RFQ 19BB2124Q0008 - Bridgetown School Transportation Services.pdf

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19BB2124Q0008, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19BB2124Q0008, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1A – The Codrington School Calendar by month with holidays

• Attachment 1B- Providence School calendar by month with holidays

• Attachment 2 – School Bus Zone

• Attachment 3 – General Orders

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR12577223

PAGE 1 OF 77 PAGES

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19BB2124Q0008

6. SOLICITATION ISSUE DATE

06-03-2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Paul Kopecki, Contracting Officer

b. TELEPHONE NUMBER(No collect calls)

246-227-4000

8. OFFER DUE DATE/ LOCAL

TIME

07-03-2024 /10:00

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

American Embassy Bridgetown SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Wildey Business Park HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Wildey, St. Michael BB14006

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

American Embassy Bridgetown Wildey Business Park Wildey, St. Michael BB14006

American Embassy Bridgetown Wildey Business Park Wildey, St. Michael 17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

American Embassy Bridgetown Attention: Financial Management Office Wildey Business Park Wildey, St. Michael

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

School Transportation Services (see attached) DBA Insurance

YR

YR

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

ATTACHMENT 1

SCHOOL CALENDAR

ATTACHMENT 1A – SCHOOL CALENDAR BY MONTH WITH HOLIDAYS

THE CONDRINGTON SCHOOL SCHEDULE

2024-2025 School Calendar

First Semester August 2024

Sat Sun Mon Tue Wed Th Fri 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

24 25 26 27 28 29 30 Aug- 26-Sept 2 planning and development days

September 2024

1 2 3 4 5 6 Sept 3 First day of school for DP students

7 8 9 10 11 12 13 Sept 5 First day of school for MYP & PYP students

14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

October 2024

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 October 21- 25 Half term – no school 26 27 28 29 30 31

November 2024

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

Nov 30 Independence Day (national holiday)

December 2024

1 2 3 4 5 6 7 8 9 10 11 12 13 Dec 13-Jan 6 Winter Break no school 14 15 16 17 18 19 20 Dec 13 -Early release

28 29 30 31

Second Semester January 2025

Sat Sun Mon Tue Wed Th Fri 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Errol Barrow Day (national holiday) 25 26 27 28 29 30 31 No School

February 2025

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Half term- no school 22 23 24 25 26 27 28

March 2025

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

29 30 31

April 2025

1 2 3 4 Apr 4 End of Team 5 6 7 8 9 10 11 Apr 7- Apr 21 Easter Break no school 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

May 2025

1 2 May 1 May Day national Holiday 3 4 5 6 7 8 9 10 11 12 13 14 15 19 17 18 19 20 21 22 23 24 25 26 27 28 29 30

June 2025

1 2 3 4 5 6

7 8 9 10 11 12 13 June 9 – Whit Monday (national holiday) No School

14 15 16 17 18 19 20 21 22 23 24 25 26 27 June 25 last day of school

School year begins: 3 September 2024 School year ends: 25 June 2024

TOTAL NUMBER OF SCHOOL DAYS: 170

ATTACHMENT 1B – SCHOOL CALENDAR BY MONTH WITH HOLIDAYS

PROVIDENCE SCHOOL SCHEDULE

2024- 2025 School Calendar

First Semester August 2024

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

September 2024

7 8 9 10 11 12 13 Sept 10 first day of school 14 15 16 17 18 19 20

October 2024

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Oct 31Term 1 break Oct 31& Nov 01

November 2024

1 Term 1 Break 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

Nov 30 Independence Day (national holiday)

December 2024

7 8 9 10 11 12 13 Dec 12-Jan 7 Winter Break no school 14 15 16 17 18 19 20

28 29 30 31

Second Semester January 2025

Sat Sun Mon Tue Wed Th Fri 1 2 3 4 5 6 7 8 9 10 Jan 7 school starts 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Errol Barrow Day (national holiday) 25 26 27 28 29 30 31 No School

February 2025

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Half term- no school

March 2025

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

29 30 31

April 2025

1 2 3 4 Apr 3 End of Team 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 April 22 school starts 26 27 28 29 30

May 2025

1 2 May 1- May Day national Holiday 3 4 5 6 7 8 9 10 11 12 13 14 15 19 17 18 19 20 21 22 23 24 25 26 27 28 29 30 May 29 & May 30 Term break

June 2025

1 2 3 4 5 6

7 8 9 10 11 12 13 June 9 – Whit Monday (national holiday) No School

14 15 16 17 18 19 20 21 22 23 24 25 26 27 June 27 last day of school

School year begins: 3 September 2024 School year ends: 25 June 2024

TOTAL NUMBER OF SCHOOL DAYS: 170

ATTACHMENT 2

SCHOOL BUS ZONES

The following routes are defined for Standard Services.

CODRINGTON SCHOOL

Morning services starts as early as 6:30 a.m. and the children must be at Codrington School no later than 7:45 a.m. School is dismissed at 3:00 p.m., all buses shall depart no later than 3:15pm

Zones Location

Estimated number of

Stops

Total Est.

Number of Passengers

Millennium Heights/Crystal Heights/Clairmont 5 9

Tino Terrace, FT George, Graeme Hall, Sheraton Park 3 5

Durants, Enterprise, Atlantic Shores, Southern Heights

2 2

Clapham, High Gate, Rendezvous Ridge, Lower Greys 2 5

5 Sunset Ridge, Dairy Meadows, St. James 0 0

PROVIDENCE SCHOOL

Morning services starts as early as 6:30am and the children must be at Providence School no later than 8:15 AM. School is dismissed at 2:30, all buses shall depart no later than 2:45pm

Zone Location

Estimated number of

Stops

Total Est.

Number of Passengers

Millennium Heights/Crystal Heights/Clairmont 1 2

Tino Terrace, FT George, Graeme Hall, Sheraton Park 2 3

Durants, Enterprise, Atlantic Shores, Southern

Heights 0 0

Clapham, High Gate, Rendezvous Ridge 0 0

Sunset Ridge, Dairy Meadows, St. James

0 0

Stops and total number of passengers per location will vary each school year. The Contractor will be notified of any changes as soon as they are known.

AFTER SCHOOL ACTIVITIES

The Codrington School

Zone

Pick-up Time

North (Zone 1,5)

4:00 p.m.

South (Zone 2,3,4)

The Providence School

Zone

Pick-up Time

North (Zone 1,5)

South (Zone 2,3,4)

ATTACHMENT 3

GENERAL ORDERS

GENERAL ORDERS

1 General

The Contractor shall perform school bus services in accordance with the school(s) calendars (Attachments 1A ,1B), from Monday through Friday, from the students' residences (Attachment 2).

1.1 General Orders to Drivers

- Safety: Drivers under this contract shall be conscious of the fact that they are chauffeuring children and teenagers. Drivers shall drive cautiously within the speed limit and respect safety rules such as coming to a complete stop when picking the students up or dropping them off.

- Drivers are absolutely prohibited from transporting unauthorized people together with students on the bus, unless authorized in writing by the Contracting Officer or

COR.

- Drivers are absolutely prohibited to stop with students on the bus at any place not established in Attachment 2 of the contract (for example, gas stations, stores, etc., even if requested by the students).

- When picking up the students, drivers shall wait for a period no longer than 2 minutes at each address

- Drivers must conduct themselves professionally to include avoiding offensive language around the children. Drivers should avoid radio stations that play or use offensive language or programming that promotes non-secular views.

1.2 Guidelines for Children

The COR will provide the following Guidelines to all parents of any student using the school bus services performed under this contract

1.2.1 Seat belts must be worn at all times

1.2.2 If any child experience motion sickness, the parent should notify the COR so the appropriate precautions can be taken.

1.3 Guidelines for Routes

1.3.1 Routes shall be planned to allow all students to arrive at least ten (10) minutes before school start and take students from The Codrington School and Providence School to their homes at the end of the school day. Pick up shall start at 6:30 a.m.

1.3.2 Buses should take care to pick up and drop off students, particularly small children, at their homes.

1.3.3 The Contractor will set all routes in accordance with the information provided by the COR. Once the routes are set and approved by the COR, the Contractor shall keep a copy of the approved routes and send the original to the COR with a copy to the Contracting Officer.

1.3.4 The Contractor is not authorized to change routes without written approval from the Contracting Officer’s Representative (COR). Only the Contracting Officer’s Representative (COR) may update the route schedule on as needed basis.

1.3.5 The Contractor will report daily to the COR after morning and afternoon drop offs.

The Contractor shall report mechanical problems and/or any incidents with students to the COR that very day or the following day. The Contractor shall submit all Driver’s daily schedules with notes to the COR, should there be any alterations or changes to the regularly agreed upon schedule.

1.3.6 The Contractor shall provide tracking of daily bus schedules for each bus. The drivers shall write down the time of pick up at each home on each route and note any delays caused by (a) tardiness of students and/or (b) traffic conditions.

1.3.7 Buses shall be identified with the number/name of its route. Buses shall be in good condition, and suitable for the services required. Buses will have appropriate seat belts in good working condition for each person on the bus. For prevention of viral outbreaks buses will be cleaned and sanitized twice daily (once before the morning pickup of students and in the afternoon before the students are picked up and returned home).

1.3.8 Contractor shall provide full telephone and/or radio communication between the buses, the school, the Embassy, and the Contractor’s headquarters.

1.3.9 The Contractor should report all emergencies (accidents, breakdowns, etc.) to the U.S.

Embassy Security Office immediately while taking care of any injuries and obtaining substitute buses/transportation if necessary. A written report of accidents will be submitted by the Contractor to the COR within twenty-four (24) hours of the incident. A sample written report form will be given to the Contractor by the COR.

1.3.10 The Contractor shall be able to provide any additional services and/or changes in the normal services required by the Government when given a twenty-four (24) hour notice, either verbal or written.

1.3.11 The Contractor shall provide full coverage accident insurance (including collision, comprehensive, liability and medical) for each bus, its occupants and driver. The Contractor shall provide the Government with all information concerning the insurance coverage, within fifteen (15) days after signing the contract.

1.3.12 The Drivers shall not change their assigned bus but remain with the bus/route the entire year. Any change in Drivers shall only be with the agreement of the COR with a full explanation by the Contractor. Changes need to be notified to the COR at least five (5) days in advance.

1.3.13 The U.S. Embassy Bridgetown reserves the right for the COR, the RSO or other Embassy Official to visit buses at any stop and assess Contractor performance.

1.3.14. All contractor persons working on the U.S. Embassy contract will have to obtain security approval from the Embassy Security Section prior to implementation of this contract. Anyone found to be a possible security risk will not be allowed to work with Embassy persons.

************* End ************