19BF5026Q0006 - RFQ - Landscape Maintenance CMR.docx

The American Embassy in Nassau, The Bahamas has a requirement for annual landscaping and grounds maintenance services at a US Government property If you are interested in the solicitation, you must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

· Be registered in SAMs (System for Award Management);

· Completed NDAA Compliance Form;

· Be able to understand written and spoken English;

· Have an established business with a permanent address and telephone listing;

· Have the necessary personnel, equipment and financial resources available to perform the work;

· Have all licenses and permits required by local law;

· Meet all local insurance requirements;

· Have no adverse criminal record;

· Have no political or business affiliation which could be considered contrary to the interests of the United States;

· Have good experience and past performance records; and

· Identify specialized experience and technical competence required to complete the work in accordance with this solicitation.

· Non-Bahamian companies MUST be registered to do business in The Bahamas and have a Bahamian TIN number before submitting a quote. Please visit www.bahamas.gov.bs to see requirements to operate in The Bahamas.

Requirements Working Hours Work hours will be Monday – Friday 9am – 5pm. If you wish to work hours outside of this, you will need to submit a request for consideration and approval. The US Embassy will not pay additional labor costs than those quoted if work is done on nights and weekends.

Payment Electronic payment will be made monthly, within 30 days of an approved invoice. There are no mobilization payments authorized for this project.

Quote and invoice must be in the same business name, and the payment will be made to your bank account with corresponding name.

Invoices Invoices should be submitted to NassauDBO@state.gov and MUST include PO number.

Point of Contact The Point of Contact (POC) for this action is the FMM, Christopher Marks.

Site Visit A site visit will be held on December 2, 2025, at 10:00am. Please email NelsonDA@state.gov by November 27, 2025, if you wish to attend.

Proposal Due Date Proposals should be emailed to NassauContractingOfficers@state.gov no later than 3:00pm on January 6, 2026. No late offers will be accepted.

Deliverables The following items shall be delivered with Award or to POC as indicated

Key Control The Vendor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this Purchase Order (P.O.). The Vendor shall not duplicate keys without the POC's approval. Where it is determined that the Vendor or its agents have duplicated a key without permission of the POC, the Vendor shall remove the individual(s) responsible from this contract. If the Vendor has lost any such keys, the Vendor shall immediately notify the POC. In either event, the Vendor shall reimburse the Government for the cost of rekeying that portion of the system.

Notice to the Government of Labor Disputes The Vendor shall inform the POC of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this Purchase Order.

Personnel Security After issuance of the Purchase Order, the Vendor shall provide one completed security clearance form for each employee who will be working under the Purchase Order. The Vendor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 21 days to perform. The form will be provided at the time of P.O. issuance and must be returned within 10 days of P.O. issuance. Only persons who have obtained a security clearance will be allowed access to Embassy properties.

Materials and Equipment The vendor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning shears, fertilizers to perform the work identified in Section C.

INSURANCE

Amount of Insurance The Vendor is required to provide whatever insurance is legally necessary. The Vendor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

· Bodily Injury stated in US Dollars:

· Property Damage stated in US Dollars:

The types and amounts of insurance are the minimums required. The Vendor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

For those Vendor employees assigned to this Purchase Order who are either United States citizens or direct hire in the United States or its possessions, the Vendor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.

The Vendor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Vendor, its officers, agents, servants, employees, or any other person arising from an incident to the Vendor's performance of this contract. The Vendor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Vendor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

Government as Additional Insured. The general liability policy required of the Vendor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this Purchase Order.

Time for Submission of Evidence of Insurance. The Vendor shall provide evidence of the insurance required under this Purchase Order within ten (10) days after P.O. issuance. The Government may rescind or terminate the Purchase Order if the Vendor fails to timely submit insurance certificates identified above.

LAWS AND REGULATIONS

Without additional expense to the Government, the Vendor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the Purchase Order and requirements of local law, the Vendor shall promptly advise the Contracting Officer of the conflict and of the Vendor's proposed course of action for resolution by the Contracting Officer.

The Vendor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this Purchase Order.

Pricing Pricing should be submitted in the format below. VAT, if applicable, must be a separate line item.

Total VAT if Applicable @ 10% Total

CMR

Temporary Additional Services

VAT (If Applicable)

Grand Total

If you are charging VAT you MUST have a Bahamian TIN number in your company name. The TIN number cannot be in the name of a sub-contractor.

STATEMENT OF WORK

Project Description The US Embassy Nassau is seeking a Landscape Vendor to perform maintenance services at the Chief of Mission Residence, Sandford Drive. The selected Vendor will be expected to safely remove and dispose of all the trees and shrubbery without damage to property.

Scope of Work The Vendor shall supply all equipment and labor to complete the statement of works.

Definitions “USGO” means United States Government Owned.

“Chancery” means the building that the Post used for official activities.

“CMR” means the official residence of the Chief of Mission/Ambassador “Contracting Officer” means a person appointed with the authority to enter in and administer contracts on the behalf of the Government.

“Point of Contact (POC)” means an individual designated in writing by the Contracting Officer to perform specific contract administration functions.

“General Instructions” mean those instructions, directives and guidelines that apply to all gardening personnel.

“Government” means the Government of the United States of America.

General Requirements.

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Vendor’s work shall be measured by the appearance of the landscape covered by this Purchase Order. The Vendor shall perform complete gardening and landscape maintenance services as described herein. The Vendor shall include all planning, administration, and management necessary to assure that all services comply with the Purchase Order, the POC's schedules and instructions, and all applicable laws and regulations. The Vendor shall meet all standards of performance identified in the contract. The Vendor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files. This work shall be performed by trained employees of the Vendor and shall not be subcontracted.

Management and Supervision Supervision The Vendor shall designate a representative (competent job superintendent, job foreman, or team lead) who shall be responsible for on-site supervision of the Vendor’s workforce and is authorized to act on behalf of the Vendor. The superintendent is expected to be on site daily for the duration of the project to oversee and direct the work. This supervisor shall be the focal point for the Vendor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

Employee Supervision and Conduct The Vendor's employees shall conduct themselves in an orderly manner and adhere to visitor’s rules and all guidance of the US Embassy’s Facilities Maintenance Personnel and/or Security Guards. Any misconduct will result in the immediate and permanent removal of the parties involved. The Vendor, its agents, employees, subcontractors or anyone whom the Vendor may be responsible for shall:

Upon entering the compound provide a valid Government Issued photo ID to the Security Guard.

Observe security regulations and guidance.

Not consume or transport alcohol, drugs, firearms, or weapons onto the compound Scheduling The Vendor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. Standard Services shall be delivered between the hours of 8 AM and 5 PM, Monday through Friday. For those items other than routine daily services, the Vendor shall provide the POC with a detailed plan as to the personnel to be used and the time frame to perform the service. No work should be performed on US or Bahamian holidays:

Majority Rule Day

Martin Luther King Day

Washington’s Birthday

Good Friday

Easter Monday

Randol Fawkes Labour Day

Juneteenth

Emancipation Day

Labor Day

Veteran’s Day

Thanksgiving Day

Boxing Day

Quality Control The Vendor shall be responsible for quality control. The Vendor shall perform inspection visits to the work site on a regular basis. The Vendor shall coordinate these visits with the POC. These visits shall be surprise inspections to those working on the Purchase Order.

Technical Guidance The Vendor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Vendor's work force and to develop and guide the Vendor's programs for lawn and tree care.

Grounds Maintenance Plan The Vendor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this Purchase Order. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The Vendor shall submit the Grounds Maintenance Plan to the POC for approval within 30 days after Purchase Order issuance.

Lawn Care Grass Cutting: The Vendor shall maintain the height of grass between 3 and 5 inches on the entire enclosed property The Vendor is responsible for all equipment and fuels needed to complete this task.

Edging: The Vendor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

Trimming: The Vendor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

Weeding: The Vendor shall weed the entire enclosed grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Vendor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Vendor shall obtain approval of the COR for all applications of weed killers.

Turf Repair and Re-establishment: The Vendor shall, whenever necessary, repair areas damaged by vehicular traffic, oil, and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded and maintained to conform to adjacent areas.

The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the Vendor's Grounds Maintenance Plan.

Pruning The Vendor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

The Vendor shall prune all shrubs, vines, bushes, ground cover, and trees to:

direct and encourage plant growth in directions desired.

remove dead and unsightly growth.

maintain a neat and attractive appearance.

The Vendor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. The Vendor shall prune all hedges and shaped shrubs to always maintain proper shape.

At no additional cost to the Government, the Vendor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Vendor.

Leaf and Debris Removal The Vendor shall, remove leaves and pine needles, fallen branches etcetera from the properties before the end of each workday.

The Vendor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Vendor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Vendor shall promptly remove collected debris to an authorized disposal site. The Vendor is responsible for all expenses incurred in the collection and disposal of debris.

Watering The Vendor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 3 inches. If natural precipitation is sufficient to fulfill this requirement, the Vendor may request the COR's permission to suspend watering to avoid too much water in the soil.

The Vendor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall account for the varieties of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

The Vendor shall provide all hoses, portable sprinklers, and other similar irrigation equipment where permanent irrigation equipment is not available.

The Government shall furnish the supply of water.

Fertilizer The Vendor shall fertilize the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

The Vendor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan. The fertilizer type shall be approved by the COR.

The Vendor shall fertilize the lawn areas a minimum of two times per year.

The Vendor shall apply weed killer once a year. The type of weed killer shall be approved by the COR.

The Vendor shall fertilize trees, shrubs, bushes, hedges, and plants a minimum of once a year.

Pest and Disease Control The Vendor shall maintain a program for controlling pests and plant disease to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Vendor shall obtain approval of the POC for all pesticides.

The Vendor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

Hazardous and Toxic Substances It is the Vendor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

Annual Hurricane Preparations At the onset of the annual hurricane season the Vendor shall ensure that all large trees at all residences are trimmed, and all loose leaves, branches and coconuts are removed. The POC shall inform the Vendor at least one week in advance of the intended trimming date. Post hurricanes clean up services will be contracted separately.

Perimeter Clearing At the onset of Spring and Fall, the Vendor shall clear the perimeter of the CMR performing the works outlined below.

Clear fence line – Remove all shrubbery, vines, and plant material out of the fence.

Clear open space – Remove underbrush, shrubbery, and all small trees (3” diameter or smaller) on the attack side of the fence. The Vendor shall clear a 10ft path (measured perpendicular to the fence) along the entire fence line. The Vendor shall ensure all trees are felled to a height of no more than 6” above the surrounding ground level.

The perimeter clearing is to be performed specifically in the following areas:

· Main Grounds Eastern Perimeter (390ft)

· Main Grounds Northern Perimeter (350ft)

· Main Grounds Western Perimeter (450ft)

· Main Grounds Southern Perimeter (350ft)

· Parking Grounds Eastern Perimeter (110ft)

· Parking Grounds Northern Perimeter (110ft)

· Parking Grounds Western Perimeter (110ft)

· Parking Grounds Southern Perimeter (260ft) Temporary Additional Services (TAS) TAS are services that are defined as Standard Services but are required at times other than the normal workday or at an increased frequency. These services shall support special events at the Post. The Vendor shall provide these services in addition to the scheduled services required by the purchase order. The POC shall order these services as needed. This work shall be performed by trained employees of the Vendor and shall not be subcontracted. The POC may require the Vendor to provide temporary additional services with 24-hour advance notice.

The Vendor shall include in its next regular invoice details of the temporary additional services and any materials provided and requested under temporary additional services. The Vendor shall also include a copy of the POC's written confirmation for the temporary additional services.

Clauses FAR 52.252‑2 Clauses Incorporated By Reference (FEB 1998) This purchase order incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

(Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

MAY 2014

The following clause is provided in full text:

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

X (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)"(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

X (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

X (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

__ (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

__ (32) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

__ (33) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

__ (34) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

__ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (36) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (JUN 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

X (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

X (43) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

__ (44)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (45) 52.225-5, Trade Agreements (NOV 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

__ (46) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (47) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (48) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (49) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (50) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (51) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (52) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (53) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (54) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (55) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (56)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O.13495).

__ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

__ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xi) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xii) 52.222-54, Employment Eligibility Verification (AUG 2013).

(xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause) DEPARTMENT OF STATE ACQUISITION REGULATION (48 CFR Chapter 6) CLAUSES

The following clause is provided in full text, and is applicable for orders for services that will require contractor employees to perform on-site at a DOS location and/or that require contractor employees to have access to DOS information systems:

652.204-70 Department of State Personal Identification Card Issuance Procedures

(MAY 2011)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Issuance Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert this clause in all subcontracts when the subcontractor’s employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Issuance Procedures may be accessed at http://www.state.gov/m/ds/rls/rpt/c21664.htm.

(End of clause)

Section E - NDAA Certification Please complete Section (d) on 52.204-24 and section (c) on 52.204-26 and answer the telecom question on the last page. Completed pages 12-15 MUST be submitted with your quote. Comment by Escobar, Tatiana A (Nassau): Why are these sections highlighted here?

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

52.204-26 Covered Telecommunications Equipment or Services-Representation.

As prescribed in 4.2105(c), insert the following provision:

COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (DEC 2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it ___ does, ___ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

Local Internet/Telecomm Provider Comment by Escobar, Tatiana A (Nassau): Why is this here?

_____ Cable Bahamas _____ Aliv

_____ BTC

_____ Other, please provide name ____________________________

SAM’s Registration

REGISTRATION INFORMATION FOR (SAM) - SYSTEM FOR AWARD MANAGEMENT

Please note that per USG requirements, your company MUST be registered in SAM (System for Award Management) at the time you submit your bid and a copy of the SAM Registration must be included in your bid. Only companies registered in SAM are eligible for award.

Below I have included a link to SAM and NCAGE Step#1 – Apply for your NCAGE code by clicking link below:

https://eportal.nspa.nato.int/AC135Public/CageTool/home (A video is available here for assistance) Step#2 – Register with SAMS.Gov by clicking link below:

https://www.sam.gov Help is also available at www.fsd.gov

Submission Requirements In order for a proposal to be considered you must submit the following prior to the deadline for submission. No late submissions will be considered.

1. Proof of active SAM’s Registration

2. The pricing table “B” as a separate attachment

3. Details of the qualifications and experience of the proposed supervisor and proposed workers

4. Details of the experience and past performance of the bidder

5. References that can be contacted to confirm performance

6. Proof of the necessary organization, experience, equipment and facilities, integrity and financial resources to perform the work on this solicitation

7. Any other information to show that you are otherwise qualified and eligible to receive an issuance under applicable laws and regulations

8. Proof that the company is registered to do business in The Bahamas and a copy of the Bahamian TIN Number (Tax Identification Number) The purchase order will be a firm fixed priced PO with no adjustment for any escalation in costs or price of labor and materials. Each offeror will be responsible for determining the amount of labor and materials that will be required to complete the project and for pricing its proposal accordingly.

The estimated start date of the purchase order is projected to be February 2, 2026.

The U.S. Embassy Nassau reserves the right to establish a competitive range of one or more offers and to conduct further negotiations concerning price and other terms before issuing the purchase order, or to award without discussions. The US Embassy reserves the right to reject proposals that are unreasonably low or high in price.

The Embassy will evaluate all proposals received to ensure…