19GT5027Q0004 - GTM - Tactical Dock.pdf

U.S. Embassy Guatemala October 22, 2026

Subject: Request for Quotation number 19GT5027Q0004

Dear Prospective Quoter:

Enclosed is a Request for Quotation (RFQ) for tactical floating dock. If you would like to submit a quotation, please complete the required portions of the attached documents, and submit your offer to: GuatemalaBids@state.gov

Please use ONLY the address provided above to send your offer. Include the name of your company and the solicitation number in the subject line of your e-mail. Offers sent to any other email addresses may not be considered valid.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A Statement of Work

3. Section B Pricing

4. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM“

The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. The U.S. Government intends to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A site visit has been scheduled for November 18, 2026. To request specific details please submit an email to SerechZA@state.gov if you are interested to participate not later than November 13, 2026, by 17:00 hours.

The due date to submit questions for this solicitation is November 20, 2026, by 17:00 hours. Submit your questions via email to SerechZA@state.gov

Quotations are due by December 04, 2026 by COB 17:00 hours. You will receive an automatic response from the GuatemalaBids@state.gov inbox once your bid has successfully been received. If you do not receive this automatic response, notify us by email SerechZA@state.gov No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Email bids should not contain attachments greater than 10MB in size, or they may be refused by the system. Quotation documents should be .pdf, .tif, or .gif files only. Please include the name of your company and the RFQ number in the subject line of your email submittal.

Sincerely, Beau P. Garrett Contracting Officer

SBU - CONTRACTING AND ACQUISITIONS

mailto:GuatemalaBids@state.gov https://www.sam.gov/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fsd.gov%2Ffsd-gov%2Flearning-center-system.do%3Fsysparm_system%3DSAM&data=05%7C01%7CGaldamezAL%40state.gov%7Cb26946e7255f4fdfa61808da488b8ad9%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637902061425901539%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=inP1fR28N3BHGZiNUoPThSD6l%2FVwey%2B7ATnZ0yn1h9s%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fsd.gov%2Ffsd-gov%2Flearning-center-system.do%3Fsysparm_system%3DSAM&data=05%7C01%7CGaldamezAL%40state.gov%7Cb26946e7255f4fdfa61808da488b8ad9%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637902061425901539%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=inP1fR28N3BHGZiNUoPThSD6l%2FVwey%2B7ATnZ0yn1h9s%3D&reserved=0 mailto:SerechZA@state.gov mailto:SerechZA@state.gov mailto:GuatemalaBids@state.gov mailto:SerechZA@state.gov

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19GT5027Q0004

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

10/22/2026

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR16342949

6. PROJECT NUMBER

7. ISSUED BY CODE GT500

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

8. ADDRESS OFFER TO

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51 Zona 16, ATTN: GSO

GUATEMALA CITY

GUATEMALA

9. FOR INFORMATION

CALL:

a. NAME Zayda A Serech

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) 50223540000

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within 5 calendar days and complete it within 30 calendar days after receiving award, x notice to proceed. This performance period is x mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 17:00 (hour) local time 12/04/2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, x is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES x NO

12B. CALENDAR DAYS

SBU - CONTRACTING AND ACQUISITIONS

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Drawings

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall furnish all labor, materials, equipment, and supervision necessary to:

(1) Field-verifying existing conditions,

(2) Prepare installation and coordination drawings based on the Bureau of International

Narcotics and Law Enforcement Affairs (INL) layout and structural assessment,

(3) Submit proposed materials and finishes for Government/INL section at the U.S. Embassy in Guatemala (INL-G) administers INL-funded programs and coordinates closely with U.S.

law enforcement agencies to support Guatemalan institutions, and

(4) Construct one (1) tactical floating dock.

All in strict accordance with the approved layout, structural assessment, and approved installation drawings.

Total Price (including all labor, materials, overhead and profit)

This shall be a firm-fixed-price construction contract with a limited pre-construction design, installation-coordination component. This is not a Design-Build contract.

A.1 PRICING STRUCTURE

The Contractor shall submit a single firm-fixed price covering all pre-construction coordination and construction activities described in this statement of work. Layout and structural assessment from the Bureau of International Narcotics and Law Enforcement Affairs (INL) layout and structural assessment are provided to establish the Government's design intent, scope, and functionality for pricing and execution purposes.

Pricing Instructions

Fixed rates shall include all direct and indirect costs, including overhead and profit.

Priced Line items

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Item Item Description Unit Quantity 1 Dock section 60" EA 3 2 Wood deck EA 1 3 Wood gangway EA 1 4 Couplers set EA 4

5 Pipe brackets heavy duty 2.5" EA 4 6 Anchor insert (OD poles) EA 4 7 Transport and delivery EA 1 8 Concrete walkway EA 1 9 Labor EA 1 10 Soil and environmental studies EA 1 11 AS-Built drawings (AutoCAD and PDF format Global 1 12 Training including: instructions for maintenance and video recorded.

Global 1

13 Warranty EA 1

14 DBA EA 1

A.2 VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

A.3 TYPE OF CONTRACT

This is a firm-fixed price contract payable entirely in the currency indicated in SF-1442. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The Government will not adjust the contract price due to fluctuations in currency exchange rates. The Government will only make changes in the contract price or time to complete due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract.

SECTION B - STATEMENT OF WORK

SCOPE OF WORK

The acquisition and installation of a floating dock system for the Bureau of International Narcotics and Law Enforcement Affairs (INL) to support Guatemalan Special Naval Forces.

The above-mentioned structure shall be delivered and installed in Retalhuleu, Guatemala, in a period of 30 days from the date that the Contractor is notified with the Notice to Proceed (NTP).

The character and scope of the work are set forth in the contract. The Contractor shall furnish, install, and test all materials and equipment required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in the tail shall apply also to all other portions of the work.

The responsibility of the Contractor is to provide and install the previously described structure according to the following:

B.1 PROVISION OF ONE (1) TACTICAL FLOATING DOCK

For a thorough understanding of the requirements, the Contractor must design and deliver one (1) floating dock with three (3) standard dock sections, one (1) wood deck platform and one (1) wood gangway and civil works for construction of a reinforced concrete pedestrian walkway connecting the operational base facilities to wood deck platform meeting the specifications detailed and the basic requirements outlined below. The system must permit water variation level (tide).

The floating dock, deck platform and walkway should be manufactured in accordance with the basic architectural layout outlined in Attachment 1: Drawings. The Contractor will be responsible for providing shop drawings (blueprints) for INL approval that incorporate all design elements.

If the Contractor would like to offer his/her standard designs that meet the specifications, the Contractor shall present these architectural alternatives in his offer, and no substantial changes will be accepted after the contract is awarded. In such cases, the Contractor must incorporate these proposed architectural designs into his/her offer, and will make any adjustment to the different systems to provide all the required services and utilities, all these adjustments shall be performed during the manufacturing process and shall be similar or exceed to the services and utilities detailed in this SOW.

B.1.1 Standard Dock sections with accessories:

The floating dock sections consist of three (3) standard dock sections of minimum 1.48m x 2.97m x 0.37m, highly durable, polyethylene modular floating dock designed for standard (rowing) applications. It features stability, continuous waves and weather resistance, and a slip-resistant texture.

a. Material:

Rotationally molded, fiber-reinforced Linear Low-Density Polyethylene (LLDPE), UV Ray resistant. Slip-resistant pattern, Unique pylon (chamber) design grabs the water like an upside-down cup, rotationally molded, to allow no seams or connection points, 62.5 lbs. (28.3) per square foot, including dead load (standard), Standard design14 5/8” (0.37m) tall.

b. Connection/anchoring:

Patented rubber coupler system that allows independent movement under high stress while retaining overall unified firmness, designed to work with outside-diameter (O.D.)

galvanized anchoring pipe.

c. Design:

Modular with hollow chamber displacement air chambers on the underside to create a natural vacuum and superior buoyancy.

B.1.2 Wood Deck

Deck-style structure, minimum 1.80 m wide x 1.50 m long, 6” marine-treated pine posts following AWPA UC5B or UC5C standards, 5 wooden stair treads, 2”x6” main wooden joists, 2”x6” wooden floor planks with rounded top edges, all the wood elements must be coated with an American-style stain and pore sealer and AISI 316 stainless steel or hot-dip galvanized steel hardware. The contractor is responsible for calculating the depth of pilings based on the soil conditions, currents, and operations of the dock.

a. Gangway

Supply and installation of a treated wood pedestrian walkway minimum 1.50 m wide by

4.00 m long, consisting of 2”×12” structural wood main beams, 2”×8” crossbeams, and a deck of 2” ×6” planks with a non-slip finish, 1.10 m high wooden handrails, AISI 316 stainless steel or hot-dip galvanized steel hardware, a hinging system using marine-grade hinges compatible with a floating platform, including anchors, connectors, preservative treatment, marine sealant, transportation, assembly, and operational testing.

b. Concrete walkway

Construction of a reinforced concrete pedestrian walkway 20 cm thick and 2.00 m wide, made of concrete with a compressive strength of f'c = 3000 psi, reinforced with 6”x6” 4/4 electro-welded mesh, on a 15 cm granular subbase compacted, including excavation, leveling and compaction of the subgrade; contraction joints; a non-slip brushed finish;

surface drainage; lateral protection using geotextile and riprap; and a transition platform for connection to the treated wood walkway on the floating dock. Length: depending on surveying and topography study of contractors.

B.2 DESIGN REQUIREMENTS

This project is based on design parameters established by the conceptual design documents provided by INL under Annex 1. The selected contractor shall be responsible for developing their own designs/shop drawings, further referred to as “construction documents” for INL approval based on these parameters. No fabrication or construction work shall start until INL has approved the construction documents.

The following specifications and requirements are complimentary for the aforementioned information and should be followed.

B.2.1 Engineering Studies

Prior to the final design, fabrication, and installation of the floating dock system, the Contractor shall perform all engineering investigations necessary to ensure that the proposed structure is suitable for the existing site conditions and complies with applicable Guatemalan regulations and recognized international engineering standards.

The Contractor shall be responsible for completing, at a minimum, the following investigations if needed.

a. Geotechnical Investigation

The Contractor shall perform a geotechnical investigation sufficient to characterize the subsurface conditions for the design of the dock anchoring system.

The investigation shall determine, at a minimum:

• Bearing capacity.

• Groundwater conditions.

• Scour potential.

• Corrosion potential.

• Recommended pile type.

• Required pile diameter.

• Required pile embedment depth.

• Estimated axial and lateral pile capacities.

The investigation shall include field borings or other appropriate in-situ testing methods as required by the site conditions.

b. Environmental compliance

The Contractor shall determine all environmental permitting requirements applicable to the Project under the laws and regulations of the Government of Guatemala. The Contractor shall prepare, submit, and obtain approval of all environmental documentation required by the Ministry of Environment and Natural Resources (MARN) prior to the commencement of construction activities. If the competent authority determines that an Environmental Impact Assessment (EIA) is required, the Contractor shall prepare the study and obtain the corresponding environmental approval before construction begins.

c. Design Submittals

The Contractor shall prepare and submit engineering design packages for review and approval prior to the commencement of construction. No construction activities shall begin until the final (100%) design package has been reviewed and approved by the

COR.

B.2.2 Design development process

Shall consist of the following submittals:

B.2.2.1 Sixty-Five Percent (65%) Design Submittal

The 65% Design Submittal shall represent the preliminary engineering design and shall demonstrate that the proposed dock configuration, structural system, and site improvements meet the operational requirements of the project.

At a minimum, the 65% submittal shall include:

General

• Design narrative

• Basis of Design

• Applicable design codes and standards

• Design assumptions

Site Information

• Topographic survey

• Existing conditions plan

• Utility information (if applicable)

Engineering

• Preliminary site layout

• Dock location

• Dock orientation

• General arrangement drawings

• Preliminary grading plan

• Preliminary erosion control plan

Structural

• Dock framing concept

• Gangway design concept

• Preliminary guide pile design

• Preliminary foundation recommendations

Geotechnical

• Summary of geotechnical findings

• Preliminary pile recommendations

Hydraulic

• Water level analysis

• Current evaluation

• Flood considerations

Environmental

• Required permits (if applicable)

• Preliminary mitigation measures

Cost Estimate

• Preliminary Engineer's Cost Estimate

Government Review

The Government shall review the 65% Design Submittal and provide written comments. The Contractor shall incorporate all accepted comments into the final design.

B.2.2.2 One Hundred Percent (100%) Design Submittal

The 100% Design Submittal shall represent the complete construction-ready design package.

The package shall include all revisions resulting from the Government review of the 65% Design Submittal.

At a minimum, the final package shall include:

Final Drawings

• Cover Sheet

• General Notes

• Site Plan

• Overall Dock Layout

• Concrete Walkway

• Floating Dock Details

• Gangway Details

• Guide Pile Details

• Structural Details

• Connection Details

• Typical Sections

• Construction Details

Structural Calculations

Complete structural calculations including:

• Dead Loads

• Live Loads

• Wind Loads

• Vessel Mooring Loads

• Current Loads

• Impact Loads

• Buoyancy Analysis

• Floating Stability

• Guide Pile Analysis

• Gangway Design

• Foundation Design

Geotechnical Report

Final geotechnical recommendations including:

• Soil Profile

• Bearing Capacity

• Scour Analysis

• Foundation Recommendations

• Final Pile Embedment Depth

• Final Pile Diameter

Hydraulic Report

Including:

• Water Elevation Analysis

• Seasonal Variations

Environmental Documentation

Including:

• Environmental compliance requirements

Technical Specifications

Complete construction specifications for:

• Concrete

• Reinforcing Steel

• Structural Steel

• Gangway

• Floating Dock System

• EZ Dock Components

• Timber (if applicable)

• Galvanized Guide Piles

• Anchoring System

• Protective Coatings

• Hardware

• Utilities

Construction Documents

• Construction Schedule

• Construction Phasing Plan

Cost Estimate

Updated final Engineer's Cost Estimate.

Government Approval

The Contractor shall not begin fabrication or construction until the Government has reviewed and approved the 100% Design Submittal. Any subsequent changes to the approved design shall require written approval from the Contracting Officer or the designated Government Representative prior to implementation.

B.3 GENERAL REQUIREMENTS

All work shall be carried out in strict compliance with all contract clauses and these technical specifications. If the Contractor discovers discrepancies contained in the various designs and technical documents, Contractor must immediately notify the Contracting Officer Representative (COR) and the INL’s Construction Engineering Specialist (INL-CES) before taking any other action.

B.4 QUANTITIES

This contract is based on a fixed firm priced solicitation. Any quantities indicated in the specifications and drawings are for reference only and the Contractor is responsible for providing quantities needed to complete the work, without any price adjustment after award.

B.5 WORK EXECUTION

The different items to be delivered by the Contractor for the different buildings shall be carried out in a gradual and progressive manner, without initiating work that could later be affected by other items that have not been concluded or that lack an adequate support or safety, taking care that work that has been finished is not affected by weather or other elements.

Contractor shall be responsible for maintaining quality of work by following proper operation procedures in the manufacturing of the buildings. For this purpose, for each required specialized area, the Contractor shall provide qualified labor with experience of minimum 3 years, and the respective engineering professionals with verifiable experience.

The Contractor will perform the required work in accordance with the established schedule, and with due safety in all manufacturing stages. Contractor may work on as many different sites within the project as they consider necessary. The work program proposed by Contractor shall be subject to the approval of the COR and Contractor shall not start work without the COR’s authorization.

B.6 QUALITY CONTROL

The Contractor should carry out strict quality control of the materials to be used in work and should include an operation plan in its offer which is subject to review and approval by the COR. The value of these works must be assumed by the Contractor within its offer.

Upon completion of work the Contractor shall perform tests on all equipment, general distribution boards, circuit breakers, and grounding per national and international accepted codes. The Contractor shall notify the COR two weeks prior to the test to allow the COR to witness the test.

B.7 SAFETY AND WORK PROVISIONS

The Contractor shall be responsible for the safety of both public and private property, contiguous and/or adjacent to the work site.

The COR shall make sure that the Contractor carries out all safety protection work including bracing, scaffolding and supports, and the strategic erection and/or posting of signs and signals with preventive warnings to guarantee work safety.

The Contractor should take care not to place construction tools and equipment, materials, pipes and supplies in places beyond those authorized by the COR, to avoid interference with traffic or create nuisances for the public.

The Contractor will be responsible for the safety of all its staff, subcontractors, and visitors. The Contractor is responsible for adopting all the necessary security and safety measures.

The Contractor will be responsible for protecting public and private properties from damage caused by the effects of the construction work. This refers to the properties located within the adjacent areas. If any service, public or private, will be affected by the construction, the Contractor will provide an equal or greater alternative service of, and which will be approved by the COR and the owner of such service.

B.8 WARNING SIGNALS

The Contractor shall provide in the workplace all the necessary signs and announcements to prevent accidents according to the safety plan (that include signals for restricted areas, electric risk, flammable materials, construction zone, danger for general risk) which shall have the approval of the COR.

B.9 RESPONSIBILITY FOR WORK, MATERIALS AND EQUIPMENT

Contractor shall be responsible for all its work, as well as for all materials and equipment, which must satisfy the requirements of the contract. The COR will inspect all work before providing issuance of final acceptance.

Equipment: At all times, the Contractor shall use equipment, machinery, personnel and methods specified for the correct and prompt execution of the contract. During construction, the Contractor shall keep at the site work all the equipment described in his offer. Without prior authorization in writing from the COR, the Contractor shall not make changes, modifications or reductions to the above-mentioned equipment. The Contractor shall not withdraw equipment from the work site without the COR’s prior consent.

Contractor’s Labor and Personnel: Contractor is obligated to use qualified labor for the performance of all work. Contractor shall be responsible for planning, programming, inspection and execution of the work entrusted to him. The acceptance of work by COR, shall not relieve Contractor from responsibility related to deficient work.

Contractor shall employ technical personnel in an adequate number for the timely execution of work. Contractor shall be able to establish extra shifts, night shifts or work during holidays, at its convenience, but shall provide prior notice to COR of such additional shifts. No price increases will be accepted for these reasons.

Materials: All materials, installations, supplies and other elements that are used during the execution of this contract shall meet all the requirements noted in the technical specifications, and in the absence of these, in instructions provided by the COR.

Materials supplied by Contractor shall be new, and of the highest quality. The Contractor shall transport these materials to the work site at its own cost and under its own responsibility and shall properly store them until their use. COR may, when necessary, and only for those materials that require special treatment or handling, require that they be placed on platforms or firm surfaces or under cover or that they be placed in covered sites or warehouses, without an increase in contract price and/or contract terms. Even though previously accepted, stored materials will be inspected at the time of their use to verify conformity with the purpose specified in the contract.

B.10 FAULTY OR NON-AUTHORIZED WORK

When inspection by the COR determines that any work performed, has been, is or will be faulty, whether due to carelessness or negligence attributable to Contractor, due to the use of bad quality or unapproved materials that do not comply with the contract or to the instructions given by the COR, the COR shall order the necessary corrections and/or modifications and report the noncompliance to the CO. The COR can order the undoing and replacement of such work, with all costs being borne by the Contractor.

The Contractor will bear the cost and time required for rectification or replacement for unauthorized work performed by the Contractor before receiving the plans for such work, or that is executed against the orders of the COR. The Contractor will only be entitled to receive payment for work performed in accordance with the contract and accepted by the COR. The Contractor shall not be entitled to payment for materials, equipment, labor and other expenses for faulty or non-authorized work. Neither will the Contractor receive payment for the removal of left-over construction materials.

All expenses incurred and additional work done by the Contractor for repair of defects shall be the Contractor’s responsibility for the costs incurred if the COR has evidence that such defects are due to bad quality materials, lack of compliance with specifications, or negligence attributable to the Contractor in lack of compliance with any expressed or implicit contract obligation.

B.11 CLEANING OF THE WORK SITE:

The Contractor shall keep all work areas, installations, and/or services free of accumulation of waste or garbage. Upon concluding the work under this contract, and as a necessary condition for the final approval of work performed, the Contractor shall remove from the project areas all equipment, materials not used, garbage and waste, as well as all its own property used during the work.

B.12 OTHER REQUIREMENTS

The specifications detailed in this document are for a reference, the Contractor can use other different brands that also have to meet the specifications, therefore, the Contractor before the acquisition of any element part of the project shall request the COR’s approval.

Since it is expected to have not only the referenced brands, the project may have some small variations, therefore the Contractor has to verify all the dimensions of the products, as well take in consideration all the characteristics of the products and in order to make the pertinent work so the products can be installed without any issue, this will not mean an additional cost. Also, if it is needed disassemble and / or redo any work to install in a proper manner certain element because the Contractor didn’t interpret a required need, the Contractor shall perform all the work to make all the required corrections without additional payment.

The Contractor shall deliver the AS-BUILT drawings, to have a record of all the systems. The drawings shall be in AutoCAD and in PDF format. The Contractor must also provide catalogs, warranties and operations and maintenance manuals for all equipment installed by the Contractor and shall deliver two sets of this documentation. The catalogs and manuals shall be in English and Spanish.

Finally, to transmit the knowledge of how the equipment is delivered, the Contractor shall provide training to Navy personnel in how all the systems work and the respective instructions for maintenance. This training must be video recorded. Copies of the recordings shall be distributed to INL and the Academy.

B.13 SITE VISIT

The Government will coordinate access to the installation locations for optional courtesy site visits prior to proposal submission and prior to installation activities, to allow potential Contractors to obtain a better understanding of the site conditions and installation requirements.

The potential Contractor will carry out preliminary site assessments that describe the physical, functional, and performance requirements that must be met by the Contractor in designing the project for a fully functional completed system.

The site assessments shall be comprehensive and address the proposed construction site’s criteria for construction work to be performed by the construction firm. The site assessment shall include but is not limited to:

1. Physical (GPS, photos etc.)

2. Site access (roads, security, emergency, etc.)

3. Utilities (electricity, water, sanitary, storm, etc.)

4. Site clearing

5. Site demolition

6. Removal of debris and construction material

7. Seasonal weather conditions

Any site visit attended by the Contractor shall be at no cost to the Government. All expenses related to travel, transportation, lodging, security, and personnel shall be the sole responsibility of the Contractor.

Participation in such site visits is voluntary and shall not be a prerequisite for submitting a quotation or for contract award.

Failure to attend a site visit shall not relieve the Contractor of the responsibility to perform all required installation services in accordance with the terms and conditions of the contract.

B.14 WARRANTY

In accordance, the subject modules shall be covered by the manufacturer’s standard warranty of at least 10 years and at least 1-year standard warranty on other works like civil works.

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts for this type of equipment.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user to avoid incurring additional expenses.

SECTION C - PACKAGING AND MARKING

The Contractor is the importer of record and will be responsible for the clearance of goods and the exoneration of duties (if applicable).

The U.S. Government will be not responsible for the customs clearance.

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

The Contractor shall provide to the U.S. Government the new products as described in the specifications. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under place of delivery, of this Statement of Work.

All periodic reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period.

The final inspection and acceptance of ALL structures shall be performed by the U.S. Government upon their finalization at the established location. If INL Guatemala officials find an incomplete or defective item, they should immediately refrain from receiving it and notify the Contractor. The Contractor upon notification shall replace lost or damaged items during the assemble. If the Contractor fails to meet the performance standard, the U.S. Government reserves the right to act, including a deduction from any invoice. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products and installation. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Guatemala. The vendor shall evaluate and replace returned items with no transportation cost to INL.

INL Guatemala will have ten (10) business days to inspect and accept all items after delivery. The designated representative of the US Embassy in Guatemala will be responsible for carrying out acceptance criteria as follows:

i. Quantities

ii. Compliance with the offered technical specifications: compliance with the requested technical specifications

iii. Compliance with delivery date

iv. Correct operation of the required elements

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within five (5) calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than thirty (30) calendar days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of US$250.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as five (5) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

The working hours and days can be coordinated with Naval Command representatives and must be reported to INL-Guatemala. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Insurance 1 10 days after award CO Section E. Construction Schedule 1 5 days after award COR Section E. Preconstruction Conference 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1 15 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

Contractor Delays The Contractor shall document and justify any delays to the Contracting Officer. The Government will require adequate consideration for schedule slippage absent an excusable delay.

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract.

Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Law Enforcement and Readiness Operations Program Administrative Assistant.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

*Invoice must include VAT. A VAT Exemption form will be provided as payment for the 12% tax.

*Payment processing will begin after services have been rendered and/or items have been delivered and a correct invoice has been received.

*Payment terms: Net 30 days after receipt of valid invoice in the finance office.

*Invoice cannot include any services and/or items beyond what is included in this Purchase Order.

*Performance (services) will be coordinated by the requesting office, if applicable.

*Payments will be made only via Electronic Funds Transfer (EFT).

INVOICE AND PAYMENT PROCESS:

Bill to:

Embajada Americana Boulevard Austriaco 11-51, Zona 16 Nit 347497-6

INVOICE MUST BE SUBMITTED THROUGH THE PAYMENT PORTAL.

*You must attach in PDF format the EFT form to verify that your bank information for payment process is correct.

*Access to the portal can be requested at: https://mygrants.servicenowservices.com/mygrants to create an account.

*Click the Create an Account button to open the Choose your Account Type pop-up.

*Click the Create a mylLMS Vendor Account button to open the Account Request Form.

*Click the Please Select Your Language drop-down to choose a language for the account. Users can update their preferred language at any time. Click Next.

*Fill out the “Account Request Form”. On the Embassy field you must select GUATEMALA.

Click the Submit button.

*The U.S. Embassy Guatemala will approve the account, and you will…