19GR1025Q0049.pdf

July 3, 2025

To: Prospective Quoters

Subject: Request for Quotations Number 19GR1025Q0049

Enclosed is a Request for Quotations (RFQ) for Design and Build of Pickleball Court(s) at a U.S. Government-owned residence. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1442 that follows this letter.

Your quotation must be submitted electronically by email with the subject line "Quotation 19GR1025Q0049

Enclosed" to Athensoffers@state.gov on or before 13:00 (Athens Time) on August 1, 2025. No quotation will be accepted after the cut-off date and time.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442;

2. Section B, Price and Attachment 3, Proposal Breakdown by Divisions;

3. Section L, Representations and Certifications, FAR Provisions 52.204-24 and

52.204-26;

4. Bar Chart illustrating the sequence of work to be performed;

5. Additional information as required in Section J, Quotation Information;

6. Your company UEI (Unique Entity Identifier) as proof of SAM Registration (required if your quotation is above $30,000).

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement (required for quotations above $30,000 in value).

The contract will be a firm fixed price contract, with no adjustment for any escalation in costs or prices of labor or materials. Each quoter will be responsible for determining the amount of labor and materials that will be required to complete the project, and for pricing its quotation accordingly.

Embassy of the United States of America

Athens, Greece mailto:Athensoffers@state.gov

The Contracting Officer reserves the right to reject any and all quotations and to waive any informality in quotations received. In addition, the Embassy reserves the right to establish a competitive range of one or more quoters and to conduct further negotiations concerning price and other terms before awarding the contract, or to award without discussions.

Please direct any questions regarding this solicitation in writing to Athprocurement@state.gov.

Questions must be written in English, and may be sent by 13.00 hours local time, on July 11, 2025.

Sincerely, Dresden A. Kalin

Contracting Officer

Enclosure:

As Stated mailto:Athprocurement@state.gov

X

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19GR2025Q0049

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION TO BID

X NEGOTIATED (RFP)

REQUEST FOR

PROPOSAL

3. DATE ISSUED

07/03/2025

PAGE OF PAGES

1 57

IMPORTANT -The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR15422321

6. PROJECT NUMBER

7. ISSUED BY CODE FRANK 8. ADDRESS OFFER TO

U.S. Embassy Athens

GSO/Procurement

91 Vas. Sofias Avenue

101 60 ATHENS

U.S. Embassy Athens

GSO/Procurement

91 Vas. Sofias Avenue

101 60 ATHENS

9. FOR INFORMATION

CALL:

a. NAME

George Dimitrokallis

b. TELEPHONE NO. (Include area code)(NO COLLECT

CALLS)

c. EMAIL

AthProcurement@state.gov

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" means "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Section A - Solicitation, Offer, and Award Section B - Supplies or Services and Price/Costs Section C - Description/Specifications/Statement of Work Section D - Packing and Marking Section E - Inspection and Acceptance Section F - Deliverables and Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Attachments J.1 Project Specifications J.2 Sample Administrative Documentation

J.3 Supplementary Documents Section K - Representations, Certifications and other Statements of Offerors Section L - Instructions, Conditions, and Notices to Offerors Section M - Evaluation factors for Award

11. The Contractor shall begin performance within 10 calendar days and complete it within F.1 calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See Section F.1 .)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and N/A copies to perform the work required are due at the place specified in item 8 by 13:00 (hour) local time August 01, 2025 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offe rs are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than rejected.

calendar days for Government acceptance after the date offers are due will not be considered and will be

NSN 7540-01-155-3212 STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If "YES," indicate within how many calendar days after award in Item 12b).

12b. CALENDAR DAYS

X YES NO

X X mailto:AthProcurement@state.gov

AMOUNTS

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CONTACT:

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item

13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

G.4.2 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY OPEAQM 27. PAYMENT WILL BE MADE BY

American Embassy Athens

Financial Management Office

91 Vas. Sofias Avenue

101 60 ATHENS

American Embassy Athens

GSO/Procurement

91 Vas. Sofias Avenue

101 60 ATHENS

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award,

(b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE 05/21/2025

STANDARD FORM 1442 (REV. 12/2022) BACK

Table of Contents

Section B - Supplies or Services and Prices/Costs

Section C - Descriptions/Specifications/Statement of Work

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Section F - Deliveries or Performance Section G - Contract Administration Data

Section H - Special Contract Requirements

Section I - Contract Clauses

Section J - List of Attachments

Section K - Representations, Certifications, and Other Statements of Offerors or Respondents Section L - Instructions, Conditions, and Notices to Offerors and Respondents

Section M - Evaluation Factors for Award

SECTION B - - SUPPLIES OR SERVICES AND PRICES / COSTS

B.1 - SERVICES

The Contractor shall provide construction services necessary for the design and build of Pickleball

Court(s) at a U.S. Government-owned residence (hereafter, referred to as the Embassy).

All work shall be performed in accordance with the specifications contained at Section J, List of

Attachments, and all other documents incorporated into this contract. The Contractor is to perform the services in accordance with the terms and conditions of this contract/ solicitation, and in strict conformance with the contract clauses and any special conditions contained herein.

B.2 - TYPE OF CONTRACT

This is a firm fixed-price contract payable entirely in the currency indicated by the Contractor in Sub-

Section B.3. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

Changes in the contract price or time to complete will be made only due to changes made by the

Government in the work to be performed, or by delays caused by the Government (see Sub-Section

F.10, Excusable Delays), as determined and approved by the Contracting Officer.

B.3 - CONTRACT PRICE

The Contractor shall complete all work (including furnishing all labor, material, equipment, and services) required under this contract for the following firm fixed price and within the time specified herein. This price shall include all labor, services, materials, equipment, overhead, costs for insurance, costs of bonds, profit, DBA Insurance, and any other costs required to perform and complete all construction services, in accordance with the Statement of Work (SOW), drawings, specifications, and all other contract terms and conditions stated within the contract.

The cost of any materials or equipment required in conjunction with the services rendered herein shall be included in the proposed firm fixed-price.

A Price Proposal Breakdown is provided under Section J, Attachment J.3 - Breakdown of Price

Proposal. The Contractor shall complete the attachment with prices and ensure that the total amount matches that of the total firm fixed-price proposal in the offeror’s price proposal in Section B.3.1.

Insurance required by FAR 52.228-3, Workers’ Compensation Insurance (Defense Base Act), shall be part of the firm fixed-price. Any costs not priced will be included in overhead and other indirect costs.

B.3.1 Total Contract Price

The Offeror shall insert their total price proposal costs as follows:

Option 1, one (1) Pickleball Court CLIN Description Price - Euros

0001 35% Construction Documents 0002 60% Construction Documents 0003 Final Construction Document Submittals 0004 Construction services as specified in the Statement of

Work

0005 Defense Base Act (DBA) Insurance

0006 Monthly Progress Reports Not separately priced

0007 Quality Assurance and Control Plan Not separately priced

Total Contract Price (CLIN 0001 - CLIN 0007)

Option 2, two (2) Pickleball Courts

0001 35% Construction Documents 0002 60% Construction Documents 0003 Final Construction Document Submittals

Option 3, three (3) Pickleball Courts

0001 35% Construction Documents 0002 60% Construction Documents 0003 Final Construction Document Submittals

B.4 - VALUE ADDED TAX (VAT)

The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

B.5 - DEFENSE BASE ACT (DBA) INSURANCE

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

Section C - Descriptions/Specifications/Statement of Work

C.1 - PROJECT NAME & LOCATION

The Contractor shall furnish and install all materials required by this contract for construction services in support of the Department of State's (DoS) Mission:

Project Id: Design and Build of Pickleball Court(s) at a U.S. Government-owned residence

Location: Athens, Greece (address to be provided)

C.2 - STATEMENT OF WORK

The United States Government (USG) requires professional services support to design and build pickleball court(s) at a U.S. Government-owned residence in Athens, Greece.

C.3 - PROJECT SPECIFICATIONS

The Project Specifications and Statement of Work are attached in Section J. Any inconsistency in the contract requirements shall be resolved by giving precedence in the order outlined in Section I, FAR 52.215-8 - Order of Precedence - Uniform Contract Format; however, any inconsistencies in respect to the Project Drawings and Specifications shall be governed by FAR 52.236-21.

C.4 - PROJECT DRAWINGS

Reserved

Section D - Packaging and Marking

Mark materials delivered to the site as follows:

[To be provided upon award.]

Section E - Inspection and Acceptance

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

E.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting

Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The

Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

E.2 FINAL COMPLETION AND ACCEPTANCE

E.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

E.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the

Contractor.

E.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

E.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

Section F - Deliveries or Performance

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR

1984)

The Contractor shall be required to: commence work under this contract within seven (7) calendar days after the date the Contractor receives the design notice to proceed, prosecute the work diligently, and, complete the on-site construction ready for use not later than forty-nine (49) calendar days after receiving the construction notice to proceed.

The time stated for completion shall include final cleanup of the premises.

F.1. SUBMITTAL PROCEDURES

F.1.1 DESIGN SUBMITTALS

Effective from the date of Design Notice to Proceed, the Contractor shall be required to commence with all administrative and procedural requirements for developing and submitting design documentation submittals, as described in the project Statement of Work, and to provide to the

Government with the Final Design Documentation within a maximum allowable performance period of forty-nine (49) calendar days. The time stated for submission shall include the time required for mailing.

PRE-DESIGN SITE SURVEY:

The contractor is required to perform a Pre-Design Survey or specific information gathering prior to development of engineering/construction documents. Within 7 calendar days after contract award, the

Contractor shall submit requested information for those employees who will conduct the Site Survey.

F.2.0. SUBMITTAL REQUIREMENTS

60% Submittal

The architect shall furnish the government with bound sets of manufacturers' catalogs of specified equipment and materials and all pertinent sections of codes, handbooks, standards, etc., referenced in the drawings or specifications. This is to provide information for offerors, with certain sole-source and or-equal identifications depending upon how important the equipment is to serve critical operations.

Specify all equipment, and a full description of all features - including optional and sole-source requirements. The Contractor shall list the specific manufacturer and model number (including any options) used as the basis of design in the specification for each item or type of equipment, followed by the phrase "or approved equal." Submit specifications in draft form with the 60% submittal.

Develop and provide a preliminary construction schedule at the 60% submittal based on a cost-loaded

Critical Path Method (CPM) and a final schedule at the 100% submittal. This schedule will be used to develop the schedule of performance.

90% Submittal

The architect shall furnish the government with a narrative of the changes made from the 60% review and the revised drawings from the 60% submittal.

At the 60%, 90% and 100% submittals, provide updated construction cost estimates.

100% Submittal - Final Construction Documents

If additional comments are provided in 100% submittal the Contractor must make a final submittal at no additional cost to the USG.

Submittal Copies

1. Five (5) hard copies, and

2. One (1) compact disc electronic copy in Adobe Acrobat pdf format. Drawings in base AutoCAD format shall also be provided.

3. Cost estimate.

All deliverables shall be submitted in English.

F.3.0 DELIVERY SCHEDULE

The Contractor shall deliver the items on the following delivery schedule:

Construction Documents submittal:

a. 60% 3 weeks from the Design Notice to Proceed

b. 90% 2 weeks after 60% Review

c. 100% 2 weeks after 90% Review

d. Quality Assurance and Control Plan with 100% final submittal

Construction - 7 weeks after Construction Notice to Proceed

a. Monthly Progress Reports

b. Weekly Construction Inspection and Progress Reports during construction.

c. Survey Report within two weeks after completion of work.

F.4.0. POST DESIGN AND CONSTRUCTION SERVICES

F.4.1. During the construction solicitation period, the Government may require the Contractor to provide consultation services, including providing clarifications and responses to questions about the construction documents prepared by the Contractor at no cost to Government. The Contractor shall be in attendance at the construction preproposal conference at no additional cost to the Government.

TOTAL DURATION FOR DESIGN PHASE: Submittal to the US Government within 49 calendar days from the date of receiving of the DNTP.

F.4.2. CONSTRUCTION WORK

Construction portion of the contract: The Contractor shall be required to (a) commence on-site construction work under this contract within 7 days after the issuance date of the “Construction

Notice To Proceed” (CNTP), (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 49 calendar days after the issuance date of the CNTP. The time stated for the construction portion of the contract shall include final cleanup of the premises, completion of punch-list items and all other items specified in the contract.

TOTAL DURATION CONSTRUCTION WORK: 49 calendar days

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of

100.00EUR for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in Section I, 52.236-15, "Schedules for

Construction Contracts", paragraph (a), is hereby modified to reflect that the submission shall be within 15 calendar days after contract award.

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract shall be submitted for approval.

(c) The Contractor shall revise such schedules:

(1) To account for the actual progress of the work,

(2) To reflect approved adjustments in the performance schedule, and,

(3) As required by the COR to achieve coordination with work by the Government and any separate contractors employed by the Government.

The Contractor shall submit a schedule, which sequences work to minimize disruption at the job-site.

(d) All deliverables shall be in the English language, unless otherwise provided hereunder, and any system of dimensions (i.e., metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed for delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. Each deliverable shall be identified as required by the contract.

DELIVERABLES

The Contractor shall provide the following deliverables/submittals when required. Additional deliverables mandated by statute or Federal Regulation may be required. The CO shall notify the

Contractor in writing of any additional deliverables with the required due dates. The deliverables shall be submitted in a timely fashion and at no additional cost to the Government.

*All days are understood as calendar days.

Contractor Deliverables:

Description Qty Delivery Date Deliver To

J.1 Performance Bond

Within 10 calendars days after contract award CO

J.2 Payment Bond

1 Within 10 calendars days after contract award CO

H.2/2 Insurance/DBA 1 Within 10 calendar days after contract award

CO

H.10.0 Safety Plan 1 Within 10 calendar days after contract award

COR

H.5.2 List of Personnel 1 Within 7 calendar days after Contract Award

COR

G. Payment Request 1 Last calendar day of each month

COR

F. Monthly Progress Report 1 Monthly COR

E.1 Request for Substantial Completion Inspection

1 5 workdays before inspection

COR

E.2 Request for Final Completion Inspection

1 5 workdays before inspection

COR

NOTE: Any and all costs for the preparation, handling and submission of weekly and monthly reports shall be included in the total price of the contract.

NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall notify the Contracting

Officer of the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. Such notice shall be given promptly and not more than three (3) days following the first occurrence of event giving rise to the delay or prospective delay. Revisions to the approved time schedule shall only be made with the approval of the Contracting Officer.

MONTHLY PROGRESS REPORT

Monthly progress reports shall be submitted within seven days after the last calendar day of each month during this contract. Reports shall be in letter format and contain information relevant to this project, including, but not limited to, accomplishments during the previous month, anticipated accomplishments for the next month, update of the construction schedule, arising or occurring problems and possible or proposed solutions, questions that require answers or directions from the

Post, any pending Government review comments regarding the Contractor’s submittals, any proposed change orders that have not been executed, and any other pertinent information required to report the progress of performance under this contract. Contractor shall also provide site photos;

however, a professional photographer need not be hired for this purpose.

WORKING HOURS

(a) Working hours at the project site shall be (excluding official holidays):

Monday through Friday from 08:00 to 16:30. Saturday’s may be authorized. The contractor shall respect the quiet hours as defined by the Greek Government.

The Contractor shall coordinate the established construction work hours with the COR prior to commencement of construction services. The COR may, upon request and if circumstances permit, approve other hours and/or work on weekends and holidays provided that no additional costs would arise to the U.S. Government as a result thereof. The Contractor shall provide the COR a minimum of 48-hour advance notice should there be a requirement to work outside of the normal working hours.

(b) In addition to the recognized public holidays, the Department of State observes the following

American holidays, and/or any other day designated by Federal law, Executive Order or Presidential

Proclamation.

OFFICIAL HOLIDAYS - 2025

(a) The Department of State observes the following days as holidays:

Jan 01 Wednesday New Year’s Day AM/P

Jan 06 Monday Epiphany G

Jan 20 Monday Martin Luther King Day AM

Feb 17 Monday President's Day AM

Mar 3 Monday Kathari Deftrera G

Mar 25 Tuesday Independence Day G

Apr 18 Friday Good Friday

Apr 21 Monday Easter Monday P

May 01 Thursday May Day P

May 26 Monday Memorial Day AM

Jun 9 Monday Holy Spirit G

Jun 19 Thursday Juneteenth (all posts) AM

Jul 04 Friday Independence Day AM

Aug 15 Friday Assumption of Mary Day

G

Sep 01 Monday Labor Day AM

Oct 13 Monday Columbus Day AM

Oct 28 Tuesday OXI Day G

Nov 11 Tuesday Veterans Day/

Independence Day

AM

Nov 27 Thursday Thanksgiving Day AM

Dec 25 Thursday Christmas Day AM/G

Dec 26 Friday Boxing Day G

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a

Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed.

Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of

Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

(End of clause)

EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10 -

Default (Fixed-Price Construction). Examples of such cases include:

(1) Acts of God or of the public enemy,

(2) Acts of the United States Government in either its sovereign or contractual capacity,

(3) Acts of the government of the host country in its sovereign or contractual capacity,

(4) Acts of another contractor in the performance of a contract with the Government,

(5) Fires,

(6) Floods,

(7) Epidemics,

(8) Quarantine restrictions,

(9) Strikes,

(10) Freight embargoes,

(11) Delays in delivery of Government furnished equipment

(12) Unusually severe weather, or,

(13) Delays of subcontractors or suppliers at any tier arising from unforeseeable causes beyond the control and without the fault or negligence of both the Contractor and the subcontractors.

In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform. Furthermore, the failure:

(1) Must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against,

(2) Cannot be overcome by reasonable efforts to reschedule the work, and,

(3) Directly and materially affects the date of final completion of the project.

PRE-CONSTRUCTION CONFERENCE (FAR 52.236-26 FEB 1995)

A pre-construction conference may be held after contract award or upon submittal of the first deliverables to the COR, to discuss the design planning, schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress.

In accordance with FAR 52.236-26 Pre-Construction Conference (FEB 1995), if the Government decides to conduct a pre- performance and/or pre-construction conference, the successful offeror will be notified and will be required to attend. The notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

Section G - Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is: [To be provided upon award].

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price

Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the

Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The electronic invoicing is the preferred means of submitting invoices. The contractor is encouraged to create and submit electronic invoices for this contract, in lieu of paper copies, to

ATHFMCVOUCHER@state.gov. Electronic invoices shall be submitted to the designated billing office specified below.

Attention: Financial Management Office

Purchase Order number 19GR1025P- (to be provided upon award)

91, Vas. Sofias Avenue, 10160 Athens

The FMO will log in receipt of the invoice and forward to the COR for approval.

Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 calendar days after receipt of the proper statement. Payments may be made directly to any bank account established by the Contractor to receive payments. If there is a wire fee for the wire transfer, this fee is the responsibility of the beneficiary. Inquiries pertaining to payment will only be addressed to telephone number is 210-720-4774.

ADVANCE PAYMENT

Advance Payments shall not be authorized during the performance of this contract.

mailto:ATHFMCVOUCHER@state.gov

Section H - Special Contract Requirements

H.1.0 Performance/Payment Protection - The Contractor shall furnish (1) a performance and guaranty bond and a payment bond on forms provided by and from sureties acceptable to the Government, each in the amount of 20% of the contract price, or (2) comparable alternate performance security approved by the Government. The required performance and payment securities shall remain in effect in the full amount required until the final acceptance of the project by the Government, at which time the penal sum of the performance security only shall be reduced to 10% of the contract price. The performance security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage. The requirement for payment security terminates at final acceptance.

H.1.1 The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to timely submit the required security may result in the rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

H.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

H.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

H.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a

Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

H.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

BODILY INJURY AND PROPERTY DAMAGE, ON OR OFF THE SITE

Per Occurrence Euros 17,608.00

Cumulative Euros 44, 020.00

H.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

H.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

H.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

H.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

H.3.0 DOCUMENT DESCRIPTIONS

H.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting

Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

H.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

H.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

H.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

H.4.1 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

H.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

H.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting

Officer of compliance with this clause.

H.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

H.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

H.5.2 After award, the Contractor has five calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take four to five weeks to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

(Individual application forms provided by the Security Office of the Embassy)

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

H.5.3 The Contractor shall always provide an English-speaking supervisor on site. This position is considered as key personnel under this purchase order.

H.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

H.7.0 SPECIAL WARRANTIES

H.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

H.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The

Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

H.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

H.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and, for obtaining and paying for the initial building permits.

H.10.0 SAFETY

Accident Prevention (FAR 52.236-13 Nov 1991)

(a) The Contractor shall provide and maintain work environments and procedures which will--

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities;

(2) Avoid interruptions of Government operations and delays in project completion dates; and

(3) Control costs in the performance of this contract.

(b) For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall--

(1) Provide appropriate safety barricades, signs, and signal lights;

(2) Comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29

CFR Part 1910; and

(3) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

(c) If this contract is for construction or dismantling, demolition or removal of improvements with any Department of Defense agency or component, the Contractor shall comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health

Requirements Manual, EM 385-1-1, in effect on the date of the solicitation.

(d) Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor's representative at the work site, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The

Contractor shall not be entitled to any equitable adjustment of the…