MinutesFinal.pdf

March 02, 2021

Minutes from Pre-Proposal Conference and Site Visit in Rome: February 22, 2021

Introduction

The Contracting Officer welcomed attendees from two companies, introduced the

COR, and representatives of the Acquisitions Office.

Discussion of Solicitation Package

The following sections of the solicitation were highlighted:

o Standard Form -SF-1442 o Section B – Prices:

a) Exclusion of VAT from to the contract offered prices;

b) Explanation of Scheduled Maintenance Services versus

Unscheduled/Emergency Services prices;

c) Base Year + 4 Option Years Prices and the unilateral Government option to extend the contract upon a total of 5-year period;

d) How to reach the total contract price for each year, and the grand total for

5-year contract;

o Introduction to Section C and Exhibits to the solicitation;

o Section K – FAR 52.204-24 & 26;

o Section L – Submission of Offer:

a) Evaluation Factors – LPTA procedure and evaluation of the offer;

b) Zadroga Act and IRS form W-14;

c) Walking step by step on the Performance Schedule and Business

Management /Technical proposal: experience and past performance, subcontract proposals;

d) How to submit the proposal electronically;

e) Mandatory SAM registration;

o With the assistance of the COR, a detailed description of the technical specification requirements to all three locations, Rome, Florence and Naples, as listed in the Exhibits to the solicitation;

o Explanation of security check requirements in case of award;

o Questions and Answers to be sent in writing;

o The site visit at the Embassy compound was held right after the pre-proposal meeting.

o The attendees were asked if they planned to participate in the site visits scheduled for February 24 in Florence, and February 25 in Rome.

Both stated they were not going to participate, and accordingly both site visits in Florence and Naples, were cancelled.

o No questions were raised by either company representative during the pre-proposal conference and the site survey.

Pre-Proposal Conference + Site Visit Attendees (Rome):

Lorenzo Passarelli – Passarelli Automazioni

Massimo Mostarda – RM Mostarda

Conclusion

The February 22 pre-proposal conference and site visit concluded, and attendees were thanked for their presence and expression of interest in serving the U.S.

Government.

Sincerely, Karen A Kuzis Meyer

Contracting Officer