Questions and Answers - 191T7026Q0025.pdf

191T7026Q0025

Cafeteria Boiler Replacement System

QUESTIONS AND ANSWERS

QUESTION # 1

Performance period and security screening The SF-1442 requires completion within 30 calendar days after the Notice to Proceed, while Section G.5.2 states that security checks are anticipated to take 40 days. Please clarify:

a. Whether the 30-day performance period will begin only after the proposed workers have completed security screening and have been granted site access; and

b. Whether the Notice to Proceed will be issued after the required personnel have been cleared.

ANSWER # 1

The Notice to Proceed will be issued after the required personnel have been cleared.

QUESTION # 2

Section G.3.1.4 requires the Operational Safety Plan ten days before work starts, while the Technical Specifications require it within ten calendar days after the Notice to Proceed. Please confirm the controlling submission deadline.

ANSWER # 2

Please refer to Section G.3.1.4 of the RFQ.

QUESTION # 3

Expansion tanks The Technical Specifications refer to one new 50-litre expansion tank, while the Bill of Quantities refers to two. Please confirm the required quantity.

ANSWER # 3

Two expansion tanks are required as per technical drawings and Bill of Quantities.

QUESTION # 4

Past-performance capacity The experience criterion refers to natural-gas boilers over 100 kW, while the proposed new boiler array consists of two approximately 49 kW boilers. Please confirm whether the 100 kW requirement refers to an individual boiler or the total rated capacity of the boiler plant.

ANSWER # 4

Total rated capacity of the boiler plant.

QUESTION # 5

Temporary domestic hot-water service Please advise the minimum required capacity of the temporary domestic hot-water system, the cafeteria operating schedule that must be supported, and whether any planned shutdown window will be permitted for final connections.

ANSWER # 5

190 l/h Mon-Fri 0700-1700 Shutdown window will be permitted upon coordination and planning with the COR.

QUESTION # 6

Building automation system Please confirm whether the Embassy will provide the successful contractor with the necessary BAS access, existing system files, passwords, network information and software licences. Please also confirm whether the Embassy has an incumbent or approved Trane-authorised integrator that the contractor must coordinate with.

ANSWER # 6

The Embassy has an existing and extensive BAS network. The contractor shall request for a cost estimate to TRANE to provide the required PLCs and to integrate the new system in the BAS, as stated in the technical specifications.

QUESTION # 7

VAT and other taxes The solicitation states that VAT must not be included on invoices because the Embassy holds a host-government tax exemption certificate. For a U.S.-registered prime contractor using an Italian subcontractor, please clarify:

a. Whether the Embassy’s tax-exemption documentation may be used for purchases and subcontracted work made for this project;

b. Whether the Italian subcontractor should invoice the U.S. prime with or without Italian

VAT;

c. The process and documents that will be provided to apply the exemption; and

d. Whether any withholding tax, customs duty, import charge or other local tax should be included in the contract price.

ANSWER # 7

Please refer to Section A – PRICING, paragraph A.1. VALUE ADDED TAX of the RFQ and to DOSAR 652.242-73 – AUTHORIZATION AND PERFORMANCE, as outlined in SECTION J – INSTRUCTIONS

ON HOW TO SUBMIT A QUOTATION.