Amendment 0001 to RFQ nr. 19EN1025Q0003.pdf
PDF 325 KB Posted
- Solicitation number
- 19EN1025Q0003
- Issued by
-
Department of State
About this file
This document is Amendment 0001 to Request for Quote (RFQ) 19EN1025Q0003 for lodging services by the U.S. Embassy in Tallinn, Estonia. The amendment primarily updates the pricing section to specify that all prices must be submitted in Euros and clarifies tax treatment, specifically noting that Value Added Tax (VAT) will be priced separately and applied only to room rates.
The solicitation seeks a hotel in Tallinn to provide 33 standard/superior single-occupancy rooms during the base year, with options for two additional 12-month periods. Each contract period will have a minimum order of 2 rooms and a maximum of 33-132 rooms. The hotel must be 4-star or higher, centrally located within 7 kilometers of Tallinn Airport, and provide amenities including complimentary breakfast, free Wi-Fi, and rooms of at least 20 m2. Quotations are due by August 15, 2025, at 6:00 pm Estonian time, with electronic submissions accepted via email.
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Text version
SBU - CONTRACTING AND ACQUISITIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE
PAGES
2. AMENDMENT/MODIFICATION
NO.
3. EFFECTIVE DATE
07/31/2025
4. REQUISITION/PURCHASE REQ.
NO.
PR15205530
5. PROJECT NO. (If applicable)
6. ISSUED BY
CODE
7. ADMINISTERED BY (If other than Item 6)
CODE
AMERICAN EMBASSY TALLINN
ATTN: GSO/PROCUREMENT
KENTMANNI 20,
TALLINN, 15099
ESTONIA
8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)
9a. AMENDMENT OF SOLICITATION NO.
19EN1025Q0003
X
9b. DATED (SEE ITEM 11)
07/02/2025 10a. MODIFICATION OF
CONTRACT/ORDER NO.
10b. DATED (SEE ITEM 13)
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
[…] is extended until [X ] is not extended
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____1__ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.
FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF
OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.
12. ACCOUNTING AND APPROPRIATION DATA (If required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN
THE
CONTRACT ORDER NO. IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
E. IMPORTANT: Contractor [ ] is not, [X ] is required to sign this document and return _1__ copies to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
The purpose of this amendment is to:
- add the currency in which the offer shall be submitted in Section 1 - The Schedule, Paragraph II Prices on pages 6 and 8.
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER (Type or print)
16A. NAME OF CONTRACTING OFFICER
Hind Tazi
15B. NAME OF CONTRACTOR/OFFEROR
BY
(Signature of person authorized to sign)
15C.DATE
SIGNED
16B. UNITED STATES OF AMERICA
BY
(Signature of Contracting Officer)
16C.DATE
SIGNED
August 1, 2025
Section I. THE SCHEDULE, item II. PRICES, on pages 6 and 8 of the RFQ #19EN1025Q0003, is hereby amended to read as follows:
II. PRICES
A. TAXES
VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to
VAT are: room rates.
OTHER APPLICABLE TAXES. All other applicable taxes (e.g. the local city tax) shall be included within the room rate price.
All prices shall be submitted in the local currency of Euro.
B. BASE PERIOD
The period of performance will be from date of the contract award and continuing for 12 months.
Hotel Rooms – Base Year
Room
Category
Estimated*Qty of Rooms per year
Price per
Room per
Night
Estimated*
Qty of
Nights per year
Applicable
Taxes (i.e., VAT)
Sub-Total
Standard/
Superior
(single)
Total for Hotel Rooms per Base Year:
* The estimated quantity of rooms per event is for evaluation purposes only.
* The total price must include VAT and all other applicable taxes.
MINIMUM AND MAXIMUM AMOUNTS
During this contract period, the Government shall place orders totaling a guaranteed minimum of two (2) rooms. This reflects the contract minimum. The amount of all orders shall not exceed thirty-three (33) rooms. This reflects the contract maximum for Base period.
C. FIRST OPTION YEAR.
The period of performance will be from the expiration date of the base year and continuing for 12 months.
Hotel Rooms – First Option Year
Category
Estimated*Qty of Rooms per year
Price per
Room per
Night
Estimated*
Qty of
Nights per year
Applicable
Taxes (i.e., VAT)
Sub-Total
Standard/
Superior
Total for Hotel Rooms per First Option Year:
two (2) rooms. This reflects the contract minimum. The amount of all orders shall not exceed one hundred thirty-two (132) rooms. This reflects the contract maximum for First Option Year.
D. SECOND OPTION YEAR.
The period of performance will be from the expiration date of the first option year and continuing for 12 months.
Hotel Rooms – Second Option Year
Category
Estimated*Qty of Rooms per year
Price per
Room per
Night
Estimated*
Qty of
Nights per year
Applicable
Taxes (i.e., VAT)
Sub-Total
Standard/
Superior
Total for Hotel Rooms per Second Option Year:
two (2) rooms. This reflects the contract minimum. The amount of all orders shall not exceed one hundred thirty-two (132) rooms. This reflects the contract maximum for Second Option Year.
Base Period Total for Hotel Rooms
Option Year 1 Total for Hotel Rooms
Option Year 2 Total for Hotel Rooms
Grand Total for Base Period + All Option
Years
* Grand Total Price must include VAT
All prices shall be submitted in the local currency of Euro.
| 2025-08-01T09:42:08+0300 | |
| Hind Tazi |
File details come from the government source that posted it. Updated .