U.S. Embassy Canberra, Australia Date: November 12th, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19AS2027Q0006

Enclosed is a Request for Quotations (RFQ) for Supply and Delivery of one (1) brand-new mid-size Hybrid SUV, Right Hand Drive (RHD), AWD at the U.S. Embassy Canberra Australia. If you would like to submit a proposal/quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price and meets the technical requirements describe herein. We intend to award a Purchase Order based on initial quotations, although we may communicate with competitors and request revised quotes if there is a need to do so. The Embassy will not conduct a pre-quotation conference. However, it reserves right to hold discussions with companies within the competitive range, if deemed necessary.

Quotations are due by December 23rd, 2026, at 4:00 PM AEST. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to CNBGSOProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449 (signed)

2. Section 1, Pricing (filled in)

3. Additional information as required in Section 3

4. Section 5 – Representations and Certifications (any relevant)

5. Unique Entity Identification Number (UEI) obtained from SAM.gov at https://www.sam.gov/

Sincerely, Malene G. Carr Contracting Officer mailto:CNBGSOProcurement@state.gov https://www.sam.gov/

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16350777

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19AS2027Q0006

6. SOLICITATION ISSUE DATE

November 12th, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Yashuna Nakarmi – nakarmiy@state.gov

b. TELEPHONE NUMBER (No collect calls)

+61 2 6214 5779

8. OFFER DUE DATE/ LOCAL

TIME:

December 23rd 2026, at 4:00PM

AEST

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

U.S. Embassy Canberra, General Services Office Moonah Place, Yarralumla ACT 2600

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy Canberra, General Services Office Moonah Place, Yarralumla ACT 2600

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy Canberra, Financial Management Office, 21 Moonah Place, Yarralumla, ACT 2600 cnbcustservice@state.gov

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1.

Supply and delivery of one mid-size SUV, including manufacturer warranty and after-sales support, in accordance with the Scope of Work and technical specifications – RFQ 19AS2027Q0006

(Refer to the Scope of Work)

1 Each (EA)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Malene G. Carr

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.

02/2012) PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212 mailto:nakarmiy@state.gov mailto:cnbcustservice@state.gov

SBU - CONTRACTING AND ACQUISITIONS

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER

NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19AS2027Q0006, Prices, Block 23

• Continuation To SF-1449, RFQ Number19AS2027Q0006, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications, as applicable

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19AS2027Q0006

PRICES, BLOCK 23

1.1.General description of supplies

The Contractor shall supply and deliver a new, unused mid-size Sports Utility Vehicle (SUV) in accordance with the specifications and requirements outlined in the Scope of Work (SOW). The vehicle shall comply with all applicable Australian standards and regulatory requirements and include the required safety features, accessories, manufacturer warranty, relevant documentation and after-sales support. The supply shall also meet the specified delivery timeframe, warranty conditions and applicable security requirements, including Section 889 of FAR clause at Acquisition.gov

1.2.Type of Contract

This is a Firm-Fixed Price contract, and the quoted price shall include all costs associated with the delivery of the required items, including labor, materials, equipment, overhead, profit, insurance, and transportation. Refer to FAR 52.228-4 and FAR 52.228-5 at Acquistion.gov. No additional cost payment or price adjustment shall be made due to increases in labor, material, or equipment cost, inaccurate cost estimates, performance difficulties, or fluctuations in currency exchange rates.

1.3.Pricing

The offerors shall enter their prices for the subject vehicle in the PRICE table below.

Offshore Vendors: The contractor shall quote the total vehicle price in the price table below, inclusive of delivery to the U.S. Embassy, Canberra, Australia. The quoted price shall be final and inclusive of all costs and risks until the vehicle is delivered to and accepted by the Embassy including:

• Export Documents

• Shipping and Insurance

• Customs Clearance

• Storage Fees (demurrage)

• Taxes

• Delivery

• Working with Embassy security to get access to the site

• Unloading the vehicle at the spot, Embassy chooses.

The Contractor shall also arrange and bear all on-road costs, including Australian Capital Territory (ACT) registration. Prior to registration, the Contractor must coordinate with the Embassy’s General Services Office (GSO) Motor Pool to obtain applicable diplomatic exemptions.

1.4.Goods and Services Tax (GST)

GST is excluded from the individual CLIN rates and shall be identified as a separate line item in the contract and on all invoices. The applicable GST rate is 10%, calculated in accordance with local laws and applied only to the portion of the contract price subject to GST. GST shall be separately accounted for during each performance period. All CLIN items under this solicitation are subject to GST.

1.5.Price

Contract Line- Item Number

(CLIN)

Description of the line item Unit of Measure

Unit Price

(AUD/USD)

Quantity Line Total

Supply and Deliver of a new, unused mid-sized Sports Utility Vehicle (SUV)

Please note – Vehicle model and brand will not be changed after receipt of bids/placement of order

Each

(EA)

GST (local supplier with an Australian Business Number (ABN)) Grand Total

CONTINUATION TO SF-1449,

RFQ NUMBER 19AS2027Q0006

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Supply and Delivery of One (1) Mid-Size SUV (Scope of Work – SOW)

S1. Purpose

The U.S. Mission Australia invites qualified suppliers to submit quotations for the supply and delivery of one (1) new mid-size SUV

The preference reference vehicle is the Toyota RAV4 GR Sport. Equivalent or superior alternatives offering comparable or better specifications, quality, performance and value for money will also be considered.

S2. Supply and Support Requirements

• All vehicles must be brand new, unused and supplied in right-hand drive (RHD) configuration. This requirement applies to all suppliers, including US-based and international vendors.

• The vehicle must be sourced through legitimate and verifiable manufacturer-authorized distribution or supply channels and comply with applicable Australian import restrictions and U.S. Government procurement requirement. Refer to NDAA – Section 889 in FAR at Acquisition.gov

• The contractor must demonstrate the availability of genuine spare parts, authorized servicing and warranty support within Australia

• An authorized manufacturer service center must be located within 30 kilometers of the U.S Consulate General in Sydney (North Sydney, NSW 2060) and U.S Embassy Canberra in Canberra (Yarralumla, ACT 2600)

• Contractors must provide the service center’s name, full address and distance from the Consulate.

• A valid manufacturer-based backed warranty applicable in Australia must be provided

S3. Vehicle Specifications

The proposed vehicle must meet the following minimum requirements

No Category Required Specifications Supplier response/comments

1. Vehicle Type Mid-Size SUV, five (5) seats

2. Steering Right-hand drive (RHD)

3. Exterior Color Eclipse Black/ Gray / Silver

4. Engine 2.5L, Four (4) – Cylinder engine with plug-in Hybrid Electric Vehicle (PHEV) system

5.

Transmission Automatic Continuously Variable Transmission (CVT)

6. Drivetrain All-wheel drive (AWD)

7. Wheels 20-inch alloy wheels

8.

Safety Rating Five (5) – stars ANCAP safety rating

9. Airbags Driver and front passenger airbags, including front and side airbags

10. Braking Anti-Lock Braking System (ABS)

11. Parking Assistance

Rear parking sensors and reversing camera with panoramic view monitor

12. Cruise Control Cruise Control

13. Suspension Electronic Kinetic Dynamic Suspension System and dedicated front and rear tuned suspension

14. Air conditioning Climate control

15. Windows Power windows and factory-fitted window tinting

16. Steering Power Steering

17. Display 12.9-inch color touchscreen display

18. Connectivity Wireless Apple CarPlay and minimum five (5) USB-C ports

19. Wireless Charging

Two (2) wireless phone chargers

20. Seats Synthetic leather upholstery, resistant to UV exposure, fading, cracking and heat-related deterioration

21. Seat Comfort Heated driver and front passenger seats

22. Rear Seating 60/40 split-folding rear seats

23. Tailgate Power-operated rear tailgate with kick sensor

24. Windscreen Rain- sensing wipers

25. Driver information

Head-up display and digital rear-view monitor

26. Sunroof Tilt-and-slide moonroof

27. Driving assistance

Downhill Assist Control

Contractor Instructions – Each requirement must be addressed individually. Responses such as “compliant” without supporting details may require further clarification. Any deviation, alternative specification or additional feature must be clearly identified. Example: - For No 1.

Yes – Toyota RAV4 GR Sport

S4. Warranty Requirements

The Contractor shall provide a minimum manufacturer-backed warranty of five (5) years or 150,000 kilometers(kms), whichever occurs first, valid throughout Australia. The warranty shall be transferrable to subsequent owners and remain subject to the manufacturer’s published terms and conditions. Written confirmation of warranty, coverage, exclusions, and transferability shall be provided with the quotation.

S5. Delivery Requirements

• The vehicle must be delivered to the designated location – 21 Moonah Place Yarralumla ACT 2600, Australia

• Delivery must be completed within 40 calendar days from the date of contract award

• The vehicle must be brand new, fully compliant with the agreed specifications, registered and ready for operation upon delivery

• The vehicle must undergo and successfully pass a pre-delivery inspection (PDI) conducted by the Embassy’s Motor Pool Section before acceptance.

S6. Documentation Requirement

The contractor must provide the following documentation upon delivery:

• Vehicle Owner’s Manual

• Manufacturer’s warranty certificate and supporting warranty information

• Recommended maintenance and servicing schedule

• Vehicle registration documents

• Vehicle title and ownership documents

• Any additional documentation required for lawful registration, operation and ownership of the vehicle in Australia.

S7. Alternative Vehicle Proposals

The Toyota Rav4 GR Sport will serve as the reference vehicle for this procurement. Suppliers may propose alternative make and models, provided they offer equivalent or superior quality, safety, performance and functionality at a comparable price.

Contractors proposing alternatives must:

• Complete the supplier response/comments column in the table (Vehicle Specifications)

• Identify any specifications that differ from the reference vehicle

• Explain how alternative features meet or exceed the requested requirements.

• Attach the manufacturer’s official technical specification sheet and support product information

• Clearly identify any features that are unavailable or do not meet the requirements.

All requirements must be satisfied. Any proposed deviation must be explicitly disclosed and will be subject to the U.S. Government’s assessment.

S8. Quotation Submission Requirement

Contractor must submit the following:

• Completed technical compliance table in Section 2

• Vehicle manufacturer, make model, year and proposed variant

• Manufacturer’s official technical specification sheet

• Details of warranty coverage and duration

• Provide Name, Address and Distance of the authorized service center in Sydney

(preferred 30kms within North Sydney, NSW 2060) and in Canberra (Yarralumla, ACT 2600)

• Confirmation of genuine spare parts availability and in-country after-sales support

• Total quotation in Australian Dollars (AUD), inclusive of applicable taxes, delivery and registration costs, for local supplier.

• Total quotation in US Dollars (USD), inclusive if applicable taxes, delivery and registrations costs, for local suppliers.

• Vehicle availability and estimated delivery timeframe

• Quotation validity period

All technical responses must be supported by manufacturer documentation where applicable.

Incomplete submissions may be subject to clarification or further evaluation.

S9. Exclusions

• Left-hand drive (LHD) will not be accepted

• Used, pre-owned, demonstrator or refurbished vehicles

• Vehicles without valid manufacturer-backed warranty and in-country after-sales support

• Vehicles with undisclosed modifications, defects or non-compliant components.

• Vehicles containing prohibited telecommunications or video surveillance equipment or services associated with entities restricted under Section 889 of FAR at Acquisition.gov

S10. Vehicle Registration Process with U.S. Embassy, GSO, Canberra, Australia

The supplier is responsible for coordinating all the on-road costs, which includes Australian Capital Territory vehicle registration.

Prior to registering the vehicle, the supplier is required to contact the Embassy (GSO Motor- Pool) to acquire the diplomatic exemptions

S11. Australian Safety Standards and Vehicle Compliance

The vehicle must meet Australian Safety Standards as per Motor Vehicle Regulations 1989

SECTION 2 - CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.GOV.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Bing or Yahoo) to obtain the latest location of the most current FAR and the Revolutionary FAR Overhaul clauses denoted herein as

“DEVIATIONS”.

52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020)

52.203-6 Restrictions on Subcontractor Sales to the Government with ALT 1 (NOV 2021)

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

52.204-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation JAN 2026

52.204-91 Contractor Identification (Deviation NOV 2025)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Deviation JAN 2026)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation JAN 2026)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Deviation JAN 2026)

52.222-50 Combating Trafficking in Persons (Deviation JAN 2026)

52.224-3 Privacy Training (JAN 2017)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving (MAY 2024)

52.232-34 Payment by Electronic Funds Transfer-Other than System for Award Management

(JUL 2013

52.233-3 Protest After Award (Deviation JAN 2026)

52.233-4 Applicable Law for Breach of Contract Claim (Deviation JAN 2026)

52.240-91 Security Prohibitions and Exclusions (Deviation JAN 2026 https://www.acquisition.gov/ https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

CLAUSE TITLE AND DATE

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.228-4 WORKER’S COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APRIL 1984)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of State Acquisition Regulation (DOSAR) (48 CFR 600 - 699) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT:

DOSAR 652.211-70 Branding and Marking (DEVIATION NOV 2025) As a condition of this contract, the contractor shall ensure that all programs, funding, and assistance provided under this contract clearly acknowledge United States (U.S.) Department of State or U.S. Government support. All materials produced to communicate or promote a program, event, project, activity, or assistance under this contract, including but not limited to, invitations to events, press materials, event backdrops, podium signs, etc., must be marked with the standard, rectangular U.S. flag available at brand.america.gov/document/547370. Policy exceptions to branding and marking requirements are outlined in the U.S. Department of State Foreign Affairs Manual 10 FAM 416, Policy Exceptions.

Foreign Audience: For materials intended for a foreign audience, the contractor shall mark materials with the standard U.S. flag and communicate that the program is supported by the U.S.

Government.

Domestic Audience: For materials intended for a domestic audience, the contractor shall mark materials with the Department of State seal available at brand.america.gov/document/547370 and the standard U.S. flag and communicate that the program is supported by the Department of State. Subcontracts are subject to the Department of State marking requirements, and prime contractors must insert the substance of this clause, including this paragraph, in all subcontracts.

For all Department-funded awards, any publications shall include the following text: “This [report/article] was funded [in part] by the United States Department of State. The opinions, findings, and conclusions stated herein are those of the author[s] and do not necessarily reflect those of the United States Department of State.”

(End of clause)

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

(End of clause)

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE

UNITED STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

(End of clause)

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices in an original and one (1) copy to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below: cnbcustservice@state.gov

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(FEB 2015)

(a) The Department of State observes the following days as holidays:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

mailto:cnbcustservice@state.gov

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION SEP 2025)

(a) Definitions. As used in this clause- Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available;

indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(a) The COR for this contract is GSO Senior Shipping Clerk

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

652.222-800 - Department of State Acquisition Manual LOCAL CLAUSE – Recruitment of Third Country Nationals for Performance on Department of State Contracts (May

SECTION 3 - SOLICITATION PROVISIONS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov.

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements -Representation (JAN 2017)

52.204-90 Offeror Identification (DEVIATION NOV 2025)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

(APR 2026)

52.209-5 Certification Regarding Responsibility Matters (APR 2026)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (APR 2026)

52.209-12 Certification Regarding Tax Matters (OCT 2025)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications https://acquisition.gov/browse/index/far

SOLICITATION PROVISION

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Deviation JAN 2026) IS INCORPORATED BY

REFERENCE (SEE SF-1449, BLOCK 27A)

1) Summary of Instructions. Each offer must consist of the following:

a) A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

b) Information demonstrating the offeror’s/quoter’s ability to perform, including:

i) Name of a Sales Manager (or other liaison to the U.S. Embassy/Consulate) who understands written and spoken English;

ii) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing at time of proposal submission

iii) The offeror shall provide their SAM Unique Entity Identifier (UEI). If SAM registration is not required to be eligible for award consideration, a SAM UEI is still required in accordance with FAR 52.204-90 (b)(2)

2) List of clients over the past 3 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, point of contact names, telephone and fax numbers (if applicable) and email addresses). If the offeror has not performed comparable services in Canberra, Australia then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

i) Quality of services provided under the contract;

ii) Compliance with contract terms and conditions;

iii) Effectiveness of management;

iv) Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

v) Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

3) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

4) The offeror shall address its plan to obtain all licenses and permits required by local law (see

In accordance with DOSAR 652.242-73 in Section 2, provide a copy of all locally required licenses and permits. If offeror already possesses the locally required licenses and permits, a copy shall be provided.

5) The offeror’s strategic plan for U.S. Embassy Canberra mid-sized Hybrid SUV supply services to include but not limited to:

i) Work Plan: Procurement, delivery and handover arrangements in accordance with Section 1

ii) Resources: Vehicle availability, required equipment and procurement arrangements

iii) Quality Assurance: Compliance with specifications and contract requirements

iv) Insurance: Required insurance certificates or confirmation of proposed coverage and insurer.

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED BY REFERENCE

PROVISION TITLE AND DATE

52.204-90 Offeror Identification

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

THE FOLLOWING DOSAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (GA/AM) or a Regional Procurement Support Office, the GA/AM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman – The Management Officer at +61 2 6214 5600

For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman, write to: Department of State, Acquisition Ombudsman, Office of Global Acquisitions (GA), Suite 1060, SA-15, Washington, DC 20520.

(End of provision) mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov

SECTION 4 - EVALUATION FACTORS

The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a qualified responsible contractor. The evaluation process shall include the following:

a. Compliance Review. The Government will perform a review of quotations received to determine compliance with the instructions and terms of the solicitation. The Government shall reject as unacceptable quotations which do not conform to the solicitation instructions and requirements. This review does not restrict the Government from requested revised quotations as provided under FAR Part 12.

b. Technical Acceptability. Technical acceptability will include a review of past performance and experience as defined in Section 3, along with any required technical information provided by the offeror with its /quote submission.

c. Price Evaluation. The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Prices – Continuation of SF-1449, Block 23”, and arriving at a grand total, including all options. This includes pricing information for potentially exercising the 6-month option to extend services (FAR Clause 52.217-8).

The Government reserves the right to reject price quotes that are unreasonably low or high.

d. Responsibility Determination. The Government will determine prospective contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR Subpart 9.104-1 general standards, including:

• Technical specifications and requirements

• Price competitiveness and value for money

• Warranty coverage and after-sales support

• Availability of authorized servicing and spare parts in Australia

• Vehicle availability and delivery within the specified timeframe (40 days from the date of contract award)

• Have adequate financial resources to perform the contract, or the ability to obtain them;

• Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

• Have a satisfactory performance record;

• Have a satisfactory record of integrity and business ethics;

• Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them;

• Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

• Provide the contractor’s Unique Entity Identification (UEI) number

ADDENDUM TO EVALUATION FACTORS

FAR AND DOSAR PROVISION(S) NOT PRESCRIBED IN PART 12

THE FOLLOWING FAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the exchange rate used by the Embassy in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

(End of Provision)

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

As prescribed in FAR 204 – 7 (c) (1), Representations and Certifications, contractor is to complete the following representations and certifications:

52.204-5 Women-Owned Business (Other Than Small Business).

Women-Owned Business (Other Than Small Business) (Oct 2014)

(a) Definition. “Women-owned business concern," as used in this provision, means a concern that is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

(b) Representation. [Complete only if the offeror is a women-owned business concern and has not represented itself as a small business concern in paragraph (c)(1) of FAR 52.219-1, Small Business Program Representations, of this solicitation.]

The offeror represents that it □ is a women-owned business concern.

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation.

DEVIATION APR 2026)

(a) Definitions. As used in this clause— Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) Government agencies are not permitted to use appropriate (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-3(b) applies or the requirement is waived in accordance with the procedures at 9.108-5.

(c) Representation. The Offeror represents that-

(1) It □ is, □ is not an inverted domestic corporation; and

(2) It □ is, □ is not a subsidiary of an inverted domestic corporation.

52.209-5 Certification Regarding Responsibility Matters (Deviation APR 2026)

(a)

1. The Offeror certifies, to the best of its knowledge and belief, that—

i. The Offeror and/or any of its principals—

(A) Are □ are not □ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have □ have not □, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209- 7, if included in this solicitation);

(C) Are □ are not □ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision; and

(D) Have □, have not □, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds the threshold at 9.104-5(a)(2) for which the liability remains unsatisfied.

Federal taxes are considered delinquent if both of the following criteria apply:

1. The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if a pending administrative or judicial challenge remains. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

2. The taxpayer is delinquent in making payments. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

a. The Offeror has □ has not □, within a 3-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

2. "Principal," for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

i. The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

ii. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the Government will consider the certification in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror non-responsible.

iii. This provision does not require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a). The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

iv. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If the Government later determines that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (DEVIATION (APR 2026).

(a) The Government will not enter into a contract with any corporation that—

1. Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

2. Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that–

1. It is □ is not □ a corporation that has…