RFQ 19GT5022Q0001 - Questions and Answers - PNC Barracks Renovation Project.pdf

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RFQ 19GT5022Q0001 – PNC BARRACKS - Questions and Answers

1. The activity chart attached indicates January, which is not possible, the question is to update it and dates will change, that is correct?

Yes, is correct. This activity chart can give you an idea of the timing per activity and the dates will have to be updated to start when the contract is awarded. The mandatory period of performance of this project is 155 days.

2. Can we setup a camp on site for our workers?

There is an area to setup a camp on the back garden, the problem could be that workers don’t follow house rules about noise, starting fires to cook, they will also require showers and bathrooms that should be connected to the original house’s drain system, it could save a lot of time, but it will require strict control in order not to receive a complaint from the neighbors.

3. Work schedule?

Please review F.8 on page 14 which states:

All work shall be performed during Monday through Friday from 7:00 AM to 6:00 PM and Saturday from 7:00 AM to 12:00 PM (noon) except for the holidays identified below. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative. The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours will not be a cause for a price increase.

4. There is no quantity data (areas, length, volume) to quote based on the same quantities, which means each offeror will calculate its quantities. Is this correct?

The quote of the project is a fixed price fee that shall include all the work required in the scope of work of the project. All contractors shall calculate the materials and labor to submit a quote.

5. On item C.3.1 Primary Contractor Design Expertise and C.3.2 Specialty Contractor Design

Expertise (Core) requires U.S. licensed professional. That means we need to hire this staff to comply? Specially the Professional Engineer (PE) with Fire Protection specialty. Please clarify.

Awarded Company will require to contract a company or Professional Engineer services to install all the fire duct and devices, all fire system will be UL listed certified and most important the equipment.

6. Can we hire a translator as not all of our professional staff speaks/understand English, for the meetings that will be held?

As indicated on H.6, page 23:

H.6 LANGUAGE PROFICIENCY

The manager assigned by the contractor to superintend the work on-site, as required by Section I, 52.236-6, "Superintendence by the Contractor", shall be fluent in written and spoken English.

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7. About the brands mentioned or attached in the solicitation package, we understand that we must use those brands?

About the finishes those were approved by OBO, in the case of the PORCELAIN TILE from FERCO, it is on stock right now, all of the rest finishes are standard so there wouldn’t be a problem to find them.

8. Do the windows need a security film to be installed? If so, which kind.

The window’s glass thickness is required to be 6mm; the windows don’t require a security film however there are two windows: W-17 and W-18 that require Sand Blast film.

9. Is there a specification for the filling around and above the water and sewer pipes to be installed around the house?

There are many filling types in the project, in order to standardize all fillings should be done as following: add one bag of cement per cubic meter of select material, place the material on place in layers of 30cm compacted with light equipment such as compaction plates.

10. Do we have to consider an electric and lighting backup system? If so, which rooms will be considered?

The project is divided into 4 electric supplies, two for the house and two for the apartment; two of these four are connected to a backup system.

11. Is there an evacuation route and plan determined, and will it be necessary to install signs for it?

There is an evacuation route for the house and for the apartment, both reunion points are located in the back garden, main doors open to the outside and should have emergency hardware. Please refer to drawings A-13, A-14, A-15, A-16 and A-36.

12. About the license, in order to portray the correct number of days on the agenda, can the license be in a different schedule? Due the uncertainty that involves that kind of procedures.

According to our experience, the license application and resolution can take between 1 to 9 months. Although we can start some interior works, minor ones, without the license as specified on the law and its scope.

The only three items that require a construction license are the perimeter walls, the new underground water tank, the new roof for the house and the new use of the property. In my opinion interior work should be done first.

13. The awarded contractor shall issue the construction license, however is our experience that these permits can take months to be approved, is this considered an excusable delay?

Only if contractor can present evidence that the delay is not by his cause. Any time that a delay on the schedule show up, contractor must be notifying the U.S. Embassy no later than three labor days, if not, will be considered a delay caused by the contractor and won’t be excusable.

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14. Regarding the design and providing details for the power system, has this information been authorized by Ener-Guate? Due to the Electric Meter installation, Ener-Guate requests specific conditions to do it. Is the cost of this item considered in the quotation?

There are only two new electric meters for the apartment, the other two for the house are already in place however they require some modifications, the quotation should only include the internal work, but it does include the modifications to the existing electric meters. On the other hand, is EEGSA the utility company that provide the service in Guatemala City not Energuate.

15. Part 1 Section B - Has the special 2% Zadroga Law Tax been included in the proposal cost? If so, is the 2% on the Direct cost + Indirect costs?

Please read if this tax applies to your company. If you are exempt of this tax you are required to attach the required form to confirm that you are exempt of this tax. If you are not exempt, then the USG will not collect this tax.

16. Should the proposal include the furniture for the living room and the dining room?

As I was informed in the last reunion, the Embassy will take care of the furniture.

17. The drawings don't have information for the stove type. Could it be gas or electrical? Please provide information?

Both stoves will be electric, please refer to drawings IE-08 and IE-10, the appliance will be provided by the Embassy.

18. Should the hydro-pneumatic pump have been included for the main water deposit?

Yes, the water pump is specified in the Hydraulic Report: it requires a Centrifugal Pump with a minimum power of 2 H.P.

19. Will the contractors be provided with the storage facilities at the job site? Please provide information.

The camp and storage facilities should be considered on the Quotation.

20. Would the contractor have access to water and electricity at the job site? Please provide information.

The actual electric meters will be removed as the construction process goes on and it’s up to the contractor to indicate the best day to install the new electric meters. The water supply will remain in place as long as it is required by the contractor.

21. There are several kinds of objects such as paintings, furniture, closets, etc. Are they going to be removed by USG, or should we include this activity in the quotation? Do we need to include cost to remove any type of furniture, equipment, carpet?

All the personal belongings of the landlord will be removed before the constructions begins. The rest of things in the property that won’t be removed by landlord will be removed by the contractor.

We will inform the landlord about the starting day and if he does not remove the things, we will do it.

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22. Is there false ceiling to remove? If yes, can you provide drawings?

The only existing false ceilings are those of Wood at the kitchen and laundry. They are part of the demolish and remodel work in these areas. Refer to drawings A-3 and A-7.

23. Can you provide .pdf drawing to have a better review of them?

All the documents uploaded in the project workspace are in .pdf version.

24. To which level of cimentation, the tie beam MB1at apartments area should be considered?

Tie beam MB1 regarding general specs should be at 0.30m form the terminated floor, where 0.05m is the thickness of outdoor flooring, 0.10m is the subfloor and 0.15 is the filling material (selecto)

25. Where is applicable the Beam B1 detail at apartment area because I cannot find it?

B1 beam is applicable in the kitchen where B2 is indicated, those are the only two indicated beams in that drawing, B3 is located under the partition wall in between showers and toilets.

26. There is a lack of detail for beam B2 at apartments area, indicated in the 1st floor layout

Is the same beam than B1 indicated in the same drawing, correction will be made in the AutoCAD Drawing.

27. Which is the specification and section for columns to be considered that pop up from cimentation CF3, indicated at apartments area?

Column CF3 is column with metallic base that is part of the structure of the waiting room in basement 2, the metallic column should reach out under the pedestal floor indicated as C1, the correction will be make in the AutoCAD drawings.

28. Which Will be the subfloor specification to take into consideration?

Subfloor foundation should be made on this way: 0.10m of concrete 4,000psi concrete with grid 6x6 7/7 as reinforce over a black nylon sheet for construction.

29. What is the dimension and type of tile to be considered for the floors?

Please refer to drawing I-03 for specifications about exterior and interior floors.

30. What is the dimension and type of tile to be used for walls?

Please refer to drawing I-03 for specifications about wall tiles.

31. The drawings don't specify the A-29 window's frame materials or the glass thickness. Please

Provide information. Can we consider a 5mm thickness? The frame should be aluminum or PVC? Which color?

The window’s glass thickness is required to be 6mm; the windows frames will be made of white PVC plastic material.

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32. For the kitchen furniture, the interior and doors can be of melamine? Which color?

Please refer to drawing I-03 for specifications about kitchen cabinets.

33. The doors should be of solid wood or plated? If they should be solid wood, what type of wood?

The new solid wood doors and frames should be made of dried high pressure treated pinewood that can be found in LIGNUM or MYMSA.

34. Provide specifications for the ironwork to consider for the doors.

Refer to drawing A-36 for details and specification on metal doors and double coated with gray anticorrosive paint R15 from CELCO.

35. For the gardening, we consider installing grass only or you will provide a list of plants to consider for the quote?

The list can be made from the drawing, please refer to plan A-37.

36. We see a difference on the external floor finishes compared to drawing A-37 Landscape

Plan that indicates grass and the A-22 House Level 1 Floor Plan Finishes that indicated concrete where we should consider grass. Please clarify.

Please revise plan A-22 and A-37 the only place that could be some misunderstanding is above the underground water tank, where is preferable to leave concrete, besides that both drawing matches.

37. Can you provide a drawing of the existing perimetral wall to understand the area to paint and know where to consider the metal mesh over the wall and the height?

There are details of the perimeter wall on drawing A-30, I ask the landlord about the walls, he indicated me that the North Wall belongs to the property so the plan shows actual and new walls, on the South side all the perimeter walls should be made except on the existing apartment wall.

38. The project does not consider painting the metal railing?

All existing metal doors, railings, structures and two existing windows should be sanded, cleaned, adjusted in order to work properly and double coated with R-15 grey anticorrosive paint from CELCO.

39. The bathroom shower on the first floor has to be eliminated?

Yes, this shower will be eliminated.

40. The Wood ceiling to consider, what type of wood shall be?

All the dropped ceilings will be made of Ultra-Light Drywall Board, please refer to drawing A-23.

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41. Could you give a transversal and longitudinal section of the apartment please?

Drawing A-30 has the transversal section of basement, all slabs in this edification are at the same height, this fact can be checked in drawings A-09 and A-10, in those you can see the slabs heights and the highlighted beams, in drawings A-24 and A-25 you can see in which living spaces a gypsum false ceiling will be installed and its height.

42. We understand that the finish of the walls is plaster, is this correct? Or it is a plastic finish?

The finish is plaster REPELLO BASE from PEGASO, please refer to drawing I-03.

43. Shall we consider all the bathroom fixtures new? Please provide specifications (toilet, washbasin, urinals, shower, dishwasher, pila, grifería)

Toilet: Oporto INCESA white Washbasin: Saturno BI INCESA white with pedestal Urinals: Curve BI BRIGGS Shower: Mono Brezza Crome INCESA Dishwasher: Provided by the Embassy Faucets: Mono INCESA Laundry tub: ROTOTEC

44. Please provide the specifications of the water heaters.

There are four electric tank water heaters of 80 gallons each.

45. Is the pumping system part of the offer? Is yes please indicate the specs of pumps and tanks.

Pump is a centrifugal monophasic of 2 HP and one pressure tank of 90Gal of capacity.

46. Please provide the structural details for the registry box and grease traps.

Please refer to the reinforcement used on the garden drain box on drawing SAN-16

47. Municipal collectors already exist? Or under what details should be considered?

Municipal fittings must be requested to EMPAGUA and at the same time the municipal water.

48. All pipes for potable water, hot water, sewage water and storm water are going to be new?

And if the answer is yes, how should be considered the pipes up and down in walls? Are they going to be exposed or embedded in walls?

All water pipes will be new, in floor will be buried and on walls if is necessary embed them just for potable water, the rest of them can be exposed.

49. In the 2nd floor pipes will be hanged from the slab?

Bathrooms have one step stair and filling material; piping will be over the slab and embedded in filling material and subfloor.

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50. Are all existing pipes going to stay lost or should be removed? If the answer is yes, is possible to have the drawing of the current piping?

Existing piping will remain lost in place to avoid have more ditches in the house, old electrical wiring must be removed form piping.

51. Which is the pumping equipment specs for fire system?

There is no fire pumping system, just smoke detection and fire extinguishers.

52. Are plates going to be new? Which would be the specs?

Consider LEVITON switches, outlets and accessories commercial and industrial grade

53. CCTV equipment must be considered? Or just install ducts with lead in it?

It is necessary to considered and install ducts, for wiring and number of cameras to be installed please refer to drawings IE-10, IE11, IE12 and IE13.

54. If CCTV equipment have to be considered, which would be the specs?

Equipment PELCO Brand, had been considered. Nine cameras bullet type, ten cameras domo type, stroboscopic light, wiring and outdoor panels, 43in monitor and UPS all installed in place.

55. All pining will be exposed?

All new piping will be exposed except for incoming of potable water and hot water. Those will be embedded.

56. All new piping in ceiling is exposed over the slab?

All electrical pipes will be exposed in slabs, sewage and potable water pipes will be over the slab but embedded in filling material under the one step stair.

57. Is possible to leave exposed all electric installations to not open walls and avoid weakening the property structure?

The electric tubing will be exposed on walls and ceilings just as is in Warehouses,

58. Shall we consider all hydraulic system, security system and fire system?

All those systems should be quoted on the offer.

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ADDITIONAL INFORMATION DISCUSSED DURING THE SITE VISIT

As discussed in the Site Visit please review and consider the following information:

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation.

As prescribed in 29.402-3(a), insert the following provision:

TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND REPRESENTATION (JUN 2020)

(a) Definitions. As used in this provision— Foreign person means any person other than a United States person.

Specified Federal procurement payment means any payment made pursuant to a contract with a foreign contracting party that is for goods, manufactured or produced, or services provided in a foreign country that is not a party to an international procurement agreement with the United States. For purposes of the prior sentence, a foreign country does not include an outlying area.

United States person as defined in 26 U.S.C. 7701(a)(30) means—

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 701(a)(31)); and

(5) Any trust if—

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) Unless exempted, there is a 2 percent tax of the amount of a specified Federal procurement payment on any foreign person receiving such payment. See 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c) Exemptions from withholding under this provision are described at 26 CFR 1.5000C-1(d)(5) through (7). The Offeror would claim an exemption from the withholding by using the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue.

The IRS Form W-14 is provided to the acquiring agency rather than to the IRS.

(d) For purposes of withholding under 26 U.S.C. 5000C, the Offeror represents that—

(1) It [__]is [__]is not a foreign person; and

(2) If the Offeror indicates “is” in paragraph (d)(1) of this provision, then the Offeror represents that—I am claiming on the IRS Form W-14 [____] a full exemption, or [____] partial or no exemption [Offeror shall select one] from the excise tax.

(e) If the Offeror represents it is a foreign person in paragraph (d)(1) of this provision, then—

(1) The clause at FAR 52.229-12, Tax on Certain Foreign Procurements, will be included in any resulting contract; and

(2) The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.

(f) If the Offeror selects “is” in paragraph (d)(1) and “partial or no exemption” in paragraph (d)(2) of this provision, the Offeror will be subject to withholding in accordance with the clause at FAR 52.229-12, Tax on Certain Foreign Procurements, in any resulting contract.

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(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

(End of provision)

52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012) (DEVIATION)

Except for awards where the Government wide purchase card (GPC) is used as the method of payment, contracting officers shall include the attached clause 52.204-99, System for Award Management Registration, in lieu of FAR clause 52.204-7, Central Contractor Registration, and DF ARS 252.204-7004, Alternate A, Central Contractor Registration.

System for Award Management Registration (August 2012) (DEVIATION)

(a) Definitions. As used in this clause- "Central Contractor Registration (CCR) database" means the retired primary Government repository for Contractor information required for the conduct of business with the Government.

"Commercial and Government Entity (CAGE) code" means-

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file. This type of code is known as an "NCAGE code."

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

"Registered in the SAM database" means that- (1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database;

(2) The Contractor's CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS) and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validation to the Government as a part of the SAM registration process.

"System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes-

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the non-procurement common rule by agencies, Government corporations , or by the Government Accountability Office.

(b) (1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

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(3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number-

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Trade style, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g) (1)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day's written notification of its intention to-

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(ii) If the Contractor fails to comply with the requirements of paragraph (g) (1) (i) of this clause, or fails to perform the agreement at paragraph (g) (1) (i) (C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM

11 | P a g e database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(h) Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334- 206-7828 for international calls.

(End of Clause)

Read and include in your offer the requirements of 52.222-50 COMBATING TRAFFICKING IN

PERSONS (OCT 2020).

Read and include in your offer the requirements of 52.228-3 WORKERS’ COMPENSATION INSURANCE (Defense Base Act) (JUL 2014).

Read and complete 52.204–24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) and 52.204-25 PROHIBITION ON

CONTRACTING FOR CERTAIN TELECOMMUNICATION AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (AUG 2020).