Appendix_B_(SAM_registration_guide).pdf

Quick Start Guide for International Registrants Helpful Information

SAM an official free, U.S. government-operated website – it is FREE to register and maintain your entity registration record in SAM. It is FREE to get help.

What is an Entity?

In SAM, your company, business, or organization is referred to as an “Entity.”

You register your entity to do business with the U.S. government by completing the registration process in SAM.

What do I need to get started?

1. DUNS Number: You need a Data Uni-versal Numbering System (DUNS) Number to register your entity in SAM.

DUNS Numbers are unique for each physical location you want to register.

2. NATO Commercial and Government Entity (NCAGE) Code: International entities must obtain an NCAGE Code for each DUNS Number they plan to register in SAM before starting the registration process.

How do I get a DUNS number?

If you do not have one, you can request a DUNS Number for free to do business with the U.S. government by visiting Dun & Bradstreet (D&B) at http://fedgov.dnb.com/webform It takes up to 5 business days to obtain an international DUNS number.

How do I get an NCAGE code?

To obtain an NCAGE Code, visit:

https://eportal.nspa.nato.int/AC135Publi c/scage/CageList.aspx. Make sure the legal business name and physical address you provided to get your DUNS Number and your NCAGE Code are exactly the same. It takes up to 3 business days to obtain a NCAGE code.

What about a U.S. Taxpayer Identification Number (TIN)?

You only need a TIN if your entity pays U.S. taxes. If you are an international entity that does not pay taxes in the U.S., do not enter a number in the TIN field during registration.

Steps for Registering

1. Get your DUNS Number and NCAGE Code assigned. Confirm the legal business name and physical address match in both records, then start the SAM registration process.

2. Type www.sam.gov in your Internet browser address bar.

3. Create a SAM Individual User Account (be sure to activate the account via the link you will receive by e-mail), then log in.

4. On the My SAM page, select Entity Registrations from the sub-navigation menu, then select Register New Entity.

5. Select your type of Entity, most likely “Business or Organization.”

6. Tell the system why you are registering in SAM. This determines what information you have to provide.

• Are you interested in bidding on Federal contracts? If so, select “I want to be able to bid on federal contracts or other procurement opportunities. I also want to be able to apply for grants, loans, and other financial assistance programs.”

• Are you just interested in becoming eligible to apply for grants or other Federal financial assistance? If so, select “I only want to apply for federal assistance opportunities like grants, loans, and other financial assistance programs.”

7. Complete your registration. Required fields are marked with a red asterisk (*). A few helpful hints:

• On the Business Information page, you will create a Marketing Partner Identification Number (MPIN). Write your MPIN down. It is used as a password in other government systems like Grants.gov.

• Also on the Business Information page, if you do not pay U.S. taxes, do not enter a TIN or select a TIN type. Leave those fields blank.

• On the NCAGE Code page, enter your NCAGE Code. Remember your legal business name and physical address for your DUNS Number and NCAGE Code must match.

• On the General Information page, only select Foreign Owned if your entity is owned or controlled by a foreign entity. If you are also a Manufacturer of Goods, select that first, then select Foreign Owned.

• On the Financial Information page, you do not need to provide Electronic Funds Transfer (EFT) banking information. If you do choose to provide this electronic banking information, it must be for a U.S. bank:

SAM cannot accept foreign banking information. The remittance name and address are the only mandatory sections on this page.

• In the Points of Contact section, list the names of people in your organization who know about this registration in SAM and why you want to do business with the U.S. government. These are called Points of Contact or POCs. The Government Business POC is the primary contact for your organization.

8. Select Submit after your final review. You will get a confirmation message on the screen. If you do not see this message, you did not submit your registration.

• Once approved by the IRS (if you entered a TIN) and the U.S.

Commercial and Government Entity (CAGE) system, you will get an email from SAM.gov when your entity registration is active.

9. Start this process well before your contract or grant application deadline. Allow up to 10-12 business days after you submit before your registration is active in SAM, then an additional 24 hours for other systems such as Grants.gov to recognize your information.

For FREE help with your SAM entity registration, contact the Federal Service Desk (FSD) at https://www.fsd.gov/ http://fedgov.dnb.com/webform https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://fedgov.dnb.com/webform/index.jsp https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://www.sam.gov/ https://www.fsd.gov/

Helpful Hints for International Registrants

Entities registering in the System for Award Management (SAM) from some countries need extra help to get their Data Universal Numbering System (DUNS) Number assigned or to have their country match in the DUNS Number and NATO Commercial and Government Entity (NCAGE) Code records. Here are some helpful hints for those entities.

I am an international entity trying to register in SAM. My country does not correctly match between my NCAGE Code record and my DUNS Number record.

What do I do?

SAM has a process to work around the identified country name mismatches.

For entities located in the West Bank or Gaza Strip:

DUNS Number: Select Palestine Territory or Israel as your country in the D&B Webform when requesting your DUNS Number.

NCAGE Code: Select either West Bank or Gaza Strip as your country in the NCAGE Code Request tool when requesting your NCAGE Code.

SAM: On the DUNS Information page, select either Palestine Territory or Israel as your country when entering your DUNS Physical Address. On the Verify DUNS Information page, select the country drop down to correct the country from Palestine Territory or Israel under Details Returned from D&B to West Bank or Gaza Strip as appropriate.

For entities located in Kosovo:

DUNS Number: Select Kosovo as your country in the D&B Webform when requesting your DUNS Number.

NCAGE Code: Select Serbia as your country in the NCAGE Code Request tool when requesting your NCAGE Code.

SAM: On the DUNS Information page, select Kosovo as your country when entering your DUNS Physical Address. On the Verify DUNS Information page, make sure Kosovo is selected under the country drop under Details Returned from D&B. If not, change it to Kosovo.

For any other questions regarding the countries listed in the D&B webform, please contact Dun & Bradstreet at SAMHelp@dnb.com.

For any other questions regarding the countries listed in the NCAGE Code Request tool, please contact the NATO Support & Procurement Agency (NSPA) at ncage@nspa.nato.int.

I am an international entity from one of the following locations and I cannot get past the DUNS Information page in SAM.

If you are located in Libya, Mayotte, Mongolia, New Caledonia, Niue, Palau, St. Pierre, Wallis and Futuna, or the Unites States Minor Outlying Islands (which include Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Atoll, Palmyra Atoll, Wake Island, and Navassa Island), you need manual assistance to begin your entity registration in SAM.

http://fedgov.dnb.com/webform/index.jsp https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://fedgov.dnb.com/webform/index.jsp https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://fedgov.dnb.com/webform/index.jsp mailto:SAMHelp@dnb.com https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx mailto:ncage@nspa.nato.int

Once you have your DUNS Number and your NCAGE Code assigned, and have confirmed the legal business name and physical address match for both records, please contact our supporting Federal Service Desk at www.fsd.gov, or by telephone at 866-606-8220 (toll free) or 334-206-7828 (internationally) for FREE help. The service desk will manually start the registration for you.

I am an international entity from Denmark, Finland, Iceland, Norway, or Sweden. I am getting address errors between my DUNS Number record and my NCAGE Code record when trying to register in SAM.

Businesses in Nordic countries typically have two types of addresses, Registered and Visitor. Registered is the address associated with official government documents and listed in the country’s Government Registry. This address could be a physical or mailing address, i.e. a Postal Box. The Visitor address is the physical address of the business.

Entities registering in SAM must use their physical address when requesting their DUNS Number and NCAGE Code. The Dun & Bradstreet (D&B) record only contains the Registered Address.

If you are getting address mismatch errors, contact D&B at SAMHelp@dnb.com. They will provide instructions on how to get started using the Registered Address on file, then will work with the SAM technical team directly to change the address to the Visitor address. This should allow you to proceed with your registration.

I am an international entity and I have a different question about getting my legal business name and physical address to match between my DUNS Number and NCAGE Code records so I can register in SAM.

For any questions about your entity registration in SAM, contact our supporting Federal Service Desk at www.fsd.gov, or by telephone at 866-606-8220 (toll free) or 334-206-7828 (internationally).

For any questions regarding your legal business name and physical address associated with your DUNS Number as listed in the D&B webform, please contact Dun & Bradstreet at SAMHelp@dnb.com.

For any questions regarding the legal business name and physical address associated with your NCAGE Code as listed in the NCAGE Code Request tool, please contact your National Codification Bureau (NCB) representative for NCAGE matters. If your country does not have an NCB, contact the NATO Support & Procurement Agency (NSPA) at ncage@nspa.nato.int.

Country/Agency

National Codification Bureau (NCB) Representative for NCAGE Matters

ALBANIA Lt. Alket PAPA Phone: +355 4 222 6601 ext. 1235 Fax: +355 4 222 8325 Email: ncbal@aaf.mil.al or alket.papa@aaf.mil.al

ARGENTINA Lic. Fabián Irineo PELAEZ Phone: +5411 4382 6076 Fax: +5411 4339 4006 Email: secade@mindef.gov.ar or fabianirineopelaez@gmail.com mailto:SAMHelp@dnb.com http://fedgov.dnb.com/webform/index.jsp mailto:SAMHelp@dnb.com https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx mailto:ncage@nspa.nato.int mailto:ncbal@aaf.mil.al mailto:alket.papa@aaf.mil.al mailto:secade@mindef.gov.ar mailto:fabianirineopelaez@gmail.com

AUSTRALIA Mr. Sattendra Sharma Phone: +613 9282 3523 Fax: +613 9282 3358 E-mail: NCB.VendorCellOps@defence.gov.au

AUSTRIA Mrs. Dagmar RODINGER Phone: +43 50201 1023293 Fax: +43 50201 1017070 E-mail: ncbatncage@bmlvs.gv.at

BELGIUM Mr. Patrick DEPETERSBOURG Phone: +32 2 441 5576 Fax: +32 2 443 9547 E-mail: ncbzbncage@mil.be

BRAZIL Ms. Cristiane Maria ESTEVES Phone: +55 (21) 2101 0784 Fax: +55 (21) 2101 0782 E-mail: ncbbrncage@defesa.gov.br

BULGARIA Mr. Peter IVANOV Phone: +359 2 9220885 Fax: +359 2 9220643 E-mail: ncbbgncage@mod.bg

CANADA Mr. Ross PATTERSON Phone: +1 (819) 939-8771 Fax: +1 (819) 939-0396 E-mail: ncbcancage@forces.gc.ca (indicate addressee name on doc.)

CROATIA Mr. Mladen KLINCOV Phone: +385 1 4568 078 Fax: +385 1 4568 111 E-mail: ncbcr@morh.hr

CZECH REPUBLIC Mrs. Helena Princová Phone: +420 973 213913 Fax: +420 973 213930 E-mail: ncbczncage@army.cz

DENMARK Mr. Thorsten E. JENSEN Phone: +45 728 15371 E-mail: tej@mil.dk or ncbdk.tm@mil.dk

ESTONIA Mrs. Piret LILLE Phone: +372 717 4844 Fax: +372 601 1120 E-mail: codif@mil.ee or piret.lille@mil.ee

FINLAND Mr. Teemu LAKANIEMI Phone: +358 299 570963 Fax: +358 299 570509 E-mail: ncbfin@mil.fi

FRANCE Mr. Didier LE DIAGON Phone: +33 (2) 9022 6127 Fax: +33 (2) 9022 6126 E-mail: ncbfrncage@cimd.interarmees.defense.gouv.fr

GERMANY Mr. Wolfgang MÜLLER Phone: +49 2241 991 643 mailto:NCB.VendorCellOps@defence.gov.au mailto:ncbatncage@bmlvs.gv.at mailto:ncbzbncage@mil.be mailto:ncbbrncage@defesa.gov.br mailto:ncbbgncage@mod.bg mailto:ncbcancage@forces.gc.ca mailto:ncbcr@morh.hr mailto:ncbczncage@army.cz mailto:tej@mil.dk mailto:ncbdk.tm@mil.dk mailto:codif@mil.ee mailto:piret.lille@mil.ee mailto:ncbfin@mil.fi mailto:ncbfrncage@cimd.interarmees.defense.gouv.fr

Fax: +49 2241 991 419 E-mail: NCBGE-NCAGE@bundeswehr.org

GREECE Maj. (HAF) Ioannis FOUSEKIS / Mr. Valantis KIVRIKOSAIOS Phone: +30 (210) 7466 281 Fax: +30 (210) 7466 267 E-mail: grncb@otenet.gr

HUNGARY Cpt. Tamás ROBOTKA Phone: +36 1 398 4587 Fax: +36 1 398 4648 E-mail: ncbhuncage@hm.gov.hu

INDIA* Mr. Suresh GR Phone: +91 1123043226 Fax: +91 1123015686 E-mail: oicncbindia.defstand@gov.in

INDONESIA* Mr. Tomy WARDANA Phone: +62 217668062/63 ext. 142 Fax: +62 217656847 E-mail: puskod@kemhan.go.id

ISRAEL Ms. Zehava Kagan Phone: +972 3 737 2043 E-mail: zeava25@idf.gov.il

ITALY SWO Fabio CHIODO Phone: +39 (06) 4691 30780 E-mail: ncbit.ncage@sgd.difesa.it

JORDAN* Fuad Quamar Phone: +962 6 5000753 Fax: +962 6 5000754 E-mail: joncb@jaf.mil.jo

KOREA, REPUBLIC OF Mr. Chulhwan Bae Phone: +82 2 2079 4638 Fax: +82 2 773 7587 E-mail: cagekr@korea.kr

LATVIA Mr. Aivars SKULTANS Phone: +371 67300212 Fax: +371 67300207 E-mail: aivars.skultans@vamoic.gov.lv

LITHUANIA Cpt. Vytautas GYLYS Phone: +370 (5) 2785 250 Fax: +370 (5) 2103 793 E-mail: ncblt@mil.lt Aristida MARGERIENE Phone: +370 (5) 2785 252 Fax: +370 (5) 2103 793 E-mail: aristida.margeriene@mil.lt

LUXEMBOURG Luxembourg's NCAGEs are allocated by BELGIUM (NCAGE structure B***#)

MALAYSIA Lt-Col. Azura binti Atan Phone: +603 40274382 Fax: +603 40274374 mailto:NCBGE-NCAGE@bundeswehr.org mailto:grncb@otenet.gr mailto:ncbhuncage@hm.gov.hu mailto:oicncbindia.defstand@gov.in mailto:puskod@kemhan.go.id mailto:zeava25@idf.gov.il mailto:ncbit.ncage@sgd.difesa.it mailto:joncb@jaf.mil.jo mailto:cagekr@korea.kr mailto:aivars.skultans@vamoic.gov.lv mailto:ncblt@mil.lt mailto:aristida.margeriene@mil.lt

E-mail: ncb34bt@mod.gov.my CC to the director requested: ncb34dir@mod.gov.my

MOROCCO Lt-Col. Tarik BENKARROUM / Cpt. Anas ELESFAR Phone: +212 661643987 Fax: +212 522539246 ext 1119 E-mail: ccm@far.ma CC. tarikbenkarroum@hotmail.com

NETHERLANDS Mr. Kees PRONK Phone: +31 6 57878951 Mr. Brian de WINTER Phone: +31 6 83550521 E-mail: ncbnlncage@mindef.nl

NEW ZEALAND Mrs. Cherry ZHONG Phone: +64 4 587 2043 Fax: +64 4 587 2051 E-mail: ncbnzncage@nzdf.mil.nz

NORWAY Mr. Egil ILSENG Phone: +47 6786 3782 Fax: +47 6786 3379 E-mail: ncbnoncage@mil.no

OMAN* ISSAM Al Ryami Phone: +968 24 33647 Fax: +968 24 332640 E-mail: cagteam@modus.gov.om or fahrasa@modus.gov.om

POLAND Mrs. Malgorzata KAMINSKA / Mrs. Dorota MIRECKA Phone: +48 261 877 858 / 898 Fax: +48 261 877 888 E-mail: ncbpl@ron.mil.pl

PORTUGAL Mr. Nuno LOPES Phone: +351 21 302 7344 Fax: +351 21 302 7221 E-mail: ncbptncage@defesa.pt

ROMANIA Mrs. Claudia DUMINICA Phone: +40 (21) 411 8813 Fax: +40 (21) 411 1457 E-mail: ncbroncage@roncb.ro

SERBIA Ms. Vera MILOŠEVIĆ Phone: +381(0)112051766 Fax: +381(0)112506042 E-mail: ncbsrncage@mod.gov.rs

SINGAPORE Mr. Paul LIM Y. S.

Phone: +65 6879 5051 Fax: +65 6879 5468 E-mail: ncbsn@dsta.gov.sg

SLOVAKIA Mr. Štefan KRŠÁK Phone: +421 (960) 338 919 Fax: +421 (32) 744 2174 E-mail: ncbskncage@mil.sk mailto:ncb34bt@mod.gov.my&cc=ncb34dir@mod.gov.my mailto:ncb34dir@mod.gov.my mailto:ccm@far.ma&cc=tarikbenkarroum@hotmail.com mailto:tarikbenkarroum@hotmail.com mailto:ncbnlncage@mindef.nl mailto:ncbnzncage@nzdf.mil.nz mailto:ncbnoncage@mil.no mailto:cagteam@modus.gov.om mailto:fahrasa@modus.gov.om mailto:ncbpl@ron.mil.pl mailto:ncbptncage@defesa.pt mailto:ncbroncage@roncb.ro mailto:ncbsrncage@mod.gov.rs mailto:ncbsn@dsta.gov.sg mailto:ncbskncage@mil.sk

SLOVENIA Mrs. Uršula ČETINA Phone: +386 (1) 471 2605 Fax: +386 (1) 471 2521 E-mail: ursula.cetina@mors.si or sskk@mors.si

SPAIN Mr. Rogerio SANCHEZ Phone: +34 91 550 6141 E-mail: ncbspncage@oc.mde.es

SWEDEN* Ms. Mona Göransson Phone: +46 87826760 Fax: +46 87826215 E-mail: mona.goransson@fmv.se or ncbswencage@fmv.se

TURKEY Mr. Riza DURDU Phone: +90 312 410 6184 Fax: +90 312 417 5488 E-mail: tmkb@msb.gov.tr

UKRAINE* Col. Roman BABENCHUK Lt-Col. Olha CHYKHACHOVA Phone: +380 44 4547470 Fax: +380 44 4547470 E-mail: ncbyrncage@mil.gov.ua

UNITED KINGDOM Mr. Edward McGUIRE International Dialing:

Phone: +44 (141) 224 2250 Fax: +44 (141) 224 2300 National Dialing:

Phone: 0141 224 2250 Fax: 0141 224 2300 E-mail: DESSEOCSCP-NCB-NCAGE@mod.uk

UNITED STATES DLA Logistics Information Service - CAGE Phone: +1 (269) 961 7766 Fax: +1 (269) 961 7766 E-mail: dlacontactcenter@dla.mil

NATO Support & Procurement Agency

(NSPA)

Mr. Patrice VERLAINE Phone: +352 3063 6145 Fax: +352 3063 4145 E-mail: ncage@nspa.nato.int

* INDIA, INDONESIA, JORDAN, OMAN, SWEDEN and UKRAINE, Although being Tier 1 countries, are managing the assignment of their own S-CAGE codes on behalf of NSPA.

NOTE 1: SERVICING COMMUNICATION CENTER ADDRESSES DIFFERENT THAN NCB ADDRESSES

mailto:ursula.cetina@mors.si mailto:sskk@mors.si mailto:ncbspncage@oc.mde.es mailto:mona.goransson@fmv.se mailto:ncbswencage@fmv.se mailto:tmkb@msb.gov.tr mailto:ncbyrncage@mil.gov.ua mailto:DESSEOCSCP-NCB-NCAGE@mod.uk mailto:dlacontactcenter@dla.mil mailto:ncage@nspa.nato.int