19BR9326Q0020_RFQ_DEA_Office_Buildout.pdf

Dear Prospective Offeror:

Subject: Request for Quotes - 19BR9326Q0020

Enclosed is a Request for Quotes (RFQ) for DEA Office Buildout Project. If you would like to submit a quotation, follow the instructions in Section I of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by Aug 27, 2026, COB. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to SaoPauloProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel

2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Jeanelle S. Keller

Contracting Officer

TABLE OF CONTENTS

mailto:SaoPauloProcurement@state.gov https://www.sam.gov/

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

J. EVALUATION CRITERIA

K. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

1.0 INTRODUCTION - PROJECT SYNOPSIS

1.1 This project was developed at the request of the Management Office at the US Mission Sao Paulo to improve office space within the Campo Grande Suite (room 2255).

Campo Grande Suite is located inside building #2 at level 2. It is divided into four small office spaces

(2255a, 2255b, 2255c, and 2255d) and one large open area with cubicles (2255).

Improvements will enhance acoustic deficiencies and enlarge office spaces, helping to increase work productivity, reduce stress, and boost employee's mood, morale, and well-being. Improvements will make the office environment more comfortable, efficient, and inspiring. The proposed work includes but is not limited to enlarging offices 2255a and 2255b by combining them with office 2255c. Consequently, light fixtures, light switches, split units, doors, and partition walls will need to be re-aligned or adjusted to accommodate the new architectural layout requested. The sprinkler system, smoke detectors, and fire alarms will remain in place as is without any change.

A set of cubicles (4) inside room 2255 will be rearranged to meet the requested layout.

2.0 GENERAL REQUIREMENTS

2.1 The CONTRACTOR must provide construction personnel, equipment, materials, tools, and supervision as needed to complete the services that meet the technical requirements in this Statement of

Work [SOW].

2.2 The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. The period of performance for all Phases of the project shall be completed in accordance with construction schedule unless agreed to and authorized by COR.

2.3 The CONTRACTOR shall have limited access into any structure outside the areas designated for the project, except with permission from the COR. The CONTRACTOR shall minimize the impact of disruption and provide accommodation for a continuing level of operation during construction.

2.4 The CONTRACTOR shall be required to prepare and submit reports, bill of materials, product literature, drawings, specifications, quality control schedules, safety plan and construction costs. These documents shall provide the necessary interfaces, coordination, and communication between the US

Consulate and CONTRACTOR for the delivery of a completed project.

2.5 CONTRACTOR is responsible for the design, fabrication, delivery, and installation of all materials, other than those identified and listed in section 3 of this document, used in meeting the requirements of this

SOW. All materials and designs must be approved by the COR prior to installation.

2.6 CONTRACTOR is required to submit a detailed construction plan with a timeline for completion of the project. The timeline table shall be submitted for the review and approval of the COR prior from buying any material or starting any work activity in the construction site.

2.7 CONTRACTOR is responsible for providing all required CAD drawings (scaled latest version

CAD files) including architectural, electrical, mechanical, and ceiling grid drawings (plan view, elevation view, riser diagrams, isometric diagrams, etc.). All drawings require the review and approval of the COR before implementing any work at the construction site.

2.8 The technical proposal shall be itemized covering all construction activities, materials, quantities, unit costs, labor cost, insurance, bonds, warranties, removal of construction debris, cleaning, etc.

2.9 Construction debris should be hauled daily to a landfill or waste transfer station licensed by PMSP

(São Paulo City Hall Authority - AMLURB).

2.10 Office furniture layouts must provide appropriate clearances per OBO Building Code ICC A117.1.

2.11 CONTRACTOR shall develop existing electrical conditions drawings to identify all elements of the electrical system to include panel board/circuit number feeding each device.

2.12 Structure shall not be damaged, or core drilled without express approval, and that any attachment to structure shall not interfere or touch internal reinforcing within the structure.

3.0 GOVERNMENT MATERIAL (GM)

3.1 Pursuant to Contract Clause FAR 52-245-2, Government-Furnished Property (Short Form), if applicable the Government will furnish the following materials and equipment for the CONTRACTOR’s temporary use: tools and materials will be furnished to the CONTRATOR only on exceptional non-recurring emergency cases involving basic manual tools “if” the tools are available in the Maintenance

Shops (gloves, ladders, pliers, nails, shovels, buckets, hammers, caulking gun, wrench, nail, bolt, nuts, screwdriver, handsaw, etc.) or “if” basic materials are needed in small quantities (brick, sand, paint, conduits, electrical wires, caulk, sealants, cables, face plates, ceramic tiles, carpet tiles, etc.).

CONTRACTOR shall replace the furnished material (new ones) and return the tools to the Maintenance

Shop within one-week period.

3.2 The Government Furnished Material (GFM) is stored at Warehouse and Maintenance Shops. The

Contractor shall move, uncrate, assemble, and install the GFM. GM shall be uncrated and inspected by the

Contractor in the presence of the Contracting Officer’s Representative [COR] to determine any damaged or missing parts. The Contractor shall be responsible for damage or loss occurring after this inspection. The

Contractor shall notify the COR ten (10) days in advance of the date the GFM is needed. Any GM not incorporated in the work shall be returned to the Government and placed in storage at Warehouse as directed by the COR.

3.3 CONTRACTOR shall provide adequate quantities of materials in addition to the inventory of materials currently stored at the site to provide a complete the project as specified. Items provided at the job site include but is not limited to water sources, energy source (110/220 electricity), and bathrooms

(without lockers).

4.0 STATEMENT OF WORK (SOW)

Project Title: DEA Office Buildout.

Location: Building #2, Level 2, Room 2255.

FWP: 433 dated MAR 19, 2026.

4.1. PROJECT SYNOPSIS.

This tenant improvement initiative encompasses the reconfiguration of the DEA office suite to optimize spatial utilization, occupant comfort, and operational efficiency. Core design objectives include the maximization of natural daylight penetration, the integration of contemporary architectural finishes and building technologies, and the provision of ergonomically calibrated, aesthetically refined workspaces engineered to enhance employee morale, productivity, and engagement. The subject premises are situated within Building #2, Level 2, in the Campo Grande Suite, Room 2255, encompassing an approximate refurbishment footprint of 40 square meters.

Figure 1

4.2. STATEMENT of WORK (SOW)

This capital improvement project was commissioned at the request of the Management Office, U.S. Mission

São Paulo, to enhance the functional configuration of office space within the Campo Grande Suite (Room

2255).

Campo Grande Suite is located within Building #2, Level 2, and is currently partitioned into four discrete office enclosures (2255A, 2255B, 2255C, and 2255D) and one open-plan cubicle zone.

The proposed improvements are intended to remediate acoustic deficiencies and expand office footprints, thereby enhancing occupational productivity while mitigating stress and promoting employee well-being.

These modifications will render the office environment more comfortable, operationally efficient, and conducive to a positive work culture.

The scope of work includes, but is not limited to, the consolidation of offices 2255A and 2255B through the incorporation of office 2255C. Consequent to this reconfiguration, all affected building systems—light fixtures, switching controls, split-system HVAC units, doors, and partition assemblies—shall be realigned or modified to conform to the revised architectural footprint. The existing fire suppression sprinkler network, smoke detection devices, and fire alarm systems shall remain undisturbed in their current configuration.

Four existing cubicle workstations within Room 2255 shall be reconfigured in accordance with the revised spatial layout.

The awarded contractor shall adhere to the construction specifications delineated for the following disciplines:

4.2.1 - Architectural

4.2.2 - Demolition

4.2.3 - Civil

4.2.4 - Sprinkler

4.2.5 - Mechanical

4.2.6 - Electrical

4.2.7 - Telecom

4.2.8 - Cubicle Work

4.2.9 - Office Furniture

4.2.10 – Legend

4.2.11 – Construction Codes and Standards

4.2.1 Architectural

Campo Grande Suite current architectural layout is made of four office spaces (2255a, 2255b, 2255c, and

2255d) and 3 cubicles (room 2255 open area).

The proposed improvements include but is not limited to enlarging offices 2255a and 2255b by combining them with office 2255c.

Figure 2

A set of existing cubicles (4) inside room 2255 will be rearranged to meet the requested layout as per guidelines from figure 3.

Figure 3

Details explaining civil, electrical, and mechanical upgrades will be described in the following sections.

The dimensions of the office spaces are provided in the sketch below (see figure 3). Offerors shall double-check the dimensions during the site visit to make sure the information provided in this document reflects, with accuracy, the as-built dimensions verified in the job site.

Figure 4

4.2.2 Demolition

The demolition, replacement or removal phase of existing infrastructure is highlighted in figure 5.

The following items shall be either removed or replaced from the job site:

- Replace the doors d1 and d2.

- Remove partition wall splitting rooms 2255a and 2255b

- Reconfigure/update cubicle cluster

Figure 5

4.2.3 Civil

Internal wall modifications shall be executed in accordance with the specifications detailed in Figure 6.

Partitions W1, W2, W6, and W9 will remain undisturbed. The contractor shall dismantle and remove full cover partition walls W7 and W8 from the site. Furthermore, the contractor shall modify half cover partition walls W3, W4, and W5 to achieve the proposed layout illustrated in Detail CD of Figure 6. The Contractor shall, at no additional expense to the U.S. Consulate, bear full financial responsibility for the repair or restoration of any damage to furniture, walls, floors, ceilings, and windows resulting from operations conducted at or adjacent to the job site.

Figure 6

The newly replaced gypsum wallboard partitions, designated as W5 and W7, shall be constructed to full floor-to-ceiling height in strict accordance with the detailing shown in Figure 7. Assemblies must incorporate galvanized steel framing (studs and runners), a single layer of 12.5 mm gypsum wallboard

(GWB), acoustic rubber sealant, PVC wall bases, and sound barrier insulation with a minimum density of

112 kg/m3. The new interior gypsum board partitions (W5, W7, W9, and parapet wall) shall be treated and receive a finish matching the approved standard of the refurbished zone. The coating system shall consist of a minimum of three coats of matte finish paint (or approved equal, matching the Sherwin-Williams

SWB-1158 color standard).

Figure 7

Wood doors d1 (double door narrow) and d2 (single door half glass) shall be replaced by solid wood doors reusing the door hardware existing in both doors (the existing doors can be reused if the glass openings are blocked with wood planks). The replaced doors shall be delivered with the same dimensions, finish, color, hue, etc. of the current ones. Doors d3, d4, and d6 will be reused (including door hardware) and door d5 discarded.

- Door Schedule and Scope of Work

• Doors D1 and D2: Replace the existing wood doors (D1: narrow double door; D2: half-glass single door) with new solid wood doors. Salvage and reinstall the existing door hardware. Alternatively, the existing doors may be reused provided their glass openings are permanently infilled with solid wood planks. New or modified doors must match the original dimensions, finish, color, and profile.

• Doors D3, D4, and D6: Retain and reinstall these doors in their existing condition, including all existing door hardware.

• Door D5: Remove and dispose of this door entirely.

Following the completion of drywall installations for partitions W5 and W7, proceed with the replacement of the acoustic ceiling tile (ACT) system within room 2255a (approx. 10 m²).

Figure 8

- Execution Breakdown

• Pre-requisite: Verify full installation and inspection sign-off of drywall partitions W5 and W7.

• Area: Room 2255a.

• Quantity: 10 square meters (nominal).

• Activity: Remove existing acoustic ceiling panels and install new specification-matched acoustic tiles into the existing or modified grid system.

The contractor is fully responsible for field verification, material takeoff, and quantity surveying for the ceiling project. This includes estimating all components such as ceiling tiles, main beams, cross tees, hanger wires, T-bars, angles, channels, rods, and fasteners.

- Material and Compliance Specifications:

• Grid and Suspension System: All grid components must be fabricated from either hot-dipped galvanized steel or aluminum. The system must strictly conform to the existing baseline standards used in the USC offices and hallways.

• Acoustic Ceiling Tiles: Commercial-grade tiles shall be Armstrong Mineral Fiber Board or an approved equivalent, measuring 62.5 cm x 62.5 cm x 15 mm.

https://www.armstrongceilings.com/commercial/en/commercial-ceilings-walls/designer-ceiling-tiles.html

Figure 9

4.2.4 Sprinkler

Existing automatic fire sprinkler heads shall be retained in their current positions within the renovated area.

Newly constructed partition walls for Rooms 2255A and 2255BC maintain a minimum clear distance of 4 inches from any sprinkler head. This proposed spatial positioning ensures compliance with NFPA 13 standards, preventing any obstruction, deflection, or impairment of the sprinkler spray pattern.

Figure 10

NFPA Codes: The National Fire Protection Agency (NFPA) sets standards (like NFPA 72) that most local authorities base their rules on, generally requiring smoke detection in all commercial rooms, including conference/meeting spaces as part of a larger fire alarm system.

NFPA 72 (National Fire Alarm and Signaling Code) requires notification appliances (horns, strobes, speakers) to produce a minimum 75 dBA sound level in occupied areas—or 15 dBA above ambient noise—and to use a temporal 3 (Code 3) pattern. Visual strobes must be placed to ensure visibility, with a max 100 ft spacing, and low-frequency 520 Hz signals are required for sleeping rooms.

Figure 11

4.2.5 Mechanical

All four splits located within the improved area will be reused. Split units #3 (12K BTUs) and #4 (12K

BTUs) and its associated partition wall (wall separating rooms 2255a and 2255b) will be relocated, with the new drywall several inches inside room 2255bc (room 2255bc = 13 SQM).

https://www.google.com/search?q=NFPA+Codes&sca_esv=99bb3a357913b4a3&ei=IlFBaeXKE4yn5NoP0eSpoAo&ved=2ahUKEwihkN-Xj8KRAxVcEFkFHXX_AgAQgK4QegQIAxAB&uact=5&oq=Does+OBO+requires+smoke+detectors+in+conference+rooms%3F&gs_lp=Egxnd3Mtd2l6LXNlcnAiNkRvZXMgT0JPIHJlcXVpcmVzIHNtb2tlIGRldGVjdG9ycyBpbiBjb25mZXJlbmNlIHJvb21zPzIKECEYoAEYwwQYCkjkd1C6ElifcHABeACQAQCYAaMCoAGrRaoBBDItMzK4AQPIAQD4AQGYAgWgAvkIwgIKEAAYsAMY1gQYR8ICCBAAGIAEGKIEwgIIEAAYogQYiQWYAwCIBgGQBgiSBwUxLjAuNKAHv4wBsgcDMi00uAfyCMIHBTAuMi4zyAcSgAgA&sclient=gws-wiz-serp&mstk=AUtExfAmmxAkuWlvZ_9VyXhITgqHOzfynqRIT978uOarno__yIQWb0knIrSniUXDUTo_khect-jtw0UR7SCMCDtj9npu7fq5VefHHNhI9l7mQctsm9bEUPqvxr1i4-0Ww1cHgKk&csui=3 https://www.nfpa.org/codes-and-standards/nfpa-72-standard-development/72

Figure 12

There are four split units serving each office space (2255a, 2255b, 2255c, and 2255d). Split unit at office

2255d will remain as is. Split unit in office 2255c will be removed and reused inside room 2255bc. Split units serving offices 2255a and 2255b will be relocated as per guidelines from figure 7.

4.2.6 - Electrical

• General: Modify and relocate existing electrical infrastructure, including lighting fixtures and control switches, to align with the approved architectural layout and the specifications detailed in

Figure 13.

• Lighting Fixtures: Decommission and remove one (1) lighting fixture from Office 2255A.

• Lighting Controls:

o Office 2255D: Retain the existing light switch in its current position; no modifications required.

o Office 2255C: Disconnect, remove, and properly dispose of the existing light switch from the project site.

o Offices 2255A & 2255B: Relocate the existing light switches to the new positions designated on the proposed architectural plan.

• Power Distribution: Retain all seven (7) existing power outlets within the project boundary in their current configurations and physical locations.

Figure 13

Figure 14

4.2.7 - Telecom

One of the five telecommunication drops within the refurbished area (Room 2255B) spatially conflicts with the planned partition wall separating offices 2255A and 2255BC. To resolve this interference, the affected telecommunication drop must be relocated approximately 27 inches into Room 2255BC, in accordance with the specifications detailed in Figure 15.

Telecom technical issues will be evaluated in detail during the upcoming site visit. A local DTO technician will address all inquiries regarding labor, materials, and certification requirements for both existing and new telecom cabling.

The U.S. Consulate's infrastructure adheres to strict OBO Design Standards. The contractor must strictly comply with these protocols for any new cabling and telecommunications jack installations required within the refurbished areas.

Figure 15

4.2.8 - Cubicle Work

The contractor shall include all labor expenses for the assembly, disassembly, transport, and relocation of existing office furniture and cubicles located in the refurbishment zones identified during the site visit.

This project contemplates moving around office furniture into rooms 2255, 2255A, 2255BC, and 2255D.

Cubicles in office 2255 will be re-assembled as per guidelines from Figure 16.

The Contractor shall, at no additional expense to the U.S. Consulate, bear full financial responsibility for the repair or restoration of any damage to furniture, walls, floors, ceilings, and windows resulting from operations conducted at or adjacent to the job site.

Figure 16

4.2.9 - Office Furniture

The Contractor is neither responsible nor required to procure, furnish, or install new office furniture within the refurbished area.

4.2.10 - Legend

The following legend was used in this project.

4.2.11 – Construction Codes and Standards

For all construction tasks and materials specified in this Statement of Work, the Bureau of Overseas

Buildings Operations (OBO) design standards shall take precedence over the Brazilian National Standards

Organization (ABNT) codes. OBO design standards will be furnished to interested parties upon written request.

4.2.12 – Deliverables

Contractor shall provide the following documentation previous from starting the project:

- List of construction workers (full name and ID numbers).

- Construction chronogram.

- ART (Anotação de Responsabilidade Técnica).

- Detail list of materials with correspondent specification.

- Double check measurements at the job site to confirm the information provided in the SOW.

Contractor shall provide the following documentation after the project’s completion:

- Warranty (3 years)

- Data Book

- As-Built drawings (architectural, electrical, mechanical, plumbing, etc.).

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the

Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the

Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a

Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the

Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting

Officer when final completion of the work has been achieved, as indicated by written notice to the

Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five

(5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the

Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the

Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 20 calendar days after the date the Contractor receives the notice to proceed RSO clearance (item G.5.2)

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 50 days after NTP and RSO Clearance

(item G.5.2).

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of $150,000.00] for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for

Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 20 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the

Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule, it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

AVAILABILITY of FUNDS - 52.232-18

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed weekdays (Monday to Friday) from 7:30am to 4:30pm . Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The

Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at US Consulate Sao Paulo to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1

5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Facility Maintenance Civil Engineer.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price

Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the

Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting

Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

BrasiliaDBO@State.gov

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices in an original copy to the

Department of Billing Office (DBO) at brasiliadbo@state.gov . Payment will be provided in 30 days after service is done accordingly and invoice sent for payment . To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB 2015)

mailto:BrasiliaDBO@State.gov mailto:brasiliadbo@state.gov

(a) The Department of State observes the following days as holidays:

New Year’s Day

Martin Luther King’s Birthday

Sao Paulo Foundation Anniversary

Carnival

Ash Wednesday

President’s Day

Good Friday

Martyrdom of Tiradentes

Brazilian Labor Day

Memorial Day

Corpus Christi Day

U.S. Independence Day

Sao Paulo State Day

U.S. Labor Day

Brazilian Independence Day

Columbus Day

Our Lady Aparecida

All Souls Day

Veterans Day

Proclamation of the Republic

Thanksgiving Day

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government

Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $25,000.00

Cumulative $75,000.00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $25,000.00

Cumulative $75,000.00

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting

Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the

Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting

Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 60 days to perform. For each individual, the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The

Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the

Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an

Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED

BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED OR PROPOSED FOR DEBARMENT OR

VOLUNTARILY EXCLUDED (JAN 2025)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (JAN 2025)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

DRIVING (MAY 2024)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS (APR

1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS (FEB 2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS (MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR 1984)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK (APR 1984)

52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

52.236-8 OTHER CONTRACTS (APR 1984)

52.236-9 PROTECTION OF EXISTING VEGETATION,…