19BF5025Q0029 - Solicitation - PMSC Anti-Ram Barriers.docx

The U.S. Embassy in Nassau, The Bahamas has a requirement for

PREVENTIVE MAINTENANCE SERVICE

FOR

ANTI-RAM & ANTI-CLIMB BARRIERS

AT

THE NEW EMBASSY COMPOUND,

235 SHIRLEY STREET, NASSAU BAHAMAS

TABLE OF CONTENTS

WEDGE BARRIERS & HYDRAULIC BOLLARDS

BEAM BARRIERS

SPEED GATES

25. FAR CLAUSES

26. PROPOSAL DUE DATE

STATEMENT OF WORK

1. GENERAL INFORMATION

The US Embassy Nassau requires professional services, and contractor cost proposals, to perform Inspections, and Planned Maintenance, on the Anti-Ram & Anti-Climb Barriers at the New Embassy Compound. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

A. TYPE OF CONTRACT

This is a firm fixed price purchase order, payable entirely in Bahamian dollars. Prices for all Line-Item Numbers (CLIN’s) shall include all labor, testing equipment, materials, shipping, travel and per diem costs, as well as proper disposal of toxic substances, as per Section 8, where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate, or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

B. PERIOD OF PERFORMANCE

The purchase order will be for a period of one-year and will be expected to commence between August 1, 2025 and October 1, 2025.

2. PRICING

The rates below, include all costs associated with providing PM services in accordance with the attached scope of work, as well as the manufacturer’s maintenance recommendations, and materials, labor, insurance, overhead, profit and VAT (if applicable).

A. Base Year.

The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

Qty

B. Repair options.

Repairs are NOT included under this agreement (see section 7) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in section 7, any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without approval.

Repair Labor Rates $_______________/hr

3. NOTICE TO PROCEED

After Contract award, and submission of acceptable insurance certificates, and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date), on which performance shall start.

4. PROJECT REQUIREMENTS

The contractor shall provide all supervision, qualified labor, tools, test equipment, materials, and training, to perform all tasks listed within this Work Statement. All personnel, working in the vicinity of this electrical gear, shall wear and/or use the appropriate Personal Protective Equipment (PPE) in performance of this Work Statement. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). As applicable, Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The contractor shall provide all supervision, trained and qualified labor, tools, test equipment, supplies, materials, and training, to perform all tasks listed within this Work Statement. All personnel shall wear and/or use the appropriate Personal Protective Equipment (PPE) in performance of this Work Statement. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). As applicable, Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The contractor shall follow manufacture’s specific maintenance and testing procedures, and general industry practices to ensure operational readiness of the NEC’s Anti-Ram & Anti-Climb Barriers. The contractor shall perform requisite cleaning, testing, and training on these systems following the manufacture’s recommendations, and the operational sequences for this equipment. The contractor shall include the Embassy’s Locally Engaged Staff (LES) assigned technicians in all aspects of this site work, providing “On the Job Training” (OJT) of the local staff as much as possible. It will be the responsibility of the contractor to explain proper safety and maintenance procedures as part of the OJT training program. No formal classroom training is requested or required.

This service contract is for planned maintenance only. The preventive maintenance service shall result in the serviced parts of the Anti-Ram & Anti-Climb Barriers, being in a condition to operate efficiently and effectively. If any discrepancies are found that are not covered under this Scope of Work, the contractor must provide the following:

A. Detailed report noting the discrepancy found.

B. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and the material lead time noted.

C. Price quote for the estimated repair labor. This should be a not to exceed price and will be contracted separately from this service agreement.

The contractor must clean up after each task and place all maintenance associated trash in the proper embassy dumpster or approved trash container.

5. DESCRIPTION OF EQUIPMENT

Refer to appendix A, for a full description of the NEC’s Anti-Ram & Anti-Climb Barriers and their respective locations onsite.

6. HOURS OF PERFORMANCE

The contractor, shall maintain work schedules that take into consideration the hours the staff can effectively perform their services, without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00 AM and 5:00 PM Monday through Friday on business workdays. No work is to be scheduled on local public holidays. The Holiday schedule for 2024/2025 is listed below.

Boxing Day

Majority Rule Day

Good Friday

Easter Monday

Randol Fawkes Labour Day

Whit Monday

Independence Day

Emancipation Day

Boxing Day

7. EXCLUSION

This contract does NOT include repair of equipment and replacement of hardware (eg. motors, current transformers, potential transformers, breakers, and communication equipment) except as indicated in additions and equipment list. Hardware replacements will be separately priced, by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by contractor negligence.

a. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the contractor proceeds to replace any electronic or electrical parts without COR approval, the contractor shall de-install the parts at no cost to the Government.

8. DISPOSAL OF USED BATTERIES, AND OTHER TOXIC SUBSTANCES

The contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal, the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. AUTHORIZED SERVICE CERTIFICATES

Provide a copy of Original Equipment Manufacturer (OEM) authorized certificates or equivalent, showing competency to carry out the level of requested repair/planned maintenance services on the specified equipment.

10. DELIVERABLES

Provide a typewritten report to Post Facilities Manager containing following:

a) System information (make, model, all device types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

The following items shall be delivered under this contract:

11. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

12. SCOPE OF WORK – ANTI-RAM & ANTI-CLIMB BARRIERS

Coordinate site visit service dates with the Embassy Facility Manager (FM). Prior to beginning any site work, the contractor must submit to the FM an isolation Standard Operating Procedure (SOP) and schedule, to reflect the planned work and sequence. The contractor must obtain written approval from the Embassy Facility Manager noting the planned servicing schedule, and all required equipment outages.

Provide basic consumable parts associated with the service and maintenance of the equipment listed in section 5. This must include, but not limited to, batteries for the trip units, fuses, and dielectric lubricant. Correct any faulty, damaged, discolored, and worn components using site spares. Provide a BOM to include part number and retail price for any noted deficiency found that cannot be corrected during this site visit. At a minimum this service shall include the following:

WEDGE BARRIERS & HYDRAULIC BOLLARDS

Monthly

1. Shut system off and drop system pressure to zero.

2. Replace the oil filter (if applicable) following manufacturer recommendations.

3. Check the accumulator pressure while the system is at zero pressure using a manufacturer recommended charging kit or equal.

4. Confirm that the barrier/bollard operates smoothly during the raise and lower cycle. Adjust speeds as desired.

5. Verify that the barrier does not hit with excessive force when it contacts its full-open or full-closed positions.

6. Remove barrier/bollard top plates and check for debris build up in the bottom of the foundation. Check for indications of oil leaks around the cylinders and barrier/bollard fittings. Tighten fittings and clean debris as necessary.

7. Check the tightness of all screws. Tighten as necessary. Reapply anti-seize compound if bolts have been removed. Torque bolts to manufacturers specifications. Check for sand and debris about the bearings and shafts and clean if necessary. Inspect and lubricate all bearings and pins. Graphite/fiberglass bearings should be inspected for any damage and replace as necessary. Reinstall top plates; check all top plate bolts for tightness.

8. Check all cylinder pins and bushings, apply a light even coating of grease.

9. Visually inspect the operation and electrical contacts. Check for moisture and rust on connections.

10. Tighten electrical contacts if required.

11. Check the operation of the barrier/bollard heaters if so equipped.

12. Check all control functions for complete operations of all features.

13. If applicable, check traffic lights and replace any burned bulbs or LEDs.

14. Check safety devices and alarms for proper operation and report any anomalies.

15. Turn off pump/ motor power, bleed system pressure to zero and add clean, filtered oil to the top of the site glass.

16. Clean dust and debris from around HPU tank and hydraulic lines. Wipe up any spilled oil.

17. Turn power on and bring system back to operation.

18. Confirm safety signs are still attached, not damaged and legible. Replace or repair as necessary.

19. Update the maintenance log as necessary.

Annually

1. Drain the oil from the reservoir and flush with minerals spirits or clean oil. After wiping down the tank sides and bottom to assure that no contamination remains, replace with clean filtered oil.

2. Remove barrier/bollard top plates/cap and road plates, check that the hydraulic cylinders are not leaking internally. Replace cylinder seals or cylinder as necessary.

3. Check cylinder clevis pins for wear, replace as necessary.

4. Examine the foundation for debris buildup, check drain lines and sump wells for drainage. Clean debris.

5. Tighten or replace any loose top plate bolts. Drill and tap to next size or use inserts if threads are stripped.

6. Check condition of the barrier/bollard paint surface. Prepare, prime, and touch up areas where the paint has been chipped or worn away. Apply new reflective tape as necessary.

7. Check hydraulic interconnect lines for kinks, contact wear or bulging. Replace or protect hoses as required.

8. Thoroughly clean the HPU, removing dust and spilled oil. Remove any rust build up on components. Touch up paint where necessary.

9. Test motor starter overloads by pressing the test button. Replace if necessary or press reset. Ensure auto/manual switch is in the correct position.

10. Check the pressure relief valve by depressing the starter armature and allowing unit to run to the recommended relief pressure. Adjust as necessary.

11. Confirm safety signs are still attached, not damaged and legible. Replace or repair as necessary.

12. Update the maintenance log as necessary.

BEAM BARRIERS

Monthly

1. Shut system off and drop system pressure to zero.

2. Replace the oil filter (if applicable) following manufacturer recommendations.

3. Check the accumulator pressure while the system is at zero pressure using a manufacturer recommended charging kit or equal.

4. Confirm that the crash beam operates smoothly during the raise and lower cycle. Adjust speeds as desired.

5. During opening and closing cycles, verify the barrier operates smoothly and does not bind.

6. Verify that the barrier does not hit with excessive force when it contacts its full-open or full-closed positions.

7. Remove crash beam inspection plates and check for debris build up in the bottom of the frame. Check for indications of oil leaks around the cylinders and header fittings. Tighten fittings and clean debris as necessary.

8. Visually inspect the operation and electrical contacts. Check for moisture and rust on connections.

9. Tighten electrical contacts if required.

10. Check all control functions for complete operations of all features.

11. Check safety devices and alarms for proper operation and report any anomalies.

12. If applicable, check traffic lights and replace any burned bulbs or LEDs.

13. Turn off pump/ motor power, bleed system pressure to zero and add clean, filtered oil to the top of the site glass.

14. Clean dust and debris from around HPU tank and hydraulic lines. Wipe up any spilled oil.

15. Turn power on and bring system back to operation.

Annually

1. Shut system off and drop system pressure to zero.

2. Replace the oil filter (if applicable) following manufacturer recommendations.

3. Check the accumulator pressure while the system is at zero pressure using a manufacturer recommended charging kit or equal.

4. Confirm that the crash beam operates smoothly during the raise and lower cycle. Adjust speeds as desired.

5. During opening and closing cycles, verify the barrier operates smoothly and does not bind.

6. Verify that the barrier does not hit with excessive force when it contacts its full-open or full-closed positions.

7. Remove crash beam inspection plates and check for debris build up in the bottom of the frame. Check for indications of oil leaks around the cylinders and header fittings. Tighten fittings and clean debris as necessary.

8. Visually inspect the operation and electrical contacts. Check for moisture and rust on connections.

9. Tighten electrical contacts if required.

10. Check all control functions for complete operations of all features.

11. Check safety devices and alarms for proper operation and report any anomalies.

12. If applicable, check traffic lights and replace any burned bulbs or LEDs.

13. Turn off pump/ motor power, bleed system pressure to zero and add clean, filtered oil to the top of the site glass.

14. Clean dust and debris from around HPU tank and hydraulic lines. Wipe up any spilled oil.

15. Turn power on and bring system back to operation.

SPEED GATES

Monthly

1. Check that tracks and guides are free of debris.

2. Confirm that the gate operates smoothly during the open and close cycle.

3. Check that security devices are in place and operating.

4. Check integrity of gate structural elements.

5. Check position of both open and closed limit switch. Position should be consistent after every stop and in approximately the same location. Adjust as necessary. Clean and lubricate screw shaft with manufacturers recommended oil.

6. Check that safety edge switch reverse gate towards the open position if contacted during closing.

7. Check that I-R sensor beam reverses gate towards the open position if interrupted during closing.

8. Check that the safety edge switch or I-R sensor beam will not open gate if contacted when the gate is in the full closed position.

9. Check all control functions for complete operations of all features. Replace bulbs as necessary on indicators.

10. Check condition of rack and pinion. Look for missing teeth or excessive wear. Check clearances between rack and pinion. Adjust if necessary. Remove any grease or grime.

11. Check gear box oil level. Correct as necessary.

12. If the V-groove wheels have a grease fitting, grease wheels with manufacturers recommended lubricant.

13. Remove, inspect, lubricate, and re-install guide wheels on upper drive end support post.

14. Clean dirt and debris from around the run-out area. Clear vegetation from area if necessary.

15. Check paint finish for onset of corrosion or damage from vehicle collisions. Repair finish as necessary.

Annually

1. Drain the oil from the gear box. Note any indications of excessive wear. Refill with clean filtered oil per manufactures recommendations.

2. Jack up each end of the gate in turn to remove, disassemble, clean and re-lubricate main drive wheels.

3. Tighten or replace any loose bolts on fixings or covers. Drill and tap to next size or use inserts if threads are stripped.

4. Test motor starter overloads by pressing the test button. Replace if necessary or press reset. Ensure auto/manual switch is in the correct position.

Panel, Electronic Controls - Annually

1. Inspect and clean all interior cabinet surfaces, check for component and hardware damage, missing components, improper components, etc.

2. Inspect panel components and relays for damaged wires, frayed insulation or signs of overheating.

3. All compartments shall be inspected for damage and proper operation, including associated power or control wiring, thermostats, etc.

4. Tighten loose connections as required.

5. Check all auxiliary switches and contactors for proper operation.

6. Check and inspect all control wiring as noted/required herein.

7. Check and inspect any control power circuit breakers and fuses, including fuse holders for damage, signs of electrical failure, overheating, tracking/corona and check/inspect all connected wiring and inspect terminals for proper torque/tightness.

8. Verify condition of control cabinet, which house flame safe guard control, programming timer, motor starter, fuses, transformer, alarm bell etc.

9. Perform operational test of control panel functions.

10. Ensure proper operation of remote displays.

11. Test operation of all inputs and outputs.

12. Verify that all alarm, control and communication circuits operate correctly.

13. Record all results.

Bavak Speed Gate (the below procedures are specific to this manufacturer)

Annually

1. Inspect the condition of the finish, if rust is present, wire brush and sand the area then paint with a primer and a matching color. 3

Measure voltage (V) and isolation resistance.

Controls PCB: read Amperage of the Motor and note (P910 = 2 max 3,5A)

Drive rods should be straight (right-angled).

In open position the panels should extend fully (parallel).

The space between the panels and drive unit compartment should be parallel.

Keep the emergency hand crank in a (secure) place near the SG.

During opening: Speedgate should stop and close until a release of safety circuit.

During closing: Speedgate should stop and then fully re-open.

Check the status of the safety buffers at the display of the PCB.

Check the securing of the aluminium profile in which the buffer is installed.

Measure isolation resistance of the loops.

Note: loops do not have to be adjusted at the same sensitivity: check them separately.

When defect, report function, measured value and type of pavement (bricks, asphalt etc.)

Bad pavement can also cause damages on detection loops!

P.010 to 1

Lubricating points

1. Lubricate the lubricating points shown in illustration 5-2 in every service with the indicated lubricant.

2. The gearbox, linear slide bearings on slide platforms and the rod ends of the drive rods are maintenance free and do not have to be lubricated.

Ty Metal Cantilever Slide Gate System (the below procedures are specific to this manufacturer)

Every 6 months: (if site is cycling more than 50 times per day increase frequency to 3 months, if more than 150 times per day increase frequency to monthly)

1. Inspect the gate and gate travel area for any obstruction during the operation of the gate.

2. Clear any debris from under the gate and fence.

3. Push gate from closed to open then from open to close position. Address any binding, scraping and noise that may occur.

4. Gate should be smooth and quiet during manual operation. Do not lubricate the track or trucks.

5. Inspect the gate frame for level and plumb.

6. Check trucks and track for level perpendicular-to-the-gate at the full-open and full-closed gate positions. It is very important that the trucks must be perfectly level from inside to out. If not, cracks will form along track and top primary or will cause track separation at splice points. It is best to use a digital level for an accurate reading

7. Check trucks and track for level along the length-of-the-gate at the mid gate position with the gate equally spaced on the support posts. It is best to use a digital level for a true adjustment.

8. Confirm with gate in mid travel position that the plastic rollers on trucks can spin with minimal force. If you cannot spin these wheels check post spacing and or hanger adjustment and adjust as needed. Too much pressure on these wheels will cause premature wear and eventually truck failure.

9. Inspect hanger brackets; look for any movement relative to the support posts that may have occurred since last service. Make all necessary adjustments.

10. Inspect all bolted connections on all gate components. Confirm hanger bracket and

11. guide roller U-bolts are tight. Confirm truck assembly nuts are tight. Also check chain take up brackets and chain support hardware is tight. Check catcher assemblies end covers and stops then tighten as necessary.

12. Inspect the truck assemblies for any damage. Look for abnormal internal track scraping, wear, or metal shavings. For this is a sign of excessive wear to horizontal plastic wheels on truck assemblies. Replace as necessary.

13. Inspect all bottom guide wheels for wear and/or damage. Guide rollers should spin freely and allow gate to travel back and forth approximately 1/8 of an inch between rollers. Confirm that guide roller bolts are not bent and protective roller shield are installed. Replace as necessary.

14. Inspect the catch assembly for proper alignment with the companion. It may be necessary to adjust trucks or cables. The gate should never be banged or forced into alignment with gate travel. Make the necessary adjustments.

15. For gates fabricated in two (2) or more sections, inspect all bolts and rivets installed

16. along each joint. Tighten bolts and replace rivets as necessary.

Bavak Test Protocol (Specific to Bavak Speed Gate) - Functioning SG during testing (Controls)

Installation no.:

Date:

Technician:

· EFO (override close)

· Alarm reset

· Interlock

Signal test

Speedgate is open for 60 seconds, voice annunciator that signals that the gate has been left open in the open position goes off.

Perimeter gates signal: “the perimeter gate is open”.

Compound gate signal: “the compound gate is open”.

This can be reset at Master and Slave panel.

When service lid/hatch is removed from left SG column, an acoustic signal goes off (pulsing sound); can be reset at Master and Slave panel. As soon as the Reset has taken place, the acoustic signal stays off. Service lid may remain open.

When the door of the control cabinet is opened / removed, an acoustic signal goes off; can be reset at Master and Slave panel. As soon as the reset has taken place, the acoustic signal stays off. Door of control cabinet may remain open.

In case of power failure; an acoustic signal goes off; can be reset at Master and Slave panel.

Function of Safeties of Speedgate during Opening (activated by push button open)

SG opens. When photocells are activated in SG column, the SG will stop and waits for a new command.

SG opens. When the vertical safety edge at following panel is activated, the SG will stop and wait for a new command.

SG opens. When horizontal safety edge is activated at driven panel, SG will stop and wait for a new command.

SG opens. When rectangular detection loop (D1) is activated, SG will stop and wait for a new command.

SG opens. When rectangular detection loop (D2) is activated, SG will stop and wait for a new command.

SG opens. Manual override is activated, SG will stop and wait for a new command.

Function of Safeties of Speedgate during Closing (activated by push button close)

SG closes. When photocells are activated in SG column, the SG will stop and re-open till fully open position has been reached.

SG closes. When the horizontal and vertical safety edge at following panel is activated, the SG will stop and re-open till fully open position has been reached.

SG closes. When rectangular detection loop (D1) is activated, SG will stop and wait for a new command.

SG closes. When rectangular detection loop (D2) is activated, SG will stop and wait for a new command.

SG closes. Manual override is activated, SG will stop and wait for a new command.

Photocell pole / poles during opening and closing of SG

During opening and closing the SG will stop immediately when infrared beam of photocell pole is interrupted and wait for a new command.

EFO (Overrule function). Only possible during closing of SG

When an overrule SG close is activated at Master panel or Slave panel, the SG will close immediately, disregarding activation of one of the following provisions: photocell (pole), safety edges, manual override, open command. SG closes completely.

The detection loops are monitored by the PLC and are also overruled by the EFO button

This activation can only be reset at Master panel. Led (EFO) will go out as soon as Reset command is given.

Interlock

When Interlock function is activated, both gates in sally port can be opened at the same time.

When Interlock function is deactivated, both gates in sally port cannot be opened at the same time.

Traffic light(s)

SG is closed; traffic lights are red.

SG opens, traffic light orange.

SG is open; traffic lights turn to green.

SG closes: traffic lights turn to orange.

Manual override

When the manual override is activated, no other command will have influence on opening or closing of the SG.

Additional warning of LED Emergency Stop at detection loops (option)

When a detection loop (D1 or D2) is activated and the SG does not open, the LED Emergency Stop will light up. As additional attention for the security that a vehicle has reached the SG too close. When the SG opens, the LED will not light up.

Inspection Report (Specific to Bavak Speedgate)

13. GENERAL REQUIREMENTS

1. Prior to the start of work, the contractor shall customize a work sheet to match the equipment, or a factory supplied sheet outlining the sequence of events and tasks to be performed. The contractor must submit this work sheet and/or any check lists that will be used for performing maintenance service for review.

2. The Facility Manager must immediately be made aware of any condition discovered that could result in equipment failure.

3. Test and inspection field report shall be submitted within 30-days of completing work.

4. Safety is the highest priority on this project. The contractor shall direct all of those under his charge to work safely. Strict adherence to NFPA70-E and applicable OSHA standards must be maintained at all times. Regular safety meetings shall be held among on-site contractor personnel, assisting local staff electricians and engineers. Safety concerns shall be brought to the attention of the Post Safety and Health Officer (POSHO) and the COR.

5. Requirements and deliverables:

a. The contractor shall provide one copy of a typed summary report within 5 days of site work statement completion. The report must be written in the English language.

b. Narrative summary site report to include all findings, repairs, or corrective measures, completed inspection and testing checklists.

c. Site personnel training on the NEC’s Anti-Ram & Anti-Climb Barriers (Who received the OJT).

d. Bill Of Material if necessary recommended repairs.

e. The contractor shall provide one copy of a type written list of recommended critical Spares within 5 days of site of the initial site visit.

NOTE: Any damage caused by the Contractor is to be made good at the Contractor’s expense.

14. ACCESS TO THE SITE AND STANDARDS OF CONDUCT

A. The contractor shall designate a representative who shall supervise the contractor’s personnel and be the contractor’s liaison with the US Embassy. The contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

B. Security, Supervision and Conduct The US Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The contractor shall provide the names, biographic data and police clearance on all contractor personnel who shall be used on this contract prior to their utilization. Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization. Note: This may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

1. Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is required, the contractor must submit the requisite vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

2. Identification. The US Government shall issue identity cards to cleared Contractor personnel upon arrival on site. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return before leaving the premises or at the request of Embassy personnel. The US Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

3. Security Clearances. All work under this contract is designated for non-CAA areas and may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

4. Standards of Conduct

a. General. The contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

b. Uniform and Personal Protective Equipment. The contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms, and personal protective equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

c. Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance.

d. Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

e. Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

f. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

g. Key Control. The Contractor will not be issued any keys. All keys will be checked out from Post 1 by “Embassy Personnel” who will provide escort on the day of service requirements.

h. Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

15. SCHEDULED PREVENTIVE MAINTENANCE

A. The Contractor shall perform preventive maintenance as outlined in Section 12 – Scope of Work. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdowns, and deterioration when units are activated/running.

B. The contractor shall inventory, supply, and replace expendable parts that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: belts, filters, thermostats, sealant, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Parts shall be OEM approved.

C. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

16. CHECKLIST APPROVAL

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

a. The Contractor shall provide trained technicians to perform the service at frequencies stated in Section - 11 and on the equipment called out in this WORK STATEMENT. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

b. It is the responsibility of the Contractor to perform all manufacturer’s recommended preventive maintenance as well as preventive maintenance recommended by the manufacturer’s technical manuals for the respective equipment.

17. INSURANCE REQUIREMENTS

1. Personal Injury, Property Loss, or Damage (Liability). The Contractor assumes absolute responsibility and liability for all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

2. Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

3. Worker’s Compensation & Employer’s Liability. Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

18. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

19. QUALITY ASSURANCE PLAN (QAP).

1. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

2. Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

3. Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

4. Procedures.

a. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

b. The COR will complete appropriate documentation to record the complaint.

c. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

d. If the COR…