SF30 Amendment 2 (1).pdf

SBU- CONTRACTING AND ACQUISITIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 14

2. AMENDMENT/MODIFICATION NO.

A002

3. EFFECTIVE DATE

June 30, 2026

4. REQUISITION/PURCHASE REQ. NO.

PR16051260

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

19EC75 7. ADMINISTERED BY (If other than Item 6)

CODE

American Embassy

Av Avigiras E12-170 and Av. Eloy Alfaro

Quito, Ecuador

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

Bidders Mailing List

9a. AMENDMENT OF SOLICITATION NO.

19EC-75-26-Q-0006

9b. DATED (SEE ITEM 11)

June 12,2026

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ x ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X ] is extended, [] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _______ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF

OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) Please see attached

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authorit

E. IMPORTANT: Contractor [X ] is not, [] is required to sign this document and return __ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The Request for Quotation (RFQ) is hereby amended to reflect the following changes:

- Date for presenting offers is extended from July 2 to July 7, 2026 before 04:00 pm.

- The Request for Quotation (RFQ) is hereby amended to incorporate questions and answers.

Except as provided herein, all terms and conditions of the document referenced in Item 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Matthew Madden

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Cooking Services for MSG

Solicitation No.: 19EC75-26-Q-0006

Question & Answers – Q&As

The Embassy of the United States of America in Quito, Ecuador conducted a pre-proposal conference and site visit on June 17, 2026, at 14:00 at the MSG Residence. Two firms participated.

The questions and answers below are responses to the inquiries received. Prospective bidders had the opportunity to submit questions to the Embassy regarding this solicitation. The questions were submitted via e-mail to: QuitoContracts@state.gov

1.Could you kindly confirm the anticipated number of Marines to be supported under this requirement, as well as the approximate daily meal volume expected?

• Regular personnel supported: 8 Marines

• Surge capacity: Occasionally 9 Marines

• Meals required (Monday–Friday): 3 meals per Marine per day o Breakfast o Lunch o Dinner

• Weekend support: Chef will prepare meals in advance (typically on Friday) for Marines to heat and consume over the weekend.

2.Would you be able to provide the MSGR location so that offerors may accurately assess transportation and logistical considerations associated with the performance of the work?

The MSGR is located within the Quito Embassy Compound at Avigiras E12-170 y Av. Eloy Alfaro.

3. Section 1.2.2 (Page 8) indicates a standard work schedule of 7:30 a.m. to 4:30 p.m. (40 hours per week), while Section 2.a.i (Page 23) references dinner service between 5:00 p.m. and 7:30 p.m.

Could you please clarify how the Government envisions the dinner service requirement to be fulfilled within the proposed schedule? For example, should meals be prepared in advance for later service, or should offerors anticipate an alternative staffing schedule?

Meals should be prepared in advance for later service.

4. Our understanding from the solicitation is that food products are purchased separately by the

Government/MSG Mess personnel, while the contractor is responsible for meal preparation and related support services.

Could you please confirm whether food procurement costs are excluded from the contractor's scope and pricing, and that the quotation should reflect labor and associated service costs only?

Food procurement costs are excluded from the contractor’s scope and pricing.

mailto:QuitoContracts@state.gov

5.We noted that Block 8 of the SF-1449 references a submission deadline of June 29, 2026 at 12:00 local time, while the SAM.gov posting references at 2:00 p.m. EDT.

Could you kindly confirm the official proposal due date, time, and applicable time zone for submission?

Please see amendment 1; the due date to submit proposals was extended to July 2nd, 4pm.

6. As we were unable to attend the site visit conducted on June 17, we would greatly appreciate any information that may be made available to offerors, including any official questions and answers, meeting notes, or other clarifications resulting from that session.

Questions submitted during the site visit are part of this document. Please find below talking points:

Contract Structure:

• Base year (12 months) + 4 option years + potential 6-month extension (FAR 52.217-8)

• Contract type: Firm-fixed-price / monthly fee

• Lowest Price Technically Acceptable (LPTA)

Mandatory Submission Requirements

• Offerors MUST be registered in SAM (System for Award Management) at https://www.sam.gov

• Must have active SAM account at time of proposal submission

• Failure to be registered = non-responsive proposal = no further consideration

• Register immediately if interested in submitting

Required Documents:

1. SF-1449 (Standard Form 1449) - Blocks 12, 17, 19-24, and 30 completed

2. Section 1 - Pricing (complete all CLINs including 52.217-8 option)

3. Section 5 - Representations and Certifications

4. Additional information per Section 3 (see detailed requirements below)

5. Proof of SAM Registration (include SAM UEI number)

Submission Format:

Email Address: quitocontracts@state.gov ONLY

Critical Requirements:

• Technical proposal and pricing MUST be submitted separately (failure = non-responsive)

• Proposals must be in English only

• File format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) https://www.sam.gov/ mailto:quitocontracts@state.gov

• Maximum file size: 25MB per email

• If exceeding 25MB, split into separate files and send in separate emails (each under 25MB)

• Incomplete proposals will NOT be accepted

Payment Terms:

• Monthly payments – 30 days after invoice submission

• Full payment including 15% VAT, no Ecuadorian taxes retention

Insurance Requirements:

Minimum Coverage Required:

• Per Occurrence: $5,000

• Cumulative: $120,000

Workers' Compensation:

• Per Ecuadorian Social Security requirements

• DBA insurance: FAR 52.228-3 compliance required

Additional Requirements:

• U.S. Government must be named as additional insured

• Contractor obtains any other insurance required by local law

• Insurance for damage/theft of materials and equipment

Evaluation Criteria

Evaluation Method: Lowest Price Technically Acceptable (LPTA)

Compliance Review:

• Initial review for compliance with solicitation terms

• Non-conforming proposals rejected as unacceptable

Price Evaluation:

• Lowest price determined by multiplying offered prices × estimated quantities

• FAR 52.217-8: 6-month extension prices for evaluation only (included in total cost but not in award amount)

Personnel Security:

After Contract Award (10 days):

• Provide list of all employees with:

o Full Name o Place and Date of Birth o Current Address o Identification number (cedula or passport)

Security Clearances:

• Government runs background checks

• Anticipated 45-day processing time

7. Under which category should the company register in SAM.gov?

For this process, see

North American Industry Classification System (NAICS) code selected for the requirement: 722310- Food

Service Contractors

Product or Service Code (PSC): S203 (Housekeeping - Food)

8. Who does pay for the food supplies?

Please refer to question and answer 4

9. Is the service required on weekends or holidays?

No, it is not

10. Could current company staff continue working under the new contract?

This is a contractor and staff decision.

11. Can the company staff do routine visits to the site for quality control?

Yes, in coordination with COR.

12. Insurance Requirements (Section 7)

Could you please clarify where and with which insurance providers the Contractor is expected to obtain the required insurance coverage? Specifically, should these policies be purchased through insurance companies authorized to operate in Ecuador, through the Ecuadorian Social Security system (IESS), or through insurers approved by the U.S. Department of State? Additionally, are there any specific insurance providers or minimum policy requirements that must be followed?

Insurance Requirements:

Minimum Coverage Required:

• Per Occurrence: $5,000

• Cumulative: $120,000

Workers' Compensation:

• Per Ecuadorian Social Security requirements

• DBA insurance: FAR 52.228-3 compliance required

13. Quality Control and Inspection Frequency (Section 11)

Could you please clarify the required frequency of inspections and site visits related to MSGR kitchen inspections, food storage inspections, food facility inspections, vulnerability assessments, and food handler training activities? Is there a minimum number of visits required per month for each MSGR location, or should the frequency be determined based on sanitation history, risk level, and the number of personnel served?

There is not a minimal nor a maximal number of inspections, they will be done as needed. MSGR kitchens shall be inspected on a routine basis or as determined by the individual sanitation history and the potential risk associated with the number of personnel eating at a single site.

14. Medical Examinations (Section 13)

Could you please clarify the specific medical and laboratory examinations required for MSG Cooks? In particular, please identify the tests and evaluations required before employment, annually, and on an “as required” basis. Additionally, please confirm the required frequency for each examination and whether any specific health certifications, vaccinations, or food-handler screenings are mandatory.

In case the contractors’ food service employee gets sick, they shall be medically cleared prior to returning to work after receiving medical care. In the event there is a communicable disease, appropriate health recommendations shall be elevated to DOS onsite supervisors and the facility manager.

Pre-employment Medical and Laboratory Examinations are required for MSG Cook, under this contract, for the base and option years, on an annual basis, and as required. The Contractor shall send a medical clearance certificate, after following medical tests:

Chest x-ray

Hepatitis A and B testing

Stool for ova and parasites

15. Food Provisioning and Storage

Could you please clarify the Contractor’s responsibilities regarding transportation and logistics for food provisions? Specifically, is the Contractor responsible for procuring, transporting, and delivering all food products and supplies to the MSGR kitchen, or will any transportation or logistical support be provided by the Government? Additionally, are there any specific requirements regarding storage facilities, delivery schedules, or supply chain management?

The contractor is not responsible for food transportation and delivery. The Contractor shall accompany the

Mess NCO on weekly trips to a designated grocery store to procure all food and related items required to support the upcoming week's meal plan.