Independence Day Event Planner Organizer JOFOC.pdf

This is a Justification for Exception to Fair Opportunity from the U.S. Department of State's Global Acquisitions office seeking approval for a single-source award to Prologue Marketing plc for event management services.

The Department of State's Overseas Post in Addis Ababa is procuring event management, design, production, and execution services for the U.S. Independence Day celebration scheduled for July 2, 2026, at the Addis Ababa Science Museum. The scope of work includes event design and creative services, production and installation, equipment and technical services, coordination and stakeholder management, VIP and guest management, branding and visual identity, event execution and on-site management, documentation and deliverables, and other services within the signed statement of work. The estimated contract value is ETB 8,674,901.95 (Ethiopian Birr). The justification invokes FAR 16.507-6(b)(2), citing that only one vendor is capable of providing the required supplies and services at the level of quality needed because the services are unique and highly specialized. The document details that Prologue Marketing plc is the only viable option due to its proven experience executing high-profile events in government-managed spaces, extensive diplomatic event management expertise, established relationship with Unity Park Corporation (the venue's management), strong communication channels with local government and security officials, and comprehensive knowledge of VIP and diplomatic protocol requirements. The Contracting Officer has determined that the anticipated price is fair and reasonable based on comparison to similar services and market prices. The document includes certifications from both the Requirements Cognizance official and the Contracting Officer affirming the accuracy and completeness of the justification.