19CY6026Q0017 MSGR Roof and False Ceiling Repairs.pdf

mailto:NicosiaContracting@state.gov https://www.sam.gov/

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TABLE OF CONTENTS

SF-18

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Reserved

Attachment 2: Reserved Attachment 3: Sample Letter of Bank Guaranty Attachment 4: Breakdown of Price by Divisions of Specifications

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

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SECTION A - PRICING

A. PRICE

The rates below in attachment 4 must include all costs associated with providing services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, all labor, equipment, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and services required under this purchase order for the following firm fixed price and within the time specified.

CLIN Category Description Cost €

Materials

Pipes 2 Drainage 3 Roof Slab preparation 4 False Ceiling 5 Insulation 6 Valves 7 Manpower Labor 8 Supervision 9 Handover Testing Commissioning 10 Profit

11 TOTAL

A.1 VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

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SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

The Marine Security Guard Residence (MSGR) is located at 51 Archangelou street, 2057 Strovolos, Nicosia.

STATEMENT OF WORK (SOW)

Project Title: Remediation of MSGR Residence Roof Waterproofing, and Associated Interior Damage

1. Background The roof of the Marine Security Guard Residence (MSGR) supports HVAC equipment and is protected by a bituminous waterproofing membrane. The membrane has failed, causing water ingress. As a result, the false ceiling in the room below has partially or fully collapsed, with potential damage to interior finishes and building systems. This project will remediate the roof waterproofing system, including removal and reinstallation of rooftop HVAC equipment on new metal bases, protect and support existing equipment as required, and repair all related interior damage so that the facility is watertight, safe, and fully functional.

2. Roof Description The works relate to a flat/horizontal roof area serving the MSGR, with an approximate horizontal surface area of 45 m². The roof:

• Supports multiple HVAC units and associated plinths, curbs, and penetrations. All existing HVAC equipment currently sits directly on or immediately above the roof surface and will require temporary removal and subsequent reinstallation on new metal bases.

• Is currently finished with a bituminous waterproofing membrane over a rigid substrate (e.g., concrete or similar).

• Includes drainage elements (roof drains/scuppers) that must remain fully functional after the works.

The Contractor shall verify all dimensions and existing conditions on site before starting work and shall notify the COR of any discrepancies between this description and actual conditions.

3. Objectives

• Restore the integrity of the MSGR roof waterproofing system across the approximately 45 m² area.

• Remove, temporarily store on site, and reinstall HVAC equipment on new metal bases to protect the new waterproofing and insulation.

• Repair or replace the collapsed false ceiling and any associated interior finishes and systems damaged by water.

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• Ensure all work complies with applicable U.S. Government, Cyprus and EU building codes, safety regulations, and manufacturer requirements.

4. Work Details The Contractor shall furnish all labor, materials, equipment, tools, supervision, and services necessary to complete the following tasks:

4.1 Site Assessment and Preparatory Work

1. Conduct a detailed site inspection of:

o The approximately 45 m² roof assembly, bituminous waterproofing membrane, and drainage.

o Structural support below the roof, especially near HVAC equipment supports.

o Interior room(s) affected by water ingress (ceiling, walls, finishes, and mechanical/electrical/plumbing systems).

2. Document findings including:

o Extent of membrane failure and affected portion of the approximately 45 m² roof area.

o Condition of rooftop HVAC supports, curbs, and penetrations.

o Condition of false ceiling grid, tiles, insulation, lighting, sprinklers, and other elements.

4.2 Roof Waterproofing Remediation (Approx. 45 m²)

1. Removal and Substrate Preparation The Contractor shall:

o After HVAC equipment removal (see Section 4.3), carefully remove the failed bituminous waterproofing membrane in the affected and surrounding portion of the approximately 45 m² roof area as directed by the COR, including:

Flashings, terminations, and sealants at parapets, HVAC curbs, drains, and penetrations.

o Properly dispose of all demolition debris off site in accordance with local regulations.

o Clean and prepare the roof substrate (concrete/other) over the approximately 45 m² area by removing loose materials, laitance, dirt, and contaminants to ensure proper adhesion of new waterproofing.

o Inspect substrate for cracks, spalls, or structural damage; report any structural issues immediately to the COR and do not proceed in those areas without written direction.

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2. New Waterproofing and Insulation System Installation The Contractor shall:

o Supply and install a complete bituminous waterproofing system or approved equivalent (e.g., modified bitumen, multi-layer membrane) over the approximately 45 m² roof area, meeting:

Manufacturer’s system requirements for warranty eligibility.

Relevant ASTM, EN, or local standards as applicable.

o Include all necessary components, such as (as applicable to the design):

Primer, vapor barrier, insulation layers, base layer, reinforcement, top layer, and protective layer.

Flashings, upturns at parapets, terminations, and sealant details.

Proper detailing around HVAC equipment supports, curbs, drains, and penetrations within the 45 m² area.

o Ensure positive drainage and no ponding around HVAC equipment bases; adjust slopes or localized leveling within the 45 m² area as necessary o Ensure the new waterproofing and insulation are fully protected from point loads. The design and placement of HVAC metal bases (Section 4.3) shall ensure no direct bearing of equipment on the membrane/insulation system.

3. Quality Control and Testing The Contractor shall:

o Perform appropriate tests (e.g., flood test) across the approximately 45 m² roof area to confirm watertightness of the new system before HVAC equipment is reinstalled.

o Correct any defects and retest as required until successful results are achieved.

o Provide manufacturer’s documentation and written warranty for the installed waterproofing system (minimum 2-year warranty parts and labor).

4.3 HVAC Equipment Protection, Removal, Storage, and Reinstallation

1. Coordination and Shutdowns Before starting roof work on the approximately 45 m² area, the Contractor shall:

o Coordinate with Post Facilities staff to identify all HVAC units, electrical connections, refrigerant lines, condensate drains, and control wiring located on or passing through the work area.

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o Agree on acceptable downtime windows and phasing, if any.

o Submit a proposed sequence for removal, temporary storage, and reinstallation for MS Project File for works and phases duration for COR approval.

2. Removal and Temporary Storage on Site The Contractor shall:

o Safely disconnect and remove all HVAC equipment and associated supports located on the 45 m² roof work area, including any ductwork, piping, conduits, or control lines as required to free the units.

o Label and protect all services (refrigerant, condensate, electrical, and control wiring) to allow correct reconnection.

o Provide secure, weather-protected temporary storage on site for all removed HVAC units and associated components, in locations approved by the COR.

o Protect stored units from mechanical damage, weather exposure, dust, and debris for the full duration of the works.

3. New Metal Bases and Protection of Waterproofing After completion and acceptance of the new waterproofing/insulation system:

o Design, supply, and install new metal bases/frames for all removed HVAC units, in accordance with good engineering practice and manufacturer requirements, to:

Distribute loads and avoid point loading on the new waterproofing and insulation.

Maintain sufficient clearance above the roof surface for drainage, inspection, and maintenance.

o Provide appropriate isolation pads or supports (non-penetrating or penetrating as approved) compatible with the new waterproofing system and approved by the COR.

o Ensure that any penetrations required for new supports or services are fully detailed and sealed in accordance with the waterproofing manufacturer’s recommendations to maintain the system warranty.

4. Reinstallation and Commissioning The Contractor shall:

o Reinstall all HVAC units on the new metal bases, in their original or COR approved locations.

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o Reconnect all refrigerant lines, condensate drains, electrical feeds, and control wiring in accordance with manufacturer instructions and applicable electrical/mechanical codes.

o Pressure test and leak test all refrigerant and condensate lines disturbed during the works, and repair any leaks identified.

o Verify proper operation of all affected HVAC units together with Post Facilities staff, including start-up, functional testing, and confirmation of correct airflow, drainage, and controls.

o Provide a brief commissioning report summarizing tests performed and confirming that all HVAC equipment operates correctly and safely after reinstallation.

4.4 Interior Remediation (Room Below)

1. Demolition and Removal The Contractor shall:

o Safely remove all loose, damaged, or water compromised materials in the affected room(s), including:

False ceiling tiles and grid system as necessary.

Wet insulation, drywall/plaster, and any damaged wall or ceiling finishes.

Damaged lighting fixtures, diffusers, grilles, and ceiling-mounted devices.

o Protect undamaged finishes, furniture, and equipment; relocate items as needed and restore them after work.

o Dispose of all debris in compliance with local regulations, including any special handling for electrical or other building systems.

2. Drying and Mold Prevention The Contractor shall:

o Dry the affected areas using fans, dehumidifiers, and other appropriate means.

o Inspect for visible mold or mildew; if found, propose a remediation plan in line with recognized guidelines and obtain COR approval before proceeding.

o Clean and treat affected surfaces with approved anti-fungal/microbial agents where necessary and permitted.

3. Reconstruction of Ceiling and Finishes The Contractor shall:

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o Install new false ceiling grid and tiles to match existing type, size, color, and acoustic performance, unless otherwise directed by the COR.

o Replace or repair insulation above the ceiling as required.

o Reinstall or replace lighting fixtures, emergency lights, sprinkler heads, smoke detectors, diffusers, and other ceiling-mounted equipment, reconnecting them in accordance with applicable codes.

o Repair and repaint any damaged wall or ceiling surfaces in the affected area; match existing finishes to the greatest extent practicable.

4. Final Cleaning and Restoration The Contractor shall:

o Conduct a thorough final cleaning of the affected interior spaces.

o Remove all construction materials, tools, and temporary protections.

o Deliver the room(s) in a clean, safe, ready to use condition.

5. Deliverables The Contractor shall provide:

1. Initial Assessment Report o Condition summary of the approximately 45 m² roof, waterproofing, and interior damage.

o Proposed repair methodology and phasing plan, including HVAC removal and reinstallation approach.

2. Work Plan and Schedule o Detailed Gantt or similar schedule showing key activities, milestones, and proposed completion date, including HVAC shutdowns and re-commissioning.

3. Submittals o Product data sheets and technical specifications for:

Waterproofing and insulation materials and accessories.

Sealants, insulation, ceiling systems, and finishes.

Metal bases/frames, isolation pads, and associated hardware for HVAC units.

o Shop drawings for:

Roof details, including flashings and penetrations.

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HVAC metal bases and any modified supports.

4. Testing and Inspection Reports o Roof watertightness and slope correction test results for the approximately 45 m² area.

o Leak test results for drainage and condensate lines disturbed during the works.

5. Warranties and Documentation o Manufacturer warranty for the waterproofing system (minimum 2 years).

o Contractor workmanship warranty (minimum 2 years).

6. Standards and Requirements The Contractor shall comply with:

• Applicable Cyprus and EU and U.S. building, electrical, and mechanical codes where contractually required.

• EU and local Cyprus safety laws, and environmental regulations.

• Manufacturer installation instructions for all installed products to preserve warranties.

• U.S. Government and Post specific safety and security requirements, including badging, escorts, and work hour limitations.

In case of conflict between standards, the higher standard shall apply, subject to COR direction.

7. Safety and Security The Contractor shall:

• Implement a site specific safety plan, including fall protection, electrical safety, and material handling procedures.

• Maintain clear access and egress routes at all times.

• Use appropriate personal protective equipment (PPE) and ensure all workers receive a safety briefing before work begins.

• Follow Post security procedures for tools, materials, and access to controlled areas.

• Take special care when lifting, moving, storing, and reinstalling HVAC units to prevent injury and equipment damage.

8. Quality Assurance

• The Contractor shall implement a Quality Control (QC) program, including routine inspections of:

o Substrate preparation.

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o Membrane and insulation installation (layer by layer) on the approximately 45 m² roof.

o Flashings, terminations, and penetrations.

o HVAC bases, reconnections, and functional testing.

o Interior reconstruction and finishes.

• The COR may perform Quality Assurance (QA) inspections at any time; the Contractor shall provide full access and cooperation.

9. Payment and Acceptance

The COR will accept the work upon:

o Completion of all tasks defined in this SOW.

o Receipt and approval of all required deliverables and warranties.

o Successful completion of tests and final inspection, confirming a watertight roof, correctly reinstalled and operating HVAC equipment, and fully restored interior areas.

10. Acceptance Criteria

• System passes pressure and functional tests.

• All documentation submitted and approved.

• System handed over to the US Embassy COR approval.

11. Images of existing condition

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1. Safety

The contractor is responsible for taking all necessary safety measures to protect the public including providing/installing protective screens, safety barriers, and signs to redirect vehicle or pedestrian traffic.

The contractor is responsible to ensure that his/her personnel wear the correct Personal Protective Equipment (PPE) for the work performed. The contractor is also responsible to provide workers who have been trained to safely use/operate all tools and equipment used in the work.

Risk Assessment shall be completed for all potentially hazardous works. It shall form a basis for planning activities for the completion of these works. All works regarding occupational health and safety must adhere to the local laws and requirements.

2. Security

All workers and supervisors for the project shall submit identification documents details to the COR at least 10 days prior to work commencement. While at the West office contractor personnel shall be escorted at all times. No access is granted to the inside of the west office building. Contractor personnel will be issued a visitors’ badge by the RSO office to have on their person at all times.

Contractor Furnished Equipment (CFE)

The contractor is responsible for providing all needed equipment and materials for the execution of this contract including labor.

3. Government Furnished Equipment (GFE)

Unless otherwise stated and agreed with the COR, GFE is only

a. The provision of 230V power supply through wall outlet

b. Water supply

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SECTION C - PACKAGING AND MARKING

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SECTION D - INSPECTION AND ACCEPTANCE

The COR, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 RESERVED.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

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SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 20 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 45 calendar days after notice to proceed.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of Euro 200.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "10 (ten) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify

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each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed from Monday to Friday 08:00 to 16:00 hours. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

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PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at 51 Archangelou Street, 2057, Strovolos, Nicosia, to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To Section G. Securities/Insurance 1 10 days after award CO Section E. Construction Schedule 1 10 days after award COR Section E. Preconstruction Conference 1 10 days after award COR Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Project Acceptance after Final Inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

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SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract.

Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Project Manager/Supervisor

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed- Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The Contractor shall email invoices to NicosiaFACInvoices@state.gov .

mailto:NicosiaFACInvoices@state.gov

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SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 20% of the contract price

G.1.1 The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN EUROS

Per Occurrence 60,000

Cumulative 160,000

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN EUROS

Per Occurrence 60,000

Cumulative 160,000

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

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G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful

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orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 10 days to perform. For each individual, the list shall include:

Full Name Place and Date of Birth Current Address Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

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G.5.3 The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective.

The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

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SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN

2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG

2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING

WITH CONTRACTORS DEBARRED, SUSPENDED OR PROPOSED FOR

DEBARMENT OR VOLUNTARILY EXCLUDED (JAN 2025)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (MAR

2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS (OCT 2025)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS

(APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS (FEB

2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS (MAY

2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

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52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR 1984)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK (APR

1984)

52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

52.236-8 OTHER CONTRACTS (APR 1984)

52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (APR 1984)

52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

52.236-12 CLEANING UP (APR 1984)

52.236-13 ACCIDENT PREVENTION (NOV 1991)

52.236-14 AVAILABILITY AND USE OF UTILITY SERVICES (APR 1984)

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS (APR 1984)

52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB 1997)

52.236-26 PRECONSTRUCTION CONFERENCE (FEB 1995)

52.242-14 SUSPENSION OF WORK (APR 1984)

52.243-4 CHANGES (JUN 2007)

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52.243-5 CHANGES AND CHANGED CONDITIONS (APR 1984)

52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES (APR

2012)

52.245-9 USE AND CHARGES (APR 2012)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003)

52.246-21 WARRANTY OF CONSTRUCTION (MAR 1994)

52.246-26 REPORTING NONCONFORMING ITEMS (AUG 2024)

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE)

(APR 2012)

52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)

52.249-14 EXCUSABLE DELAYS (APR 1984)

I. FAR CLAUSES INCORPORATED IN FULL TEXT

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause— Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

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(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means–

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause

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applies or the covered telecommunication equipment or services are covered by a waiver described in

FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name;…