19BR9322Q0001_Fire Pump_SOW.doc

Statement of Work

U.S. Consulate General – Sao Paulo, Brazil

FOR

PLANNING AND

CONSTRUCTION SERVICES

FIRE PUMP REPLACEMENT

Project No. xx-xx-xxxx Sao Paulo, Brazil April 30, 2021

CONTENTS:

1.0 Introduction

2.0 Objectives

3.0 Government and Contractor Actions

4.0 COR and PCO

5.0 Contract Administration

6.0 Responsibility of the Contractor

7.0 Task Order Proposal Request

8.0 Phase I – NOT USED

9.0 Phase II - Design and Planning

10.0 Phase III - Procurement and Construction

11.0 Deliverables

12.0 Security Clearances

13.0 Payments

14.0 Liquidated Damages

15.0 Attachments

1.0 Introduction

1.1 The United States Department of State (DOS) requires services to prevent fire risk at the U.S. Consulate General in Sao Paulo.

1.2 The U.S. Consulate General Sao Paulo, Brazil has a requirement to obtain services to replace existing fire pump skid components described in this SOW.

1.3 Phase 1 will require a site survey to inspect the current condition of existing skid components. DUE TO THE PANDEMIC site survey is not applicable. An itemized cost break down is required for Phase 2. Post will submit to OBO/FIRE Project Manager for final review. For pricing purposes see Phase 2 for item to be replaced.

This is to include pricing to install new components that shall be furnished/ purchased through Patterson (or US based equivalent) fire pump.

1.4 Phase 2 will require removal and replacement of skid components as specified in SOW. It shall also include removal and installation of a new driver, fire pump, fuel tank/piping, with all apertures.

1.5 The U.S. Consulate General is located at Henri Dunant Street, 500 Sao Paulo, Brazil 04709-110 is provided with automatic fire suppression protection located throughout all structures. The building sprinkler systems are designed to Ordinary Hazard Group 2 systems. Sprinklers are not part of this Scope.

1.6 The Contractor shall remove the existing components and install new Patterson (or equivalent) Fire Pump (Serial Number approved components) to match existing skid components or as stated in the scope of work. All work shall be performed according to the following code, NFPA 20 standards. (Phase 2) 1.7 Due to being an existing Patterson Fire Pump factory package all new components shall be provided by Patterson Fire Pump so the listing of unit and warranties can be applied. (or US based equivalent) NFPA 20, Installation of Stationary Pumps For Fire Protection 2007 Edition

2.0 OBJECTIVES

2.1 The purpose of this scope of work is to define the requirements for the replacement of existing skid package components and install all new, test, and commission.

2.2 Full monitoring of fire pump functions at the main FACP at Post 1 fire detection/alarm panel shall be restored upon completion of work, final inspection, acceptance and completion of installation of new skid components.

2.3 FACP shall not be taken out of service during replacement so protection can be provided.

2.4 The Jockey Pump shall only be shut down during replacements of components. Filling of systems shall be done by Jockey Pump only. Once up to full system, it is to be visually inspected for leaks before Fire pump is put back into auto.

2.5 All Fire Alarm wiring shall be removed and labeled and tie up out the way to prevent damage. It shall be completed and put back into fully functioning fire alarm system.

2.6 Install new low water alarm device with the reports going to the new fire pump controller.

3.0 GOVERNMENT ACTIONS AND CONTRACTOR ACTIONS

3.1 No materials, tools, apertures, or any items are to be furnished by neither US Government nor Post. All ladders, scaffolding, chain falls, hoist, and man lifts that will be required to successfully remove the existing and install the new shall be provided by the contractor. Post can provide use of forklift and local crane rental information.

3.2 Post to furnish storage and work/staging area as needed to include proper lighting and electrical hook-ups. If available contractor may use post’s forklift and other items with discussion with post. Post will assist in locating recycle company and provide the information to the contractor.

3.3 All non related items stored in the work area/rooms will be removed by Post prior to the Contractor beginning work (if applies).

3.4 Post is also to furnish escort to general contractor once cleared and approved by RSO.

3.5 OPS/FIR will generate country clearance cables for Contractor personnel traveling to post. The Contractor shall provide security and travel information to OBO/OPS/FIR for generation of the country clearance cable. This information shall also be submitted to Post RSO for approval. Information shall be provided at least 30 days prior to day of travel as follows:

a) Full name.

b) Date of birth.

c) Place of Birth

d) Social security number.

e) Dates of visit.

f) Level of clearance.

g) Name of Company for third party contractors.

h) Flight Itinerary

i) States whether meet and assist at airport is needed.

j) State whether post is requested to arrange lodging/hotel accommodations.

k) State whether laptop, digital cameras or other electronics is needed for the task.

3.6 OBO/OPS/FIR (or other DOS official) will make any necessary changes to new connections to the fire alarm control panel.

4.0 COR and PCO

4.1 All technical questions concerning the scope and requirements of the U.S. Consulate General, Sao Paulo, Brazil Fire Pump Project shall be directed to the COR:

COR

Keith E. Lynn lynnke@state.gov

Telephone # 703-812-2296

4.2 The Post Control Officer (PCO) will be the contractor’s contact for the U.S. Consulate General, Sao Paulo, Brazil. They will be available during the planning and construction stages of the project. The PCO will assist and direct the contractor when scheduling work, obtaining approved local supplies, and liaison with Consulate General personnel during the course of the Project. All questions concerning coordination of installation activities while at post shall be directed to the Post Control Officer (or designated alternate), with weekly reporting to the COR.

Post Control Officer (PCO)

Jefferson Tisano tisanojs@state.gov

Telephone: +55113250-5658

5.0

CONTRACT ADMINISTRATION

5.1 Post (GSO) will issue all approvals and instructions concerning the scope of this work. The scope of work shall encompass the installation of system as designed; man-hours dedicated to the job; length of stay at the job site; or any other aspect that will alter the use of resources allocated for the project. No other person may issue an approval or instructions concerning the scope to the Contractor without the written authorization of the GSO.

General Service Officer (GSO)

Simone Brandão

BrandaoSA@state.gov

Telephone: +55113250-5294

5.2 Project Execution - The services required shall be organized into three phases:

Phase I – not used, Phase II and Phase III firm fixed price proposals. Contractor shall email site to obtain design information, validate and/or update floor plans, evaluate actual conditions (to include asbestos management), determine labor factors for construction work, make contacts at post and arrange for project coordination. Contractor shall submit: 1) email a list of questions/concerns 2) firm fixed price proposal for phase II, Design and Planning, 3) a firm fixed price proposal for phase III, Procurement and Construction.

Phase II – Design and Planning: The Contractor shall provide an execution package and construction documents (see 9.4).

Phase III – Procurement and Construction Services: The Contractor shall provide project management to plan and implement requirements for material procurement/shipping and construction oversight necessary to complete this project. The construction phase of the contract shall be calculated, based on six 10-hour construction days per week at Post. (coordinate work day length with post) The Contractor shall address the impact of the consequent disruption to the building(s) and provide for a continuing level of operation of the Chancery mission critical functions. Work during Post off-hours will be expected in several areas of the building. The contractor shall work with post personnel to schedule activities so that disruption of post operations are kept to a minimum.

5.3 Post will provide a Notice to Proceed (NTP) to the Contractor for phase III of the project. No work shall be initiated until Post issues the NTP. Any work done by the Contractor beyond this SOW without direction (NTP or otherwise) from Post will be at the Contractor’s own risk and at no additional cost (in funds or time) to the Government.

5.4 Decisions by the COR with respect to the incorporation of OBO’s review comments and construction quality considered within this Statement of Work will be final. Review comments and construction issues recognized by the COR as requiring actions outside the existing Statement of Work will be separately documented, and require a contract modification.

5.5 All requirements for deliveries are shown in calendar days.

6.0 RESPONSIBILITY AND QUALIFICATIONS OF THE CONTRACTOR

6.1 The Contractor shall be responsible for developing a project schedule and meeting all the milestones and dates shown. The project schedule shall show deliverables/work and cost for each phase of the project. The project schedule shall establish milestone dates, to assure that construction documents, material procurement, product delivery, daily performance and construction are completed. The project schedule shall show amounts for charging progress payments (payment earned for work completed) tied to performance. A payment schedule based solely on time and/or labor hours is not acceptable.

6.2 Once planning is complete, contractor shall notify COR and Post that they are ready to proceed with Procurement and Construction. The contractor is responsible for requesting NTP to Phase III.

6.3 The contractor is responsible for completing the project in accordance with the SOW, specification, drawings, associated contract documents and referenced codes/standards. Completion of work on the project schedule and payment for same does not constitute acceptance of the project nor relieve the contractor from fulfilling the task order intent.

6.4 OBO will assist in locating drawings on post showing floor plans of the building. These drawings shall be used in the development of new construction documents.

6.5 The Contractor shall be responsible for collecting all necessary information during the email that is required to complete system installation to include but not limited to:

Post concerns, design recommendations, man-power, project schedule, shop drawings, demolition, asbestos management (if required), equipment/materials, tools, job difficulty, shipping, unloading of container/s for de-certification or otherwise, non-secure storage, local purchase, security, quality control, sub-contracts, licensing, mobilization and demobilization.

6.6 The contractor shall be required to utilize plans and drawings, asbestos management plans (AMP) and engineering designs(if required). The contractor shall be able to use special tools and equipment. The Contractor shall have the ability to plan and competently design, program, install, repair, test and inspect fire systems and associated fire system control function systems in support of executing the Fire Pump project and to meet specified task order performance requirements. The contractor shall determine proper equipment configuration, prepare comprehensive shop drawings, schematics and reports.

6.7 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract.

6.8 The Contractor shall identify a Project Foreman who shall be responsible for the overall management of the Construction and shall represent the Contractor on the site during construction (see 10.20). The foreman shall be responsible for insuring the contractor team follows the Construction Security Plan (CSP). The foreman shall have a copy of the CSP and a copy of the certification/confirmation cable in his/her possession during the project.

6.9 The Project Site Foreman shall attend all on-site project meetings and prepare weekly Progress Reports on the project. Progress reports shall be submitted weekly to the COR. 1) Progress Reports shall contain meeting minutes, accomplishments, arising concerns and proposed solutions, any pending review comments, any proposed changed orders, and any other pertinent information required to report the progress of performance.

a. Full identity of workers both cleared and non-cleared.

b. Clearance levels.

c. Identity of Escort personnel and clearance levels.

e. Time work commenced.

f. Time work stopped.

g. Documentation of any random procurement to include item, who performed the procurement and clearance level and where the materials were stored prior to installation.

h. Documentation of any anomalies to include who discovered, time discovered, who was notified, and what action followed.

6.10 Tools. The Contractor shall provide and ship all tools for this project.

6.11 Maintenance of Existing Protection during Construction. The Contractor shall maintain the functionality of the existing fire protection system to the greatest extent possible while installing the new fire protection system. The Contractor shall identify zones of protection rendered inoperable in the Contractor’s project schedule. The contractor shall place new zones in service as soon as work is complete.

6.12 Acceptance of Fire Pump System. Completion, approval and acceptance of fire pump system shall be in accordance with the Project Specification.

6.13 The contractor shall be responsible in getting all equipment and materials staged throughout project 6.15 The Contractor is responsible for safety and shall comply with OSHA regulations and where applicable, local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries, to the COR.

The Contractor shall have a contractor’s license for piping installation, design, fabrication and testing of automatic fire suppression systems. All work to be done by a “Qualified Individual” or “Individuals” or Factory representative. No mechanical or plumbing license will be accepted. Contractor shall have one of the following:

a) Class A License Fire Suppression /Fire Sprinkler

5 – Years’ Experience

b) Class B License Fire Suppression /Fire Sprinkler

3 – Years’ Experience

c) Class C Certificate Fire Suppression/Fire Sprinkler 2 – Years’ Experience

d) Local license One requirement listed below must be met:

a) Bonded, Insured and licensed

b) Contractor to have Nicet 3 Certified Personnel. (Oversight).

c) Factory Representative for commissioning/installation

d) In Country or Continent Certified Pump Installer

Copy of license, Nicet certification number and all certificates shall be submitted and keep on file @ OBO/OPS/FIRE if applies.

7.0 TASK ORDER PROPOSAL REQUEST

7.1 The contractor shall, within seven (7) calendar days of the receipt of a Task Order Proposal Request, submit to the CO, a fixed price proposal for the survey portion of Phase I of the project. Site visit date will be verified in the letter request for the site visit. Cost proposal shall include amounts for the following line items: (NOT APPLICABLE)

a. The required number of labor hours by labor classification and labor rates.

b. Travel, lodging and per diem rates in accordance with the Federal Travel Regulations/Joint Travel Regulation, and other similar costs.

c. Airfare costs.

d. Reports, drawings and proposals.

e. Cost loading (other costs).

f. Total proposed price.

g. Schedule showing phase I milestones.

Site Visit: Team reports to Consulate General as directed by the contracting officer or as otherwise directed by COR

8.0 PHASE I – EMAIL PHASE II and PHASE III COST PROPOSAL

8.1 Phase I prior to proposal bids are due the contractor may proceed with the email questions. All parties will be required to be cc’d on the emails from any invited contractor (includes other contractor) any avoidance will result in cancel of contractor’s proposal.

8.2 The Contractor shall inspect and evaluate all available existing drawings and reports for the existing Consulate General systems. No drawings shall be required only product data, manufacturer cut sheets, and manufacturer factory drawings for approval.

8.3 The Contractor shall develop/submit a firm fixed price proposal for phase II and III of the project.

8.4 The Contractor will be provided a copy of the Asbestos Management Plan (AMP) from the COR prior to the site visit (if applies). The Contractor shall validate the AMP as it pertains to affected work areas against actual work conditions. Impacts on the post AMP and the Contractor’s proposal shall be identified in the site visit report.

8.5 During emails, a pre-construction teleconference briefing (if needed) will be held with post personnel, to orient the team to the site and discuss with post any necessary arrangements (mobilization, demobilization, work hours, cleanup, post support, security log, etc.) for executing the design/planning and procurement/construction phases of the proposed Fire Pump Project.

8.6 Within 21 calendar days of completing the email chain, the contractor shall provide a firm fixed price proposal for phase II and III costs. Line item prices shall be shown for Phase II as follows: a) the project schedule, b) manufacturer data construction drawings, c) bill of materials (include expendable and non-expendable tools), d) quality control plan, e) warranty information f) loadings and other costs.

Additionally, provide firm fixed price for phase III to include costs for planning and construction hours, costs for procurement/packing/shipping of materials, all cost loadings and any other costs (including subcontracts or costs) for items required for completion of the project.

9.0 PHASE II – DESIGN and PLANNING

9.1. Once Phase II and III proposals (see 8.8 & 8.9) are reviewed and accepted by OBO, the GSO will award the contract for the project. This shall be considered NTP to a contractor for Phase II.

9.2. Within 21 days of receiving NTP to Phase II, the contractor shall submit:

9.2.1. A 90% execution package and construction documents (including classified), containing the following:

9.2.1.1. Project schedule that shows planning activities, construction work breakdown, management oversight activities and associated cost for executing each action (see schedule example)

9.2.1.2. Construction (shop) drawings

9.2.1.3. Updated specification (include rulings),

9.2.1.4. List of materials (showing line items, item costs, quantities, and associated labor hour quantity and cost),

9.2.1.5. Project quality control plan,

9.2.1.6. Analysis and calculations,

9.2.1.7. Product Submittals (Cut Sheets):

9.2.1.8. Warranty information.

9.2.2. Documents shall be provided as required in this SOW, the Project Specification and Contract.

10.0 PHASE III – PROCUREMENT and CONSTRUCTION (OPTION)

1) Replace wafer check

2) Replace discharge OS&Y valve

3) Replace Jockey Pump Swing Check valve.

4) Replace suction control valve

5) Replace main Diesel Controller

6) Replace Jockey pump, associated piping/valves, electrical wiring to existing controller

7) Replace flow meter and control valves

8) Replace fire and jockey pump controllers

9) Replace Muffler, flanges and all apertures.

10) Johnston drive shaft and bolt kit.

11) Wiring new controllers

12) Loctite

13) All electrical connections where needed

14) New pilot relief valve

15) New horizontal split case fire pump.

16) New shaft to meet submittal from Patterson Fire Pump.

(or US equivalent)

17) Install new John Deere / Detroit Diesel.

18) Service new engine.

19) Companion Flanges

20) Fuel Tank: provide new fuel tank (double walled) and all associated piping. Piping routing will need to be coordinated with post through pictures prior to bid

21) Service new pump completely.

22) Provide new batteries (post to fill – ship empty – coordinate with post)

23) Re-align pump assembly

24) Flush and clean all ½” sensing lines to both controllers.

25) Install new low fuel and leak sensor on diesel

26) Testing and certification by factory representative (OBO/FIRE virtually with post on site)

27) Inspect and test new Jockey Pump.

28) Wire Diesel Motor “Hot Start”.

29) Furnish (3) three set of filters and one set of belts. (See specs for spare part requirements)

30) Contractor to patch any unused sleeves/holes which was made during demolition/removal of existing fire pump components and won’t be utilized with new fire pump skid placement.

*** Demolition of driver, jockey pump/piping and discharge piping to existing discharge OS&Y valve will be required to be performed. Reuse of existing discharge piping is permitted. All fire alarm re-connection will be performed by contractor. Testing of fire alarm will be performed by contractor and witnessed by post to ensure Post 1 is receiving all required fire pump alarms. Post will assist contractor in removal of existing driver. Post and contractor will coordinate removal of demo’d equipment from site (post if possible, arrange local recycle contractor) Water Tank: Water tank is existing and to remain. Contractor will provide a visual inspection of tank and provide post with any recommendations of repairs/cleaning required. No repairs or cleaning of the tank by the contractor is approved on this task order. Post will coordinate draining and refilling of water tank during the fire pump replacement project. Post will supply and fund all required water and labor to perform this act. Contractor will provide post enough time to coordinate fill/drain of water tank with post.

Existing Fire pump Information:

Fire Pump: Peerless 1823CF, Rating: 750GPM@145PSI, RPM 3550, Serial Number: 03-879119 Driver: Detroit Diesel Diesel, HP: 115, RPM: 3600, Model Number: VMPF-06HT, Serial Number: 27B-03559 Jockey Pump: Grundfos

JP and FP Controller info: Firetrol replace with like in kind: FP Controller: Model: FTA1100-JL12N, Serial Number: 220811-01RE JP Controller: Model: FTA500-BF02F-BN-E, Serial Number: 220812-01RE NEW Driver Information: Replace Tier 1 driver with new Tier 3 – RPM not to exceed 2350RPM new wiring to new controllers will be through the bottom of the controllers as required.

10.1 SITE WORK

Delivery, Storage and Removal of Existing

a) The Contractor shall protect US Government property from damage once delivered to the Consulate General for installation. If outside storage is unavoidable due to Post’s constraints set on inside storage, all equipment/materials shall be covered and secured and protected at all times.

b) The contractor shall arrange for materials to be staged on the Pump House during normal working hours.

c) The contractor shall arrange for the removal of the existing components from the building structure. Placement of the components per Post direction. All other existing piping and equipment in the work area shall be protected from damage.

d) The Contractor shall not request that Post fund any activity associated with removing and installation of the existing. The Contractor is permitted to inquire whether Post has equipment that can be used for removal and installation. The contractor may only use Post’s equipment if they obtain written permission from Post POC. Any damage to Post’s equipment caused by the Contractor will be the Contractor’s responsibility to repair or pay for repairs prior to project completion.

e) The contractor shall remove all electric and reinstall.

f) Contractor to construct minimum 2 ton hoist/chain falls to assist with removal of existing and new installation of fire pump equipment if required.

11.0 Deliverables

11.1 The Contractor shall meet all contract requirements.

11.2 The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance of the Fire Pump System Project within the contract period specified.

11.3 100% Manufacturer Documents: Furnish email with complete manufacturer catalog cut-sheets with all equipment which is to be installed and operation manuals.

11.4 Weekly Reports: Weekly Progress Reports shall be submitted to the COR in MS Word and/or Excel. Reports may be provided via e-mail or on CD.

12.0

SECURITY CLEARANCES

12.1 Work must be performed by cleared American workers having a minimum of a Secret security clearance. PCC and tenant space work require cleared American workers that have a Final Top Secret security clearance. The work to be performed under this contract requires that the Contractor comply with the Construction Security Plan provided by OBO and approved by Post.

13.0

PAYMENTS

13.1 The Contractor shall receive payments per the basic contract.

13.2 Progress shall be shown in accordance with the approved line item costs for phase II (per 8.9) and line item costs shown on the project schedule (per 9.4.1.1). Payment may be requested for phase II once all requirements for the phase are completed. For phase III, the Contractor may submit requests for monthly progress payments or at intervals to cover the value of labor and materials completed to date. A payment schedule based solely on time and/or labor expended is not acceptable. The contractor shall obtain payment approval of the 1st and final invoice from the contracting officer. Other invoices may be processed/approved by Post.

13.3 The Contractor shall identify his last invoice "Final Invoice." The Final invoice shall include the remaining payment claimed to be due under the basic contract and all modifications issued, if any. The final invoice shall also include the Contractor's Release of Claims Certificate and Contractor’s Assignment of Refunds, Rebates and Credits.

14.0 Liquidated Damages

Liquidated damages will be assessed from the phase III completion date indicated in the Task Order or extensions thereof to the date that substantial completion is actually achieved by the Contractor, as determined by the Contracting Officer or Contracting Officer’s Representative. For phase III, the daily liquidated damage amount will be $300.00 a day.

15.0

ATTACHMENTS

March 25, 2021