Sollicitation 19DJ1026Q0018 FAC FWP502 RFQ Comp Int and Commissioning of CMR Veh Gate.pdf

Embassy of the United States of America Djibouti, Republic of Djibouti

Date: 08/02/2026

Dear Prospective Offeror:

Subject: Request for Quotes 19DJ1026Q0018

Enclosed is a Request for Quotes (RFQ) for FAC:FWP502 RFQ Completion, Integration, and Commissioning of Vehicle Gate Security Systems Chief of Mission Residence (CMR).

If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by September 05, 2026, at 16:30 p.m. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

A site visit and pre-quotation conference will held on August 18, 2026, at 10:30am. All interested contractors must contact procurement department at kayadse@state.gov and djiboutiprocurement@state.gov with the names of their attendees no later than August 16, 2026, 12:00 p.m.

Your quotation must be submitted electronically to DjiboutiProcBids@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS- Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

mailto:kayadse@state.gov mailto:djiboutiprocurement@state.gov mailto:DjiboutiProcBids@state.gov https://www.sam.gov/

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Jesse C Flowers Contracting Officer

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty

Attachment 2: Breakdown of Price by Divisions of Specifications Attachment 3: Specifications

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

The bid schedule shall be as follows:

Request for Information (from offerors)

August 19, 2026; 16:30 p.m.

RFQ clarification from Requesting Office

August 25, 2026; 14:00 p.m.

Quotation Due date

Submitted quotations, including price, must be valid for no less than four months from Government receipt of quotation.

September 05, 2026; 16:30 p.m.

TEP Drafting

September 6- 7, 2026; 16:30 p.m.

Technical Evaluation Result Report

September 8 - 13, 2026; 14:00 p.m.

Award decision

September 14 - 15, 2026; 16:30 p.m.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19DJ1026Q0018

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

08/02/2026

PAGE OF

PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR16088851

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

US EMBASSY DJIBOUTI

BP : 185, LOT NO.350-B

LOTISSEMENT HARAMOUS, ATTN: GSO PROCUREMENT

DJIBOUTI, REPUBLIC OF DJIBOUTI

DJIBOUTI CONTRACTING OFFICER

9. FOR INFORMATION

CALL:

A. NAME

Jesse Flowers

B. TELEPHONE NO. (Include area code) (NO COLLECT

CALLS)

00 253 21 45 30 00

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

FAC:FWP502 RFQ Completion, Integration, and Commissioning of Vehicle Gate Security Systems Chief of Mission Residence (CMR)

11. The Contractor shall begin performance within 15 calendar days and complete it within 60 calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT

BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

15 days

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 1 copy to perform the work required are due at the place specified in Item 8 by (hour) local time (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _____ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN

IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return _1_ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON

AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

FAC:FWP502 RFQ Completion, Integration, and Commissioning of Vehicle Gate Security Systems Chief of Mission Residence (CMR)

Total Price (Including all labor, materials, overhead, profit and DBA)

Submitted quotations, including price, must be valid for no less than four months from Government receipt of quotation. All prices shall be in Dollars.

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

1. PROJECT OVERVIEW

- Project Title: Completion and Security Integration of Vehicle Gate Systems – CMR

- Location: Chief of Mission Residence (CMR), U.S. Embassy Djibouti

- Project Type: Multi-Disciplinary (Civil, Structural, Electrical, Security Systems

Integration)

- Contract Type: Firm-Fixed-Price (FFP)

- Period of Performance:

o Base Period: 60 Calendar Days from Notice to Proceed (NTP) o Warranty Period: Minimum 12 months after final acceptance

2. BACKGROUND

The U.S. Embassy Djibouti initiated a project to replace vehicle access gates at the Chief of Mission Residence (CMR). The previous contractor failed to complete the work and did not meet performance expectations, resulting in:

- Partial delivery of materials (sliding gate, swing gate components, limited hardware)

- No completed installation

- No validated integration with electrical or security systems

- Potential security vulnerabilities at critical access points

The Embassy requires a qualified contractor to assess, validate, salvage, integrate, complete, and commission the system into a fully functional, secure, and compliant perimeter access control solution.

This project directly impacts life safety, physical security, and mission continuity, and shall be treated as high-risk critical infrastructure work.

3. SCOPE OF WORK

The Contractor shall provide all supervision, labor, engineering, materials (supplemental), equipment, tools, transportation, and management necessary to:

- Conduct a comprehensive technical and security assessment

- Inspect and evaluate all existing delivered materials

- Identify and document deficiencies, incompatibilities, and risks

- Reuse acceptable materials and procure missing components

- Complete installation of:

o One (1) automatic sliding vehicle gate (Main Entrance) o One (1) double-leaf swing vehicle gate with anti-climb protection (Service

Entrance)

- Integrate:

o Electrical systems o Control systems o Safety systems o Security features

- Ensure continuous perimeter integrity during execution

- Perform full testing, commissioning, and operational validation

- Delivering complete documentation and training

4. OBJECTIVES

The Contractor shall ensure the following measurable outcomes:

- 100% operational gate systems with no functional defects

- Zero unauthorized access or security breach during construction

- Compliance with U.S. Department of State (DOS) and OBO standards

- Fully integrated and safe electrical/control systems

- Complete documentation and maintainability

- Reliable performance under continuous use conditions

5. TASKS / REQUIREMENTS

5.1. Site Assessment, Material Verification, and Engineering Validation

The Contractor shall:

• Conduct a detailed site inspection within five (5) calendar days of NTP

• Inventory all previously delivered materials and components

• Perform technical evaluation of:

o Structural integrity (frames, welds, corrosion) o Mechanical components (rollers, hinges, rails) o Electrical components (controllers, wiring, panels)

• Verify:

o Dimensions and tolerances o Alignment with site conditions o Compatibility between components

• Identify:

o Missing components o Damaged or non-compliant materials o Security vulnerabilities

• Submit a Site Assessment and Engineering Report including:

o Detailed inventory o Photographic documentation o Deficiency matrix o Recommended corrective actions o Bill of Missing Materials (BOM)

Performance Requirement:

Report shall be technically complete, accurate, and actionable with zero omissions.

5.2. Security-Controlled Demolition and Temporary Protection

The Contractor shall:

• Develop and submit a Phased Execution Plan ensuring:

o At least one gate remains operational at all times

• Remove existing gates, structures, and foundations in a controlled manner

• Install temporary security barriers, including:

o Anti-ram barricades o Anti-climb fencing (minimum height 3 m)

• Ensure:

o No line-of-sight breach into compound o No physical access gap at any time

• Coordinate all activities with COR and Post Security Office Performance Requirement:

Zero security breach incidents during demolition and installation.

5.3. Main Entrance – Automatic Sliding Gate Installation

Structural Installation

• Install sliding gate using approved existing materials where compliant

• Construct reinforced concrete foundation for rail system

• Install overhead and/or ground track system

• Ensure:

o Proper alignment and leveling o Load-bearing capacity for gate weight o Corrosion-resistant materials

Mechanical Systems

• Install rollers, guides, stops, and locking mechanisms

• Ensure smooth, vibration-free operation

Electrical and Control Systems

• Provide and install:

o Gate operator (HySecurity SlideDriver equivalent or approved) o Control panel and interface system o Vehicle detection loops o Pedestrian access control (push button or equivalent)

• Integrate with guard booth controls

• Provide manual override capability

Safety Systems

• Install:

o Edge sensors (leading and trailing edges) o Emergency stop switches o Audible and visual warning systems

• Ensure compliance with international gate safety standards Power Supply

• Provide dedicated power from approved panel

• Install UPS system with minimum 3-hour backup capacity

5.4. Service Entrance – Double Leaf Swing Gate Installation

Structural and Mechanical Installation

• Install double-leaf swing gate using approved materials

• Install:

o Heavy-duty hinges o Structural supports and footings o Locking and latching systems

Security Enhancements

• Install:

o Razor wire (700 mm diameter) on top o Anti-reach and anti-climb features

• Ensure:

o Lock is inaccessible from outside o No gaps allowing intrusion

Alignment and Operation

• Ensure smooth manual operation

• Ensure proper distribution of load and structural stability

5.5. Electrical Infrastructure

• Perform all electrical work by licensed personnel

• Install:

o Rigid conduits (minimum ¾”) o Underground conduits with expansion joints

• Ensure:

o Weatherproof installation o Protection against mechanical damage

• Comply with:

o NEC / IEC standards o Embassy electrical safety requirements

5.6. Testing, Commissioning, and Validation

• Conduct comprehensive testing including:

o Functional operation o Safety systems activation o Power failure scenarios

• Demonstrate:

o Continuous operation capability o Fail-safe operation

• Perform commissioning in presence of COR

5.7. Documentation and Training

• Provide:

o As-built drawings (AutoCAD format) o O&M manuals o Warranty documentation

• Conduct training for Embassy personnel:

o Operation o Maintenance o Emergency procedures

6. DELIVERABLES

Deliverable Requirement Timeline Site Assessment Report Full inspection + BOM 5 days after NTP

Work Plan Detailed execution plan 7 days Weekly Reports Progress + risks Weekly

As-Built Drawings Accurate final drawings At completion O&M Manuals Complete documentation At completion

Training Operational training Before acceptance Final Report Completion certification At handover

7. PERFORMANCE STANDARDS & METRICS

Service Performance Standard AQL Surveillance Site Assessment Complete and accurate 100% COR review

Installation Fully functional, secure 0 critical defects Inspection Security No breach at any time 100% Continuous Electrical Code compliant 0 violations Inspection

Documentation Complete and accurate 100% COR approval Response Time ≤ 24 hours 95% Logs

8. GOVERNMENT-FURNISHED PROPERTY (GFP)

• Previously delivered gate materials (as-is condition)

• Existing infrastructure and drawings (if available)

• Site access and escort (as required)

9. CONTRACTOR RESPONSIBILITIES

• Provide qualified personnel with proven experience

• Assign a dedicated Project Manager

• Provide all tools, equipment, and materials not supplied

• Verify all field conditions independently

• Comply with all Embassy procedures

10. SECURITY REQUIREMENTS (CRITICAL SECTION)

• Submit personnel details for clearance (minimum 5 days prior)

• Ensure all personnel are badged and escorted as required

• Maintain continuous physical security of perimeter

• Install temporary barriers during all phases

• Prohibit:

o Unauthorized access o Photography without approval

• Coordinate all activities with RSO/COR Failure to comply shall result in immediate stop-work and possible contract termination.

11. SAFETY & ENVIRONMENTAL REQUIREMENTS

The Contractor shall:

• Comply with OSHA and EM 385-1-1

• Provide PPE for all workers

• Maintain safe worksite conditions

• Properly dispose of all waste

• Prevent environmental contamination

12. QUALITY CONTROL PLAN (QCP)

• Submit QCP within 7 days of NTP

• Include:

o Inspection procedures o Testing protocols o Corrective actions

• Maintain daily QC logs

13. REPORTING REQUIREMENTS

• Weekly reports (mandatory)

• Incident reports within 24 hours

• Final completion report

14. PLACE OF PERFORMANCE

• Chief of Mission Residence (CMR)

• Main Gate Area

• Service Gate Area

15. HOURS OF OPERATION

• Normal: Sunday – Thursday, 08:00am –16:30pm

• After-hours work requires approval

• Emergency response: within 2 hours

16. KEY PERSONNEL

• Project Manager (Engineering)

• Licensed Electrical Technician

• Structural Supervisor

17. TRANSITION PLAN

• Mobilize within 5 days

• Execute phased installation

• Ensure no disruption to security operations

• Complete demobilization after acceptance

18. CONTRACTOR QUALIFICATIONS, EXPERIENCE, AND PAST PERFORMANCE

REQUIREMENTS

18.1. General Qualification Requirements

The Contractor shall demonstrate the technical capability, organizational capacity, and past performance necessary to successfully execute a high-security, multi-disciplinary infrastructure project within a U.S. Embassy environment.

Failure to meet any of the minimum qualification requirements may render the offeror technically unacceptable.

18.2. Minimum Corporate Experience

• Have a minimum of five (5) years of continuous experience in:

o Vehicle gate systems (sliding and swing) o Perimeter security installations o Electrical/mechanical integration systems

• Demonstrate completion of at least:

o Three (3) similar projects within the last five (5) years, involving:

Automatic gate systems Security perimeter works Government, military, embassy, or high-security facilities

• Provide evidence of experience including:

o Project descriptions o Scope of work performed o Contract value o Client references

18.3. Specialized Experience (Mandatory)

The Contractor shall demonstrate proven experience in:

• Installation of automatic sliding gate systems with motorized operators

• Integration of:

o Control systems o Vehicle detection loops o Safety devices (edge sensors, emergency stop)

• Fabrication and installation of:

o Heavy-duty steel gates o Anti-climb and anti-intrusion features (razor wire, mesh, barriers)

• Electrical installation compliant with:

o NEC, IEC, or equivalent standards

18.4. Past Performance Requirements

The Contractor shall submit a Past Performance Dossier including:

Required Documentation

• Minimum of three (3) past projects

• For each project:

o Client name and contact information o Project location o Description of work performed o Contract value o Completion date o Performance evaluation (if available)

Performance Evaluation Criteria The Government will evaluate past performance based on:

• Quality of workmanship

• Compliance with schedule

• Safety performance

• Responsiveness to issues

• Ability to complete projects without termination or default

Negative past performance indicators include:

• Terminated contracts

• Failure to complete work

• Safety violations

• Poor quality installations

18.5. Key Personnel Requirements

The Contractor shall provide the following minimum key personnel; all subject to COR approval:

A. Project Manager

• Minimum 7 years of experience in construction or engineering projects

• At least 3 years managing similar security or gate installation projects

• Demonstrated experience working in:

o Embassy, military, or secure compounds (preferred)

• Responsibilities:

o Overall project execution o Coordination with COR and security office o Schedule and quality management

B. Electrical Engineer / Licensed Electrician

• Valid professional certification or license

• Minimum 5 years of experience in:

o Power distribution systems o Control systems o Industrial or infrastructure electrical works

• Experience with:

o Motorized systems o Control panels o Backup power systems (UPS)

C. Structural / Installation Supervisor

• Minimum 5 years of experience in:

o Steel structure installation o Gate fabrication and installation

• Experience in:

o Alignment and load-bearing structures o Foundation and anchoring systems

D. Skilled Laborers and Technicians The Contractor shall provide:

• Certified welders

• Experienced gate installers

• Electrical technicians

• General laborers

All personnel shall:

• Have relevant trade experience (minimum 3 years)

• Be physically capable of performing assigned tasks

• Comply with Embassy security clearance requirements

18.6. Staffing Plan Requirements

The Contractor shall submit a Staffing Plan including:

• Organizational structure

• Roles and responsibilities

• Number of personnel assigned per task

• Mobilization schedule

• Contingency staffing plan

18.7. Equipment and Tools Requirements

The Contractor shall demonstrate availability of:

• Lifting equipment (cranes, forklifts)

• Welding equipment

• Electrical testing tools (multimeters, insulation testers)

• Alignment and measurement tools

• Safety equipment (PPE, barricades)

18.8. Quality and Safety Record

The Contractor shall provide:

• Record of safety performance for the last 3 years

• Evidence of:

o No major accidents or fatalities o Compliance with safety standards

• Description of internal:

o Quality assurance procedures o Safety management system

18.9. Financial Capability

The Contractor shall demonstrate financial capability to:

• Procure required materials

• Sustain project execution without interruption

Documentation may include:

• Bank reference letter

• Financial statement summary

18.10. Subcontracting Restrictions

• Subcontracting is allowed only with prior written approval from the Contracting Officer

• All subcontractors must meet the same qualification and security requirements

• The prime contractor remains fully responsible for performance

18.11. Performance Risk Mitigation (CRITICAL)

Due to prior contractor failure, the following additional requirements apply:

• Mandatory site verification before execution

• No reliance on assumptions or prior contractor work

• Strict adherence to approved submittals

• Immediate reporting of discrepancies

18.12. Grounds for Rejection or Termination

The Government reserves the right to:

• Reject proposals lacking sufficient experience or documentation

• Terminate contract for:

o Poor performance o Security violations o Failure to meet quality standards o Unauthorized deviations from approved plans

******* END of PWS *******

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

LOITISSEMENT HARAMOUS

LOT 350-B

PB 185 DJIBOUTI REPUBLIC OF DJIBOUTI

C/O 19DJ1026Q0018 FAC:FWP502 RFQ Completion, Integration, and Commissioning of Vehicle Gate Security Systems Chief of Mission Residence (CMR)

ATTN: GSO PROCUREMENT

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 15 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 60 days after NTP.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of equivalent to the number days used for the project for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as " 10 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during Sunday to Thursday from 08.00 to 16.30. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at US Embassy Djibouti in Haramous to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO Section E. Construction Schedule 1 10 days after award COR Section E. Preconstruction Conference 1 10 days after award COR Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1 15 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is:

Mohamed Boulsa Loita Electrical Engineer

MGT/FAC

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

BUDGET AND FINANCE DEPARTEMENT

U.S EMBASSY DJIBOUTI

TEL 00253 21 45 30 00

Email : djiboutiap@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

mailto:djiboutiap@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $5,000.00

Cumulative $10,000.00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $5,000.00

Cumulative $10,000.00

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 15 days to perform.

For each individual, the list shall include:

Full Name Place and Date of Birth Current Address Identification number Copy of local Government’s identification

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED

OR PROPOSED FOR DEBARMENT OR VOLUNTARILY EXCLUDED (JAN

2025)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA

OR SUPPORTING A DIPLOMATIC MISSION OUTSIDE THE UNITED

STATES (MAY 2020)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS

(FEB 2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS

(MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR…