Facility_Manager.docx

FACILITY MANAGER

Grade Levels: I, II, III and IV

RESPONSIBILITIES

Serve on an interim basis at posts lacking an assigned Foreign Service Facility Manager in locations that have intermediate to large facilities and employee populations as well as complex building systems where a high level of expertise is required to deal with unusual or emergency facility-related conditions or operational threats impacting the day-to-day operations at post. The incumbent plans, establishes, and directs a vigorous facilities management program, and coordinates the maintenance, renovation, and upgrade of existing building infrastructure. He/she is responsible for the day-to-day management of the safe operation and maintenance of the real property asset at post.

ESSENTIAL DUTIES

a) Provides expert management and technical guidance to post trades staff and contracted staff in order to accomplish post-managed construction projects and recurring preventive and emergency maintenance and repair work.

b) Manages all post-executed alteration, repair, and replacement projects and may be required to prepare technical specifications and/or develop design drawings for new projects.

c) Provides leadership and technical guidance in the planning, funding, management, and direction of facilities engineering studies and reports.

d) Performs technical review of designs and proposals developed either at post, by OBO, or by other agencies, and conducts feasibility studies to determine the maintainability of the proposed design.

e) Ensures that all required project actions are understood and carried out in accordance with the decisions and directions of senior leadership, including following up on decisions and ensuring the completion of required actions in a timely manner.

f) Works closely with the key stakeholders in planning complex, high priority special projects involving Post Management and OBO/FAC; coordinates the involvement of architectural, civil/structural, mechanical, electrical, and specialty disciplines; and provides support in project planning, review, and construction phases.

g) Enlists the support of other staff as necessary to accomplish project objectives within the established timeframes.

h) Ensures all project objectives are met and that resulting recommendations for action are sound and practical and include implantation plans. Follows up to ensure that approved recommendations are successfully implemented.

i) Develops and trains post FM personnel.

EDUCATION & EXPERIENCE

a) Bachelor’s degree in engineering/architecture/technical discipline or Construction Management is preferred.

b) Minimum years relevant experience.

Level 1 – 1 to 2 years Level II – 2 to 4 years Level II – 4 to 7 years Level IV – 7 to 10 years

c) Minimum 5 years of Project Management experience to meet Levels III and IV.

d) Must have a working knowledge of MS Project.

e) Must maintain a valid driver’s license to operate Mission vehicles.

f) Must have good working knowledge to identify and mitigate safety hazards and capable to ensure Facilities comply with local environmental, U.S. OSHA and local safety standards.

g) Mastery of the full range of principles, concepts, methods, and practices in project management required to oversee the planning and execution of operations and to ensure coordination with other related activities.

h) Knowledge of regulations governing the acquisition of equipment, personnel, and supplies required to support Embassy operations. Ability to manage critical, time sensitive projects that require extensive coordination across program and organizational lines within the Mission, the Department, and with other USG agencies and non-governmental and private organizations; and the efficient management of assigned resources including government and contractor staff needed.

i) Knowledge of, and skill applying, engineering technology principles and practices related to the repair and maintenance of a wide range of intermediate to large facilities complex building systems.

j) Knowledge of facilities management in an international environment.

k) Knowledge of the operations of intermediate to large embassy/consulate complexes with complex building mechanical/electrical systems.

l) Knowledge of all aspects of the contract solicitation process and the management of funds associated with contracted work.

m) Knowledge of construction practices and procedures, sufficient to enable the incumbent to develop, manage, oversee, and review facility management operations programs for intermediate to large embassy/consulate complexes and associated facilities.

n) Ability to communicate effectively with individuals at all levels, both orally and in writing to prepare detailed and highly complex technical specifications and reports.

CLEARANCE LEVEL: Clearance level will be identified in the task order request