RFP_19-250-SOL-00045_COE_BH_TA.pdf

HRSA Center of Excellence for Behavioral Health Technical Assistance; 19-250-SOL-00045

SECTION A – STANDARD FORM (SF) 33

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SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Purpose of Contract

The purpose of this Contract is to provide technical assistance on evidence-based interventions and promising practices that support the integration of behavioral health in

HRSA-funded safety net provider organizations and HRSA-funded training/education programs through a HRSA Center of Excellence (COE) for Behavioral Health Technical

Assistance. The COE shall address both mental health and substance use disorders

(“behavioral health”), with an emphasis on the current opioid epidemic.

B.2 Compensation Cost/Price

In consideration of the satisfactory performance of these services and tasks detailed in

Section J Attachment A - Statement of Work (SOW), the Contractor shall be compensated in accordance with the following:

1. Estimated Cost

BASE PERIOD

CLINs

Description Cost

Fixed

Fee Total Price

0001 HRSA Center of Excellence (COE) for

Behavioral Health Technical Assistance

Tasks 1 - 13

0002 Optional Task 1 - Ad Hoc Reports may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0003 Optional Task 2 - Curated Resource Emails may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0004 Optional Task 3 - PT Coaching may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0005 Optional Task 4 - e-Consultations may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

BASE PERIOD

CLINs

Description Cost

Fixed

Fee Total Price

0006 Optional Task 5 – Webinars may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0007 Optional Task 6 – CoPs maybe exercised up to four (4) times per performance period.

Price if exercised one (1) time:

4-month CoP Cost: $TBD; Fixed-Fee: $TBD

6-month CoP Cost: $TBD; Fixed-Fee: $TBD

8-month CoP Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0008 Optional Task 7 – Virtual PT Coaching may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0009 Optional Task 8 – Virtual Roundtables may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0010 Optional Task 9 – Program-Specific Web

Pages may be exercised up to four (4) times per performance period. Price if exercised one (1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0011 Optional Task 10 – Cloud LMS exercised one (1) time during the life of contract to maintain throughout the life of the contract

Total Value for the Base Period

OPTION PERIOD 1

Description Cost

Fixed

Fee Total Price

0012 HRSA Center of Excellence (COE) for

Behavioral Health Technical Assistance

Tasks 1 - 13

0013 Optional Task 1 - Ad Hoc Reports may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

If exercised

OPTION PERIOD 1

CLINs

Description Cost

Fixed

Fee Total Price

Cost: $TBD; Fixed-Fee: $TBD

0014 Optional Task 2 - Curated Resource Emails may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0015 Optional Task 3 - PT Coaching may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0016 Optional Task 4 - e-Consultations may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0017 Optional Task 5 – Webinars may be exercised up to four (4) times per performance period.

Price if exercised one (1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0018 Optional Task 6 – CoPs maybe exercised up to four (4) times per performance period.

Price if exercised one (1) time:

4-month CoP Cost: $TBD; Fixed-Fee: $TBD

6-month CoP Cost: $TBD; Fixed-Fee: $TBD

8-month CoP Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0019 Optional Task 7 – Virtual PT Coaching may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0020 Optional Task 8 – Virtual Roundtables may be exercised up to four (4) times per performance period. Price if exercised one (1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0021 Optional Task 9 – Program-Specific Web

Pages may be exercised up to four (4) times per performance period. Price if exercised one (1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum

Total Value for Option Period 1

OPTION PERIOD 3

Description Cost

Fixed

Fee Total Price

0022 HRSA Center of Excellence (COE) for

Behavioral Health Technical Assistance

Tasks 1 - 13

0023 Optional Task 1 - Ad Hoc Reports may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0024 Optional Task 2 - Curated Resource Emails may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0025 Optional Task 3 - PT Coaching may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

0026 Optional Task 4 - e-Consultations may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0027 Optional Task 5 – Webinars may be exercised up to four (4) times per performance period.

Price if exercised one (1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0028 Optional Task 6 – CoPs maybe exercised up to four (4) times per performance period.

Price if exercised one (1) time:

4-month CoP Cost: $TBD; Fixed-Fee: $TBD

6-month CoP Cost: $TBD; Fixed-Fee: $TBD

8-month CoP Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

0029 Optional Task 7 – Virtual PT Coaching may be exercised up to four (4) times per performance period. Price if exercised one

(1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum times.

Optional Task 8 – Virtual Roundtables may be exercised up to four (4) times per

If exercised

OPTION PERIOD 3

CLINs

Description Cost

Fixed

Fee Total Price performance period. Price if exercised one (1) time:

Cost: $TBD; Fixed-Fee: $TBD

0031 Optional Task 9 – Program-Specific Web

Pages may be exercised up to four (4) times per performance period. Price if exercised one (1) time:

Cost: $TBD; Fixed-Fee: $TBD

If exercised maximum

Total Value for Option Period 2

2. The Government shall not be obligated to reimburse the Contractor for amounts incurred in excess of the contract amount, and the Contractor shall not be obligated to continue performance under the contract or otherwise incur amounts in excess of the contract unless and until written notification is received by the Contractor from the

Contracting Officer which sets forth a revision of the contract amount. No notice, communication, or representation in any other form or from any other person other than the Contracting Officer shall affect the amount of this contract.

3. The total funds currently available for payment and allotted to this contract are

$__________. It is estimated that the amount currently allotted to this contract will cover performance from __________ to __________________. For further provisions on funding, see the clause FAR 52.232.20, Limitation of Cost (APR 1984).

4. The Contracting Officer may allot additional funds to the contract without the concurrence of the Contractor.

B.3 Allowable Costs

Costs shall be determined by the Contracting Officer to be allowable in accordance with

FAR Subpart 31.2 in effect on the date of this Contract and the terms of this Contract.

B.4 Direct Costs

The Contractor will be reimbursed for all costs as described below, incurred directly and specifically in the performance of this contract, claimed by the Contractor, and accepted by the Contracting Officer:

1. Salaries and wages of the Contractor's employees directly employed in performing the work required by this contract, including related fringe benefits if treated as a direct cost;

otherwise, fringe benefits may be claimed as part of indirect costs below.

2. Materials and services required in the performance of this contract, after deducting all discounts for the purchase of such materials and services.

3. Consultant fees or other payments to consultants required in the performance of this contract, provided, that such fees or payments shall not exceed the daily rate of $“to be determined prior to award” per day, exclusive of travel costs, without the written approval of the Contracting Officer.

4. Travel and subsistence expenses exclusively in direct performance of this contract. The

Contractor shall be reimbursed for transportation costs and travel allowances in accordance with the established Travel policy of the Contractor, but subject to the following limitations:

a. Such transportation cost shall not be reimbursed in an amount greater than the cost of first class rail or of economy air travel. Travel allowances for per diem shall be reimbursed in accordance with the Contractor's established Travel policy, but in no event shall such allowances exceed the prevailing Government rate except within the corporate limits of those cities and other specified areas where higher ceiling rates have been established by the General Services Administration for Civil Service employees in travel status.

b. The Contractor shall be reimbursed for the cost of travel performed by its personnel in a privately owned automobile not to exceed the cost by the most direct economy air route between the points so traveled. If more than one person travels in such automobile, no additional charge will be made by the Contractor for such travel between such points. Reimbursement shall be in accordance with the Contractor’s established travel policy, but in no event shall such allowances exceed the prevailing Government rate (as set by Federal Travel Regulations– see www.gsa.gov).

5. HRSA will not reimburse travelers for unauthorized or excess expenses.

B.5 Prior Authorization of Certain Direct Costs

1. Purchase Orders and Subcontracts are governed by FAR Clause 52.244-2, Subcontracts (OCT 2010) of the General Provisions except as may be indicated herein.

2. The Contractor shall not incur any of the following costs without the prior written approval of the Contracting Officer. Incurrence of such costs with the intent of claiming reimbursement as direct costs under this contract shall be at the Contractor's own risk, if without such prior written authorization:

a. Purchase or rental of any item of equipment including furniture or office equipment regardless of cost.

b. Any rental or purchase agreement for real or personal property, or any term contract for maintenance.

http://www.gsa.gov/

c. Travel for general scientific meetings not directly pertaining to organ donation and transplantation.

d. Rearrangement, alternation or relocation of facilities.

B.6 Indirect Costs

1. The allowable indirect costs under this contract shall be established in accordance with the General Provision of this contract and FAR 52.216-7, Allowable Cost and Payment

(Aug 2018).

2. Pending the establishment of the negotiated indirect cost rates, the provisional rates below are approved for billing purposes only.

3. The fixed ceiling contract rates should be used for the life of the contract unless the cognizant auditing agency established lower rates.

TYPE PROVISIONAL

RATE

FIXED

CEILING

CONTRACT RATE

Fringe Benefits

Overhead

G&A

4. If the Contractor does not have a current rate agreement, within the first 90 days after the effective date of this contract, the Contractor shall initiate a request for indirect cost rate agreement from the following:

Hruta Virkar

National Institutes of Health

6011 Executive Blvd Room 549C-1

Rockville, MD 20852

301-496-4137 hruta.virkar@nih.gov

The request shall be accompanied by an indirect cost rate proposal and its supporting data. If the Contractor does not comply with these requirements within the allotted time frame, then the Contracting Office will suspend all indirect costs being billed after 90 days.

5. The final indirect cost rates applicable to this contract shall not exceed the ceiling rates listed above; provided, however, that in the event the rates are determined by the cognizant negotiated indirect cost official, on the basis of actual allowable costs to be less than the provisional and ceiling rates agreed to herein, then the lower rates as established by such cognizant official shall apply.

mailto:hruta.virkar@nih.gov

6. Notwithstanding the foregoing, the contractor shall comply with the requirements of

FAR 52.232-20 – Limitation of Cost (Apr 1984) for any CAS covered contracts.

SECTION C – DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.1 Statement of Work

Independently and not as an agent of the Government, the Contractor shall furnish all personnel, material, facilities, services, and equipment as needed to perform the tasks in the Statement of Work set forth in Section J (Attachment A) attached hereto and made part of this contract.

C.2 Incorporation of Contractor’s Proposal by Reference

It is understood and agreed that the Contractor shall, in meeting the requirements of this contract, perform the work in accordance with the Contractor’s proposal to the Health

Resources and Services Administration dated ______________, provided however, that to the extent that any provisions of the articles of this contract are in conflict or inconsistent with any provisions of said proposal, the provisions of the articles of this contract shall be controlling and shall supersede the provisions of said proposal.

SECTION D – PACKAGING AND MARKING

All reports and documents shall have, at a minimum in the document header, the contract number, and the COR’s name. All reports and documents shall have, at a minimum in the document footer, the author in the lower left corner, the page # of total # of pages in the center bottom of the page, and the date and /or version of the document (not the auto date) in the lower right corner.

The Contractor shall deliver all items at the time indicated in the Deliverables Schedule.

a. All deliverable reports are to carry at the top of the first page the following information:

1) Contract number

2) Deliverable item number

3) Deliverable item delivery due date

4) Date of submission

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection and Acceptance

The Contracting Officer Representative (COR), as a duly authorized representative of the

Contracting Officer, shall assume the responsibilities for monitoring the Contractor’s performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables.

E.2 FAR 52.246-5 Inspection of Services – Cost-Reimbursement (APR 1984)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the

Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the

Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all places and times during the term of the contract.

The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If any of the services performed do not conform with contract requirements, the

Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce any fee payable under the contract to reflect the reduced value of the services performed.

(e) If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the

Government may --

(1) By contract or otherwise, perform the services and reduce any fee payable by an amount that is equitable under the circumstances; or

(2) Terminate the contract for default.

(End of Clause)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Observance of Federal Holidays

Official Holidays

New Year’s Day January 1st

Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day November 11th

Thanksgiving Day 4th Thursdays in November

Christmas Day December 25th

Inauguration Day Every fourth year, Washington, DC

For work to be performed at Government site(s):

1. No services or deliveries shall be performed, nor shall HRSA reimburse a contractor for work performed on Saturdays, Sundays, Federal legal holidays, holidays set forth by

Presidential Executive Order and any other Government closures, including closures for inclement weather, unless otherwise provided for in the terms of the contract. The contractor may not bill for hours not worked.

2. When the Government site is closed, there may be a rare emergency situation or a necessity for critical work to continue where the Contracting Officer or the Head of

Contracting Activity may authorize work at the fixed hourly rate set forth in the contract.

F.2 FAR 52.242-15 Stop-Work Order (AUG 1989) – Alternate I (APR 1984) is hereby incorporated by reference.

F.3 Period of Performance

The period of performance shall be a base period of twelve months and two (2) twelve-month option periods.

The option periods under this contract may be exercised in accordance with FAR clause

52.217-9 Option to Extend the Term of the Contract (MAR 2000). The period of performance under this contract shall commence with the effective date of the contract.

*Note: exact dates will be filled in at time of contract award.

F.4 Schedule of Deliverables

All products and services delivered under this contract must be Section 508 compliant in accordance with the HHSAR provided. The Section 508 Standards applicable to this contract are 1194.21, 1194.22, 1194.23, 1194.24, 1194.25, 1194.26, 1194.31, and

1194.41.

Regardless of format, all digital content or communications materials produced as a deliverable under this contract, must be Section 508 compliant to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities. Remediation of any materials that do not comply with the applicable requirements as set forth below, shall be the responsibility of the vendor.

HHS guidance regarding accessibility of documents can be found at http://www.hhs.gov/web/section-508/making-files-accessible/index.html

The Contractor shall submit all items in the quantities and by the dates indicated to the

COR. All reports, processes, and product deliverables are subject to approval by the

COR.

Task Deliverables Quantity Due Date

BASE TASKS

1 Organizational meetings and quality assurance

1.1.1

Draft agenda and materials for kick-off meeting 6 2 days before meetings

Minutes of meeting to COR 6 5 days after meetings

1.1.2

Draft agendas and materials for biweekly monitoring meetings

2 days before meetings

Minutes of meetings to COR 144 2 days after meetings

1.2.1

Revised Project Management Plan (PMP) 1 5 days after kick-off meetings

Draft OY PMP

6 weeks before end of each performance period

1.2.2 Monthly progress reports 12

3rd day of the month

1.2.3 Monthly financial reports 12

15th day of the month

1.3

Draft annual report

45 days prior to the end of each contract year

Final annual report 1

10 days after receiving COR feedback

1.4

Tentative outline of topics

2 weeks prior to briefing

Final outline of topics 1 1 week prior to briefing

Meeting summary 1 2 weeks after briefing

2 Annual in-person/virtual COE stakeholder meeting

2.1

Final annual meeting plan

15 days after kick-off

Final annual meeting plan for following option period 1

90 days prior to end of performance period

2.2

Number of registrants list

Every 30 days for

180 days preceding annual meeting

Option Year draft annual meeting report 1 14 days after meeting

Option Year final annual meeting report 1

5 days after approval of draft report

3 Needs assessments

3.1

List of organizations/individuals identified for engagement 1 TBD

Revised needs assessment plans 4 5 days after kick-off meetings

Needs assessment reports

5 days after completion of need assessment

Draft activity report

5 days after completion of need assessment

Final activity report 4 5 days after receipt of COR comments

3.2

Draft needs assessment report 1 45 days after initial submission of data

Final needs assessment report 1

15 days after receipt of COR comments

Summary of survey findings and analyses 1

30 days after the data is collected or provided

4 Virtual Clinical Case Conferencing for Health Centers

Final project plan 1

20 business days after program kick-off meeting

100 30-minute clinical e-consultation sessions 1 TBD

50 60-minute clinical e-consultation sessions 1 TBD

Final report 1

30 days before end of performance period

5 Virtual Roundtables for all Programs

30 days after kick-off meeting

Email with summary of key themes 1 Within 7 days of the event

Learning Materials (for 2 virtual roundtables) 1 2 weeks before each roundtable.

Conduct the roundtable sessions (2 total)

MCHB:

TBD

Post-virtual roundtable reports 1 each 30 days before end of contract year.

6 Virtual TA for Health Centers and Health Programs

Revised project plan 1 5 business days from kick-off

150 virtual T/TA requests

Health

Centers:

1;

Health

Professio ns: 1

TBD

Webinars for Health Center, Health Professions, and

Maternal Child Health

Final webinar project plan 1 15 days after kick-off meetings

Webinar plan 1 each 60 days before each webinar

Final webinar presentation materials 1 each 1 week after COR feedback

Draft webinar event activity report 1 2 weeks after webinar event

Final webinar event activity report 1 5 business days of approval of draft

Conduct 2 webinars

BPHC: 4;

BHW: 2;

MCHB:

TBD

8 Communities of Practice (CoPs)

8.7 Final 4-month CoP plan 1

15 days after program kick-off meeting

Draft CoP report 1 2 weeks after each

CoP completion

Final CoP report 1

5 days after receipt of COR comments for each CoP

Conduct 4-month CoPs

HAB: 1;

MCHB:

TBD

8.8

Final 6-month CoP plan; 1

15 days after program kick-off meeting

Draft CoP report 1 each 2 weeks after CoP completion

Final CoP report 1 each 5 days after receipt of COR comments

Conduct 6-month CoPs (12 sessions per CoP) BPHC: 4 TBD

8.9

Final 8-month CoP plan; 1

15 days after program kick-off meeting

Draft CoP report 1 each 2 weeks after CoP completion

Final CoP report 1 each 5 days after receipt of COR comments

Conduct 8-month CoPs (10 sessions per CoP)

BPHC:

TBD

9 Peer Mentoring

15 days after program kick-off meeting

Final report 1 30 days before end of contract year

Facilitate/conduct 50 peer mentoring relationships

BPHC: 1;

BHW: 2

TBD

10 Practice Transformation (PT) Coaching for Health Centers

10.1 Virtual PT coaching sessions 50 TBD

10.2

Final Project plan 1

15 days after program kick-off meeting

On-site PT coaching sessions 25 TBD

Draft activity report 75

5 business days after completion of coaching event

Final activity report 75

5 business days after COR review of draft

Lessons learned report 1 TBD

11 COE IT Systems Implementation and Support

11.1

COE website 1 3 months of project initiation.

Voluntary feedback summary report 1

45 days prior to the end of each contract year

11.2 Webinar/Virtual meeting cloud platform 1 TBD

12 Records Management

13 Baseline Security Requirements

13.1 Copy of training records for all mandatory training TBD TBD

13.2 Signed Rules of Behavior (ROB) for all employees

1 per employee

Initiation of contract and at least annually thereafter

13.3 Incident Report (as incidents or breaches occur) TBD

As soon as possible and without reasonable delay and no later than 1 hour of discovery

13.4 Onboarding documentation when beginning contract TBD

Prior to performing any work on behalf of HHS

13.5 Roster TBD

Within 14 days of the effective date of this contract

13.6 Form or deliverables required by HRSA

At contract expiration

13.7

TBD (Security Requirements for Government-Owned

Contractor Operated and Contractor-Owned Contractor

Operated Resources)

OPTIONAL TASKS [May be exercised four (4) times during each performance period]

OT1 Ad Hoc Requests

Draft report 3 3 days after request from COR

Final report 3

1 day after feedback from

COR

Draft activity report 3

2 weeks of completion of Ad

Hoc request

Final activity report 3 5 working days of

COR feedback

OT2 Curated Resource Emails

Draft email 3 3 days after request from COR

Final report 3

1 day after feedback from

COR

Email contact list for database TBD TBD

OT3 PT Coaching

Draft activity report 10 TBD

Final activity report 10 TBD

Lessons learned report 1 TBD

OT4 e-Consultations

30-minute clinical e-consultation sessions 10 TBD

60-minute clinical e-consultation sessions; 10 TBD

Final report 1 TBD

OT5 Webinars

Draft webinar event plan 1 each 60 days prior to event

Draft webinar presentation materials 1 each 3 weeks prior to event

Final webinar presentation materials 1 each 1 week after receipt of COR comments

Draft webinar event activity report 1 2 weeks after webinar event

Final webinar event activity report 1 5 business days of approval of draft

OT6 CoPs

OT6.

Final 4-month CoP plan 1

14 days after exercising option

Draft CoP report

10 days after CoP completion

Final CoP report 1

10 days after receipt of COR comments

OT6.

Final 6-month CoP plan 1

Draft CoP report 1 completion

Final CoP report 1

10 days after receipt of COR comments

OT6.

Final 8-month CoP plan 1

Draft CoP report 1 completion

Final CoP report 1

10 days after receipt of COR comments

OT7 Virtual PT Coaching

25 Virtual PT coaching 1 TBD

OT8 Virtual Roundtables

Conduct roundtables (2 total) 1 TBD

OT9 Program-Specific Web Pages

Web pages 1 Within 3 months of project initiation

OT10 Cloud eLearning Management System (LMS) Services

[Exercised one (1) time] eLearning Management System 1 TBD

F.5 Reporting Requirements and Deliverables

1. The Contractor shall submit the items in quantities and during the time periods indicated above to the following address:

Health Resources and Services Administration

Health Systems Bureau

U.S. Dept. of Health and Human Services

5600 Fishers Lane

Rockville, MD 20857

2. The Contractor shall submit each deliverable items individually per the deliverable schedule.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer’s Authority

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

G.2 Designation of Contracting Officer Representative (COR)

The person identified below is hereby designated as the Contracting Officer

Representative (COR) for this contract. The responsibility of the COR is to ensure that the Government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, etc., within the contractual work description. Issuance of changes which affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the Government to contract:

[TBD at the time of Award]

U.S. Dept. of Health and Human Services

Health Resources and Services Administration

Health Systems Bureau

5600 Fishers Lane

Rockville, MD 20857

Phone Number: ______

Fax Number: ____________

Email: __________

G.3 Contracting Officer’s Representative’s Responsibility

Technical Direction – The COR will provide the necessary information, direction, and coordination within the confines of the existing contractual work description in order for the contract to have a successful outcome for the government.

This includes providing technical direction to the Contractor to guide the contract effort in order to accomplish the contractual performance work statement. This may include providing information to the Contractor for assistance in the interpretation of government provided information, specifications or technical portions of the work description, and where required by the contract, review and approval of product deliverables of the

Contractor to the Government under the contract. Only the Contracting Officer has the authority to make a formal change to the contract.

Contract Progress and Performance Management – The COR will be responsible for preparing performance evaluations in accordance with FAR 42.1502.

G.4 Restrictions on the Contracting Officer’s Representative’s Authority

Direction given by the COR to the Contractor must be within the parameters of the

Statement of Work as stated in the Contract.

The COR may not issue any direction to the Contractor that:

1. Solicits a proposal, OR

2. Constitutes an assignment of additional work outside the Statement of Work of this Contract, OR

3. In any manner causes an increase in the total contract cost or the time required for contract performance, OR

4. Changes any of the express terms, conditions, or specifications of the Contract

(e.g., changes in the price or scope of work, instructions to start or stop work, approval of any actions that will result in additional charges to the government).

Issuance of changes that affect the articles, terms, or conditions of this Contract will be accomplished through the Contracting Officer, who is the only party who can determine if a direction is within the Statement of Work.

G.5 Key Personnel

Pursuant to the Key Personnel clause (HHSAR 352.237-75) referenced in SECTION I of this contract, the following individual(s) is (are) designated as Key Personnel and considered to be essential to the work being performed under this contract:

Title Name

(To be completed at time of award)

Contact information for key personnel:

The person identified as the ______________ shall direct the necessary work and services toward fulfillment of the contractual requirements. Prior to removing, replacing, or diverting the specified individual(s), the Contractor shall notify the Contracting Officer in writing and reasonably in advance, and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contract. No diversion shall be made by the Contractor without the written consent of the Contracting

Officer, provided that the Contracting Officer may ratify in writing changes made due to events beyond the control of the

Contractor, and such ratification shall constitute the consent of the Contracting Officer required by this clause. Examples of events beyond the control of the Contractor are: (1) prolonged sickness, (2) termination of employment, and (3) death. Key personnel, with the consent of the

Contracting Officer, may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

G.6 Staffing Requirements

The general responsibilities of all contract personnel are as follows:

1. Consistently exhibit teamwork and provides best value for customers by improving the quality of customer interaction and communication, and internally improving communication to increase the quality and value of service provided.

2. Demonstrate proactive behavior, provides timely responsiveness, and exhibits a sense of ownership and commitment in all dealings.

3. Consistently perform timely follow through to ensure quality completion of customer actions. Actively engages in customer partnering sessions and lessons learned sessions.

On a regular basis, shows initiative in problem identification and resolution.

4. Maintain the integrity and security of federally-owned property, including equipment, supplies, and information technology related hardware, software and data.

5. Effectively plan, organize, and prioritize work to accommodate agreed to dates/timelines and produce clear and effective results of acceptable quality.

6. Refer new or unusual circumstances in a timely manner to the COR for guidance.

G.7 Submission of Invoices and Place of Payment

1. The Contactor shall submit monthly invoices/vouchers in Microsoft word or PDF format to hrsainvoices@hrsa.gov.

2. For inquiries regarding payment, call Accounts Payable Section at (301)492-5233.

3. For inquiries regarding receiving, inspection and acceptance, rejections, or technical issues, call your COR.

4. The Contractor agrees to include with each invoice, and comply with, the Billing

Instructions, Section J, Attachment B, and to include the following information on its invoice/voucher:

Name and address of the Contractor same as on the contract;

DUNS number;

Invoice or voucher number;

Invoice or voucher date;

Dollar amount;

Contract number _______; order number _______; Date of Delivery or Service;

mailto:hrsainvoices@hrsa.gov

Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; and

Name and complete mailing address where payment is sent.

INVOICES WITHOUT ALL REQUIRED INFORMATION WILL BE DENIED

UNTIL THE PROPER INFORMATION IS SUBMITTED.

5. Payment shall be made by:

PSC/FMP/AS

U.S. Department of Health and Human Services

Program Support Center

7700 Wisconsin Ave., Suite 9000

Bethesda, MD 20814

Telephone: 301-492-5233 Fax: 301-480-5089

Email: pscinvoiceinquiries@psc.hhs.gov

G.8 Electronic Funds Transfer

The Contractor shall designate a financial institution for receipt of electronic funds transfer payments. All data stored in the CCR and ORCA has been transferred to the new

Systems for Award Management (SAM) and can be found at www.sam.gov. Contractors are encouraged to periodically review their file for accuracy and are required to re-reregister before their expiration date, which is the same date as their CCR expiration date. SAM will notify users by e-mail that their file is due to expire beginning 60 days prior to expiration, then 30 days and finally 15 days before expiration. Directions on how to navigate SAM can be found on the site’s Home Page by clicking Help in the navigation bar at the top of the page.

G.9 Evaluation of Contractor’s Performance

Interim and final evaluation of Contractor performance (including options) on this contract shall be conducted in accordance with FAR Subpart 42.15 and HHSAR

342.7001(d) and entered into the Contractors Performance Assessment Reporting System

(CPARS).

The Government will conduct an evaluation of Contractor’s performance based on the completion of the tasks stated in the SOW. HHS documents contractor performance using the

Contractor Performance Assessment Rating System (CPARS) (www.cpars.gov). The evaluation shall be conducted by the COR and be comprised of an evaluation of contractor performance completed by the Contractor and Federal staff, and a review of progress reports and financial reports.

G.10 Changes or Revisions www.sam.gov

1. The Government shall not be liable for any costs due to changes or revisions in the scope of services for this Contract, from the requirements originally negotiated and agree to, unless such changes or revisions are authorized and approved by the Contracting

Officer, in writing.

2. Any request for changes or revisions received from the Contractor shall be referred to the Contracting Officer for review and approval before acceptance by the Government.

G.11 Subcontracting Plan Provisions (Applies to Other than Small Business)

a. Small Business and Small Disadvantaged Business Subcontracting Plan

(1) The Small Business and Small Disadvantaged Business Subcontracting Plan dated

TBD is attached hereto and made a part of this Contract.

(2) The failure of any contractor or subcontractor to comply in good faith with the Clause entitled, “Utilization of Small Business Concerns and Small Disadvantaged Business

Concerns” incorporated in this Contract and the attached Subcontracting Plan, will be a material breach of Contract or Subcontract.

b. Small Disadvantaged Business (SDB) Participation Plan

(1) The Small Disadvantaged Business (SDB) Participation Plan, dated TBD is attached hereto and made a part of this Contract.

(2) In compliance with FAR 52.219-25, Small Disadvantaged Business Participation

Program-Disadvantaged Status and Reporting, if this contract contains SDB participation targets, the Contractor shall report on the participation of SDB concerns. Reporting shall be on Optional Form 312, Small Disadvantaged Business Participation Report, or in the

Contractor’s own format providing the same information and shall be submitted on an annual basis and upon completion of the contract. In no event shall the targets identified in the attached SDB Participation Plan be revised without the prior written authorization of the Contracting Officer.

(3) The failure of any Contractor or subcontractor to comply in good faith with FAR

Clause 52.219-25, entitled, “Small Disadvantaged Business Participation Program –

Disadvantaged Status and Reporting” incorporated in this contract and the attached SDB

Participation Plan, will be a material breach of such contract or subcontract and subject to the remedies reserved to the Government under FAR Clause 52.219-16 entitled, “Liquidated Damages-Subcontracting Plan.”

c. Subcontracting Reports

(1) The Contractor shall submit the Individual Subcontract Report and Summary

Subcontract Report using the web-based Electronic Subcontracting Reporting System

(eSRS) at www.esrs.gov following the instruction in eSRS as supplemental by agency regulations;

Ensure that its subcontractors with subcontracting plans agree to submit the Individual

Subcontract Report and/or Summary Subcontractor Report using eSRS;

Provide the prime contract number, the task order number, if applicable, and the prime contractor’s DUNS numbers to all first-tier subcontractors with subcontracting plans so they can enter this information into eSRS with their reports; and

Ensure that all subcontractors with subcontracting plans under the flow-down requirements of subparagraph (a)(9) above, at every tier, provide the prime contract number, the order number, if applicable and their own DUNS number to all of their subcontractors with subcontracting plans.

Regardless of the effective date of this Contract, the reports shall be submitted no later than the following dates for the applicable reporting period for the entire life of this

Contract:

April 30

October 31 www.esrs.gov

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Conflict of Interest

1. Conflict of Interest:

The Contractor shall have procedures in place to monitor and disclose all Organizational and Personal Conflicts of Interest throughout the life of the contract.

COI information shall be submitted as follows:

(a) Initial Submission of COI Information: The Contractor shall submit Conflict of

Interest information identified in the performance of the contract.

(b) Mitigation/Resolution: The CO determines whether a COI has been identified and whether the actual, potential or apparent COI has been mitigated/resolved to the Government’s satisfaction. The Contractor's approved COI

Mitigation/Resolution plan shall be incorporated into the contract.

In cases whereby a COI cannot be, or has not been, mitigated to the CO’s satisfaction, the

CO may take the following action including, but not limited to:

i. Request a waiver in accordance with FAR 9.503 Waiver, from the Head of the

Contracting Activity; or

ii. Make changes to the requirements of the contract; or

iii. Terminate the contract.

(c) Conflict of Interest Disclosure During Contract Performance: COI Disclosure

Revisions shall be submitted to the CO

a. Subcontractor Flow-Down Clause: The prime Contractor is responsible for avoiding, neutralizing and mitigating all actual, potential, or apparent COIs of its

Subcontractors, in accordance with this clause. Therefore, the prime Contractor shall flow-down applicable clauses of this contract in all subcontracts. For Subcontractors, wherever the term “Contractor” is used, insert “Subcontractor.”

H.2 Equipment/Computer Needs

The Contractor shall not use federal funding available through this contract for costs incurred for services or equipment which are reimbursable as part of another government contract. Also, the federal funding available through this contract shall not be used to reimburse the Contractor for the purchase of computer hardware and/or software without prior Contracting Officer approval.

The Contractor shall have the necessary computer hardware and software development tools to perform the contract.

H.3 Use of Appropriated Funds to acquire Food/Light Refreshments

It is the Department's policy that appropriated funds (whether from an annual appropriation, multi-year appropriation, appropriated user fee, mandatory appropriation, gift funds, or reimbursements from such appropriations, etc.) shall not be used to purchase food (whether for conferences or meetings; for meals, light refreshments, or beverages) for federal or nonfederal participants.

SECTION I – CONTRACT CLAUSES

I.1 Federal Acquisition Regulation (FAR) (48 CFR Chapter 1) Contract Clauses

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

The contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at http://www.acquisition.gov/far/.

Clause No. Title Date

52.202-1 Definitions Nov 2013

52.203-3 Gratuities Apr 1984

52.203-5 Covenant Against Contingent Fees May 2014

52.203-6 Restrictions on Subcontractor Sales to the Government Sep 2006

52.203-7 Anti-Kickback Procedures May 2014

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal May 2014 or Improper Activity

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity. May 2014

52.203-12 Limitation on Payments to Influence Certain Federal Oct 2010

Transactions

52.203-13 Contractor Code of Business Ethics and Conduct Oct 2015

52.203-14 Display of Hotline Poster(s) Oct 2015

52.203-17 Contractor Employee Whistleblower Rights and Apr 2014

Requirement To Inform Employees of Whistleblower

Rights

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Jan 2017

Agreements or Statements

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber May 2011

Content Paper

52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011

52.204-10 Reporting Executive Compensation and First-Tier Oct 2018

Subcontract Awards

52.204-13 System for Award Management Maintenance Oct 2018

52.204-14 Service Contract Reporting Requirements Oct 2016

52.204-18 Commercial and Government Entity Code Maintenance Jul 2016

52.204-19 Incorporation by Reference of Representations and Dec 2014

Certifications

52.204-21 Basic Safeguarding of Covered Contractor Information Jun 2016

Systems http://www.acquisition.gov/far/

52.204-23 Prohibition on Contracting for Hardware, Software, Jul 2018 and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.209-6 Protecting the Government’s Interest When Oct 2015

Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-9 Updates of Publicly Available Information Regarding Oct 2018

Responsibility Matters

52.209-10 Prohibition on Contracting with Inverted Domestic Nov 2015

Corporations

52.210-1 Market Research Apr 2011

52.215-2 Audit and Records—Negotiation Oct 2010

52.215-8 Order of Precedence—Uniform Contract Format Oct 1997

52.215-11 Price Reduction for Defective Certified Cost or Pricing Aug 2011

Data—Modifications

52.215-13 Subcontractor Certified Cost or Pricing Data Oct 2010

—Modifications

52.215-15 Pension Adjustments and Asset Reversions Oct 2010

52.215-18 Reversion or Adjustment of Plans for Postretirement July 2005

Benefits (PRB) Other Than Pensions

52.215-19 Notification of Ownership Changes Oct 1997

52.215-21 Requirements for Certified Cost or Pricing Data and Data Oct 2010

Other Than Certified Cost or Pricing Data—Modifications

– Alternate III Oct 2010

52.215-23 Limitations on Pass-Through Charges Oct 2009

52.216-7 Allowable Cost and Payment Aug 2018

52.216-8 Fixed Fee Jun 2011

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Oct 2014

Business Concerns

52.219-8 Utilization of Small Business Concerns Oct 2018

52.219-9 Small Business Subcontracting Plan Aug 2018

52.219-16 Liquidated Damages—Subcontracting Plan Jan 1999

52.219-28 Post-Award Small Business Program Representation July 2013

52.222-2 Payment for Overtime Premiums Jul 1990

52.222-3 Convict Labor June 2003

52.222-21 Prohibition of Segregated Facilities Apr 2015

52.222-26 Equal Opportunity Sept 2016

52.222-35 Equal Opportunity for Veterans Oct 2015

52.222.36 Equal Opportunity for Workers with Disabilities Jul 2014

52.222-37 Employment Reports on Veterans Feb 2016

52.222-40 Notification of Employee Rights Under the National Labor Dec 2010

Relations Act

52.222-41 Service Contract Labor Standards Aug 2018

52.222-42 Statement of Equivalent Rates for Federal Hires May 2014

52.222-50 Combating Trafficking in Persons Jan 2019

52.222-54 Employment Eligibility Verification Oct 2015

52.222-55 Minimum Wages Under Executive Order 13658 Dec 2015

52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2017

52.223-6 Drug-Free Workplace May 2001

52.223-18 Encouraging Contractor Policies to Ban Text Messaging Aug 2011

While Driving

52.224-1 Privacy Act Notification Apr 1984

52.224-2 Privacy Act Apr 1984

52.224-3 Privacy Training Jan 2017

52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

52.227-1 Authorization and Consent Dec 2007

52.227-2 Notice and Assistance Regarding Patent and Copyright Dec 2007

Infringement

52.227-3 Patent Indemnity Apr 1984

52.227-16 Additional Data Requirements Jun 1987

52.227-17 Rights in Data – Special Works Dec 2007

52.228-7 Insurance–Liability to Third Persons Mar 1996

52.230-2 Cost Accounting Standards Oct 2015

52.230-3 Disclosure and Consistency in Cost Accounting Practices Oct 2015

52.230-6 Administration of Cost Accounting Standards June 2010

52.232-9 Limitation on Withholding of Payments Apr 1984

52.232-17 Interest May 2014

52.232-20 Limitation of Cost Apr 1984

52.232-23 Assignment of Claims May 2014

52.232-25 Prompt Payment Jan 2017

Alternate I Feb 2002

52.232-33 Payment by Electronic Funds Transfer— Oct 2018

System for Award Management

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

52.232-40 Providing Accelerated Payments to Small Business Dec 2013

Subcontractors

52.233-1 Disputes May 2014

Alternate I Dec1991

52.233-3 Protest after Award Alternate I June 1985

52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

52.237-3 Continuity of Services Jan 1991

52.239-1 Privacy or Security Safeguards Aug 1996

52.242-1 Notice of Intent to Disallow Costs Apr 1984

52.242-3 Penalties for Unallowable Costs May 2014

52.242-4 Certification of Final Indirect Costs Jan 1997

52.242-5 Payments to Small Business Subcontractors Jan 2017

52.242-13 Bankruptcy July 1995

52.243-2 Changes—Cost Reimbursement Aug 1987

Alternate I Apr 1984

52.244-2 Subcontracts Oct 2010

Alternate I Jun 2007

52.244-5 Competition in Subcontracting Dec 1996

52.244-6 Subcontracts for Commercial Items Jan 2019

52.245-1 Government Property Jan 2017

52.245-9 Use and Charges Apr 2012

52.246-25 Limitation of Liability—Services Feb 1997

52.248-1 Value Engineering Oct 2010

52.249-6 Termination (Cost-Reimbursement) May 2004

52.249-14 Excusable Delays Apr 1984

52.250-1 Indemnification under Public Law 85-804 Apr 1984

Alternate I Apr 1984

52.253-1 Computer Generated Forms Jan 1991

I.2. Options

FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within sixty days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 42 months.

Department of Health and Human Services Acquisition Regulation (HHSAR) (48

CFR Chapter 3) (http://www.hhs.gov/regulations/hhsar/)

Clause No. Title Date

352.203-70

352.208-70

352.211-1

Anti-Lobbying

Printing and Duplication

Public Accommodations and Commercial

Facilities

DEC 18, 2015

DEC 18, 2015

352.211-3

352.219-70

Paperwork…