QuestionsAnswers.doc

Questions & Answers Question #1: Is the offeror SAM registration mandatory at the time of the offer submission?

Answer #1: Yes, it is.

Question #2: Proposed Work Information - ART II - EXPERIENCE AND PAST PERFORMANCE:

"Provide a list of all contracts and subcontracts your company has held over the past eight years for the same or similar work".

Can we to extend such time frame to ten (10) years in consideration of the two (2) years of COVID-19 total business shutdown 2020 and 2021 during which Vendors (Restorers) experienced a drastic drop in their acquisition and performance of works and projects?

Answer #2: The 8 years’ time frame does not have to be continuous.

Question #3: Which is the estimated starting time of the project?

Answer #3: It is estimated around middle of July 2023. This may be subject to change.

Question #4: What type of graphic documentation can you provide to realize the thematic table? Is a CAD file available for mapping purpose?

Answer #4: The contractor will have to produce the drawing (graphic base) on which the graphic documentation will be carried out.

Question #5: Shall the furniture in the various rooms be single wrapped or wrapped in bulk? What is the required type of wrapping material?

Answer #5: Please consider single wrapping.

The type of wrapping material will have to be selected by the contractor as to ensure the complete protection of all pieces of furniture for the entire duration of the project.

Question #6: Can we have the measurements of the library piece of furniture in order to realize the scaffolding project in the Library area?

Answer #6: At this stage the exact dimensions are not required. See 01.II.C - Modalities of presentation of the offer: “Preliminary technical project for the set-up of the worksite and for the scaffolding including plan and section, specifying the quality of the scaffolding, the height of the levels, the connection routes between the accesses and floors (number and relative height), and the assembly and installation diagram”).

The measurements of the library are length: 357 x depth: 40 x total height: 227 cm (legs: 53 cm).

Question #7: Can we perform a laser scanner measurement? This will be necessary to have a metrically correct mapping.

Answer #7: See reply to question #8.

Question #8: If laser scanner measurement is not allowed, will the graphic measurement be obtained from photographic documentation?

Answer #8: Laser scanning is not required by the Scope of Work but may be performed by the awardee. As an alternative, to obtain a graphic reproduction as close as possible to the developed painted surface, orthogonal photographs of each section, assembled using a graphic software in order to reconstruct the developed surface can be used for the creation of the graphic basic, as indicated in the SOW:

“02.IV.B - Photographic documentation - The images, if composed by several shots, will have to be assembled using a graphic software in order to reconstruct the surface in a consistent way, with continuity, keeping the real proportion and the orthogonal prospective. The file obtained will be saved in TIFF format and will have – when printed - a resolution of 300-600 dpi.”

Question #9: Can you confirm that the dimensions of the picture located in the library are not specified in the technical specifications, but were mentioned during the survey?

Answer #9: Painting representing “Lady in Pink” by A. Landini (1880): Dimensions with frame - 181/182 cm x 252/253 cm.

Question #10: Do you require bank or insurance bond?

Answer #10: Both types are acceptable.

Question #11: Are you requiring one payment bond and one performance bond?

Answer #11: See Section G – “Special Terms And Conditions”, Paragraph G.1.0 “Performance/Payment Protection”.

Question #12: Can you provide a bond sample?

Answer #12: No, we cannot.

Question #13: If the offeror is participating as Pool of Firms are all the firms required to provide those bonds?

Answer #13: The bonds need to be issued in the name of the awardee company.

Question #14: In case option 1 is awarded (all four rooms), are we required to perform the work in all four rooms simultaneously?

Answer #14: Yes, you are.

Question #15: Report from the Bank of Italy Central Credit Register stating all credit lines and loan facilities, of any nature, granted by Banks to the Company and presently in force. The Government will use this information to determine the offeror’s financial responsibility and ability to perform under the contract. Failure of an offeror to comply with a request for this information may cause the Government to determine the offeror to be non-responsible “.

Are these bank references? Do you need to have translated in English?

Answer #15: This is a report released by the Bank of Italy Central Credit Register issued in Italian. There is no need for translating it.

Question #16: In regard to the graphic tables: can you provide CAD images where we can report the conservation status and the restoration performed? If CAD images are not available, are we required to perform it on photographic images?

Answer #16: See reply to question #8 Question #17: Can we install a scaffolding to bring tubes and joints to the upper floor in safety or only a crane arm will be allowed?

Answer #17: Only a crane will be allowed.

Question #18: In case we are participating as Pool of Firms, besides the employees C.V., can we provide Pool of Firms documentation?

Answer #18: Documents shall be submitted by the awardee company. All firms in the pool will have to demonstrate possession of the same qualifications required for the awardee company.

Question #19: In case we are planning to participate as Pool of Firms, will a letter of intent be sufficient at the time of the offer submission?

Answer #19: Yes, it will be sufficient.

Question #20: Can you provide technical details about the furniture to be dismantled such as age, type of joints, previous restorations reports or any other detail on the furniture status?

Answer #20: Most, but not all of the pieces of the heritage furniture collection has been restored in the past few years.

Question #21: With the aim of better preserving the furniture, will the awardee be allowed to keep the furniture in the room providing that the furniture will be adequately wrapped in accordance with operations management?

Answer #21: As indicated in the SOW 02.III.A - General requirements: “c) Subsequently, any existing furniture will have to be moved from the worksite area before proceeding to the protection of floors. All movable furniture will be temporarily transported to one of the storage spaces indicated by the P.D. and adequately protected. The transportation of antique furniture will be performed with utmost care: the involvement of a heritage furniture restorer is required to disassembly and re-assembly some of the pieces in order to ensure the best possible result. The possibility of leaving some of the furniture inside the worksite area will be preliminarily evaluated with the P.D. in order to reduce the risk deriving from the transportation. The chandelier will be disconnected from the electrical system, removed and suspended inside a cage, sealed with PVC sheets during the duration of the project.”

Question #22: Can we submit an offer limited to only one or a few options?

Answer #22: Yes, you can.