RFQ 19FR6324Q0043 - Strasbourg Gardening services.pdf

Embassy of the United States of America

U.S. Embassy PARIS April 18, 2024

Dear Prospective Quoter:

Subject: Request for Quotations number 19FR6324Q0043

Enclosed is a Request for Quotations (RFQ) for Gardening services in Strasbourg Consulate General and Consul General Residence. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a site visit. The site visit will be held on Wednesday May 22, 2024 at 10:00am (local time) at the US Consulate in Strasbourg – 15 Rue d’Alsace- 67000 Strasbourg. Prospective offerors/quoters should contact Ms Anne Hibert to Pariscontracting@state.gov by May 17, 2024 – 16:00 for additional information or to arrange entry to the building.

Quotations are due by Monday June 3, 2024- 16:00 (French time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to Pariscontracting@state.gov .

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Prashant R. Hemady Contracting Officer mailto:Pariscontracting@state.gov mailto:Pariscontracting@state.gov https://www.sam.gov/

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RFQ 19FR6324Q0043

Gardening services at Strasbourg Consulate and Residence

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number 19FR6324Q0043, Prices, Block 23

Continuation To SF-1449, RFQ Number 19FR6324Q0043, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment A- Seasonal Planting Schedule

Attachment B- Government furnished property

Attachment C- American and French holidays

SECTION 2 - CONTRACT CLAUSES

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

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Gardening services at Strasbourg Consulate and Residence

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR12484173

2. CONTRACT NO.

19FR6323D0011

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19FR6324Q0043

6. SOLICITATION ISSUE DATE

April 18, 2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MS. Anne HIBERT

b. TELEPHONE NUMBER(No collect calls)

0033-143122445

8. OFFER DUE DATE/ LOCAL

TIME

June 3, 2024 – 16:00

9. ISSUED BY CODE 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE:____ % FOR:

CONTRACTS OFFICE , A-M8

AMERICAN EMBASSY

2 AVENUE GABRIEL

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

75008 PARIS

To be submitted electronically to the Contracting Officer to the following email address:

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Pariscontracting@state.gov SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

X RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

American Embassy FMC Vouchers DBO 2 avenue Gabriel 75382 Paris Cedex 08

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Gardening services in Strasbourg CG and CGR for one base year and four option years

1 All

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

Prashant R. Hemady 31c. DATE SIGNED

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Gardening services at Strasbourg Consulate and Residence

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER RFQ 19FR6324Q0043

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Consulate and Residence in Strasbourg. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

The performance period of this contract is from the start date confirmed in the Award Contract and continuing for 12 months, with four (4) one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

2. PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

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2.2. BASE PERIOD – From July 1, 2024 through June 30, 2025

CLIN PLACE OF SERVICE QUANTITY

(in month)

UNIT PRICE

IN EUROS (€)

Excluding VAT

TOTAL PRICE

IN EUROS (€)

Excluding VAT

0001 Consulate General - 67000 Strasbourg 12

Residence of the Consul General -

67000 Strasbourg 12 Base year - Total in Euros Excluding VAT

20% VAT

Base year - Total Price in Euros VAT included

2.3. FIRST OPTION YEAR PRICES – From July 1, 2025 through June 30, 2026

UNIT PRICE

IN EUROS (€)

Excluding VAT

TOTAL PRICE

IN EUROS (€)

Excluding VAT

0001 Consulate General - 67000 Strasbourg 12

Residence of the Consul General -

67000 Strasbourg 12 Option year One - Total in Euros Excluding VAT

Option year One - Total Price in Euros VAT included

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2.4 SECOND OPTION YEAR PRICES – From July 1, 2026 through June 30, 2027

UNIT PRICE

IN EUROS (€)

Excluding VAT

TOTAL PRICE

IN EUROS (€)

Excluding VAT

0001 Consulate General - 67000 Strasbourg 12

Residence of the Consul General -

67000 Strasbourg 12 Option year Two- Total in Euros Excluding VAT

Option year Two - Total Price in Euros VAT included

2.5 THIRD OPTION YEAR PRICES – From July 1, 2027 through June 30, 2028

UNIT PRICE

IN EUROS (€)

Excluding VAT

TOTAL PRICE

IN EUROS (€)

Excluding VAT

0001 Consulate General - 67000 Strasbourg 12

Residence of the Consul General -

67000 Strasbourg 12 Option year Three -Total in Euros Excluding VAT

Option year Three - Total Price in Euros VAT included

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2.6 FOURTH OPTION YEAR PRICES – From July 1, 2028 through June 30, 2029

UNIT PRICE

IN EUROS (€)

Excluding VAT

TOTAL PRICE

IN EUROS (€)

Excluding VAT

0001 Consulate General - 67000 Strasbourg 12

Residence of the Consul General -

67000 Strasbourg 12 Option year Four - Total in Euros Excluding VAT

Option year Four - Total Price in Euros VAT included

2.7 GRAND TOTAL IN EUROS ALL TAXES INCLUDED

Base Year

First Option Year

Second Option Year

Third Option Year

Fourth Option Year

Grand Total – Base plus All Option Years

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Gardening services at Strasbourg Consulate and Residence

CONTINUATION TO SF-1449

RFQ NUMBER RFQ 19FR6324Q0043

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

STATEMENT OF WORK

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening services for real property owned or managed by the U.S. Government at Strasbourg Consulate and Residence. The Contractor shall perform gardening services in all designated spaces.

1.1. General

This is a firm-fixed-price contract for the provision of gardening services for the American Consulate General and Residence in Strasbourg so as to maintain and enhance the livability of its respective properties and promotes the public image of the United States.

The contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work as required in this contract. Specific services are described in detail below.

1.2. Personnel

The contractor shall provide a qualified work force capable of providing the services specified herein.

2. DEFINITION

"Contracting Officer (CO)" means a person duly appointed with the authority to enter in and administer contracts on the behalf of the Government.

"Contracting Officer's Representative (COR)" means an individual designated in writing by the Contracting Officer to perform specific contract administration functions.

"General Instructions" mean those instructions, directives and guidelines that apply to all gardening personnel.

"MSDS” means Material safety data sheet.

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Gardening services at Strasbourg Consulate and Residence

3. GENERAL REQUIREMENTS

Maintenance of the appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the American General Consulate and Residence is an important part of the representational responsibilities of the U.S. mission. The measure of quality of services delivered under this contract shall be the appearance of all aspects of the landscape of properties covered by this contract. The contractor shall perform complete gardening and landscape maintenance services as described in this contract for the two Government properties in Strasbourg. These gardening services shall include all planning, programming, administration, and management necessary to assure that all services described herein are conducted in accordance with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The contractor shall ensure that all work meets the required standard of performance as included in references herein. The contractor shall perform all related support functions such as supply, procurement, quality control, financial oversight, and maintenance of complete records and files.

The Contractor shall have a minimum of five (5) years of experience in gardening services and shall be certified with QUALIPAYSAGE Class 6 or 7 or equivalent.

The contractor shall be committed to sustainable environmental development and have a CERTIPHYTO agreement.

4. MANAGEMENT AND SUPERVISION

4.1. Management

The contractor shall be responsible for the management of the total gardening services effort. This includes the planning and programming of all services described herein, performance of these services, and compliance with all record and reporting requirements.

4.2. Supervision

The contractor shall designate a representative who shall be responsible for on-site supervision of the contractor's work force during all times that services are being delivered under this contract. This supervisor shall be the focal point for the contractor and shall act as liaison with the American Consulate General personnel.

4.3. Schedule

The contractor shall maintain the schedule of proposed services. Standard Services shall be delivered between the hours of 09:00 through 17:00 from Monday through Friday. The schedule shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post.

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4.3.1. Contractor shall provide a maintenance schedule, which will include the requested frequency:

Strasbourg Consulate General 1 visit a week.

Strasbourg Consul General Residence: 1 visit a week.

4.3.2. In case that the maintenance visits correspond to a French or American holidays, or to the closure of the Contractor company for RTT, the visit shall not be cancelled but shall be rescheduled within the concerned week. The Contractor shall propose in writing the new dates.

4.3.3. In case the maintenance visit cannot be performed due to bad weather, the visit shall not be cancelled, but rescheduled for the same week. If it is not possible, the owed visit shall be counted and rescheduled for a later date. The Contractor shall propose in writing the new dates.

4.3.4. Contractor shall perform complete gardening and landscape maintenance services at each visit, window boxes included.

4.4. Quality Control

The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

4.5. Technical Guidance

The contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the contractor's work force and to develop and guide the contractor's programs for lawn and plants care.

4.6. Grounds Maintenance Plan

The contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for accomplishing the requirements of this contract. The Grounds Maintenance Plan shall be developed to fit the requirements of local conditions, types of vegetation, and climate factors.

The annual Grounds Maintenance Plan shall be submitted to the COR for approval 15 days after award of the contract.

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Gardening services at Strasbourg Consulate and Residence

4.7. Planting Schedule

The contractor is responsible for submitting an annual Planting Schedule Plan that reflects the dates of plantation. The Planting Schedule Plan shall be submitted to the COR for approval 30 days after award of the contract.

5. LAWN CARE

5.1. Grass cutting

The contractor shall maintain the height of grass between 4 and 6 centimeters. The contractor shall supply all equipment and fuels for the grass-cutting requirement.

5.2. Edging

The contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

5.3. Trimming

The contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

5.4. Weeding and fertilizers

Manual weeding of lawn shall be carried out on a continuous basis so as to prevent the growth of weeds into lawn.

Lawn areas shall be fertilized a minimum of two times per year.

At the beginning of spring, the Contractor shall apply moss killer. Two weeks later, the lawn shall be scarified. At the end of the scarification, fertilizer and weed killer shall be spread. At a date midway between this previous work and mid-summer, the Contractor shall aerate the lawn, spread sand and compost. Mid-summer, the Contractor shall spread a selective weed killer followed 2 weeks later by another spread of fertilizer, which will be enriched with potassium.

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Gardening services at Strasbourg Consulate and Residence

5.5. Turf Repair and Re-establishment

The contractor shall, as often as necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, normal foot traffic, and subsidence. The damaged area shall be filled in and leveled and then seeded and maintained to conform to adjacent areas.

As often as necessary, to meet the high standard of this garden, damaged lawn surfaces shall be repaired, and patch of grass shall be applied.

5.6. The method, frequencies, and dates of grass cutting, weeding, fertilizing and turf repair shall be presented in a written schedule as a part of the contractor's Grounds Maintenance Plan.

6. FLOWERBEDS, FLOWER BOXES CARE

6.1. Digging, hoeing, compost enriching, weeding

On fall and spring, the Contractor shall properly clean dead flowers, leaves, branches, etc. from the flowerbeds before starting to dig, hoe and rake the soil. When preparing flowerbeds for plantations, the Contractor shall amend the soil with compost and fertilizer according to the seasons of the year.

During the year, the Contractor shall, on a regular basis, rake the soil to remove any stone or debris and hoe to remove all the weeds.

6.2. Pinching, removal of buds and spent blooms

Spent blooms, unusual sprouts and pinching shall be removed on a regular schedule and according to the seasons of the year and plants to favor the growth and flowering of the plants.

6.3. Annuals and Perennials

The list of annuals and bulbs is detailed in Attachment A- Planting schedule of the Contract for both sites. The colors and varieties shall be confirmed in advance by the COR and shall be respected by the Contractor.

Any annuals that are dying, or that are not showing satisfactory aspect shall be promptly removed and replaced by the Contractor at the contractor’s expense during the season.

Perennials shall be divided and replanted on fall to favor their growth and expansion.

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Gardening services at Strasbourg Consulate and Residence

6.4. Climbing plants

Climbing plants shall be properly attached to fences or trellis on a regular basis.

Annuals, perennials with an important growth and shrubs shall be properly staked up to encourage the growth when necessary. All materials shall be provided by the Contractor at no extra cost to the US Government.

The Contractor shall present the method of maintenance for flowerbeds and window boxes in a written schedule as part of the contractor's Grounds Maintenance Plan.

7. PRUNING AND TRIMMING

7.1. Bushes and shrubs trimming/pruning

All bushes and shrubs shall be pruned and trimmed annually. The particular characteristics of different types of bushes and shrubs shall be taken into consideration during the annual pruning and trimming so as to direct and encourage plant growth in directions desired, to remove dead and unsightly growth, and to maintain a neat and attractive appearance. Pruning shall be performed according to a written schedule developed by the contractor that ensures all heavy pruning is accomplished during the proper season according to best horticultural practice.

7.2. Hedge trimming/pruning

All hedges shall be trimmed as often as necessary to maintain the aspect of the hedge. The contractor shall be responsible for gathering and disposing of all trimmings, dead branches and trash in accordance with local laws.

7.3. Climbing plants and ground covers

Vines, ivy, ground cover, and other climbing plants shall be pruned so as to direct and encourage plant growth in desired directions, to remove dead and unsightly growth, to maintain a neat and attractive appearance, to prevent buildings from being overgrown with vines, ivy or any other climbing plants, and to prevent trellis from being damaged and overgrown. Pruning shall be performed according to a written schedule developed by the contractor that ensures all heavy pruning is accomplished during the proper season according to best horticultural practice.

7.4. Dead foliage and unusual sprouts shall be removed on a regular basis.

7.5. The method, frequencies, and dates of trimming/pruning shall be presented in a written schedule as part of the contractor's Grounds Maintenance Plan.

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Gardening services at Strasbourg Consulate and Residence

7.6. Replacement

At no additional cost to the Government, the contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the contractor.

7.7. Fertilizers

Trees, shrubs, bushes, hedges and plant growth shall be fertilized as often as necessary.

8. LEAF REMOVAL

The contractor shall, on a weekly basis, remove all leaves and pine needles.

9. GENERAL CLEANING AND REMOVAL OF DEBRIS

The contractor shall, on a weekly basis remove all kinds of debris - Foreign material, cuttings, grass, etc., leaves, bark, limbs, dead vegetation, paper, trash and dog excrements- from courtyards, walkways, stairways, driveways or terraces.

All debris resulting from the contractor's operations shall be removed from the work site prior to the end of each workday. Debris removal is to be performed to prevent unsightly or inordinate accumulation. Collected debris is to be promptly removed to an authorized disposal site. The contractor shall be responsible for all expenses incurred in the collection and disposal of debris.

In order to prevent the growth of weeds grounds, the contractor shall apply weed and moss killers as required to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs, in cobbles and inner courtyards.

The contractor shall rake the gravel on a weekly basis.

The contractor shall scrape moss and clean with high pressure water the terrace and guardrail of the consulate general building once a year.

The contractor shall clean with high pressure water the driveway of the Consul General Residence once a year.

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10. RECYCLED MATERIALS

In the interest of cost efficiency and waste management, the contractor is encouraged to promote recycled uses for lawn and tree debris in meeting other aspects of the gardening services requirement, e.g., mulch and compost.

11. WATERING

11.1. Lawns, flowers, shrubs, and trees shall be watered as often as necessary to provide for adequate moisture penetration to a depth of 7 centimeters. If natural precipitation has occurred in amounts sufficient to fulfill this requirement, the contractor may request the COR's permission to suspend watering to avoid detrimental saturation of the soil.

11.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

11.3. The U.S. Government shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

11.4. Post will furnish water.

12. FERTILIZER

12.1. The contractor shall use environmental friendly (European Ecolabel) weed killer, moss killer and fertilizers.

They shall be approved by the U.S. Government before use.

The contractor shall submit SDS to the COR and shall fill in and submit to the COR the U.S.

Department of State Pesticide Application Plan at least 72 hours before use and shall get a signed copy before application.

12.2. Fertilizing and liming shall be performed in a manner that promotes proper health, growth, color, and appearance of cultivated vegetation, in accordance with proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

12.3 The method of application, fertilizer type, weed and moss killers types, frequencies, and dates of weeding, fertilizing and liming shall be presented in a written schedule as part of the contractor's Grounds Maintenance Plan.

All applications of weed killers shall be approved by the COR.

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12.4. All weed killers, moss killers and fertilizers used in performance of the services as stated under this contract shall be brought to the site in its original packing. The COR shall make an inspection of such materials before usage.

When chemical weed killers are being used, the contractor shall direct warning/safety signs in English informing the public that chemicals are being used.

13. PEST CONTROL

13.1. The contractor shall use Environmental friendly (European Union Ecolabel) products under this contract.

All pesticide products shall be approved by the COR prior to application by the Contractor.

Contractor shall submit SDS to the COR and shall fill in and submit to the COR the U.S. Department of State Pesticide Application Plan at least 72 hours before use and shall get a signed copy before application.

13.2. The contractor shall maintain a program for controlling pests and plants and lawn disease so as to maintain lawn areas, hedges, flowers, shrubs, vines and other planted areas in a healthy and vigorous condition.

13.3. The contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

14. HAZARDOUS AND TOXIC SUBSTANCES

It is the contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers and pest control products utilized in this requirement.

15. WARRANTY

15.1. Guarantee

All new plants planted shall have a replacement guarantee for a period of one year beginning at the date of acceptance of the installation.

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15.2. Replacement

At the end of the guarantee period, and upon written request, an inspection shall be conducted by the COR. The contractor shall promptly replace any planted trees, groundcover and shrubs that are dead or unhealthy or in an unsightly condition, or have lost their natural shape, or both, due to dead branches, excessive pruning, inadequate or improper maintenance within a one-year period beginning on the date of the final inspection. Any plant material that is dead or not showing satisfactory growth, as determined by the COR, shall be promptly removed and replaced by the contractor at contractor’s expense during normal planting season. The replacement shall be for the same variety, size and character as specified for the original planting. The replacements shall have the same “GUARANTEE” as specified under “GUARANTEE”.

16. LOCATION FOR GARDENING SERVICES

All standard services are to be delivered on regular Post working days.

Consulate General - 67000 Strasbourg Residence of the Consul General- 67000 Strasbourg

17. WORKING HOURS

All work shall be performed during working days between 9:00 and 17:00 except for the holidays identified in the Addendum in Section 2 and Attachment C- French and American holidays. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.

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18. DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO:

Insurance 1 10 days after award Contracting Officer

Grounds Maintenance Plan 1 15 days after award COR

List of Personnel & Security Documents 1 15 days after award COR

Payment Request 1 monthly/ quarterly COR

19. PERSONNEL REQUIREMENTS

19.1 GENERAL. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

19.2 STANDARD OF CONDUCT

19.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

19.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

19.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

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19.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

Unauthorized use of Government property, theft, vandalism, or immoral conduct;

Unethical or improper use of official authority or credentials;

Security violations; or, Organizing or participating in gambling in any form.

19.2.6 KEY CONTROL. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

19.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

19.4. PERSONNEL SECURITY

19.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals.

It is anticipated that security checks will thirty (30) days to perform.

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The contractor shall provide and/or fill out the following documents for each individual:

- Request for UNESCORTED ACCESS for contractors (form provided by RSO),

- Certificate indicating the date when employee started working for the contractor,

- Proof of official address (eg. EDF invoice),

- Copy of the ID card,

- Police criminal record certificate (extrait de casier judiciaire).

19.4.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

20. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning sheers, fertilizers to perform the work identified in section 1- Statement of work.

21. INSURANCE

21.1 AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

21.2 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in euros:

Per Occurrence € 8,000,000.00

2. Property Damage stated in euros:

Per Occurrence € 25,000,000.00

21.3. The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

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21.4. For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.

21.5. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

21.6. The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

21.7. Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

21.8. Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract at time of bidding. The Government may rescind or consider the offeror technically not acceptable if the Contractor fails to submit insurance certificates identified above.

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22. LAWS AND REGULATIONS

22.1. Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

22.2. The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

22.3 TRANSITION PLAN

Within thirty (30) days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

22.4. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all gardening services set forth in the scope of work.

1. thru 17.

All required services are performed and no more than one (1) customer complaint is received per month.

(b) SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

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(c) STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.(d)

(d) PROCEDURES.

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

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Gardening services at Strasbourg Consulate and Residence

ATTACHMENT A-

PLANTING SCHEDULE

CONSULATE GENERAL

67000 Strasbourg

The contractor should provide and plant the following:

AUTUMN/SPRING PLANTINGS

60 annuals to be determined each year 40 bulbs (early and late flowering)

Flower boxes and potteries:

40 annuals to be determined each year Cyprus Goldcrest 40/60 cm to be renewed as need Yvy to be renewed as needed

Compost shall be provided as needed in the garden and be replaced in boxes, potteries and window boxes.

There are two sets of flower boxes to ensure a rotation between seasons

SUMMER PLANTINGS

60 annuals to be determined each year

Flower boxes and potteries:

30 annuals to be determined each year Cyprus Goldcrest 40/60 cm to be renewed as need Yvy to be renewed as needed

There are two sets of flower boxes to ensure a rotation between seasons

Compost shall be provided as needed in the garden and be replaced in boxes, potteries and window boxes.

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RESIDENCE OF THE CONSUL GENERAL

67000 Strasbourg

The contractor should provide and plant the following

AUTUMN/SPRING PLANTINGS

Garden, wells and flower boxes:

- 500 annuals to be determined each year

- 100 bulbs (early and late flowering)

- Cyprus Goldcrest 40/60 cm to be renewed as need

- Yvy to be renewed as needed

Compost shall be provided as needed in the garden and be replaced in flower boxes.

SUMMER PLANTINGS

Garden, wells and flower boxes:

- 500 annuals to be determined each year

- Cyprus Goldcrest 40/60 cm to be renewed as need

- Yvy to be renewed as needed

Compost shall be provided as needed in the garden and be replaced in flower boxes.

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ATTACHMENT B

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as "Government furnished property" for performance under the contract:

Necessary hoses for watering Portable sprinklers Other similar irrigation equipment Water

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ATTACHMENT C

AMERICAN AND FRENCH HOLIDAYS

2024 Holidays

The following is a list of the U.S. national holidays and the legally observed local holidays for calendar year 2019. Please keep for reference.

DATE DAY OF THE WEEK HOLIDAY TYPE

Jan. 1 Monday New Year’s Day American/French

Jan. 15 Monday Martin Luther King Jr’s Birthday American

Feb. 19 Monday Presidents Day American April 1 Monday Easter Monday French

May 1 Wednesday Labor Day French May 8 Wednesday Veterans Day French

May 9 Thursday Ascension Day French

May 20 Monday Whit Monday American May 27 Monday Memorial Day French

June 19 Wednesday Juneteenth American

July 4 Thursday Independence Day American July 14 Sunday French National Day French

Aug. 15 Thursday Assumption Day French Sept. 2 Monday Labor Day American

Oct. 14 Monday Columbus Day American

Nov. 1 Friday All Saints’ Day French Nov. 11 Monday Veterans Day (WWI) American/French

Nov. 28 Thursday Thanksgiving American Dec. 25 Wednesday Christmas American/French

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SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449, BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub.

L. 109-282) ( 31 U.S.C. 6101 note).

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

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__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

X (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L. 115–390, title

II).

X (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (DEC 2023) of 52.204–30.

X (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (17) [Reserved] __ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) ( 15 U.S.C. 637(d)(2) and (3)).

__ (21) (i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2023) of 52.219-9.

__ (22) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) ( 15 U.S.C. 657f).

__ (26) (i) 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024) ( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.204-27#FAR_52_204_27 https://www.acquisition.gov/far/52.204-28#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390…