Answers to Questions Posed - 19B04923Q0087.docx

1. Are spare parts for repairs and maintenance (e.g., plumbing, air/water filters, and electrical materials) supposed to be provided by the Contractor?

All spare parts will be provided or procured by the Embassy.

1. Do Facility Maintenance Services for the embassy residences include maid services? If so, how many residences (square meter footprint) will require the maid services, and how often (workdays, weekdays only, or every day)?

Janitorial services will be required once a month at one residence (400 sq meters appr). SOW will include vacuum cleaning of the flooring, removal of dust, cleaning of three WCs, cleaning the kitchen counters and shelving, cleaning the windows on the first floor. In case events are held at the residence, the SOW will include washing the dishes and the kitchen equipment after the event.

1. Is equipment (mops, lawnmowers, snow blowers, shovels, vacuum cleaners, etc.) supposed to be provided by the Contractor?

All required equipment is provided by the Embassy.

1. Are materials for janitorial services (cleaning fluids, soaps, toilet paper, paper towels, etc.) supposed to be provided by the Contractor?

All required materials for janitorial services are provided by the Embassy.

1. What is the square meters of space inside (for janitorial) and outside of the embassy (for landscaping and/or snow removal)?

Office space that requires janitorial services on a weekly basis is 200 sq meters gross appr. and includes three WCs. Office space that requires cleaning on a monthly basis is 400 sq meters gross appr. and includes two more WCs. The territory that requires landscaping and mowing of grass on a regular basis is 2000 sq meters appr. at the Embassy and two residences. The territory that needs to be cleaned off snow in winter on a regular basis is 700 sq meters appr. at the Embassy and two residences.

1. Are services required to move household goods of diplomats from the moving vehicles into the embassy residences?

No, there is a separate contract in place for moving services for employee-owned household goods. However, contractor employees may be required to move USG property, including USG-owned household furniture, using USG-owned vehicles, as part of the services provided under this solicitation.

1. Is the contractor responsible for the removal of all trash to a city dump location?

NO. There is a separate contract in place for embassy trash removal services.

1. Will the Embassy consider a hybrid Firm-Fixed Price contract AND time-and-materials type of contract, since services such as “air conditioning and ventilation service” may require an additional subcontractor to make major one-time repairs?

NO. Any requirements outside of the SOW of the solicitation will be handled via separate appropriate procurement mechanisms.

1. If the answer to the preceding question is no, will the Embassy allow the contract awardee at a later time to decline tasks deemed outside the scope of the contract and without penalty?

Services should be performed in accordance with the SOW of the contract.

1. Will the Embassy have access to local micro-purchasing in the event services and/or repairs are needed outside the capabilities of the contract awardee?

Any requirements outside of the SOW of the solicitation will be handled via separate appropriate procurement mechanisms.

1. What are the required minimum qualifications and experience of personnel required for all labor categories (i.e., education, experience, and/or language competency scores)?

The solicitation package outlines the requirements for each service.

1. Does the Embassy have any current or former employees with the necessary competence and experience, whom the Embassy will wish to recommend upon contract award?

There is an existing contract for the subject services. As with any solicitation to renew an existing contract, offerors may be able to retain previous contractor employees. That negotiation is between the offeror and the current contract holder and their employees.