Attachment B Minutes from PreProposal Conference of December 1 2022 191S7023Q0001 00001.pdf

00001 ATTACHMENT B

December 12, 2022

MINUTES FROM PRE-PROPOSAL CONFERENCE OF DECEMBER 1, 2022

SOLICITATION 19IS7023Q0001 LANDSCAPING SERVICES

Introduction

Mr. Chanan Stern, the Contracting Specialist, welcomed all attendees and the following

Government Attendees were introduced:

1. Mr. Chanan Stern – Contract Specialist – Tel Aviv

2. Mr. Benny David – Residential Facilities Maintenance Supervisor – Tel Aviv

3. Mr. Ronen BenEli – Procurement Agent

All attendees introduced themselves. The Contract Specialist thanked all attendees for coming and expressed her hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified. It was emphasized that all proposals may be delivered electronically.

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. SF1449 – The completion and signing of the SF1449 was discussed

4. Section 1 subsection 2.0 Pricing – Contract line items were discussed. Each line item needs to be priced per month and the total yearly price for each line item needs to be priced out. Not to exceed amount per year for the contract was discussed.

5. Section 1. Performance Work Statement was discussed. Work plan, transition plan, and

QA plan were discussed here, and it was agreed that the section 1.13 will be revised on this official solicitation amendment, as it presently is missing one property.

6. IDIQ contracts were discussed as was the ordering process.

7. Section 2 Contract Clauses were discussed and the Clause 52.222-50, Combating

Trafficking in Persons (MAR 2015) was emphasized.

8. The requirement of submitting an English version of the proposed Insurance policy was discussed

9. Clause 52.229-12 was discussed as was the requirement for the contractor submitting proposal need to submit a signed W-14 form if they are a foreign (non-American) contractor.

10. Section 3 was discussed as was the importance of the technical proposal.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY JERUSALEM, ISRAEL

19IS7023Q0001 00001

11. Reviewed Section 4 – Evaluation Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

12. Reviewed Section 5 – Representations and Certifications – This section was explained in detail, and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN (for American firms) and CAGE code and register with SAM or show proof of being in the process of obtaining those. NDAA certification and requirement was discussed.

13. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by December 21, 2022, 07:00 AM US Eastern Standard time, 14:00 PM Israel standard time. Answers will be emailed to all offerors who expressed interest in this solicitation. In addition, answers to all questions will be posted in BETA.SAM.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contract Specialist