Solicitation ref. 19FR6324Q0020 Section A.pdf

Embassy of the United States of Amer ica

U.S. Embassy, Paris France

January 29, 2024 Dear Prospective Offeror:

Subject: Request for Quotes ref.19FR6324Q0020

Enclosed is a Request for Quotes (RFQ) for the Conservation Treatment of the painting – Washington at Princeton by Charles W. Peale. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by February 23, 2024, no later than 16:00 (Paris, France time). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to ParisContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS‐Word 2007/2010 or MS‐Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF‐1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non‐ responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Prashant R. Hemady Contracting Officer Enclosure:

TABLE OF CONTENTS

SF‐1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A ‐ PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

CLINs DESIGNATION Total price in € excl. VAT

Preliminary Treatment Proposal Including a Project Management Plan

(based on review of Project Specific Background Report by Embassy and C2RMR and site visit)

0002 Condition Report

0003 Additional Analysis

0004 Presentation of Findings / Treatment Plans to Advisory Committee

0005 Treatment of the Painting and Frame

0006 Deliverables for Social Media

0007 Analysis and Conservation Treatment Report

0008 Recommendation for Future Maintenance and Preventive Care

0009 Insurance

TOTAL PRICE EXCL. VAT

VAT

TOTAL PRICE INCL. VAT

B. VALUE ADDED TAX (VAT

The Contractor shall include the 20% VAT as a separate charge on the Invoice and as a separate line item.