Attachment A- Minutes of the Site Visit Meeting.pdf

SENSITIVE BUT UNCLASSIFIED

Minutes of the Site Visit Meeting May 20, 2021

At the U.S. Embassy in Amman, Jordan

19-J010-21-R0001

Introduction

The meeting was called to order at 10:00 AM. The Contracting Officer welcomed all attendees and introduced herself Cynthia Jachim, Contracting Officer (CO). The Embassy Staff introduced themselves.

Embassy staff attended the meeting:

Employee name Section Title

Haitham AlZuhlof Procurement Contracting officer assistant (COA)

Yaser Belaidi Procurement Contracting officer assistant (COA)

Basem Hammad Facility Senior Maintenance Supervisor Ra’ed Khateeb Facility Mechanical/HVAC Supervisor

Representatives from the following firms (Prospective Offerors) requested to attend the site visit:

Firm

Masafat for specialized Co.

Jordan Express Tourist Transport

Manaseer Oil & Gas

Total Jordan

Sign in sheet was distributed to all the attendees.

• Brief introduction was given by the Contracting Officer.

The Contracting Officer Assistant (COA) addressed the following point:

• Briefly explained the meeting parameters and that all complex questions would have to be submitted in writing and would be answered subsequently. Also indicated that any changes to the solicitation would be done in the form of written amendments and will be posted on Beta.SAM.gov website and must be acknowledged in writing.

• The purpose of the site visit meeting is to enable prospective bidders to familiarize with the solicitation document, overview of the contract and areas that needed clarification.

• Informed the attendees that statements made at the meeting do not change the solicitation, and they must check the website for any amendments on the RFP.

• Questions are accepted until May 23, 2021 at 4:00 P.M. (local time) and must be sent in English to AmmanRFQQuestions@state.gov , questions and answers will be published on Beta.SAM.gov website.

• Proposals must be submitted via email to AmmanRFQ@state.gov, proposals are due by June 13, 2021 at 04:00 PM (Local time) mailto:AmmanRFQQuestions@state.gov mailto:AmmanRFQ@state.gov

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

Section One:

• Any proposal that is deemed incomplete will be considered technically unacceptable.

Pricing is to be provided on the price schedule in section one and must be answered in its entirety, and to complete SF-1449 and submit all the required documents as stated in section 3 and 4 in the solicitation.

• Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices, the U.S. Embassy has a tax exemption certificate from the host government.

• The Embassy requests that proposals remain open for acceptance for a period of not less than 90 days from the closing date.

• The contract firm price with economic price adjustment, indefinite quantity/indefinite delivery under which may be placed firm fixed-price delivery orders.

• The due date and time for this RFP is June 13, 2021 at 04:00 PM (Local time), no proposal will be considered that do not meet the deadline.

• The price schedule, and the requirements were addressed and explained.

Section 2:

• The Contractor shall comply with the Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items. The following clauses were addressed to emphasize:

• 52.222-50, Combating Trafficking in Persons

• 52.204-25 Prohibition on Contracting for Certain Telecommunications or Equipment

• 52.204-24 Representation regarding certain telecommunications and video surveillance services or equipment.

• 52.212-1 Instructions to Offerors-Commercial Items.

• 52.212-2 Evaluation-Commercial Items.

• 52.229-12 Tax on Certain Foreign Procurements.

Section 3:

• Section 3 was addressed in the meeting, informing attendees to submit a complete package to include a completed SF-1449 for evaluation purposes.

Section 4:

• Evaluation process was explained to the attendees and they were encouraged to submit a complete package and to include supporting documentation in response to section 3 and evidence to support the offerors responsibility in accordance with section 4.

Section 5:

• All bidders must have SAM registration, this number enables a bidder to do business with the U.S. Government. Those who had not begun the registration process were encouraged to do so as the process is handled by a third party and the Embassy has no control over the registration process.

Questions:

The attached questions were asked during the meeting, prior or after the meeting following the due date for submitting questions:

Conclusion

The meeting concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Cynthia Jachim Contracting Officer

Enclosure: Questions and Answers