Solicitation_Cover_Letter_Mini_Excavator.pdf

Embassy of the United States of America

Dublin, Ireland

42 Elgin Road

Ballsbridge, Dublin 4

September 7, 2018

To: Prospective Quoters

Subject: Request for Quotations number 19E13018Q0044

The American Embassy Dublin is currently seeking quotations for supply and delivery of a new motorized Mini-Excavator complete with Hydraulic Breaker/Hammer Attachment, Hydraulic

Hitch, Canopy Lights, Excavator Land Rake Bucket and other Buckets. The excavator should be equal to or better than Bobcat model E26 and minimum specifications listed below.

Pricing required for straight purchase to include any applicable discounts.

No trade-in offered.

Trailer not required.

Minimum 12 months warranty.

Delivery required to Dublin area.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable proposal/quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due on or before Friday, September 21, 2018 at 20:00, local time

Proposals with Quotations may be submitted electronically to Ms. Mary Hyland at

DublinUSEmbassyBidsMailbox@state.gov or by delivery to the U.S. Embassy, 42 Elgin Road, Dublin 4

Sincerely, mailto:HarleyCE3@state.gov mailto:HarleyCE3@state.gov

SOLICITATION: 19E13018Q0044

SCOPE OF REQUIREMENT

Mini-Excavator complete with Hydraulic Breaker/Hammer Attachment, Hydraulic Hitch, Canopy Lights, Excavator Land Rake Bucket and other Buckets. The new unit should be capable handling and operating from large construction areas to the tightest of places, while delivering minimized noise and vibration and meet with the most current engine emission regulations.

Pricing required for straight purchase to include any applicable discounts.

No trade-in offered, Minimum 12 months warranty, Delivery required to Dublin Ireland

PRICING

Line

Item Description Unit Price

001 Excavator per specification below 1

002 Excavator Land Rake Bucket 1

003 Hydraulic Breaker/Hammer Attachment 1 ______________

004 On-site training in use of same, for 8-12 persons 1

005 Warranties, if any All

006 Other / Misc. (Specify) All

007 Delivery charges, if any All

Please include additional line items as needed

Grand

Total

This is a firm fixed price purchase payable entirely in either US Dollars $ or local currency

EURO €. Pricing must be all-inclusive of the following: supply, delivery, training, discounts and any other charge/s deemed necessary.

This is a VAT-exempt order, meaning the contract awardee is required to provide the Embassy a pro-forma invoice which will be forwarded to Irish Revenue for VAT exemption.

The Embassy will make payments after receipt of goods based on quantities and unit prices only to the extent specifically provided in the purchase order. Vendor to submit final invoice for payment after delivery. Payment is made by electronic funds transfer direct to vendor’s bank account. The Embassy’s usual payment terms are Net 30days

NOTE: Vendors wishing to participate in tendering for this and similar opportunities should have their company registered in the U.S. Governments contractor database, System for Award

Management www.sam.gov Registration is free of charge. Full details are posted on the U.S.

Embassy Contract Solicitations web page http://dublin.usembassy.gov/about-us/contract-solicitations.html Even if your company does not win this particular contract it is prudent to be registered in the database if tendering for other contracts in the future. You may submit a bid before registration is started/completed, however registration is required for contract award.

MINIMUM SPECIFICATIONS

Mini Excavator, equal to or better than Bobcat model E26

Specifications to include but not limited to:

Min. 2.9 tonne – Max. 3.0 tonne. (Gross weight including cabin)

Hitch

Hydraulic Coupler

Dozer blade.

Beacon

Cabin for all year round use: to include lights and safety features, ROPS (Roll-Over Protective Structure, ISO 3471).

FOPS (Falling Objects Protective Structure) level 1.

Counter weight

Digging bucket, 12 inch (300 mm)

Digging bucket, 24 inch (600 mm)

Grading bucket, 36 inch (900 mm)

Riddle grading bucket, 36 inch (900 mm)

Additional Land Rake bucket 36in (900 mm)

Weight-adjustable full suspension seat.

Seat belt.

Hydraulic pilot control levers with wrist rests.

Travel levers with foot pedals.

Cabin heater for defrosting & demisting.

Emergency exit hammer.

http://www.sam.gov/ http://dublin.usembassy.gov/about-us/contract-solicitations.html http://dublin.usembassy.gov/about-us/contract-solicitations.html

Rubber Tracks

Hydraulic rock breaker/hammer attachment to suit size and weight of machine.

Min. Engine Specification:

Fuel: Diesel

Tank Capacity: 9gal

Gross Power 27.5 hp 20.5 kw

Displacement 91.4 cu in 1.5 L

Number of Cylinders 4

Liquid-cooled, overhead valve diesel engine

2-Speed Travel

Boom & arm safety valves with overload warning

Operation:

Min. Specification:

Operating Weight 6305 lb 2859.9 kg

Cooling System Fluid Capacity 1.4 gal 5.3 L

Hydraulic System Fluid Capacity 13.2 gal 50 L

Engine Oil Capacity 1.2 gal 4.5 L

Hydraulic Pump Flow Capacity 17 gal/min 64.4 L/min

Max. Dimensions :

Width to Outside of Tracks 4ft 9in, 1500 mm

Height to Top of Cab 8ft, 2410 mm

Ground Clearance 1ft, 300 mm

Tail Swing Radius 4ft, 1200mm

Reach at ground level: 13ft, 3900mm