Amendment 0002 - 191Z2523Q0001.pdf

Consulate General of the United States of America Solicitation No. 191Z2523Q0001 Erbil, IKR Amendment 0002

Questions and Answers

Solicitation # 191Z2523Q0001 – Janitorial Services

Q1: Is a medical test required for contractor’s staff dedicated to performing the job?

A. No.

Q2: Do we have to submit the MSDS with the offer?

A. Yes.

Q3: Can you provide a list of the approved materials to be used for cleaning?

A. We do not have a preferred material or brand. The MSDS will assist us in determining whether an item is acceptable or not.

Q4: Can you provide a history of the # of additional workers that were requested in the past?

A. An average of 2.

Q5: For the 10 villas at OHC, do we need a dedicated team, or that the same team can be used there?

A. The same team can be used.

Q6: Can we get a list of the furniture outside the buildings that require cleaning?

A. The list is already included in the SOW.

Q7: Are we required to clean the ACs’ outdoor units?

Q8: If need be, can our workers stay inside the compound after 5:00pm?

A. Yes, upon the pre-approval of the Contracting Officer Representative (COR).

Q9: Is it our responsibility to take the garbage outside the compound?

Q10: Do we have to provide the DBA insurance policy with the offer?

A. The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees.

Q11: Do we need to provide a supervisor who is available on site from 8am to 5pm?

A. The Government shall designate a contracting officer’s representative who shall work directly with the company’s supervisor to ensure contract requirements are met.

Consulate General of the United States of America Solicitation No. 191Z2523Q0001 Erbil, IKR Amendment 0002

Q12: Can you provide a figure of how many people would require this service? We need to know an estimate of number of people per m2 (or vice versa) to be able to estimate the consumables?

A. The number of people covered ranges from approximately 150 overnight to 300 during the day.

Q13: Do you have a list of equipment that will require special cleaning materials, equipment like Barbeque grills and its accessories?

A. All the required cleaning materials are listed in the SOW.

Q14: If contractor elects to provide food for its staff through a catering company, what are the procedures for doing so, any special (Visitor Access Request) requirements?

A. The driver will have to go through the full vetting (security background check) process in order for him to be able to enter the compound on a daily basis.

Q15: Is the nature of the additional services different from the normal daily cleaning?

Q16: Are you going to compensate us for the purchase of the DBA insurance policy?

A. DBA insurance is a contract requirement and bidders should bid accordingly.

Q17: In the property list, we noticed that there are no restrooms/bathrooms, unless they are embedded into each facility, we would appreciate a clarification regarding the existence of bathrooms and their percentage with reference to each property.

A. There are 83 restrooms (half bathrooms) and 147 bathrooms that will require cleaning.

Q18: In your solicitation there is a requirement for filling in an IRS form, can you elaborate on this one with regards to local (non-USA) companies?

A. If the vendor believes they are exempt from Zadroga Act they should provide a W-14 in accordance with the Zadroga Act provision 52.229-11, following the instructions at www.irs.gov. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.

Q19: Is the contractor required to clean the bedrooms daily and on a regular basis?

A. Daily cleaning of bedrooms for long term residents is not required. Yet, the contractor is required to clean the bedroom when the current resident leaves post and make it clean and ready for the next resident, as it is done more frequently for the TDY/visitor accommodations.