RFQ-19CB6025Q0007 - Subterranean Termite Treatment Services for US Embassy PP.pdf

EMBASSY OF THE UNITED STATES OF AMERICA

General Services Office May 12, 2025 #1, Street 96, Phnom Penh, Cambodia Tel: 023 728 000 Fax: 023 728 400

Dear Prospective Offeror:

Subject: Request for Quotations number 19CB6025Q0007 – For Provision of “Subterranean Termite Treatment Services” for US Embassy Phnom Penh.

Enclosed is a Request for Quotes (RFQ) for provision of “Subterranean Termite Treatment Services” for US Embassy Phnom Penh. If you would like to submit a quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 21, 2025, at time 09:00 am to 11: 30 am local time at U.S. Embassy Phnom Penh. Prospective offerors/quoters interested in attending the site visit should submit their name to Mr. Vannak Khuoch, via E-mail:

khuochv@state.gov, no later than May 19, 2025, at 12:00 pm.

Quotations are due by 4:00 PM, local time on June 06, 2025 No quotations will be accepted after this time.

Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to PhnomPenhProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. Section A, SF-1442

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will mailto:PhnomPenhProcurement@state.gov https://www.sam.gov/ be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Sehee Chung Contracting Officer

Enclosure:

05/09/2025 06:53 GMT

Chung, Sehee (ChungS@state.gov)

SECTION A

COVER PAGE - SF-1442

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19CB6025Q0007

2. TYPE OF SOLICITATION

Request for Quotation

3. DATE ISSUED

May 12, 2025

PAGE OF

PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

9. FOR INFORMATION

CALL:

A. NAME

Sehee Chung

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) 023 728 000

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Please see in attached document:

Attachment #6 – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT/SAFETY REQUIREMENTS

11. The Contractor shall begin performance within 10 calendar days and complete it within ________days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __2__copies to perform the work required are due at the place specified in Item 8 by _16:00 _ (hour) local time ___June 06, 2025___ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _N/A____ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

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OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN

IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issue office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract

29. AWARD (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON

AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Sehee Chung

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

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TABLE OF CONTENTS

A. SF-1442 COVER SHEET

B. SUPPLIES OR SERVICES AND PRICES/COSTS

C. DESCRIPTION/SPECIFICATIONS STATEMENT OF WORK

D. PACKAGING AND MARKING

E. INSPECTION AND ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONTRACT REQUIREMENTS

I. CONTRACT CLAUSES

J. LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

K. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR QUOTERS

M. EVALUATION FACTORS FOR AWAED

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SECTION B - SUPPLIES OR SERVICES

AND PRICES/COSTS

B.1 SCOPE

The Contractor shall provide “Subterranean Termite Treatment Services” for the U.S Embassy Phnom Penh. The Contractor shall furnish services under task orders issued by the Contracting Officer.

B.2 TYPE OF CONTRACT

This contract is an indefinite-delivery indefinite-quantity contract with firm-fixed prices. Task orders will be priced and payable entirely in the currency indicated in the SF1442. The Government will not pay any additional sums due to any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted due to fluctuations in the currency exchange rates. The Government will make changes in the contract price or time to complete only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract. The estimated quantities listed in B.1 above are estimates only and the Government does not guarantee that such quantities will be ordered.

B.3 CONTRACT PRICE

B.3.1 General. The Contractor shall complete all work, including furnishing all labor, material, equipment and services, required under this contract, for painting services. The price listed below shall include all labor, materials, overhead (including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit.

B.3.2 Payment. The Government will make payment in USD.

VALUE ADDED TAX (VAT). The Contractor shall include VAT 10% as a separate charge on the Invoice and as a separate line item in Section B.

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B.3.3 Pricing - Base Period: The Contractor shall provide the services shown below for the base period of the contract, July 01, 2025 – June 30, 2026. The fixed unit prices, estimated quantities, and ceiling for each category are:

Treatment Types ESTIMATED Cost per Unit CEILING AMOUNT

TOTAL

Exterra* bait station with Requiem bait

15 x 22 unit = 330 units

Requiem* bait 850 units Above ground station 50 units FOC FOC Slab injection with approved termiticide** 1,500 holes

Total (USD) VAT Amount (USD)

Estimate cost for DBA Insurance (USD)

TOTAL PRICES INCLUDING VAT FOR BASE YEAR: ___________________

* Or a POSHO approved equivalent **Listed in Exhibit 1 or POSHO approved

This estimated amount is based on total estimated Government requirements for this period of performance, and specified requirements be mentioned in task orders.

B.4 MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of USD 2,000. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed USD 60,000. This reflects the contract maximum.”

B.4.1 Contract Minimum During the contract period, the Government shall place orders for a minimum of USD 2,000. This is the contract minimum for this period of performance.

B.4.2 Contract Maximum During the contract period, the amount of all orders shall not exceed USD 60,000. This is the contract maximum for this period of performance.

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B.5 PRICING – FIRST OPTION YEAR

The Contractor shall provide the services shown below for First Option Year, starting one year after the Base Year and continuing for a period of 12 months: July 01, 2026 – June 30, 2027. The fixed unit prices, estimated quantities, and ceiling for each category are:

Exterra* bait station with Requiem bait

15 x 22 unit = 330 units

Requiem* bait 850 units Above ground station 50 units FOC FOC Slab injection with approved termiticide** 1,500 holes

Total (USD) VAT Amount (USD)

Estimate cost for DBA Insurance (USD)

TOTAL PRICES INCLUDING VAT FOR OPTION YEAR ONE: ___________________

This estimated amount is based on total estimated Government requirements for this period of performance, and specified requirements will be mentioned in task orders.

B.6 MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of USD2,000. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed USD60,000. This reflects the contract maximum.”

B.6.1 Contract Minimum During the contract period, the Government shall place orders for a minimum of USD 2,000. This is the

B.6.2 Contract Maximum During the contract period, the amount of all orders shall not exceed USD 60,000. This is the contract

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B.7 PRICING – SECOND OPTION YEAR

The Contractor shall provide the services shown below for Second Option Year, starting two years after the Base Year and continuing for a period of 12 months: July 01, 2027 – June 30, 2028. The fixed unit prices, estimated quantities, and ceiling for each category are:

Exterra* bait station with Requiem bait

15 x 22 unit = 330 units

Requiem* bait 850 units Above ground station 50 units FOC FOC Slab injection with approved termiticide** 1,500 holes

Total (USD) VAT Amount (USD)

Estimate cost for DBA Insurance (USD)

TOTAL PRICES INCLUDING VAT FOR OPTION YEAR TWO: ___________________

This estimated amount is based on total estimated Government requirements for this period of performance, and specified requirements will be mentioned in task orders.

B.8 MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of USD2,000. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed USD 60,000. This reflects the contract maximum.”

B.8.1 Contract Minimum During the contract period, the Government shall place orders for a minimum of USD 2,000. This is the

B.8.2 Contract Maximum During the contract period, the amount of all orders shall not exceed USD 60,000. This is the contract

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B.9 GRAND TOTAL ESTIMATED CONTRACT AMOUNT

The quoter shall complete this blank as part of the quote.

The Grand Total Estimated Contract Amount for the base and all optional periods of performance is

Base Year Price First Option Year Price Second Option Year Price

GRAND TOTAL (USD

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SECTION C - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 INTRODUCTION

This contract is part of a comprehensive Integrated Pest Management (IPM) program for the U.S Embassy Phnom Penh. IPM is a planned program for long-term pest suppression. The IPM program is based on the implementation of three critical elements:

1. habitat modification to reduce pest prevalence;

2. self-help measures; and,

3. use of professional-use pesticides.

This contract is for recurring entomological and pest control services at the U.S Embassy Phnom Penh.

The Contracting Officer shall issue task orders identifying the buildings and/or sites requiring pest control. The work shall be accomplished in a manner which conforms to the intent of all applicable Department of State (DOS) safety, health, and environmental policies, standards and regulations. The Contractor shall recognize and take all precautions against the documented dangers of pesticide application. The Contractor shall perform the work in a manner effective for controlling pests, causes no contamination to other parts of the property and environs. The Contractor shall not endanger any of the property occupants or workers; and shall leave the areas safe for re-occupancy.

C.2 GENERAL SCOPE OF WORK

The Contractor shall provide subterranean termite treatment services to adequately suppress the foraging termites before they infest the buildings’ structures. The termite infestations that are located outside of the specified buildings, but within the property boundaries of the buildings, shall be included. Treatment methods shall be either Exterra (or POSHO approved equivalent) termite baiting system for indoor and outdoor or slab injection by applying approved termiticides listed in Exhibit 1 (Termidor SC 9.1% fipronil, Termidor 80 WG 80% fipronil Termidor SC, Premise 75 75% Imidacloprid and Premise SC 2 21.4% Imidacloprid) for outdoor only. An Exterra (or POSHO approved equivalent) bait station shall be installed for every 4 meters around the buildings’ perimeters. A 40-centimeter-deep slab injection hole shall be drilled for every 0.4 meter around the building perimeters. Approved termiticides shall be diluted with water correctly as dilution rates recommended in Exhibit 1.

Structural modifications for pest control, including the application of caulk and other sealing materials are encouraged. Individual delivery orders may include requirements for their use.

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C.3 DEFINITIONS AND REGULATIONS

C.3.1 DEFINITIONS

The following terms as used in this contract are hereby defined as follows:

Aerosol: A system consisting of solid or liquid particles suspended in air.

Clean or Decontaminate: To remove thoroughly pesticide residue from surfaces. To accomplish this, refer to the pesticide manufacturer's recommendations for cleaning and decontamination.

Contractor: The Pest Control Contractor

COR: Contracting Officer's Representative.

DAPU: Department-authorized professional-use pesticides that are listed on Table 2 of the Department’s Integrated Pest Management Program document or others that have been authorized (by A/FBO/OPS/SAF SHEM) for a specific application. These pesticides are also listed in Exhibit 1 of Section J.

DOS: Department of State

Emulsifiable Concentrates: Emulsifiable concentrates permit chemicals which do not dissolve in water, to be suspended in water with water as the extending or diluting material. This is accomplished by dissolving the toxicant in its usual solvent and adding an emulsifying agent to make it possible for small droplets of the solvent, carrying the toxicant to remain dispersed, throughout the water. The emulsion contains water, solvent, pesticide, and emulsifier.

EPA: The U.S. Environmental Protection Agency.

Fumigation: The act of introducing a toxic chemical in an enclosed area in such a manner that it disperses quickly and acts on the target organism in the gaseous or vapor state.

Integrated Pest Management (IPM) Program: IPM is a written, planned program for long-term pest control that employs habitat modification to reduce the prevalence of pests, self-help measures such as traps and consumer pesticides, and, as a last resort, professionally applied Department-authorized pesticides (DAPUs).

Label/ Labeling: All printed material included with a pesticide product that describes how the pesticide may be used and provides directions and precautions. This material may include multiple pages of information in the form of a separate booklet enclosed with the pesticide. All of this information comprises the labeling which users must legally follow.

Log: An official record of all activities that occurred during the term of the contract and identifying the various work locations, Contractor personnel, and other pertinent information.

Monitoring: The process of visually inspecting a specific application of pesticide(s) to determine the proper use and adherence to the labeled instructions as well as general safety precautions.

MSDS: Material safety data sheet that lists hazardous ingredients in a chemical product, such as a pesticide, and provides guidance on safety precautions.

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Pest Control Activities: All activities from initiation of work area preparation through successful treatment of the target pest identified within the Initial Inspection Report.

Pest Control Plan (PCP): The Contractor shall develop a written Pest Control Plan after the initial site inspection and submit such plan to the COR for approval. This Plan shall propose measure to reduce the existing pest population and prevent future infestations. Section J, Exhibit 2, contains a model Pest Control Plan form.

Pest Control Technicians: Throughout the contract's performance, all personnel providing on-site pest control services must meet the requirements of the host country for training, registration, or certification.

POSHO: Post Occupational Safety and Health Officer.

Supervisor: An on-site Supervisor and an alternate shall have the Contractor's authority to act on matters pertaining to the performance of services required under this contract. This individual shall ensure safety and carry out coordination and continuity of the program routine. The on-site Supervisor and alternate shall both have a working knowledge of this contract; the PCP; and Service Schedule for each of the properties. Additionally, the on-site Supervisor and alternate must both be certified as required by the laws and regulations of the host country.

Work Area: The area where a pesticide is being applied. This includes any areas adjacent to which building occupants could be exposed to the pesticide(s) being applied.

C.3.2 DOS POLICIES, REGULATIONS, AND STANDARDS

The Department of State Safety, Health, and Environmental Management Resource Guide is incorporated by reference and made part of the specifications.

Requirements include adherence to work practices and procedures stated in applicable codes and regulations. Requirements include obtaining permits, licenses, inspections, releases and similar documentation, as well as payments, statements and similar requirements associated with codes and regulations.

The Department of State (DOS) and other U.S. Government policies, regulations, and standards listed elsewhere in this contract by reference are made a part of this contract.

Contractor Responsibility: The Contractor shall assume full responsibility and liability for the compliance with all applicable DOS policies, regulations, and standards in their most current form. The Contractor shall hold the U.S. Government and its representatives harmless for failure to comply with any applicable work, hauling, disposal, safety, health or other regulations on the part of the Contractor, their employees, or subcontractors.

C.4 SPECIFIC TASKS

C.4.1 TASK 1 - INITIAL INSPECTION

The Contractor shall conduct a thorough, initial inspection of the property or site when specified in the task order. The purpose of the initial inspection is for the Contractor to:

• verify site conditions;

• identify the insect or organism to be controlled;

• identify problem areas;

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• identify any equipment, structural features, or management practices that are contributing to pest infestations; and,

• develop a Pest Control Plan.

The Contractor shall coordinate access to building space with the Contracting Officer's Representative (COR). The COR will inform the Contractor of any restrictions or areas requiring special scheduling.

C.4.2 TASK 2 - DEVELOP A PEST CONTROL PLAN

Before starting performance, the Contractor shall submit to the COR a Pest Control Plan for each property or site identified in the Task Order within 7 calendar days following the initial inspection. Upon receipt of the Pest Control Plan, the COR will render a decision regarding its acceptability within 5 working days. The Contractor shall be on site to initiate service within 7 calendar days following notice of approval. If aspects of the Pest Control Plan are incomplete or disapproved, the Contractor shall have 7 calendar days to submit revisions.

The Pest Control Plan shall consist of the following parts:

1. Proposed methods for control, including name of any pesticide(s) to be used, specimen labels and Material Safety Data Sheets (MSDS sheets) for all pesticides proposed to be used. The Contractor shall include a list of brand names of bait boxes and any other control devices or equipment.

2. Methods to be used to ensure the safety of building occupants and visitors to the site.

3. A description of the pest problem and any structural or operational changes that would facilitate the pest control effort.

4. A list identifying the on-site person(s) who will be performing the pest control work. All pertinent information regarding their qualifications, experience, and training must also be provided.

5. A copy of any local license, if applicable, for every Contractor's representative who will be performing on-site service under this contract.

6. A proposal for the work identified in the task order. The proposal shall include types and quantities of labor at the fixed rates set forth in Section B.

It shall be the Contractor's responsibility to carry out work according to the approved Pest Control Plan for each property or site. The Contractor shall obtain the concurrence of the COR prior to implementing any changes to the approved Pest Control Plan, including additions or replacements to the pesticide list and to on-site service personnel.

NOTE: All pesticides used by the Contractor must be those specified in this contract by name or authorized by the Department. Department-authorized professional-use pesticides (DAPU) are found in Exhibit 1.

(See Exhibit 1, Department-Authorized EPA-Registered Professional-Use Pesticides for Common Pests).

Use of non-chemical pesticides is encouraged. Consult the SHEM website (http://obo.state.gov/opssaf-shem) for the most current version of all Exhibits in this model.

C.4.3 TASK 3 - APPLY PESTICIDE

General

The Contractor shall not apply any pesticide product unless it is included in the Pest Control Plan and approved in writing by the COR. As a general rule, the Contractor shall not apply pesticides in any area unless http://obo.state.gov/opssaf-shem

13 | P a g e 7 7 the Contractor's inspections indicate the presence of pests in that specific area, inside or outside the premises - in any room, closet, hallway, stairwell, court, driveway, planting bed, and similar locations.

The Contractor shall deliver all materials and supplies to the site in the original unopened containers bearing the name of the manufacturer and details for proper mixing, application, storage and disposal.

The Contractor shall apprise all workers, supervisory personnel, and any other contractors who will be at the work site of the seriousness of the hazard and of proper work procedures, which must be followed.

The Contractor shall coordinate any and all pesticide use and activities with the COR before actual application. If the COR is not the POSHO, the COR will receive the approval of the POSHO before instructing the Contractor to begin application. The COR shall obtain copies of the Material Safety Data Sheets and pesticide labeling and provide them to the Contractor for the pesticides being used so that protective measures and/or spills may be properly addressed.

The COR shall provide the Contractor with the following:

- Access to all identified areas for pest control, and

- Water and electricity from outside of the work area. The Contractor shall be responsible for the tie-ins to these services.

- A designated space for the Contractor to park vehicles necessary to perform the work, if required.

- The name and phone number of at least one building authority who can be contacted 24 hours a day, if other than the COR.

Insect Control

Pesticide Products and Use: When a professional pesticide must be used for adequate control, the Contractor shall apply an appropriate Department-authorized professional-use pesticide and comply with all instructions and precautions noted on the specimen label as well as Department specifications, which are a subset of the labeling.

The Contractor shall apply pesticides according to the label and Department specifications (refer to the Department’s Integrated Pest Management Program document). All pesticides used by the Contractor must be registered and authorized by the Department. The contractor’s transport, handling, and use of all pesticides shall be in strict accordance with the manufacturer's label instructions; all applicable U.S. Federal laws and regulations;

and any applicable international or host country laws and regulations.

The Contractor shall minimize the use of liquid pesticide applications wherever possible. For example, as a general rule, the contractor shall apply pesticide formulations only as spot and/or crack, and crevice treatments with application devices specifically designed or modified for this purpose.

• "Crack and crevice treatment" is defined as an application in which the stream of pesticide is never visible.

Small amounts of insecticides are applied into cracks and crevices in which insects hide or through which they may enter buildings. Such openings commonly occur at expansion joints, between different elements of construction, and between equipment and floors. These openings may lead to voids such as hollow walls, equipment legs and bases, conduits, motor housings, junction or switch boxes.

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• “Spot applications” are limited to areas in which insects are likely to occur, but which will not be in contact with food or utensils and will not ordinarily be contacted by workers. These areas may occur on floors, walls, and bases or undersides of equipment. For this purpose, a “spot” will not exceed 0.3 square meters.

The Contractor shall restrict application of pesticide liquid, aerosol, or dust to exposed surfaces, and pesticide space sprays (including fogs, mists, and ultra-low volume applications), to unique situations where no alternative measures are practical. Special authorization will be required from the COR.

If the proposed pesticide is not already authorized in the Department’s Integrated Pest Management Program document, the Contractor must submit a written request for authorization to the COR before applying the pesticide. The COR shall render a decision regarding the treatment before its application. The Contractor shall take all necessary precautions to ensure tenant and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application. Other than spot or crack and crevice treatments, the Contractor shall make no applications of professional-use pesticides while tenant occupants are present.

C.4.4 TASK 4 - INSPECTION AND ACCEPTANCE

After the Contractor notifies the COR that the service has been provided, the COR shall visually inspect the work area/treated area. If the work is not satisfactory, the COR shall advise the Contractor in writing. The COR shall repeat the inspection when assured that the work has been completed. The COR shall periodically conduct an unannounced site visit to observe and ensure that the Contractor is implementing all requirements specified in the Pest Control Plan.

When the work has been satisfactorily completed, the COR shall certify acceptance on the OF-127, Receiving and Inspection Report.

C.4.5 TASK 5 - CLEAN-UP OF AREA

Upon final acceptance by the COR, the Contractor shall remove temporary protective measures, tarps placed up for fumigation, and facilities installed for work by the Contractor. The contractor shall remove any warning placards.

The Contractor shall remove all tools, equipment and supplies from the work area. The contractor shall not leave behind pesticides, empty pesticide containers or equipment used for pesticide application in the work area.

The work area shall be free of dirt and/or debris when the project is complete. The contractor shall patch and cover all holes drilled by the Contractor with standard construction materials.

The Contractor shall comply with the Department of State's cleaning and safety regulations. The Contractor shall not:

- Burn waste materials.

- Bury debris or excess materials.

- Allow volatile, harmful or dangerous materials to enter the drainage system.

C.4.6 OTHER REQUIREMENTS

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Manner and Time to Conduct Service

The Contractor shall perform routine pest control services that do not adversely affect tenant health or productivity during the regular hours of operation in buildings. When it is necessary to perform work outside of the regularly scheduled hours set forth in the Pest Control Plan, the Contractor shall notify the COR at least one day in advance.

Safety Precautions

The Contractor shall observe all safety precautions throughout the performance of this contract and be prepared to clean up any pesticide spills. The Contractor shall provide for proper protection of applicators in accordance with label instructions and local country safety and health requirements. Certain areas within some buildings may require special instructions for persons entering the building. The COR will explain any restrictions associated with these special areas. The Contractor shall adhere to these restrictions and incorporate them into the Pest Control Plan for the specific building or site.

The Contractor shall take appropriate continuous measures as necessary to protect all building occupants from the hazard of exposure to pesticides. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on its part or that of its employees or subcontractors that results in illness or death.

Insurance

The Contractor shall submit a certificate of comprehensive general liability insurance including bodily injury, personal injury, premises/operations, independent contractors, products and completed operations, contractual liability and broad form property damage. The insurance shall include a specific endorsement for the extension of coverage to Pest Control and pesticide applications. The State Department shall be shown on the certificate as an "additional insured". A copy of the policy shall be provided with any Certificate of Insurance.

The certificate shall further provide that the State Department be given thirty (30) days prior notice of cancellation or any change in coverage. Minimum acceptable liability coverage is:

$ 40,000 - Combined Single Incident Limit for Bodily Injury and Property Damage, and

$ 10,000 - Bodily Injury and Property Damage (each occurrence)

If umbrella excess coverage is used to satisfy these limits, the certificate of insurance shall indicate that it is following the Primary Policy.

Contractor Personnel

All Contractor personnel providing on-site pest control service must meet local requirements in the host country where service is actually performed, for training, registration, or certification as may be required by the local laws of the host country. Unqualified individuals shall not be permitted to provide service under the terms of this contract. In addition, all applicators must review, understand and abide by the pesticide labeling instructions and Department-authorized uses, which are a subset of the labeling instructions.

The COR may request removal of any Contractor personnel from the work site for cause, such as inappropriate behavior, unfit persons not skilled in the work, or lack of appropriate equipment or materials. The Government shall not be responsible for the cost of returning or replacing this person at the work site.

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Contractor Use of Premises

The Contractor shall confine operations to the areas specified in this contract. The contractor shall not disturb portions of the site beyond areas in which work is indicated.

The Contractor shall conform to the Post's security rules and regulations affecting the work while engaged in pesticide application or regarding personal behavior.

The Contractor shall keep existing driveways and entrances serving the premises clear and available to Post personnel and the public at all times.

The Contractor shall not unreasonably encumber the site with materials or equipment.

The Contractor shall take all necessary precautions to protect the building or site and its occupants during the application of pesticides. The COR shall provide the occupant(s) of the property(ies) to be treated with a notice of pesticide precautions focusing on whether premises should be vacated and the applicable re-entry requirements. A notification form from M/DGP/MED/EHPM is included as Exhibit 3 in Section J of this contract.

Owner Occupancy

The Government shall occupy the portions of the buildings not affected by the pest control operations during the period of application. The Contractor shall cooperate fully with the COR to minimize conflicts and to facilitate occupant's usage. The Contractor shall perform the work so as to interfere with Post operations as little as possible.

Reporting Accidents

The Contractor shall prepare and submit to the COR and the POSHO reports of significant accidents on site. The Contractor shall record and document data and actions taken in accordance with industry standards.

For this purpose, a significant accident is defined to include events where personal injury is sustained, property loss is sustained, or where the event posed a significant threat of loss of property or personal injury.

Unusual Conditions

When an unusual condition of the property or site is discovered during work (e.g., pesticide leaks on the interior of foundations, or any pesticide application which may contaminate a building or overexpose an occupant), the Contractor shall stop work immediately and advise the COR. The Contractor shall follow with a special report, if deemed necessary by the COR.

Emergencies

The Contractor shall discuss emergency service issues with the COR or other Post personnel to reach a common understanding as to fire, ambulance, or other agencies that service the abatement work site in case of an emergency. The Contractor shall post in the work area the telephone numbers and locations of emergency services including, but not limited to, fire, ambulance, doctor, and hospital.

Any Contractor personnel at the work site shall notify emergency service agencies if necessary.

End of Scope of Work

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SECTION D - PACKAGING AND MARKING

- RESERVED -

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY

REFERENCE (48 CFR CHAPTER 1):

CLAUSE TITLE AND DATE

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

E.2. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all pest management services set forth in the performance work statement

(PWS)

C.1 thru C.4 All required services are performed and no more than one

(1) customer complaint is received per month

E.2.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed-Price, August 1996), if any of the services exceed the standard.

E.2.3 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

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(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

CLAUSE TITLE AND DATE

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2 PERIOD OF PERFORMANCE

F.2.1. The contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect until June 2026 plus two option years.

F.2.2. The Government may extend this contract under FAR 52.217-9, Option to Extend the Term of the Contract , which also specifies the total potential duration of the contract, or FAR 52.217-8.

F.3 DELIVERY SCHEDULE

To be shown on Task Orders.

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Maintenance Supervisor, Facilities Management Section

G.1.1 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

G.2.1 General

The Contractor shall follow Section I, 52.232-5, "Payments Under Fixed-Price Construction Contracts.”

The following subsections elaborate upon the information contained in that clause

G.2.2 Detail of Payment Requests/Invoices The Contractor shall request payment no more frequently than monthly and shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

G.2.3 Payments to Subcontractors The Contractor shall make timely payment to his subcontractors and suppliers from the proceeds of the progress or final payment for which request is being made, following the Contractor's contractual arrangements with them.

G.2.4 Evaluation by the Contracting Officer Following receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer will make a determination as to the amount that is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage addressed in FAR 52.232-5, the Contracting Officer shall advise the Contractor of the reasons for the reduction.

G.2.5 Additional Withholding Independently of monies under FAR 52.232-5, the Government may withhold from payments due the Contractor any amounts as may be considered necessary to cover –

(1) Wages or other amounts due the Contractor's employees on this project;

(2) Wages or other amounts due employees of subcontractors on this project;

(3) Amounts due suppliers of materials or equipment for this project; and

(4) Any other amounts for which the Contractor may be held liable under this contract, including but not limited to the actual or prospective costs of correction of defective work and prospective liquidated damage when the Contractor has failed to make adequate progress.

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G.2.6. Payment The 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is changed to 30 days.

G.3 TASK ORDERS

G.3.1 General. The Government will order all services under this contract on a Delivery/Task Order Form OF 347 (Attachment 1), issued by the Contracting Officer, as the need arises.

G.3.2 Content. Task orders shall include:

Date of order Contract number Task Order number Location of property Amount of work (square meters or linear meters)

Required completion date

G.3.3 Procedures

G.3.3.1 Before issuing a task order, the Government may issue a written request for quotation that includes the work to be performed and the required completion date. The Contractor shall respond to that request for quotation in writing within three working days to the following address:

Alternatively, the Government may simply issue a firm-fixed price task order, if it has the measurements of the work to be performed.

G.3.3.2 If requested to submit a firm-fixed price quotation for a task order, the Contractor shall compute a price for the required work by multiplying the unit prices in Section B by the amount of work required.

G.4 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

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SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 INSURANCE

H.1.1 Amount of Insurance

The Contractor is required to provide whatever insurance is legally necessary under Section I, 52.228-5, "Insurance - Work on a Government Installation.” The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

1. Bodily injury on or off the site (stated in U.S. dollars):

Per occurrence: $ 1,000

Cumulative: $ 5,000

2. Property Damage on or off the site (stated in U.S. dollars):

Per occurrence: $ 2,000 Cumulative: $ 10,000

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) any property of the Contractor,

(b) its officers,

(c) agents,

(d) servants,

(e) employees, or

(f) any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

H.1.2 Government as Additional Insured

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

H.1.3 Insurance-Related Disputes

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Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of FAR 52.233-1, Alternate I, "Disputes". Nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

H.1.4 Time for Submission of Evidence of…