19JA8023R0001 - Amendment A002 - QsAs - Drawing.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A002 n/a

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Charles F. Hughes

Procurement/Contracting Office U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420

See Item 6.

PR11276910

19JA8023R0001

See Item 16C.

01/30/2023

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

The purpose of this Amendment is to:

1. Amend pages 21 and 25 of Request for Proposals (RFP) No. 19JA8023R0001 in its entirety, as listed below.

2. Provide the Qs&As per the attached below.

04-05-2023

Request for Proposal (RFP) No. 19JA8022R0001

C.5 PREPARATION/PROTECTION OF WORK AREA AND CLEAN UP

(a) Floor protection. For interior painting work, The Contractor must cover the affected floor with plastic sheets and clean the wall / ceiling surface with wet or dry cloth as a preparation of painting work.

(b) Work protection. All work, either in progress or in a completed state under this contract, shall be continuously protected by the contractor against damage, and shall be so secured as to preclude any accident or damage to adjacent property or personnel, until turned over to and accepted by the Government.

(c) Furniture protection. The Contractor shall be responsible for protecting furniture in the work area from any damages given in performing all work covered by this Contract. In advance of painting, the Contractor shall cover furniture in the work area with plastic sheet to protect from dirt, dust, paint splatter and any other foreign particles.

(d) Cleaning. On completion of re-painting/re-varnishing work of the interior and exterior surfaces, the Contractor shall thoroughly clean the entire work area, including non-painted surfaces, in broom-clean conditions prior to turnover to the Government.

(e) Debris disposal. The Contractor shall dispose of all debris generated/left over from the contracted work outside the Mitsui Housing Compound in accordance with applicable local codes for industrial waste disposal.

C.6 UTILITIES

The Government cannot ensure that utilities will be available at all properties at all times. The Contractor shall have an alternate source of power (generator) available if needed to ensure that paint will be applied following the manufacturer's specifications. The Contractor shall have its own source of water available for clean up if water has been turned off in the property for winterization of the plumbing system.

C.7 EQUIPMENT

The Contractor shall provide all necessary painting supplies and equipment, including brushes, rollers, buckets, mixers, space heaters, drop cloths, scrapers, sanding gear, electric sprayers, and texture sprayers if necessary to perform the work. The Government will not furnish any materials.

C.8 WARRANTY

The warranty shall be valid for 1 year after the final inspection.

During the warranty period, the Contractor shall repair or replace, Request for Proposal (RFP) No. 19JA8022R0001 texture consistent with the rest of the surface being patched. The Contractor shall set and spackle all nail heads. The Contractor shall tape joints and cover them with a joint compound. The Contractor shall sand smooth spackled nail heads and tape joints and remove all dust prior to painting. The Contractor shall spackle exterior surfaces with exterior grade compounds.

c. RESERVED

d. RESERVED

e. Plaster

The Contractor shall repair any damaged interior or exterior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

f. Stucco

The Contractor shall repair any damaged stucco and remove any loose stucco before applying paint.

C.10 WORK DESCRIPTION

(a) GENERAL

The selected portions of the interior and exterior surfaces shall be re-painted/re-varnished with two (2) coats at minimum. However, additional coat(s) will be required if the previous color shows through new paint coats. The additional coat(s) must be painted with no additional cost to the Embassy.

The Contractor shall re-paint/re-varnish interior and exterior surfaces as specified in the subsections C.10 (b), (c) and (d).

April 5, 2023

First Set of Questions and Answers (Qs&As)

Request for Proposals (RFP) No. 19JA8023R0001

Painting Services for the U.S. Embassy Tokyo, Japan

Question 1:

“Regarding B.3.3.(1), can you provide sample plans for different apartment units for most frequent apartment units, small, medium and large size?”

Answer 1:

See the attached drawing following this Qs&As for typical apartments for 2 bed, 3 bed, Category, two townhouses.

Question 2:

“Regarding section C.3.(b), regarding the VOC data, or is it enough to submit manufacturer’s VOC data, are any other tests for VOC required?”

Answer 2:

Submitting manufacture’s data is sufficient.

Question 3:

“Regarding section C.5.(a), do surfaces within the work area that are not painted (for example, wooden surfaces) need to cleaned as well?”

Answer 3:

Yes. Per subsection C.5 (d) Cleaning of the RFP, on completion of re-painting/re-varnishing work of the interior and exterior surfaces, the

Contractor shall thoroughly clean the entire work area, including non-painted surfaces, in broom-clean conditions prior to turnover to the Government. See

Amendment A002.

Question 4:

“Regarding C.6, how frequently should we expect to bring our “own source of water”, how much water should we expect to bring?”

Answer 4:

Water is available in the residence and office in most cases.

Embassy of the United States of America

Tokyo, Japan

- 2 -

Question 5:

“Regarding C.8, during the warranty period, after a resident moves in to the apartment, how do you determine if the “defects or ensuing damages” are caused by the contractor or resident?”

Answer 5:

The COR will inspect the work after the painting work is completed before new occupant moves in. Once the COR accepts the final work finish, Contractor does not need to worry about any future damages.

Question 6:

“Regarding C.9.a.(7)(c), are there any electrical cover plates that cannot be purchased in Japan, such as electricity outlet covers?”

Answer 6:

Everything is available locally.

Question 7:

“Regarding C.9.b, if a large area of drywall has to be repaired / replaced due to mold or existing damage, will there be an additional payment?”

Answer 7:

Yes.

Question 8:

“Regarding C.9.c, how frequently are task orders for texture only walls issued?”

Answer 8:

Subsection C.9 c. Texture Only – Walls has been deleted. See Amendment A002.

Question 9:

“Regarding C.9.d, what is the ”acoustic” type texture?”

Answer 9:

Subsection C.9 d. Texture Only – Ceiling has been deleted. See Amendment A002.

Question 10:

“Regarding scaffolding, how many times a year should we expect to setup scaffolding? What is the average area of scaffolding per setting? How high should we expect the scaffolding setup to be?”

Answer 10:

Projects requiring a scaffold are not regularly scheduled but only on an as needed basis. When exterior painting is scheduled, the following building

(Townhouse, Gym, Daly Hall, Marine House, CMR and DCMR) require a scaffold, not to exceed four stories, to be constructed. The Embassy anticipates that these projects will be scheduled and completed three times per year, within the life of this contract. This number is merely an estimate.

–End of First Set of Questions and Answers-

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