the unit is fully weatherproof (minimum IP65 rating) and features high-brightness capabilities for optimal daytime visibility. Furthermore, the provided system shall be equal to or greater in performance than the specifications detailed below.

LED Screen Specifications:

a. Pixel Pitch: 2.46 mm

b. Active Display Dimensions: 1,280mm (W) x 1,920 mm (H)

c. Native Resolution: 500 (W) x 700 (H) (equivalent or higher)

d. Environmental Durability: Engineered with dustproof and moisture-resistant sealing for exterior envelope deployment.

e. System Components: Must incorporate an integrated video controller and video signal receiver.

f. Media Playback Compatibility (Video): H.264, H.265, MPEG-1/2/4, VP8/9, MJPEG

g. Media Playback Compatibility (Image): JPG, BMP, GIF, PNG, WEBP

h. Controller Ports & Interfaces: HDMI 1.3, USB 3.0, and LAN port for data/video signal transmission.

i. Electrical Requirements: Must support universal or variable power input voltages spanning 110V to 220V.

ii. Origin of Manufacture: The LED modules must be manufactured in South Korea to ensure quality control, rapid local support, and reliable maintenance.

i. Physical Protection Shield:

- Must be equipped with a shatter-resistant, anti-glare polycarbonate front panel (minimum 10mm thickness).

- The shield must provide high impact resistance to withstand intentional/accidental physical force.

B.2.3.19 Structural and Submittal Approvals: The Contractor shall be responsible for all structural mounting, electrical, and data connectivity, in coordination with the COR and relevant Embassy departments. Prior to procurement, the Contractor shall submit complete manufacturer technical specifications, shop drawings, power/data layout plans, and cable routing details to the COR for formal approval.

B.2.3.20 Cabling and Routing: All electrical and signal cabling required for operation must be furnished and installed by the Contractor. Shielded Twisted Pair (STP) CAT7 cables shall be used for all signal transmission. Two (2) separate signal cable lines must be installed continuously from the exterior LED screen location to the internal audio control room (approximate distance: 30 meters).

B.2.3.21 Accessories and Deliverables: The Contractor shall provide one (1) dedicated USB memory card with a minimum capacity of 16 GB for system configuration and content loading.

B.2.3.22 Testing, Training, and Documentation: The Contractor shall perform rigorous pre-commissioning testing to ensure full functionality. The Contractor shall provide a comprehensive user manual (written in English or Korean), as-built documentation, and conduct operational training for Embassy staff, covering media input and product operation.

B.2.3.23 Warranty and Maintenance Standards: The Contractor shall provide a minimum one-year manufacturer and installation warranty for the media wall system covering parts and labor.

B.2.4 OTHER WORK

FURNITURE PROCUREMENT AND INSTALLATION

B.2.3.1 The Contractor shall supply and install all furniture items as specified below. All furniture shall be of a quality equal to or superior to the Fursys brand. The Contractor is required to submit comprehensive product specifications, including dimensions, materials, and catalog images, to the COR for formal approval prior to procurement.

B.2.3.2 The furniture requirements include, but are not limited to, the following:

New Red Bench: The red benches, which must be identical in size, design, and color to the existing one.

White Tables: Ten (10) white tables: These units shall match the dimensions of the existing tables but feature a more lightweight design.

B.2.3.3 The Contractor shall be responsible for the professional assembly and placement of all furniture at the locations designated in the Project Drawings. Any damage to interior finishes during the delivery or installation of furniture shall be repaired by the Contractor at their own expense.

B.2.3.4 The Contractor shall comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and OBO Design Standards 2023 in effect on the date of the solicitation.

SECURITY VETTING

B.2.3.5 For the project scheduled to last more than 30 days, the contractor’s employees shall undergo security vetting in order to be approved for long-term access to the construction site. The Contractor shall submit the vetting request packet to Regional Security Office (RSO) at least two weeks prior to the beginning of work. The request packet includes:

(a) Copy of the Contract worker’s Korean Identity Card (KID)

(b) Signed release form from SF-85

B.3 EXAMINATION OF THE SITE

The Contractor acknowledges that he/she has satisfied himself/herself as to the nature of materials and methods of the existing construction noted for repair or replacement, and to the obstacles likely to be encountered, insofar as this information is reasonably ascertainable from an inspection of the specified structures and or premises. The Contractor shall carefully study and compare the Contract Documents with each other and with information furnished by the USG. Before commencing activities, the Contractor shall: (1) take field measurements and verify field conditions; (2) carefully compare this and other information known to the Contractor with the Contract Documents; and (3) promptly report errors, inconsistencies or omissions discovered to the USG Contracting Officer Representative.

B.3.1 DELIVERIES OR PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to:

(a) Commence work under this contract on the start date in the Notice to Proceed.

(b) Prosecute the work diligently, and,

(c) Complete the entire work ready for use not later than 60 calendar days from the start date in the Notice to Proceed.

The time stated for completion shall include final cleanup of the premises and completion of punch list items.

B.3.2 WORKING HOURS

All non-disruptive work shall be performed during Monday through Fri, 08:00 to 17:00.

Noisy and disruptive work will be scheduled, by the COR on weekends, or holidays when the work would negatively affect nearby office operations. The work will be done during the hours between 08:00 and 17:00.

No extra compensation or payments will be made to the Contractor for any change requests in working hours made to the COR by the Contractor.

Any request to perform work before 08:00 or after 17:00 on any days must be approved by the COR in advance.

B.4 QUALITY CONTROL

B.4.1 Quality Control is the means by which the Contractor ensures that the construction, to include that of subcontracts and suppliers, complies with the requirements of the contract. The controls shall be adequate to cover all construction operations, including both on site and off site fabrication, and will be keyed to the proposed construction sequence.

B.4.2 The Quality Control Program shall be based on a three-phase control process including, Preparatory Phase, Initial Phase and Follow-up Phase.

B.4.2.1 Preparatory phase: Contractor shall prepare and explain their construction plan (man-power schedule, working schedule in detail, surface treatment method, safety plan, fire protection plan etc.)

B.4.2.2 Initial phase: Contractor shall make one sample area for each case such as; paint color etc. for approval by the COR.

B.4.2.3 Follow-up phase: Contractor shall perform their work according to Preparatory phase and Initial phase.

B.4.3 Submittals: The Contractor shall submit a Quality Control plan for acceptance by the COR. The plan shall identify and describe the site organization, personnel, records, and forms to be used. The Embassy reserves the right to require the Contractor to make changes in his plan and operations, including removal of personnel, as necessary, to obtain the quality specified.

B.5 SAFETY MANAGEMENT PLAN

Contractor shall submit a safety management plan based on the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-5-5, in effect on the date of the solicitation.

B.5.1 Safety (FAR 52.236-13 Accident Prevention)

The Contractor shall provide and maintain work environments and procedures which will:

Contractor shall comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation.

Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition that poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action.

This notice, when delivered to the Contractor or the contractor's representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action.

If the Contractor fails or refuses to promptly take corrective action, the U.S.G. Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

C. PACKAGING AND MARKING

NONE

D. INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

· Satisfactory completion of all required tests,

· A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

· Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

E. DELIVERIES OR PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

1. Commence work under this contract on the start date in Notice to Proceed.

1. Prosecute the work diligently, and,

1. Complete the entire work ready for use not later than 60 calendar days after the start date in the Notice to Proceed.

1. Provide with one-year warranty of the works and products.

The time stated for completion shall include final cleanup of the premises and completion of punch list items.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEP 2000) – RESERVED.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission “as three calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may make revisions to the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All non-disruptive work shall be performed during Monday through Friday, 08:00 to 17:00.

No extra compensation or payments will be made to the Contractor for any change requests in working hours made to the COR by the Contractor.

Any request to perform work before 08:00 or after 17:00 on any days must be approved by the COR in advance.

PRECONSTRUCTION CONFERENCE

A pre-construction conference will be held 3 days after contract award at the GSO conference room to discuss the schedule payment, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Pre-construction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

F. ADMINISTRATIVE DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Engineer.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The Contractor shall submit invoices to the Financial Management Office via email to SeoulFMCInvoice@state.gov

G. SPECIAL REQUIREMENTS

G.1 PAYMENT BOND

PAYMENT PROTECTION - The Contractor shall furnish a payment bond as described in 52.228-13, in the amount of 20% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within five (5) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate security shall guarantee the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2. INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN KOREAN WON

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN KOREAN WON

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(a) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(b) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(a) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(b) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 Personnel Security Clearance

A separate list of all the individuals assigned to the project must accompany the certificates and the list should include the following information.

Full Name Place and Date of Birth Current Address National Identification Number

SF-85

The Contractor shall submit a list of all vehicles that require access to the U.S. Embassy property on a weekly basis. Information required is as follows:

Type of Vehicle Vehicle Tag Number Vehicle Driver Identification

The COR and the U.S. Embassy security officer have the right to deny access to any person and or vehicle that are deemed unacceptable.

G.5.3 The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

· obtaining proper zoning or other land use control approval for the project

· obtaining the approval of the Contracting Drawings and Specifications

· paying fees due for the foregoing; and,

· for obtaining and paying for the initial building permits.

H. CLAUSES

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (JUN 2020)

52.204-12 UNIQUE ENTITY IDENTIFIER MAINTAINANCE (OCT 2016)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST…