19JM3727Q0002_Trenching and Conduit Installation .pdf

Trenching, Conduit and Ground-well

Installation

Ref. 19JM3727Q0002

October 27, 2026

UNCLASSIFIED

U.S. Embassy Kingston

Facilities Management

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Drawing

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16330526

PAGE 1 OF 64 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19JM3727Q0002

6. SOLICITATION ISSUE

DATE

10/27/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Handel Blake

b. TELEPHONE NUMBER(No collect calls) 8767026393

8. OFFER DUE DATE/

LOCAL TIME

11/25/2026 / 14:009. ISSUED BY CODE JM370 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY KINGSTON

30 Monroe Road, ATTN: GSO

KINGSTON 6

JAMAICA

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY KINGSTON

30 Monroe Road, ATTN: GSO

KINGSTON 6

JAMAICA

AMERICAN EMBASSY KINGSTON

30 Monroe Road, ATTN: GSO

KINGSTON 6

JAMAICA

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY KINGSTON

30 Monroe Road, ATTN: FMC

KINGSTON 6

JAMAICA

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only) x 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE x ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

_______________________________32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S.

Embassy has a tax exemption certificate with the host government.

CLIN Description Qty UOM Unit Price

(USD$)

Total Price

(USD$)

001 Trenching and Backfill 1 sum

002 Conduit Installation 1 sum

Mark Underground Utilities

Concrete work (two locations)

Manhole

Earth fill 1

Equipment 1

Transportation 1

DBA Insurance 1

Total Price (including all labor, materials, overhead and profit)

SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in Attachment A of the contract. The

Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

I. Background

The United States Embassy in Kingston Jamaica, requires services from a qualified local contractor to perform the work required to support infrastructure works that will include trenching, conduit and Ground-well installation in various locations on the Embassy compound. The Contractor is responsible for reviewing and understanding all drawings, specifications, and requirements prior to bidding and starting work. If the Contractor identifies any errors, omissions, or inconsistencies in the drawings or documents, the

Contractor shall immediately notify the Contracting Officer’s Representative (COR) in writing.

Solicitation, award, and performance of this contract shall comply with all requirements contained in this Scope of Work and Design Drawing Package.

II. Codes and Guidelines

All work shall comply with the latest applicable versions of the following codes and guidelines, except as modified by OBO design standards or specific project documents:

1. 2015 International Fire Code (IFC).

2. 2014 National Electrical Code (NEC).

3. 2019 OBO Design Standards (2015 International Codes as adopted and amended).

4. DS Security Engineering Application Guidelines.

5. 1990 Americans with Disabilities Act (ADA), as applicable.

6. ASCE/SEI 7-16, Minimum Design Loads and Associated Criteria for Buildings and Other Structures.

In case of conflict between these references and the contract documents, the more stringent requirement shall apply, subject to Post’s determination.

III. Government and Contractor - Furnished Items

USG will provide all materials specific to the design package, including conduits, fittings, Ground inspection wells, and associated items. Any exclusions will be clearly identified in the drawings or specifications.

The Contractor shall provide all other materials necessary to complete the work, including aggregates, backfill materials, concrete or asphalt base course, needed to restore disturbed areas.

IV. Permits and Licenses

If there are any identified permits or licenses required, the Contractor is responsible for obtaining permits and licenses as necessary to execute the work. Contractor must present appropriate licenses or permits in their bidding package.

V. Security

a. Contractor’s personnel must stay within the working site and not wander around the adjacent properties, offices, or areas not covered under this Scope of Work.

b. Contractor’s personnel are prohibited from roaming around the premises during work hours or stay inside the property after each day of work.

c. The contractor will submit names and valid identification cards or documents to COR at least 5 work days before the entry into the premises to allow the processing of the Visitor

Access Request (VAR). Coordinate with COR for any additional requirements and further information.

VI. Limits of Construction / Site Preparation

a. The Contractor shall limit site disturbance to a maximum of 6 feet (1829 mm) on each side of the trench, unless otherwise approved by Post.

b. Excavated material shall be placed adjacent to the trench, within the allowed disturbance limits, and reserved for use as selected backfill where specified.

c. The Contractor shall keep all debris and excavated material clear of service network drains, covers, and sumps near trenches to prevent clogs or damage.

d. Upon completion of the work, the Contractor shall restore all affected areas to preconstruction conditions, including grass, gravel, sidewalks, landscaping, and asphalt, as applicable.

e. The Contractor is responsible for cleaning and removing all debris from the Embassy compound to the nearest authorized dump facility, as approved by local authorities.

f. If a construction laydown area is required, COR will designate and coordinate the location. The Contractor shall confine storage and staging to the designated area.

VII. Safety Requirements

a. The Contractor shall comply with U.S. OSHA (Occupational Safety and Health Administration) guidelines and local safety and health requirements and shall assume full responsibility and liability for compliance with all other applicable standards and regulations pertaining to accident prevention, life, health, and safety of personnel; as well as preventing damage to materials, supplies, properties, and equipment.

b. Prior to commencing the project, the contractor is required to review the work site and identify hazards that may occur while performing work.

c. Prior to starting a project, the contractor should contact COR, to ensure they have received pertinent information for the project including requirements for permits, floor plans, utility information, asbestos, lead-based paint, and other hazardous materials.

d. The contractor is expected to provide a “competent person” to implement Site Health and Life

Safety plan and to oversee its compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, can identify workplace hazards relating to the specific operation, is designated by the employer, and has authority to take appropriate actions.

e. The Contractor is required to provide the proof of payment of local insurances of all employees that will be involved in the project. Likewise, the contractor is required to provide monthly payment documents of local insurance for the length of work.

f. The Contractor shall conduct a safety briefing before starting daily work.

g. Contractor personnel who have signs of drunkenness or who are under the influence of stimulants or hallucinogens will be denied entry to the work area.

h. The contractor shall ensure individuals working at the site are trained and aware of potential hazards. The contractor shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

i. All workers will remove all chains, rings, watches and/or bracelets during the execution of work.

j. Smoking is prohibited at the work site and Contractors will use only designated area for smokers.

k. The Contractor shall work with the COR to ensure compliance with all safety requirements outlined in this document, as well as those mandated by local and U.S. regulations. If the COR identifies any unsafe acts or conditions that could negatively impact the health and safety of

Embassy personnel, contractors, subcontractors, third parties, or government property, the work may be suspended until the issue is resolved. Additionally, if new work conditions arise during the project, the COR may impose further safety requirements in writing to the Contractor.

l. The contractor is required to report immediately all mishaps to the COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination. The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment. The COR may share safety related information with the POSHO and Safety Coordinator to guarantee personnel safety and government property conservation.

m. The Contractor shall be responsible for the removal and/or disposal of hazardous waste generated from the project. Hazardous waste generated from the project must be removed and disposed of in accordance with the Department’s Hazardous Waste Management Policy as well as local rules and regulations.

n. The contractor shall ensure proper safety, health and environmental requirements of EM 385-1-1 applicable to their project are followed.

o. The contractor shall ensure individuals working at the site are trained and are aware of potential hazards. Contractors should ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

p. The Contractor will hold the Government and its agents harmless for any action, errors, or omission on his part, his employees, workers, or his subcontractors that result in illness, injury, or death.

q. The Contractor shall be responsible for all injuries to his employees/workers.

r. The Contractor must place provisional barricades and warning signs to maintain a safe and accessible path-of-travel for all pedestrians, including those with disabilities, to avoid accidents to third parties. These barricades, signs, fencing, traffic cones, caution tape, and other temporary safety items shall be erected and maintained for the duration of the Contract and must comply with international and local codes and regulations.

s. The Contractor and all their personnel are required to use personal protective equipment (PPE).

The Contractor is required to inspect and maintain spare PPE in case of damage, deterioration, or loss of the equipment. The PPE must meet the technical specifications required by international and local standards and regulations.

t. All tools, equipment, and machinery that will be used in the execution of the project must be inspected by a competent person before starting the project. COR and Safety representatives of the US Embassy may inspect equipment, tools, and machinery of the contractor at any time and may request to change it if deemed necessary.

u. In addition to the safety/accident prevention requirements of FAR 52.236-13, Accident

Prevention Alternate I, the contractor shall comply with the following additional safety measures.

v. High Risk Activities. If the project contains any of the following high-risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the

U.S. Army Corps of Engineers Safety and Health manual, EM 385 1 1, that corresponds to the high-risk activity. Before work may proceed, the contractor must obtain approval from the

COR of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate I

(see paragraph (f) below), containing specific hazard mitigation and control techniques.

• Trenching or other excavation greater than one (1) meter in depth.

• Earth-moving equipment and other large vehicles.

• Temporary wiring, use of portable electric tools, or other recognized electrical hazards. Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI.

• Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.).

• Hazardous materials – a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations, which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.

• Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

w. Safety and Health Requirements. The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-

1-1, or OSHA 29 CFR parts 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor’s written safety program.

• https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

x. Records. The contractor shall maintain an accurate record on all mishaps incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

y. Subcontracts. The contractor shall insert this clause, including paragraph I, with appropriate changes in the designation of the parties, in subcontracts.

z. Written program. The plan required by paragraph (f)(1) of the clause entitled “Accident

Prevention Alternate I” shall be known as the Site Safety and Health Plan (SSHP) and shall address any activities listed in paragraph (a) of this clause, or as otherwise required by the contracting officer/COR.

• The SSHP shall be submitted at least 20 working days prior to commencing any activity at the site.

• The plan must address developing activity hazard analyses (AHAs) for specific tasks. The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives.

• The names of the Competent/Qualified Person(s) required for a particular activity

(for example, excavations, scaffolding, fall protection, other activities as specified by EM 385 1 1) shall be identified and included in the AHA. Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

VIII. Scope of Work – Infrastructure Support System - Handhole / Underground Conduit

System

A. Trenching

• Nine locations have been identified requiring trench work. Refer to drawings C2.01 &

C2.02.

• Thirteen locations have been identified requiring trench work. Refer to drawings

C2.01 (Drawing key note 1) & C2.02 (Drawing key note 2)

• Before excavation, the Contractor shall locate and verify all existing utilities in the proposed trench alignment.

• If excavation interferes with existing drains, piping, or structures, the Contractor shall immediately notify, in writing, the COR and provide temporary protection for these systems before proceeding.

• If excavation cannot proceed due to existing obstacles, the COR, in coordination with

PME, will prepare in writing a revised routing proposal that will be reviewed by the

COR, and per contracting guidelines issued to the contractor.

• All trenches shall be excavated to the depths shown on the design drawings and in accordance with the specified minimum cover requirements.

B. Trenching from Handholes

• The Contractor shall make wall penetrations into existing manholes/handholes as required for the number and size of conduits entering and exiting each structure, in accordance with the drawings, C2.02 and C5.01.

Partial Site Plan C2.02 Length (ft)m Volume (m^3)

1 (Trench from existing handhole) (25’) 7.62 3.7

2 (Trench from existing Manhole) (30’) 9.14 4.1

3 (Trench from existing handhole) (20’) 6.09 2.8

4 (Trench from existing Pull box) (50’) 15.24 6.9

5 (Trench from existing handhole) (10’) 3.05 1.4

6 (Trench from existing handhole) (6’) 1.83 1

7 (Replace 2 existing handholes and trench from existing handhole) (50’) 15.24 6.9

8 (Trench from existing handhole) (30’) 9.14 4.1

9 (Trench from Manhole install 1 Hand hole) (170’) 51.82 23.8

C. Conduit

• Existing conduit shall remain in place unless the drawings specifically direct removal or modification.

• Under grass, soil, the Contractor shall install Schedule 80 PVC conduit with a minimum cover of 24 inches (610 mm) from finished grade to top of conduit, or as indicated on the drawings, whichever is greater.

• All underground 90 degree bends with a 12inch (305 mm) radius shall use prefabricated sweeping bends.

• Above grade, all underground PVC conduit shall transition to rigid galvanized steel (RGS) using PVC to RGS couplers.

• The Contractor shall install pull lines in all new conduit runs.

• Conduit routing and sizes shall match the drawings.

• All conduit stub-ups shall be capped and terminate at 24 inches (609 mm) above finished grade. Where located near a wall or pole, conduit shall be at least 2 inches

(51 mm) away to allow for mounting of junction boxes or other equipment.

IX. Soil and Backfill Materials

A. Soil Materials

The Contractor shall provide all labor and materials for soil and backfill, where required.

• Select Backfill: ASTM D 2487 soil classification groups SW, SP, and SM, or combinations thereof; free of rock or gravel larger than 3 inches (75 mm), debris, waste, frozen materials, vegetation, and other deleterious matter.

• Asphalt/Concrete Base Course: Naturally or artificially graded mixture of natural or crushed gravel, crushed stone, and natural or crushed sand; ASTM D

2940; with at least 95% passing a 11/2inch (40 mm) sieve and not more than 8% passing a 1/4inch (6.4 mm) sieve.

• Base Gravel: Naturally or artificially graded mixture of natural or crushed gravel, crushed stone, and natural or crushed sand; ASTM D 2940; 100% passing a 1inch

(25 mm) sieve and not more than 8% passing a 1/4inch (6.4 mm) sieve.

• Sand Cushion: ASTM C 33 fine aggregate, natural or manufactured sand.

B. Placement and Compaction

• Place backfill and fill in layers not exceeding:

o 8 inches (203 mm) loose thickness for heavy compaction equipment;

o 4 inches (102 mm) loose thickness when compacted by hand-operated tampers.

• Place backfill and fill evenly to the required elevations, uniformly along their full length.

• Compact soil materials to not less than the following percentages of maximum dry unit weight per ASTM D 1557:

o Under lawns or unpaved areas: scarify and re-compact top 6 inches (152

mm) below subgrade and compact each layer to 85%.

o Utility trenches: compact each layer of initial and final backfill to 85%.

X. Deliverables

At a minimum, the Contractor shall provide the following deliverables to Post:

• A qualified construction supervisor on site at all times during work, with at least two years of experience in similar work and the ability to speak, read, and write English at a moderate or higher level.

• Construction schedule, with milestones.

• Weekly progress reports submitted to the COR for the duration of the project.

• Material submittals to the COR for soil, backfill, and base course materials.

XI. Contract Administration

• The Embassy does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes, and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the contractor.

• Neither the Embassy’s review, approval, or acceptance of, nor payment for the services required under this contract, shall be considered to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

• The CO or COR reserves the right to inspect and test all the services specified in the contract, as practicable, at any time and location during the contract term. The COR may conduct quality assurance inspections (QAI) to ensure the work aligns with the statement of work. If the CO determines that the work does not meet the stipulated requirements and specifications, the

Contractor may be required to redo the services at no additional cost.

• The CO may, at any time, by written order, make changes in the drawings and specifications of this contract and within the general scope thereof. If such changes cause any increase in the amount due under this contract, or in the time required for its performance, the Contractor, in writing, shall notify the CO and the COR. No changes in the scope of performance, or changes which result in a cost increase, shall be valid without the expressed written approval of the CO.

• The CO has the right to terminate this contract of convenience at any time as a whole, or from time to time, if the CO determines it is in the interest of the Embassy.

• The CO shall provide a written Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the CO. The Contractor shall commence work not later than four (4) calendar days after issuance of NTP.

• Work shall be completed by the Contractor within the performance period of 15 working days after the issuance of Notice to Proceed. This performance period includes the lead time for all delivery, fabrication, and preparation of materials, equipment, and other items needed by the local contractor to perform their work.

XII. Contractor Responsibilities

a. The Contractor shall be responsible for all required materials (unless stated otherwise noted), equipment, and personnel to manage, administer, and supervise this project. All workmanship shall be of good quality and performed in a skillful manner as determined of OBO.

b. The Contractor shall have limited access to or be admitted into any building on the property outside the areas designated for the project except with permission by the Embassy.

c. The Contractor will be permitted to use the area within the property for operation of his construction equipment and temporary facilities. The Contractor is responsible for obtaining any additional off compound storage areas required.

d. The Contractor shall plan to remove construction debris at least every two weeks, or more frequently if requested by the COR.

e. All disposal shall occur at authorized dump facilities in accordance with local regulations.

f. Working hours will be from 0800 to 1630 Monday-Friday, excluding local holidays. Weekend or after-hours work must be approved by the CO or COR and will not be justification for additional cost.

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within ten (10) calendar days after the date the

Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than twenty-one (21) days after notice to proceed

The time stated for completion shall include final cleanup of the premises.

[the time states for completion shall also include completion of punch list items.]

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of

$11,000.00 JMD for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as five (5) days calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during 07:15 hours until 16:00 hours Monday to Friday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's

Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the

Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at United States

Embassy, Kingston located on 142 Old Hope Road to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR

52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1

5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Mechanical Engineer, Shanroy Dennis.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under

Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

The Embassy recently moved to the myILMS Payment Portal that allows you to submit invoices online through a centralized website. The platform gives you visibility on the status of your payment. The system sends email notifications when there are new purchase orders generated for your company or there is a change in invoice status.

To request a myILMS account, please visit https://mygrants.servicenowservices.com/procurement. Click the Create an Account button; then, click the Create a myILMS Vendor Account button. After creating your account, you can access quick guides to find orders, create and submit invoices, and learn other system navigation tips.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmygrants.servicenowservices.com%2Fprocurement&data=05%7C02%7CCurtisAL%40state.gov%7Ce36886c3402c4b81e3e808dee10a5c5e%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C639195631814358174%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=K2xROmVmdEyaRvWA1vPfEbjFE%2B%2FgPI79cuBT6JzXV9A%3D&reserved=0

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 RESERVED

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a

Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the insurance required by the local laws and regulation and by this contract.

At a minimum, the Contractor shall maintain the following types of insurance:

1. Contractor's All Risk (CAR) Insurance

2. Public Liability Insurance

3. Employers' Liability Insurance

G.2.1 The limits of coverage shall be not less than the minimum amounts required by local law and shall be adequate and customary for the nature, scope, and risks associated with the work being performed under this contract.

G.2.2 Prior to commencement of work, the Contractor shall provide the Contracting Officer with satisfactory evidence of the required insurance and the applicable coverage limits.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of

America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the

Contractor within 20 days, their issuance shall not provide for any claim for an increase in the

Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the

Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the

Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the

Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for security clearance. Contract personnel will be be escorted at all times that they are on the compound.

G.5.3 The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting

Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the

Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice

(within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBC…