19AS2025Q0026 - Design and Construction CGR Kitchen - Perth - RFQ.pdf

U.S. Consulate General Perth Date: June 25th, 2025

Dear Prospective Offeror:

Subject: Request for Quotes 19AS2025Q0026 Kitchen Renovation

Enclosed is a Request for Quotes (RFQ) for kitchen renovation. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Consulate will hold a Pre-quotation Conference at the site on July 10th, 2025, at 10:00AM AWST in West Perth, Western Australia. Prospective offerors/ quoters should contact PerthProcurement@state.gov by July 7th, 2025, at 4:00PM for additional information or to arrange entry to the building site.

Quotations are due by 5:00PM AWST July 24th, 2025. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to PerthProcurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR

4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given.

Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Stephen Birmingham Contracting Officer mailto:PerthProcurement@state.gov mailto:PerthProcurement@state.gov https://www.sam.gov/

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION

REQUEST FOR QUOTATION (RFQ)

3. DATE ISSUED PAGE 1 OF 2 PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR15424566

6. PROJECT NUMBER

7. ISSUED BY CODE

U.S. CONSULATE GENERAL, PERTH

GSO PROCUREMENT

L13, 16 ST GEORGES TERRACE

PERTH WA 6000

AUSTRALIA

8. ADDRESS OFFER TO

9. FOR INFORMATION

CALL:

a. NAME Wendy Hipworth

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Quotation in original and 1 copies to perform the work required are due at the place specified in Item 8 by 5:00PM AWST (hour) local time (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

19AS2025Q0026

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

Your quotation must be submitted electronically to:

PerthProcurement@state.gov

+61 8 6144 5122

The U.S. Consulate General, Perth, has a requirement to design and construct a kitchen renovation at the Consul General's residence in West Perth, Western Australia, 6000

Refer to Section B for the Statement of Work.

10 60

25th June 2025

July 23rd 2025

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

RFQ NUMBER: 19AS2025Q0026

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Breakdown of Price by Divisions of Specifications Attachment 2: Drawings

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

Goods and Services Tax (GST)

Grand Total (Total Price + GST)

A.1 GOODS & SERVICES TAX (GST)

The Contractor shall show Goods and Services Tax (GST) as a separate item on invoices submitted for payment.

RFQ NUMBER: 19AS20250026

SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

GENERAL SUMMARY

Section Includes:

1. Background and Purpose

2. General Requirements

3. Scope of Work

4. Government Material (GM)

5. Contract Administration

6. Responsibility of the Contractor

7. Pre-Construction Requirements

8. Construction Requirements

9. Deliverable Schedule

10. Project Security

B.1. BACKGROUND AND PURPOSE

1.1 The Consulate General of the United States of America in Perth is initiating a comprehensive renovation project of ground floor kitchen at U.S Consul General Residence, West Perth WA 6005. To this end, the USG requires Design Services for the proposed modifications (address provided on request).

1.2 The purpose of this project is to renovate the existing kitchen without altering the current layout. The scope of work includes, but is not limited to, the upgrade and replacement of finishes and systems such as wall and floor surfaces, kitchen cabinetry, benchtops, appliances, plumbing fixtures, joinery, basins, and associated electrical, plumbing, and mechanical components. All work is to be carried out by qualified and licensed professionals in accordance with relevant codes and standards.

B.2. GENERAL REQUIREMENTS

2.1 The Contractor shall provide personnel, material, equipment, and supervision to complete the technical requirements in this Statement of Work (SOW). The Contractor shall be responsible for hiring labor and equipment and shall follow security and safety protocol as directed by the U.S. Consulate.

2.2 The Contractor shall survey the work location to identify, verify, and record dimensions and existing conditions to prepare shop drawings, bills of materials, time schedules, quality control schedules, and construction costs. These documents shall provide the necessary coordination and communication between the Consulate and Contractor for the project.

2.3 The Contractor shall be required to completed as expeditiously as possible. The residence shall not be occupied during the execution of this contract. The Contractor shall coordinate with Contracting Officer for work phasing and job sequencing with work commencing and completing dates. The Contractor shall submit a phasing plan with construction schedule for review and approval prior to commencement of work at the site. The Contractor is required to complete the entire work not later than three months from notice to proceed.

2.4 The Contracting Officer will evaluate all brand name products included in the scope of work in accordance with FAR Clause 52.211-6 Brand Name or Equal.

2.5 0700 to 1800 hours Monday through Friday for normal operations. The Contractor shall perform work during normal working hours to the maximum extent possible and coordinate any after-hours work in writing not less than seven (7) days in advance with the FM. Identify any site-specific limitations or restrictions on working hours (e.g., work that generates excessive dust in occupied areas or work involving high levels of noise (e.g., core drilling) shall be performed outside the Consulate’s normal hours of operation.

B.3. SCOPE OF WORK

3.1.1 The new layout shall match the existing layout without modification, and all renovations shall be completed in alignment with this requirement. The contractor shall maintain a current layout and complete set of construction documents on the contracted site during all phases of construction for the use of all trades and shall provide all sub-contractors with the with the current construction documents as required. The contractor shall provide all works shown on the drawings unless specifically noted otherwise as not part of the contract

3.1.2 The contractor/sub-contractor shall verify all existing conditions and dimensions prior to starting work including utilities and all other works and facilities that may affect the works. No allowance shall be made for any extra expense or extension of the time due to the contractor’s failure or neglect to complete a survey of the existing site conditions.

3.2 Kitchen Renovation

3.2.1 Verify and confirm all existing site dimensions, service locations, and material compatibility prior to commencing works.

3.2.2 Coordinate with the COR for final confirmation maintaining the current layout unchanged, finishes, and appliance specifications.

3.2.3 Carefully remove and dispose of all existing kitchen joinery, cabinetry, splash backs, benchtops, flooring, wall tiles, and redundant appliances as directed by the COR.

3.2.4 Remove and dispose of the existing dumbwaiter unit in full, including disconnection of any mechanical, electrical, or structural components.

3.2.5 Disconnect, cap, and make-safe all plumbing and electrical services associated with removed elements. Services shall be clearly tagged and left in compliance with AS/NZS 3000 (electrical) and AS/NZS 3500 (plumbing).

3.2.6 Protect all surrounding elements including ceilings, windows, doors, mechanical and electrical installations, and adjoining finishes.

3.2.7 Prepare floor and wall substrates as required for tiling and cabinetry installation.

3.2.8 Supply and install waterproofing systems to wet areas as per AS 3740 and AS/NZS 4858. All waterproofing shall be proprietary systems installed by accredited applicators.

3.2.9 Allow for required screeding, rendering, plasterboard installation, and substrate preparation.

3.2.10 Supply and install floor tiles and full-height wall tiles (where required) including all adhesive, mortar bedding, grout, silicone joints, and accessories.

3.2.11 Tiles to meet AS ISO 13006 with installation tolerances per AS 3958.1.

3.2.12 Provide mitred edges at corners and clean grout lines. Use colour-matched grout and high-performance sealants for wet areas.

3.2.13 Supply and install new base and overhead cupboards, full joinery units, integrated storage solutions, and splashback elements as per approved design.

3.2.14 All cabinetry to include:

3.2.14.1 Soft-close drawers and hinges.

3.2.14.2 High-design metal elements for pot, pan, and bin drawers.

3.2.14.3 Integrated LED strip lighting (daylight white) with dimmer switch functionality in designated zones (cooking area, zip tap area, study/coffee zone).

3.2.15 Joinery materials to be moisture-resistant and suitable for high-use kitchen environments.

3.2.16 All units must be mechanically fixed and levelled to industry tolerances.

3.2.17 Supply and install benchtops using 20mm engineered stone, polished finish.

3.2.18 Mitred 40mm square-edge profile with pencil round edge, 30mm front overhang.

3.2.19 Allow for full splash back installation as per design drawings and finishes schedule.

3.2.20 Supply and install the following appliances in accordance with specifications and samples provided to the COR:

3.2.20.1 Cooktop (commercial grade)

3.2.20.2 Built-In French Door Fridge (commercial grade)

3.2.20.3 Freezer with ice maker (commercial grade)

3.2.20.4 Oven (commercial grade)

3.2.20.5 Rangehood (commercial grade)

3.2.20.6 Dishwasher (commercial grade)

3.2.20.7 Sink and mixer (commercial grade)

3.2.20.8 Any additional appliances listed in the schedule (commercial grade)

3.2.21 Adjust and modify cabinetry openings to accommodate new appliances.

3.2.22 Install appliances in accordance with manufacturer instructions and relevant standards.

3.2.23 Supply and install or adjust all hydraulic and electrical services required to suit the revised kitchen layout and new appliances.

3.2.24 Ensure all connections meet compliance requirements and are commissioned for operation.

3.2.25 Perform final adjustments to cabinetry and fixtures to ensure fit, finish, and alignment with the approved design.

3.2.26 All work must be completed by qualified tradespersons licensed in their respective disciplines.

3.2.27 Provide all shop drawings and samples for review and approval by the COR prior to fabrication.

3.2.28 All electrical and hydraulic fixtures required to accommodate appliances and accessories’ locations are included in the scope of work.

3.2.29 Locate and adjust all components in accordance with industry standards, as shown on attached layout, and as approved by the COR from samples submitted by the contractor to match surrounding finishes

3.2.30 Final product must be clean, defect-free, and match approved samples in finish and quality.

3.2.31 Remove all debris, packaging, and surplus materials from site at completion.

3.3 Instructions

3.3.1 In all construction operations on the property, the following shall apply:

3.3.1.1 Check for asbestos before commencing any works. If asbestos is found, report it to the Consulate immediately.

3.3.1.2 Establish floor protection for all access and areas work related during all construction activities times.

3.3.1.3 Establish dust minimization measures for all demolition and installation areas.

3.3.1.4 Protect and isolate fire detection system before starting of construction activities and re-activate the system as necessary daily.

3.3.1.5 Disconnect and secure electrical, HVAC, and plumbing systems only when required during construction activities.

3.3.1.6 Only electrical works related to new systems added by the contractor is included. All existing lighting and power systems to be protected.

3.3.1.7 All required local government certifications, permits, or inspections are included, and the contractor shall be the sole responsible for it.

3.3.1.8 Keep and maintain all structural elements, solid walls and slabs, and any other elements as instructed by the U.S. Consulate.

3.3.1.9 Clean and remove unwanted materials daily and dispose waste from site.

3.3.1.10 Submit shop drawings, samples, technical sheets, and all required data for approval by the COR prior to the purchase or manufacture of any item in the construction process.

3.3.1.11 Submit warranties, manuals, and all post sale documentations required for the maintenance and operation of the facility before substantial completion.

B.4. GOVERNMENT MATERIAL (GM)

4.1 N/A

B5. CONTRACT ADMINISTRATION

5.1 The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer [CO]. Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the Contractor’s own risk and at no cost to the Consulate.

5.2 The Contracting Officer shall provide a Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the CO.

5.3 The Contracting Officer may designate more than one individual to serve as the Contracting Officer's Representative [COR]. The Contractor will be furnished evidence of COR appointments including explicit authority delegated to each COR and their responsibilities.

5.4 The Consulate does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

5.5 The Consulate’s review, approval, or acceptance of, nor payment for the services required under this contract, shall not be considered to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

5.6 The Consulate has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The COR may perform quality assurance inspections (QAI) and to confirm the work is being performed according to the Statement of Work.

5.7 The Contracting Officer has the authority to issue a temporary stop order during the execution of any particular phase of this SOW. This authority may be executed when the Consulate requires time for official functions or is in possession of specific credible information indicating that the lives of Consulate personnel are immediately threatened, and that the execution of the project will increase the Consulate's vulnerability. The CO or COR shall promptly notify the Contractor that work has been stopped and also notify the Contractor when work can begin again. The Contractor compensation for temporary stoppage time will be calculated as one hour for one hour.

5.8 If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The Consulate may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Consulate that is directly related to the performance of such service or terminate the contract for default.

5.9 The Consulate has the right to terminate this contract of convenience at any time in whole, or in part, if the Contracting Officer determines it is in the interest of the Consulate.

B.6. RESPONSIBILITY OF THE CONTRACTOR

6.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

6.2 The Contractor shall identify a Project Manager who shall be responsible for the overall management of this Contract. The Project Manager will be approved by the Consulate.

6.3 The Project Site Manager shall attend all project meetings, prepare Status Reports on the project and submit them to the COR. Status Reports shall contain meeting minutes, accomplishments, arising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance.

6.4 All documentation produced for this project will become the ownership of the Consulate at the completion of this project.

6.5 The Contractor shall verify that all materials, equipment, and systems provide operational dependability.

6.6 Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

6.7 The Contractor is responsible for safety, and shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the Contracting Officer’s Representative (COR).

6.8 The Contractor shall be and remain liable to the Consulate in accordance with applicable law for all damages to the Consulate caused by the Contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the Consulate provided for under this contract are in addition to any other rights and remedies provided by law.

6.9 Insurance – The contractor shall supply upon request a certificate of insurance showing coverage for property damage, personal protection for the occupants and workers compensation for his employees.

6.10 The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

6.11 The Contractor shall be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence.

6.12 The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire project.

6.13 The Contractor shall supply all materials and labor necessary to provide protection to traffic areas (either vehicular or personnel), lawn, floors, stairs and walls from dirt, dust, damage and wall scrapes and provide suitable dust control.

6.14 The Contractor shall be responsible to clean up daily after working.

All clean up should be done and completed before the end of the workday.

6.15 The Contractor shall be responsible for the setup, use and tear down of any debris chutes used on site, along with providing any tip bins for debris and refuse removal.

6.16 The Contractor shall make good any damage caused to gardens, lawn areas and any damage to the structure and finishes affected by the work.

B.7. PRE-CONSTRUCTION REQUIREMENTS

7.1 The Contractor shall examine all the documents and visit the site to fully inform themselves of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

7.2 The Contractor shall provide a statement that the Contractor’s company and all personnel are experienced in performing this type or similar to type and scope required for the work.

7.3 The Contractor shall prepare and submit a Quality Control Schedule [QCS] and Project Safety Plan [PSP] to address the project. The QCS and PSP are intended to document the entire project from beginning to end.

7.4 The Contractor shall submit a copy of a Contractor’s Installation Guarantee covering the work, labor and equipment for a period of two [2] year at no cost to the Consulate signed by the Contractor.

7.5 The Contractor shall submit a Bill of Materials [BOM], product literature, samples and standard specification submittals of all materials to be used in the project provided by the contractor. The BOM's shall list the equipment and materials in sufficient detail that a purchase order for the materials and equipment can be executed without further elaboration or specifications. These documents will be used by the Consulate to approve all equipment and materials.

B.8. CONSTRUCTION REQUIREMENTS

8.1 No construction shall begin until approvals of the Pre-Construction Submittals are accepted by the COR.

8.2 The approval of the drawings and/or materials by the Contracting Officer shall not be construed as a complete check but will indicate only that the general method of construction and detailing is satisfactory. Approval of such drawings and/or materials will not relieve the Contractor of the responsibility for any error which may exist as the Contractor shall be the responsible for the dimensions, design, quality, adequate connections, details and satisfactory construction of all work.

8.3 The Contractor shall be responsible for all required materials, equipment, and personnel to manage, administer, and supervise this project.

All workmanship shall be of good quality and performed in a skillful manner.

8.4 All materials and equipment incorporated into the project shall be new unless noted otherwise. The Contractor shall transport and safeguard all materials and equipment required for construction.

8.5 Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations.

Damaged or defective items shall be replaced. The contractor will be responsible for security of all materials and equipment.

8.6 Receipt of Materials - Shipment of equipment, materials, and supplies shall be addressed to the Contractor - not the Consulate. The Contractor must be on hand to accept shipments; the Consulate will not accept shipments.

8.7 The Contractor will be provided with a storage and staging area as determined by the COR. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or pavement as a result of storage activities. The Contractor is responsible for obtaining any additional off compound storage areas as required.

8.8 The Contractor shall at all times keep the work area free from accumulation of waste materials. Upon completing construction, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

8.9 The Contractor shall be responsible for connection of temporary utilities to existing utilities including water and power lines. All temporary connections to local water and power lines shall be coordinated with the COR. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall be responsible for making connections including providing back flow preventer devices on connections to domestic water lines, providing transformers, and for disconnections.

8.10 At the end of each workday, or notification of a temporary stop order, the Contractor shall lower and fixed all temporary work platforms and/or harnesses. Contractor shall notify the COR of the temporary barricade locations. Beginning the next workday, the contractor shall remove the temporary barricades before continuing the project.

8.11 Storm Protection - Should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to person, the work and adjacent property. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and other temporary work.

8.12 Cleanup - The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. The Contractor shall not use Consulate waste disposal facilities including garbage cans, trash piles or dumpsters.

8.13 Landscape Restoration - The surfaces of all unpaved areas disturbed by construction activities shall be sodded with an approved grass native to the sodded area as approved by the COR. These shall include areas which existing pavement is removed, areas where excavation takes place, and areas where existing sod is killed or compacted by construction activities.

Landscape shrubs killed or damaged by construction activities shall be replaced with same species and size.

8.13.1 Contractor shall implement appropriate measures to

ensure that all existing plants, trees, and landscaping features are properly protected during construction.

8.13.1.1 Erecting protective barriers around trees, shrubs, and planted areas to prevent accidental damage.

8.13.1.2 Avoiding excavation, heavy equipment

operation, and material storage near plant root zones.

8.13.1.3 Implementing dust and erosion control

measures to protect plant health.

8.13.1.4 Conducting regular site inspections to

assess plant conditions throughout the construction process.

8.13.2 In the event that any plants are affected or damaged due to construction activities, the Contractor shall be responsible for their replacement with equivalent species, subject to approval by the Consulate or relevant project authority.

8.14 The Contractor shall insure that the execution of this contract doesn’t interfere with the occupational functionality or security regulations of the property. Unless otherwise agreed with COR, work shall be executed during normal work hours. Night, weekend, or holiday work shall not be permitted except as arranged in advance with COR. Consulate holiday schedule is available from the COR. Upon agreement, the contractor shall be required to perform the works at any time to the best interest of the Consulate.

8.15 The Contractor shall have limited access to the remainder of the building outside the areas designated for the project, except with permission by the Consulate.

8.16 The Contractor’s work shall be in accordance with U.S. and local codes and standards.

B.9. DELIVERABLE SCHEDULE

9.1 The Contractor shall commence work under this contract as scheduled, execute the work diligently, and achieve final completion and acceptance of the project, including final cleanup of the premises within the period specified.

9.2 The Contractor to provide a timeline with milestones for completion of work after the award of the contract. The Contractor shall submit request for full payment after final completion and acceptance of the project.

9.3 The Contractor shall furnish product specifications for materials used, a copy of any manufacturer maintenance information and all product and installation warranty documentation.

9.4 The Contractor shall provide warranty on materials and workmanship for a year from the date of project completion. The Contractor shall provide manufacturer's warranty on all materials used to complete this project.

B.10. PROJECT SECURITY

10.1 The work to be performed under this contract requires that the Contractor, its employees, and sub-contractors submit corporate, financial and personnel information for review by the Consulate. Information submitted by the Contractor will not be disclosed beyond the Consulate.

10.2 The Contractor shall submit this information including construction vehicle requirements within 3 calendar days of the Notice to Proceed.

10.3 The Contractor is responsible for the safety of his/her employees, and for conduct of the work in a manner that prioritizes the safety of Consulate residents, employees, and visitors.

10.3.1 Site Specific Security Requirements. This

construction/repair project will be no need for a Construction Security Plan (CSP) as part of this effort;

however, all personnel are subject to review by the RSO.

10.3.2 Contractor Personnel Information. Thirty (30) days

prior to the start of work, the Contractor shall submit requested information for all employees that will be on site to the FM for background checks by the security office in the Consulate. The Contractor shall additionally submit all documentation required by local labor regulations.

10.3.3 Additional Safety Guidelines. Work must be conducted

in the safest possible manner, in compliance with local labor standards and with health and safety as the highest priorities. The Contractor shall comply with the following safety guidelines and all additional guidelines defined by the project specifications:

10.3.3.1 The Contractor shall prepare a Safety &

Health Protocol and shall designate a Safety Representative, who will be on site through the duration of the work, to be responsible for implementation of proper health and safety procedures throughout the contract period. Safety & Health Protocol document shall be reviewed by and Safety Representative in the Consulate shall be introduced to the COR for approval.

10.3.3.2 All guidelines of the Safety & Health

Protocol shall be enforced by the Safety Representative on site. Any deviation from the defined safety protocol shall immediately be corrected by the Contractor and reported to the Project Superintendent/COR. The Project Superintendent may require remediation of any conditions deemed unsafe or unhealthy and may stop work if conditions are not immediately corrected.

10.3.3.3 Additional Coordination Items such as

permits, or training may be required before working on Consulate property. FM will need to review / approve safety measures are in place prior to fire hazardous work.

Designated fire watcher(s) may be required if the fire alarm system needs to be temporarily disabled for hot work or work that generates smoke.

END OF STATEMENT OF WORK

RFQ NUMBER: 19AS20250026

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

[ RESERVED ]

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within TEN (10) calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than SIXTY (60) calendar days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of $250.00 AUD for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as FIVE (5) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and

(3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer.

Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer.

The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed from 0700 to 1800 Monday through Friday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at the Consul General’s Residence, West Perth, Australia to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver

To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Procurement Agent

Payment: The Contractor’s attention is directed to Section H, 52.232-5, “Payments Under Fixed-Price Construction Contracts”. The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor’s request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due.

If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232- 27(a)(1)(i)(A) is hereby changed to 30 days.

U.S. Consulate General, Perth Attn: Perth Accounts Payable

PerthInvoices@state.gov

The Contractor shall show Goods and Services Tax (GST) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.1.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $10,000,000 AUD or USD Equivalent

Cumulative $10,000,000 AUD or USD Equivalent

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $10,000,000 AUD or USD Equivalent

Cumulative $10,000,000 AUD or USD Equivalent

G.1.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.1.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.1.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.1.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.2.0 DOCUMENT DESCRIPTIONS

G.2.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish…