19HA7019Q0016_-_Questions_and_Answers.pdf

U.S. Embassy Port au Prince

Q&A for the Gardening Services Solicitation

1. Could we get a map showing all sites involved (or is it the entire compound) as shown in the picture

I have attached?

The maps can be taken directly from google map. For your information, we have provided below the links and pictures:

Chief of Mission Residence (CMR) site https://www.google.com/maps/@18.5334985,-72.3029443,996m/data=!3m1!1e3

Deputy Chief of Mission Residence (DCMR) site

18.529187, -72.271786 https://www.google.com/maps/place/Djoumbala+Night+Club/@18.5292504,-

72.2720334,172m/data=!3m1!1e3!4m5!3m4!1s0x8eb9e62f4fb096d3:0xcc457cb3786eac88!8m2!

3d18.5286506!4d-72.272771 https://www.google.com/maps/@18.5334985,-72.3029443,996m/data=!3m1!1e3 https://www.google.com/maps/place/Djoumbala+Night+Club/@18.5292504,-72.2720334,172m/data=!3m1!1e3!4m5!3m4!1s0x8eb9e62f4fb096d3:0xcc457cb3786eac88!8m2!3d18.5286506!4d-72.272771 https://www.google.com/maps/place/Djoumbala+Night+Club/@18.5292504,-72.2720334,172m/data=!3m1!1e3!4m5!3m4!1s0x8eb9e62f4fb096d3:0xcc457cb3786eac88!8m2!3d18.5286506!4d-72.272771 https://www.google.com/maps/place/Djoumbala+Night+Club/@18.5292504,-72.2720334,172m/data=!3m1!1e3!4m5!3m4!1s0x8eb9e62f4fb096d3:0xcc457cb3786eac88!8m2!3d18.5286506!4d-72.272771

Canne à Sucre (CAS) site https://www.google.com/maps/@18.5632754,-72.2524206,317m/data=!3m1!1e3

US Embassy (NEC) site https://www.google.com/maps/place/U.S.+Embassy+in+Port-au-Prince/@18.5640227,-

72.2494976,265m/data=!3m1!1e3!4m5!3m4!1s0x8eb9e662c7e9ce35:0x19bca85135ec2902!8m2!

3d18.5640961!4d-72.2493325 https://www.google.com/maps/@18.5632754,-72.2524206,317m/data=!3m1!1e3 https://www.google.com/maps/place/U.S.+Embassy+in+Port-au-Prince/@18.5640227,-72.2494976,265m/data=!3m1!1e3!4m5!3m4!1s0x8eb9e662c7e9ce35:0x19bca85135ec2902!8m2!3d18.5640961!4d-72.2493325 https://www.google.com/maps/place/U.S.+Embassy+in+Port-au-Prince/@18.5640227,-72.2494976,265m/data=!3m1!1e3!4m5!3m4!1s0x8eb9e662c7e9ce35:0x19bca85135ec2902!8m2!3d18.5640961!4d-72.2493325 https://www.google.com/maps/place/U.S.+Embassy+in+Port-au-Prince/@18.5640227,-72.2494976,265m/data=!3m1!1e3!4m5!3m4!1s0x8eb9e662c7e9ce35:0x19bca85135ec2902!8m2!3d18.5640961!4d-72.2493325

2. What is the list of services needed

1. Mowing?

2. Fertilizer/Weed control?

3. Edging?

4. Trim trees and bushes (quantity)

What other services are required?

Please see SECTION 1 – THE SCHEDULE - CONTINUATION TO SF-1449 SCHEDULE

OF SUPPLIES/SERVICES, BLOCK 20 for the list of services needed.

3. Can I hire Haitian Nationals or a Haitian Company?

Please see clause 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

4. Will I bill direct to the U.S?

Clause 652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999) provides the billing address.

5. How many HP is the CMR water pump?

Five (5) HP

6. In the SF1449 form, should the price listed be for the 5 years?

Yes

7. Is it possible to have the price of the last contract?

We had issued Contract SHA70014C0002 for 5 years with an original total price of

$730,998.56. We had later modified the stated contract to add services for additional interior plants and the new amount of the contract is $740,748.56. These amounts do not include services at the Canne-à-Sucre (CAS) compound, which was handled separately under a one year purchase order contract for a total amount of $48,574.00.

8. Can you explain what base year and option year mean?

Services contracts with the US government usually includes a feature called option years.

Many such contracts are issued for a base period of performance (typically one year) and then allow the Government to exercise one or more options to extend the contract terms.

When the contractor satisfactorily performs the contract, options are usually exercised.

9. What is DBA insurance?

The Defense Base Act (DBA) provides workers compensation type insurance coverage for contractor employees performing under government contracts outside the United States.

10. What about the insurance mentioned in paragraph 6 of section 1?

The types of insurance requested are clearly listed in the mentioned paragraph.

11. What is the work schedule?

Please see paragraph 2 WORKING HOURS for our work schedule.

12. Is the total surface listed for the CMR correct? Are the driveway and pathway included?

The total surface listed for the CMR is correct. You should also find the parking, sidewalk and roadway surface in the table provided in clause 1.17

13. Do we have bonding requirements?

This contract does not require bonds.

14. Should the broken hoses seen at the NEC be replaced under this contract?

The current broken hoses are not the responsibility of the Contractor.

15. Will the contractor be allowed to install pipes for the irrigation?

As stated in our Schedule for Supplies/Services, this contract is for gardening and ground maintenance services only. Any improvement or new service will be considered separately and should be discussed in advance with COR.

16. Should the dead grass be replaced?

Replacement of dead grass will be handled separately.

17. Does the Embassy encourage improvement under this contract?

This contract is for maintenance services only.

18. Can subcontractors be hired?

Please see paragraph 1 – SCOPE OF WORK (Temporary Additional Services portion), clause 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999) and various other clauses on subcontracting under SECTION 2 - CONTRACT CLAUSES

19. When will the new contract start?

By the end of this fiscal year or the beginning of the next one.

20. Water problems were noted at the CMR and CAS, what will be done to fix that?

Please see clause 1.9.4