QA Chancery Bathroom Modernization.pdf

Embassy of the United States of America

Bogotá D.C., Colombia

GSO/ Contracting Unit

Solicitation 19C02026Q0028

CHANCERY BATHROOM MODERNIZATION

QUESTIONS AND ANSWERS

Question No. 1. Annex 01 — Existing Floor Plans, referenced under SECTION 19 – ATTACHMENTS AND REFERENCES, Section 19.1 Documents. Could the Embassy please provide this annex or advise us where it is available for review or download?

Answer No. 1. Information uploaded.

Question No. 2. Annex 02 — Safety Requirements for Contractors and Subconsultants (SHEM/JHA), also referenced under Section 19.1.

Answer No. 2. Information uploaded.

Question No. 3. The technical specifications for the materials required for the bathroom renovations, including, as applicable, characteristics, dimensions, quality requirements, finishes, product references, technical standards, or any other criteria that should be considered for their proper selection and pricing.

Answer No. 3. Please, review all the questions in this document which are specific to each item.

Question No. 4. Please indicate the authorized hours for the delivery, transportation, and supply of materials to the project site.

Answer No. 4. Included in the SOW

Question No. 5. Please indicate the linear meters (lm) and construction detail of the concrete curb to be installed in the drywall walls that will be replaced.

Answer No. 5. Based on floor plans. Information uploaded.

Question No. 6. Please indicate the (m2) of Superboard walls that need to be reconstructed.

Answer No. 6. Based on floor plans. Information uploaded.

Bathroom height – 3rd Floor: 2.85m Bathroom height – 1st Floor: 2.54m

Question No. 7. What is the required thickness of the Superboard sheets to be installed in the walls that will be reconstructed?

Answer No. 7. 10mm

Question No. 8. Is it necessary to replace the ceiling in any of the bathrooms? This should be considered since the installation of the indirect lighting and the removal of the walls could cause damage or deterioration to the existing ceiling

Bogotá D.C., Colombia

GSO/ Contracting Unit

Answer No. 8. On the first floor, which has ceiling tiles, needs to be changed to superboard. – Regarding possible damages caused by demolition, contractor should include it in the budget.

Question No. 9. Please indicate whether inspection access panels/boxes are required in the walls and, if so, please provide the corresponding construction details.

Answer No. 9.

Bathroom 3rd Floor: 1 hatch wall (0.60m x 0.50m), existing opening under the countertop 1 hatch wall (0.50m x 0.50m), new in the ADA cabin bathroom 2 hatch ceiling (0.60m x 0.60m), relocate them.

Bathroom 1st Floor: 2 hatch ceiling (0.60m x 0.60m), relocate them.

Bogotá D.C., Colombia

GSO/ Contracting Unit

Question No. 10. Should the scope include the removal, modification, and reinstallation of the bathroom principal doors?

Answer No. 10. No.

Question No. 11. What will be the access route for delivering and transporting materials to each bathroom, considering that the Superboard sheets have dimensions of 1.22 m × 2.44 m?

Answer No. 11. We will address these logistics once the project starts.

Question No. 12. Could you send us the brands and references for the bathroom accessories, ceramics, and the indirect lighting system?

Answer No. 12.

Brand: Corona/Alfa Floor: Institutional-grade matte porcelain, 0.60m x 0.60m, neutral grey/stone, high slip resistance.

Walls: White/light neutral ceramic, 0.30m x 0.60m Grout: Latex grout, should match to wall and floor color Finish: Low-maintenance, stain-resistant, easy to clean Colombian market availability, seeking to readily available replacement material.

Bathroom accessories

Question No. 13. Could you send us some reference drawings?

Answer No. 13. Information uploaded.

Question No. 14. Design and Construction Drawings Are there any design drawings or additional project documents available, including architectural, plumbing, sanitary, electrical, reflected ceiling, finish, or construction-detail drawings? If so, could these documents please be provided?

Answer No. 14. Information uploaded.

Question No. 15. Existing Plumbing and Sanitary Drawings. Are as-built or existing-condition drawings available for the plumbing and sanitary systems, including pipe routing, diameters, materials, and connection points to existing risers, stacks, or other building systems?

If available, could these documents please be provided?

Answer No. 15 Material: PVC. Include the connection to transfer from copper to pvc. The length of this complete pipe replacement is 9 ml.

Question No. 16. Photographs of Existing Bathrooms Could the Embassy please provide current photographs of the four bathrooms, including, to the extent available, floors, walls, ceilings, plumbing fixtures, toilet partitions, electrical installations, and visible plumbing and sanitary conditions? This information would assist us in better understanding the existing conditions.

Bogotá D.C., Colombia

GSO/ Contracting Unit

Answer No. 16. We cannot provide pictures; the site visit was the opportunity to review these details.

Question No. 17. Wall and Floor Tile Specifications For the wall and floor tile quantities identified in the solicitation, has the Embassy established any required manufacturer, product reference, dimensions/format, color, pattern, finish, performance standard, or reference photograph?

If no specific manufacturer or product is required, could the Embassy please provide the minimum technical and finish requirements that offerors should use as a common basis for pricing?

Our understanding is that the solicitation identifies quantities and certain installation requirements, including latex grout, but we have not identified a specific commercial product reference or equivalent technical benchmark.

Answer No. 17. Floor plans were uploaded.

Brand: Corona/Alfa Floor: Institutional-grade matte porcelain, 0.60m x 0.60m, neutral grey/stone, high slip resistance.

Walls: White/light neutral ceramic, 0.30m x 0.60m Grout: Latex grout, should match to wall and floor color Finish: Low-maintenance, stain-resistant, easy to clean Colombian market availability, seeking to readily available replacement material.

1.8m high height for wall tile and must match the height of the phenolic partitions of the bathroom cubicles/cabins.

Question No. 18. Plumbing Fixtures and Faucets For the 8 lavatories, 8 faucets, 8 toilets with flushometers, and 2 urinals, could the Embassy please confirm whether there are required manufacturers, models, dimensions, finishes, water-consumption requirements, performance standards, or reference products that should be considered?

If no specific manufacturer is required, we would appreciate receiving the minimum technical specifications that offerors should use for pricing purposes.

Answer No. 18. Lavoratories, faucets, toilets with flushometers, and urinals shall be selected from Colombian brands readily available in the local market, such as corona and grival, with institutional-grade products suitable for the level of use, durability, maintenance, and quality standards.

Question No. 19. Granite Countertops For the approximately 8 linear meters of granite lavatory countertop, could the Embassy please clarify the required specifications regarding:

• Type or grade of granite; high-traffic, high-use facilities, low porosity

• Color or acceptable color range; Grey, Beige, or White-based granites (e.g., Absolute Black, Colonial White, New Venetian Gold, Steel Grey).

• Thickness; 2cm

• Surface finish; Polished finish

Bogotá D.C., Colombia

GSO/ Contracting Unit

• Edge profile; Eased Edge – A straight edge with slightly rounded/softened corners to reduce sharpness.

• Installation/detail requirements. – Current structure is going to be preserved, as shown in the site visit

If a reference product, finished sample, or photograph is available, we would appreciate receiving it.

Answer No. 19. All requested specifications included.

Question No. 20. Phenolic Toilet Partitions For the phenolic partitions, could the Embassy please confirm whether there are requirements regarding manufacturer or equivalent quality standard, panel thickness, color, finish, hardware material/type, support system, and mounting configuration?

The solicitation identifies approximately 20 linear meters x 1.80 meters high, including finishes and steel supports; however, we have not identified a specific commercial reference or detailed performance specification.

Answer No. 20. Provide complete institutional-grade toilet partition systems fabricated from 12–13 mm minimum compact HPL phenolic panels, suitable for high-traffic wet areas. Panels shall be non-porous, moisture-resistant, durable, easy to clean, and resistant to common cleaning agents. Partitions shall include doors, pilasters, wall panels, aluminum support profiles, stainless-steel hardware, self-closing hinges, occupancy indicators, and adjustable floor supports. Provide a minimum 1800 mm overall height unless otherwise indicated. Finish and color shall be selected by the Government from the manufacturer’s standard commercial palette. Submit shop drawings and material samples for approval prior to fabrication.

Question No. 21. Indirect Lighting System For the 6 indirect-lighting units, could the Embassy please provide the required technical criteria, including, as applicable:

• Fixture type; linear/tubular LED

• Manufacturer/model or equivalent performance standard; STILED – or equivalent performance standard

• Wattage; 10w

• Dimensions; linear footprint, standard 60mm

• Color temperature; 6500k

• Luminous output; 85-277V

• Finish; Matte white tubular – polycarbonate

• Driver/control requirements; Integrated internal driver

• Installation configuration. Surface/cove – mounted linear, end to end.

Answer No. 21. Information provided in each bullet point.

Question No. 22. Mirrors and Bathroom Accessories

Bogotá D.C., Colombia

GSO/ Contracting Unit

Are there specific technical requirements or reference products for the mirrors, soap dispensers, toilet paper dispensers, and paper towel dispensers?

If so, could the Embassy please provide the applicable dimensions, materials, finishes, capacities, mounting requirements, manufacturer/model references, or minimum performance specifications?

Answer No. 22. Bathroom Accessories: Provide institutional-grade bathroom accessories by INKORPORAR Acabados Arquitectónicos, or approved equivalent. Accessories shall be suitable for high-traffic institutional use and shall be durable, corrosion-resistant, easy to clean and maintain, and readily available in the Colombian market. Stainless steel accessories.

– Soap dispenser: INKORPORAR INKECCO181, stainless steel, sensor-operated, 1.2 L.

– Hand towel dispenser: INKORPORAR 031600700-T, stainless steel.

– Toilet paper dispenser: INKORPORAR 031600400-T, stainless steel.

– Mirror: 6 mm minimum, safety-backed, polished edges, moisture-resistant, with concealed mounting system.

Question No. 23. Scope of Plumbing Replacement

The quantity schedule includes “Replacement of piping as required – EA 1,” while Chapter E appears to describe a broader scope involving the replacement/conversion of drainage piping to PVC and water-supply piping to copper.

Could the Embassy please clarify the intended scope of this Lump Sum item, including, to the extent such information is available:

• Systems to be replaced; just drainage piping from copper to PVC,

• Approximate pipe diameters; 4”

• Approximate routing or extent of replacement; total: 9 ml

• Existing-to-new connection points; from copper to pvc, include in the material installation these conversion accessories.

• Connections to risers/stacks; and

• Any portions of the existing systems intended to remain in place? Yes, the main line of copper piping will not change.

This clarification would assist offerors in establishing a consistent basis for pricing this Lump Sum work.

Answer No. 23. Information provided in each bullet.

Question No. 24. Concealed or Unforeseen Existing Conditions

Because portions of the existing plumbing and sanitary systems may not be visible or verifiable until demolition is performed, could the Embassy please clarify how conditions discovered during demolition that materially differ from the information provided in the solicitation or from conditions reasonably observable prior to construction would be addressed contractually?

Bogotá D.C., Colombia

GSO/ Contracting Unit

In particular, we would appreciate clarification as to whether such conditions would be evaluated under the applicable contract modification/change provisions or through another contractual mechanism.

This clarification would assist offerors in establishing an appropriate pricing basis for conditions that cannot reasonably be verified prior to demolition.

Answer No. 24. There are no modifications expected. The technical team addressed the survey of these systems, and that was the information provided in the SOW and the site visit.

Question No. 25. Concrete Base Reinforcement – Apparent Specification Difference We identified what appears to be a difference between two portions of the solicitation documentation:

• The architectural scope references 3/8-inch reinforcement; and

• The quantity schedule/CWE references 1/2-inch reinforcement.

Could the Embassy please confirm which specification should govern for pricing and construction purposes?

Additionally, the documentation appears to reference approximately 30 linear meters of a beam or reinforced element. We would appreciate clarification regarding the location and intended configuration of this reinforcement and, if available, the corresponding drawing or construction detail.

Answer No. 25. The architectural scope references 3/8-inch reinforcement, which corresponds to the reconstruction of the perimeter walls, as mentioned and reference in the site visit. It has no structural function, as is intention is to avoid water damage to the base of the wall.

Question No. 26. Annex 02 – SHEM/JHA and Safety Requirements Section 19.1 references Annex 02 – Safety Requirements for Contractors and Subconsultants

(SHEM/JHA).

Could the Embassy please provide this annex or advise us where it may be accessed, together with any other project-specific safety documentation, requirements, forms, or procedures that should be considered in preparing the quotation?

Answer No. 26. Information uploaded

Question No. 27. Current Working Estimate (CWE) – Quantities Could the Embassy please confirm whether the quantities identified in the Current Working Estimate (CWE) are the quantities offerors should use as the basis for preparing and evaluating their quotations, or whether they are provided for reference only and each offeror is expected to independently verify and price all quantities based on field measurements?

If field verification is required, we would appreciate clarification regarding the basis offerors should use to establish pricing quantities when all measurements could not be verified during the site visit.

Answer No. 27. Information uploaded for measurements to be reviewed.

Question No. 28. Additional Solicitation Documents

Bogotá D.C., Colombia

GSO/ Contracting Unit

Could the Embassy please confirm whether there are any additional drawings, specifications, amendments, photographs, finish schedules, technical information, site-visit information, or other project documents applicable to this solicitation that are not currently included in the documentation available to offerors?

If so, we would greatly appreciate receiving these documents or being advised where they may be accessed.

Answer No. 28. Information uploaded.

A01Bathroom 1st Floor Total Area - 16.86 m2

Bathroom (B) - 8.43 M2

Bathroom (A) - 8.43 M2

2.718

3.258

2.464

1.676

1.581

A02 Bathroom 1st Floor Total Area - 31.34 m2

Bathroom (C) - 15.66 M2 Bathroom (D) - 15.68 M2

2.553

7.093

1.334

1.819

1.734

0.905

0.914

1.534

1.067

U.S. DEPARTMENT of STATE

U.S. Embassy in Colombia

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogota D.C. – Colombia

Safety Requirements for Contractors & Subcontractors

SAFETY, HEALTH, & ENVIRONMENTAL MANAGEMENT PROGRAM

The purpose of this document is to ensure compliance with current safety regulations as well as the health and safety of personnel avoiding any damage or injury. The contractor will accept all legal requirements or regulations currently enforced that concern safety for staff and workers, as well as for the public who directly or indirectly may be affected by the work.

The Contracting Officer’s Representative (COR) will ensure all the Safety Requirements are implemented before and during the project and, in case it is needed, the COR will be in contact with the Post Occupational Safety and Health

Officer (POSHO) to ensure all the safety standards are followed and to share any related information if possible.

The contractor will follow the more restrictive standard between the Safety and Health Requirements Manual established by the US Army Corps of Engineers

(http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf) or the

Colombian laws on industrial safety as established by the Ministry of Labour as follows:

1. General Safety Requirements

a. The contractor must demonstrate understanding of his/her responsibilities related to the safety requirements by addressing hazards in preplanning processes and meetings.

b. Prior to starting a project, the contractor is required to review the work site and identify hazards that may occur while performing the job.

c. The contractor is expected to provide a “competent person” to implement Site health and safety plan and to oversee its compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, is capable of identifying workplace hazards relating to the specific operation, is designated by the employer, and has authority to take appropriate actions.

d. The contractor is required to provide the proof of payment of local insurances (EPS, ARL) of all the employees that will be involved in the project. Likewise, the contractor is required to provide monthly payment documents of local insurance for the length of work.

e. The contractor will conduct a safety briefing before starting daily work.

f. Contractor personnel who have signs of drunkenness or who are under the influence of stimulants or hallucinogens will be denied entry to the work area.

g. The contractor shall ensure individuals working at the site are trained and aware of potential hazards. The contractor shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

h. The contractor must accept the safety standards set by the US Embassy.

i. All workers will remove all chains, rings, watches and/or bracelets during the execution of work.

j. Smoking is prohibited at the work site and will use only designated area for smokers.

k. The contractor will report accidents to the COR who will pass the proper data to the POSHO or Safety

Coordinator.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Safety Requirements for Contractors & Subcontractors

HERE

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogotá D.C. – Colombia

2. Barricading and Warning Signs

The contractor must place provisional barricades and warning signs to maintain a safe and accessible path-of-travel for all pedestrians, including those with disabilities, in order to avoid accidents to third parties. Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site as well.

Erect and maintain for the duration of the Contract proper barricades including fencing material, traffic cones, caution tape and temporary curb ramps complying with all access codes and regulations.

Ensure that no construction materials be stored and/or placed on the path-of travel.

Maintain the construction barriers in a sound, neat, and clean condition.

3. Personal Protective Equipment (PPE) Requirements

a. Contractor personnel must use personal protective equipment (PPE) required and in accordance with the contracted work.

b. The contractor is required to inspect and maintain spare PPE in case of damage, deterioration, or loss of the equipment.

c. The PPE used must meet the technical specifications required by Colombian regulation and international standards.

d. Sharp cutting tools must be carried in Tools Carrying Cases; under no circumstances they are to be carried in uniform pockets.

e. In those tasks where PPE certified is required, the contractor must provide the current certification.

f. The contractor must provide records of PPE received for all the employees involved in the task.

4. Safety inspections requirements

a. All tools, equipment and/or machinery that will be used in the execution of the contracted work must be inspected by a competent person before starting the project.

b. COR and/or Safety representatives of the US Embassy may inspect equipment, tools and/or machinery of the contractor at any time and may request to change it if deemed necessary.

5. Hand and Power Tool Safety

a. The contractor must ensure the safety of tools and equipment used by its employees.

b. Inspected at regular intervals and maintain in good condition all tools in accordance with the manufacture’s specifications.

c. Ensure that tools are used for their intended purposes.

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogotá D.C. – Colombia

6. Emergency Response Requirements

a. In case of an emergency within the US Embassy facilities and/or during the execution of the contracted work, contractor personnel must follow the instructions given by the Embassy representative (escort) who is supervising the work, or security personnel.

b. The contractor must not obstruct emergency response equipment such as first aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, eye wash stations or safety signs.

7. High Risk Work Requirements

a. The contractor shall submit certificates of training for each person who will conduct the task. These certificates must be submitted before starting the execution of the project.

b. The contractor shall prepare a work permit specifically for the task and must be provided to the COR before the initiation of work.

c. The contractor must send a risk assessment of the task in a minimum period of eight working days before commencement of work. The POSHO or Safety Coordinator will review the document and make any comment it deems necessary.

d. The execution of high-risk activities will be carried out with a minimum of two people present that may give first aid or notice in case of emergency.

8. Electrical Safety

a. The contractor shall fully comply with the local regulation and the Embassy policies related with electrical safety work practices and work-de energized to prevent any incident that may impact the health of personnel and Embassy and residential units’ electrical systems

b. It is Department policy that energized “live” parts to which an employee may be exposed must be de-energized before the employee works on or near them. If de-energizing them introduces or increased hazards or is unfeasible, you must contact your point of contact at the Embassy to report such situation before carrying out the work.

c. All personnel conducting electrical work shall be sufficient trained and considered as competent persons prior to performing the work.

d. The contractor should identify any potential sources of electrical energy likely to cause death, injury, or serious physical harm.

e. Ensure all work is performed in accordance with local regulation and U.S. standards.

f. The contractor must provide the appropriate equipment and tools for the work in compliance with the requirements of the contract.

g. During the execution of work on the electrical system, contractor personnel must remove conductive jewelry such as watches, rings, chains and/or bracelets.

h. Non-conductive (fiberglass) ladders should be used for electrical work or near electrical hazards.

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogotá D.C. – Colombia

9. Fall Protection Requirements

All work performed at more than 2 meters (6.5ft) is considered work at heights based on local laws, therefore the contractor must strictly comply with local Resolution 4274/2021:

a. All equipment to work at elevated surfaces must meet at least the ANSI Z359.1 standards or European counterparts.

b. All contractor personnel using equipment for work at heights must follow the instructions and warnings associated with such equipment.

c. Contractor personnel will not use as an anchor point for work, ladders, piping or pipe supports.

d. If an anchor point does not offer the recommended resistance for fall protection (5000lbs), the contractor must provide protective equipment for heights with dampers that may decrease the impact force.

e. Scissor scaffolds are prohibited. Only use multi directional/modular scaffolding properly certified.

f. Use dielectric ladders to work with electricity and areas with electrical influence.

g. It is forbidden to stand on or above the second top rung of the ladders.

h. All personnel performing work above 5 ft (1.5mts) must use at least the following personal protection equipment: helmet (dielectric if needed), with chin strap and three support points, safety glasses that protect eyes from impacts, with UV protection; hearing protection if necessary, gloves with high resistance to abrasion, slip reinforced toe boots, work clothes according to weather conditions and risk factors and proper fall protection systems.

i. The contractor must submit to the COR, in a minimum period of eight working days before starting the work, the training certificates of all workers who will perform the job. The certificate must comply with the provisions of Resolution 3673/ 2008. A re-training should be provided to employees at least once a year as required by local legislation.

10. Scaffolding Requirements

a. The contractor is responsible for proving safe conditions when using, erecting and breaking down scaffolding.

b. Scaffolds should be erected and dismantled by competent workers, under the supervision of knowledgeable and experienced supervisors.

c. Scaffolds should be erected on a rigid surface, capable of carrying the maximum intended load without settling or displacement.

d. Ensure scaffold is equipped with standard guardrails and toe boards on all open sides nd ends of platforms four to ten feet in height.

e. Provide an access ladder or equivalent safe access.

f. Supported scaffolds with a height to base width ratio of more than four to one (4:1) shall be restrained from tipping by guying, tying, bracing, or equivalent means.

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogotá D.C. – Colombia

11. Requirements for Chemical Substance Management

a. If the contracted task requires the use of chemicals, the contractor must comply with the specifications required by local law or U.S standards for storage, handling and transportation.

b. The contractor is responsible for verifying the correct handling of each product such as storage, labeling, required PPE, disposal of waste in compliance with safety and environment regulations.

c. Contractor shall have accessible copies of Safety Data Sheets (SDS) for each chemical brought onto Post’s property.

d. Forward SDSs of hazardous materials to the COR for review.

e. Use and store all hazardous or flammable chemicals brought on the project site in approved containers.

12. Requirements for Lifting loads, use of cranes or elevating work platforms

a. The contractor must submit to the COR certificates of the equipment (issued by a certified ONAC entity) used for the work (including forklift, cranes, and elevating platforms) and required documents of the vehicles (SOAT, ownership card and mechanical inspections).

b. The contractor shall send to the COR all the certificates (issued by a certified ONAC entity) of all the slings, chains, shackles, or other elements used for lifting loads.

c. The contractor shall send to the COR training certificates of all the personnel that will perform the task.

d. The contractor shall send to the COR the Maintenance Program of the equipment and machinery that will be brought onto the compound.

e. The contractor shall forward to the COR the loading and unloading procedure prior to the operation.

f. The contractor must make a plan to ensure the lifting capacity of the crane or arm relative to its load.

13. Welding

a. Before cutting or welding is permitted, the COR shall inspect the area for authorizing the operation to reduce the potential of an uncontrolled ignition of materials.

b. The contractor shall obtain a hot work permit thru the COR from the POSHO or Safety Coordinator prior to the hot work activity within occupied existing facilities, 40 feet of a building or potential hazard such as a fuel storage tank, and confined spaces regardless of location.

c. Establish work area barriers according to the job to be performed to protect also pedestrians, these barriers shall comply with OSHA standards and post’s hot work policy.

d. Suitable fire extinguishing equipment shall be maintained on site and in a state of readiness for instant use.

e. Cutting and welding shall be performed only in areas that are or have been made fire safe. When the task cannot be relocated, the area shall be made safe by removing combustibles or protecting combustibles from ignition sources.

f. The contractor shall ensure all welder operators and attendants exposed to the hazard use proper welding personal protection equipment.

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogotá D.C. – Colombia

14. Road Safety Requirements

a. The vehicle must have the basic elements of emergency response. NTC 4532.

b. Vans and trucks must have vehicle back-up alarms and back-up sensors.

c. The contractor must submit to the COR the required documents of vehicles (SOAT, ownership card and mechanical inspections).

15. Requirements Confined Spaces

a. For any work to be performed in confined spaces, you must consult with the Safety Office to identify and comply with all the mandatory requirements established by OBO/SHEM.

16. Covid-19

The contractor must follow the guidelines and protocols established by the Colombian Government, as well as those issued by the Centers for Disease Control and Prevention (CDC) to prevent the spread of the Covid-19 and to guarantee the health and safety of both contractor personnel and Mission personnel.

Additional Notes

The Embassy COR will work directly with the contractor ensuring all Safety Requirements are met as describe in this document and in case it is needed the COR will report to the Embassy POSHO or Safety Coordinator any deficiency found before or during the execution of the project.

In case the COR identifies unsafe acts or conditions that could significantly affect the health or safety of Embassy personnel, contractors, subcontractors, third parties or government property, the work can be stopped by the COR until the condition is fixed. If different work conditions appear during the project, the COR can indicate further safety requirements to the contractor.

The COR may share safety related information with the POSHO and Safety Coordinator to guarantee personnel safety and government property conservation.

Hot Work Permit

Guidelines and InPER

Whenever welding or cutting must be done in areas not specifically designed for this type of work, the area should be inspected, and written authorization granted by the individual responsible for the hot work program. This should be done prior to the beginning of any work. A hot work permit is defined as: (1) Any operation or equipment which produces a flame, or which may be a source of ignition for flammable gases and vapors by producing surface temperatures greater than 302°F (150°C). (2) Any maintenance or construction work which, because of friction, will generate a spark (grinding, chipping, drilling, hammering, or any material flow which can create static electric

1. Ensure that the sprinkler system is in service.

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogotá D.C. – Colombia

2. Sweep floors clean.

3. Wet combustible floors or cover them with sheet metal or other noncombustible material.

4. Remove all flammable liquids and oil deposits from the work area.

5. Move combustible material at least 35 feet away from the work area.

6. Station fire watch personnel with small hose or extinguisher to smother fires started by sparks.

7. Do not work on walls or ceilings containing combustible insulation.

8. This work permit is not valid for confined spaces and tanks. Refer to requirements in section.

9.1 and 10.1 of the Safety, Occupational Health, and Environment Management Resource Guide.

9. Remove combustible material from ducts and enclosed equipment.

10. Fire watch personnel must remain at the work area at least one-half hour after the job is completed to suppress any fire and to ensure that there is no fire in adjoining areas.

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogotá D.C. – Colombia of this Hot Work Permit is to be maintained in the

El propósito del presente documento es asegurar el cumplimiento de la normatividad vigente así como la salud y seguridad de las personas evitando cualquier tipo de daño o lesión. El contratista acepta todas las regulaciones legales vigentes en materia de seguridad y salud para el personal, así como para el público que directa o indirectamente puede verse afectado por el proyecto.

El Representante del jefe de Contratos (COR) se asegurará que todos los requerimientos de seguridad se implementen antes y durante la ejecución del proyecto y, en caso de que se necesite, el COR estará en contacto con el Oficial de Seguridad y Salud en el Trabajo (POSHO) para garantizar que todos los estándares de seguridad están siendo implementados y para compartir cualquier información relacionada, si así se requiere.

El contratista dará cumplimiento a la norma más restrictiva entre el Manual de Requisitos de seguridad y de salud establecidos por el Cuerpo de Ingenieros del Ejército de los EE.UU

(http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf) o las leyes colombianas en materia de seguridad industrial, según lo establecido por el Ministerio de Trabajo de la siguiente manera:

1. Requisitos Generales:

a. El contratista deberá demostrar comprensión de sus responsabilidades relacionas con los requisitos de seguridad controlando los peligros en los procesos durante planeación inicial y en las reuniones.

b. Antes de iniciar el proyecto, el contratista deberá revisar el área de trabajo e identificar los peligros y riesgos que pueden repercutir en la ejecución del trabajo.

c. El contratista deberá proporcionar una “persona competente” para implementar el plan de seguridad y salud en el lugar de trabajo y supervisar su cumplimiento. Una persona competente es una persona que, por medio de capacitación y/o experiencia, conoce las normas aplicables, es capaz de identificar los peligros en el lugar de trabajo relacionados con la operación. Debe ser una persona designada por el contratista y debe tener la autoridad de tomar las medidas y decisiones apropiadas.

d. El contratista está obligado a presentar las planillas de pago al Sistema General de Seguridad Social del personal que tenga trabajando en el proyecto. Así mismo, el contratista está obligado a enviar mensualmente las planillas vigentes durante el tiempo que dure la labor para la cual fueron contratados.

e. El contratista realizará una charla de seguridad diaria antes de iniciar la labor.

f. Está prohibido el ingreso de personal contratista que presente signos de embriaguez o que se encuentre bajo efectos de sustancias estimulantes o alucinógenas.

g. El contratista deberá asegurarse que las personas trabajando en el proyecto estén capacitadas y conozcan los peligros potenciales asociados a la labor. El contratista debe asegurarse que estas personas reciban los equipos apropiados para evitar lesiones de acuerdo con los requerimientos del contrato.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogotá D.C. – Colombia

h. La empresa contratista deberá acoger las normas de seguridad establecidas por la Embajada.

i. La empresa contratista no permitirá a su personal el uso de cadenas, anillos, relojes y/o pulseras durante la ejecución de los trabajos.

j. Está prohibido fumar en el lugar de trabajo, sólo deberán hacerlo en las áreas designadas para este fin.

k. La empresa contratista deberá reportar cualquier accidente que se presente al COR quien transmitirá la información al POSHO o al Coordinador de Seguridad y Salud en el Trabajo de la Embajada.

2. Barricadas y Cerramientos

a. El contratista deberá instalar barricadas provisionales y señales de advertencia con el fin de mantener un camino seguro y accesible para los peatones, incluidos aquellos con discapacidad, a fin de evitar accidentes a terceros. Las barricadas y señales alertan a las demás personas sobre los peligros generados por las actividades propias del proyecto y también deben usarse para controlar el tráfico vehicular alrededor del sitio de trabajo.

b. El contratista deberá instalar y mantener durante la ejecución del proyecto barricadas tales como cercas, conos, cintas de precaución, rampas, aceras provisionales que cumplan con los códigos de acceso y regulaciones.

c. El contratista deberá asegurar que no se almacenen materiales de construcción en las áreas destinadas para desplazamientos peatonales y/o vehiculares.

d. Mantendrá las barricadas y cerramientos en condiciones seguras, ordenadas y limpias.

3. Requisitos de Elementos de Protección Personal:

El personal contratista deberá usar los Elementos de Protección Personal (EPP) requeridos y específicos para las labores contratadas.

La empresa contratista está obligada a inspeccionar y a mantener el inventario suficiente para el reemplazo de EPP en caso de daño, deterioro o pérdida.

Los EPPs usados por el personal contratista deben cumplir con las especificaciones técnicas exigidas por la legislación colombiana y las normas internaciones que los regulen.

El personal contratista que para el desarrollo de la labor deba utilizar herramientas y objetos corto-punzantes deben ser portados en canguros multi-herramientas; bajo ninguna circunstancia pueden ser portados en bolsillos del uniforme.

En aquellas actividades en las que se requiera EPP certificado, éste debe contar con la certificación vigente.

La empresa contratista deberá enviar al COR registros firmados por los trabajadores de la entrega de EPP.

4. Requisitos Inspecciones de Seguridad

Todas las herramientas, equipos y/o maquinaria que van a ser utilizados en la ejecución de la tarea contratada deben ser inspeccionados por una persona competente antes de iniciar el proyecto.

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogotá D.C. – Colombia

El COR y/o Representantes de Seguridad y Salud en el Trabajo de la Embajada podrán inspeccionar los equipos, herramientas y/o maquinaria de la empresa contratista en el momento que lo considere necesario y podrá solicitar su cambio si así lo considera.

5. Requisitos Herramientas Manuales y de Potencia

El contratista deberá asegurar que todas las herramientas y equipos utilizadas por sus trabajadores son seguras.

Todas las herramientas deberán inspeccionarse periódicamente y mantenidas en buenas condiciones de acuerdo con las especificaciones del fabricante.

El contratista deberá asegurar que las herramientas son utilizadas para los fines que fueron creadas.

6. Requisitos Respuesta ante Emergencia:

En caso de que se presente una emergencia en las instalaciones de la Embajada, durante la ejecución de la labor contratada, el personal contratista deberá acatar las órdenes dadas por el representante/escolta que se encuentre supervisando el trabajo, por los brigadista y/o el personal de seguridad. Seguir instrucciones dadas por RSO.

La empresa contratista no podrá obstruir equipos de respuesta ante emergencia tales como botiquines, extintores, gabinetes contra incendio, desfibriladores, camillas, estaciones lavaojos, o señalización de seguridad.

7. Requisitos Tareas de Alto Riesgo:

La empresa contratista deberá presentar los certificados de entrenamiento de cada persona que ejecutará la tarea.

Estos certificados deben ser enviados antes de iniciar la ejecución del proyecto.

La empresa contratista deberá elaborar un permiso de trabajo específicamente para dicha tarea y debe ser proporcionado al COR antes de la iniciación de la labor.

La empresa contratista deberá enviar el Análisis de Riesgo de la tarea en un plazo máximo de ocho días hábiles antes de la iniciación del trabajo. El POSHO o representante de Seguridad y Salud en el Trabajo de la Embajada revisará el documento y hará las observaciones que considere pertinentes.

Durante la ejecución de actividades de alto riesgo siempre se debe contar con la presencia de un vigía que pueda dar aviso o primer auxilio en caso de emergencia.

8. Seguridad Eléctrica

El contratista deberá dar cumplimiento total a la normatividad local y las políticas de la Embajada relacionadas con prácticas seguras de trabajo eléctrico y trabajo des-energizado para prevenir cualquier incidente que pueda impactar la salud del personal y/o los sistemas eléctricos de la Embajada o sus propiedades residenciales.

Es política de la Embajada de Estados Unidos, que las partes energizadas, usualmente llamadas “vivas”, a las cuales se vean expuestos empleados o contratistas, sean desenergizadas antes de que cualquier persona trabaje en o cerca de ellas. Si desenergizarlas produce riesgos adicionales o la desenergización no es posible, debe comunicarse con su

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogotá D.C. – Colombia punto de contacto de la Embajada para reportar dicha situación antes de realizar el trabajo. La inconveniencia no se considera razón aceptable para trabajar en circuitos o partes energizadas.

Todo el personal que realice trabajo eléctrico deberá estar lo suficientemente entrenado y se debe ser una persona competente para poder ejecutar el trabajo.

El contratista deberá identificar cualquier posible fuente de energía eléctrica que pueda causar muerte, lesiones o daños físicos graves.

Deberá asegurarse que todo el trabajo se realice de acuerdo con la normatividad local y los estándares americanos.

El contratista debe proporcionar los equipos y herramientas apropiados para la labor contratada dando cumplimiento con los requerimientos del contrato.

Durante la ejecución de trabajo en el sistema eléctrico, el personal contratista debe retirarse joyas conductoras tales como relojes, anillos, cadenas y/o pulseras.

Se deben utilizar escaleras no conductivas (fibra de vidrio) para trabajos eléctricos o cerca de peligros eléctricos.

9. Requisitos Trabajo en Alturas:

Todo trabajo que se realice a más de 1.50 mts (5ft) se considera trabajo en alturas, por lo tanto el contratista deberá dar estricto cumplimiento a la Resolución 1409/2012:

Todo equipo de trabajo en alturas debe cumplir, como mínimo, la norma ANSI Z359.1 o estándares europeos homólogos.

Todo personal contratista que utilice equipos para trabajos en alturas deberá acatar las instrucciones y advertencias que traen dichos equipos.

El personal contratista no utilizará como punto de anclaje para trabajo en alturas escaleras, tubería o soportes de tubería.

Si un punto de anclaje no ofrece la resistencia recomendada para protección contra caídas (5000 lbs), la empresa contratista deberá suministrar equipos de protección para alturas con amortiguadores que permitan disminuir la fuerza del impacto.

Están prohibidos los andamios de tijera, sólo se deben utilizar andamios modulares debidamente certificados.

Utilice escaleras dieléctricas para trabajos con electricidad y áreas con influencia eléctrica.

Está prohibido pararse en los dos peldaños más altos de una escalera.

Todo el personal que realice trabajos en alturas deberá utilizar como mínimo las siguientes elementos de protección personal: casco con resistencia y absorción anti-impactos, según la necesidad podrán ser dieléctrico, con barbuquejo y cuatro puntos de apoyo, gafas de seguridad que protejan a los ojos de impacto, con protección para rayos UV y deslumbramientos; protección auditiva si es necesaria, guantes antideslizantes, flexibles de alta resistencia a la abrasión, botas antideslizantes con punteras reforzada, ropa de trabajo de acuerdo a las condiciones climáticas y de los factores de riesgo y un arnés integral o de cuerpo completo.

La empresa contratista debe enviar al COR, en los próximos 8 días hábiles los certificados de capacitación y el entrenamiento de todos los trabajadores que realizarán trabajos en alturas. El certificado debe cumplir con lo establecido en la resolución 3673/ 2008. El certificado de reentrenamiento debe proporcionarse, por lo menos una vez al año como lo establece la legislación.

10. Requisitos de Seguridad para Andamios

El contratista es responsable de probar condiciones seguras al usar, montar y desmontar andamios.

Los andamios deberán ser armados y desmontados por trabajadores competentes, bajo la supervisión de supervisor experto y con experiencia.

Los andamios deberán ser armados en una superficie rígida, capaz de soportar la carga máxima prevista sin asentamiento ni desplazamiento.

Asegúrese de que el andamio esté equipado con barandas y rodapiés en todos los lados abiertos y en los extremos de plataformas de cuatro a diez pies de altura.

Proporcione una escalera de acceso o un acceso seguro equivalente.

Los andamios soportados con una relación entre la altura y el ancho de la base de más de cuatro a uno (4:1) deberán ser asegurados para que no se inclinen, por medios de sujeción, amarre o medios equivalentes.

11. Requisitos para el Manejo de Sustancia Químicas:

El contratista deberá cumplir con las especificaciones que la ley local y estándares Americanos exigen para su almacenamiento, manipulación y transporte.

La empresa contratista es responsable de verificar el manejo correcto de cada producto tales como:

almacenamiento, rotulación, EPP requerido, disposición final de los residuos generados dando cumplimiento con la normatividad, cuidado del medio ambiente.

El contratista deberá tener a la mano copia de las hojas de seguridad (SDS) de cada uno de los productos que se utilizaran en las instalaciones de la Embajada.

Reenviará copia de las Hojas de seguridad al COR para su revisión.

Usará y almacenará todos los productos químicos peligrosos que se utilizarán en las instalaciones en contenedores aprobados.

12. Requisitos para Izaje de cargas, uso de grúas o brazos articulados:

La empresa contratista deberá enviar al COR los certificados (avalado por la ONAC) de la maquinaria empleada para la prestación del servicio (Incluye montacargas y camiones grúa) y los documentos de estos vehículos (SOAT, tarjeta de propiedad y revisión técnico mecánica si aplica).

La empresa contratista deberá enviar al COR los certificados (avalado por la ONAC) de las eslingas, guayas, cadenas, grilletes u otros elementos empleados para el izaje de cargas.

La empresa contratista deberá enviar al COR las certificaciones de entrenamiento y/o avales de todo el personal que estará involucrada en la tarea.

La empresa contratista deberá enviar al COR el programa de mantenimiento e inspecciones que se tengan de los equipos y la maquinaria.

La empresa contratista deberá enviar al COR el procedimiento del cargue y descargue.

La empresa contratista deberá realizar un plan de izaje para garantizar la capacidad de la grúa o brazo con relación a su carga.

13. Requisitos de Seguridad para Soldadura

Antes de realizar actividades de corte o la soldadura, el COR inspeccionará el área para autorizar la operación con el fin de reducir el potencial de generar una ignición no controlada de materiales.

El contratista deberá obtener un permiso de trabajo en caliente a través del POSHO o el Coordinador de seguridad y

Salud antes de iniciar la tarea de trabajo en caliente dentro de las instalaciones que están siendo ocupadas, a 40 pies de un edificio o en áreas con riesgo potencial como un tanque de almacenamiento de combustible y espacios confinados, independientemente de la ubicación.

El contratista deberá instalar cerramiento en el área de trabajo de acuerdo con la tarea a ejecutar, para proteger a peatones. Este cerramiento debe cumplir con los estándares de OSHA y las políticas de trabajo en caliente de la

Embajada.

Se deberá mantener un equipo adecuado y accesible para extinción de incendios en el área de trabajo.

El corte y la soldadura se deben realizar en áreas que son o han sido hechas a prueba de fuego. Cuando el trabajo no se pueda mover de manera práctica, el área debe estar segura retirando los combustibles o protegiendo los combustibles de las fuentes de ignición.

El contratista deberá asegurarse de que todos los operadores y ayudantes del soldador, expuestos al peligro, usen el equipo de protección personal de soldadura adecuado.

14. Requisitos Seguridad Vial:

El vehículo debe contar con los elementos básicos de atención de emergencias. NTC 4532.

Las camionetas y vehículos pesados deben contar con pito y sensor de reversa.

La empresa contratista deberá enviar al COR los documentos de los vehículos (SOAT, tarjeta de propiedad y revisión técnico mecánica si aplica).

15. Requisitos para trabajos en espacios confinados

Para cualquier trabajo que se deba realizar en un espacio confinado, debe consultar con la Oficina de Seguridad y

Salud para identificar y cumplir con todos los requisitos obligatorios establecidos por SHEM.

16. Requisitos Corte y Remoción de arboles

Siempre asuma que los cables eléctricos están energizados.

Comuníquese con la compañía de servicios para asesorarse acerca de cómo desconectar y hacer contacto a tierra o aislar los cables de las líneas eléctricas.

Todos los trabajos de corte y remoción de árboles dentro de un mínimo de 10 pies (3 metros) de las líneas eléctricas, deben hacerse por podadores capacitados y experimentados en…