H. Q&A document nr. 1.pdf
PDF 119 KB Posted
- Solicitation number
- 19EN1024Q0003
- Issued by
-
Department of State
About this file
This document contains a request for quotation for exterior janitorial services at the U.S. Embassy in Tallinn, Estonia and the related Consular Residence and Marine House. The services required include grass cutting, planting seasonal flowers three times per year, weeding, watering plants, leaf removal on a monthly basis from September through November, snow and ice removal when accumulation reaches two centimeters or higher, and trash and debris removal. The incumbent contractor is Eesti Haldus OU. The pre-bid conference is not mandatory and the contract period is for a base year with options to extend for additional years. Insurance requirements and background checks are specified. Payment will be made in accordance with the schedule in FAR 652.232-70.
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Other files
| File | Type | Posted |
|---|---|---|
| G. Meeting Minutes.pdf | ||
| Attachment - QASP.pdf | ||
| H. Question Submission Form.docx | DOCX document | |
| RFQ nr. 19EN1024Q0003 for exterior janitorial services.pdf |
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Text version
First set of Questions & Answers for Request for Quotation number 19EN1024Q0003
Request for Quotation number 19EN1024Q0003
Exterior janitorial services for U.S. Embassy Chancery and CMR
Questions & Answers
Number Question as submitted by bidder Answer from Contracting Office
1. Who is the incumbent? The current incumbent is Eesti Haldus OÜ
2. Can you please provide the bid list for the last time this was out for bid?
No, the information cannot be shared
3. Is there any type of bid bond or Surety required?
No, bond is not required.
4. Is there a local vendor preference? Yes
5. Is there a mandatory pre-bid conference?
Yes, there is a pre-bid conference/site visit planned, please see Section 3, Addendum to Solicitation provisions. However, the pre-bid meeting is not mandatory.
6. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.
This is not a brand-new requirement and there is an incumbent performing the services
7. What does base year with options mean?
Base year is the guaranteed contract period and options are the governments right to extend for an option period if there is need and funding available.
The full four years listed in the solicitation are not guaranteed.
8. What is the reaction time for mechanical snow cleaning?
It will be agreed with the Embassy based on circumstances, but it could be within 48h of receipt of request.
9. What Estonian holidays do fall under the holiday list that the work does not need to be performed?
All of them listed in the Holiday calendar.
10. Does planting the flowers need to be included to the monthly cost?
Yes.
11. Is it possible to store some cleaning equipment at the CMR?
Yes, some equipment may be stored there, however not a lawnmower/tractor.
12. IS there a chance to store some equipment at Chancery location?
No, there is no possibility
13. Snow cleaning at Chancery: Do we need to clean the pathways from snow all the way to the asphalt?
No, that is not the requirement. You must make sure a pathway is made and gravel is used to prevent it being slippery
14. Can we use ice iron to remove ice where needed?
Yes, if it does not damage the surface below the ice.
First set of Questions & Answers for Request for Quotation number 19EN1024Q0003
15. What are the required insurance amounts?
Please see Section 1, paragraph 6.2 General Liability
16. Are there background checks conducted?
Yes, all staff will have to go through background checks as listed in Section 1, paragraph 4.4.
Personnel Security
17. Can we sign the documentation digitally?
It is preferred the SF-1449 cover page is signed on paper, but the rest of the document may be with Estonian digital signature.
18. How is payment done by the embassy? How long is the payment term?
Please see Section 2 – Clauses, DOSAR Causes – 652.232-70 – Payment Schedule and invoice submission.
19. Are there sprinklers available at CMR location?
There are no sprinklers and lawn watering shall be done either with a hose or with portable sprinklers.
File details come from the government source that posted it. Updated .