Amendment 0001 19IS7O24Q0006 Signed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT I� CONTRACT ID CODE

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2. AMENDMENT/MODIFICATION NUMBER 4. REQUISITION/PURCHASE REQUISITION NUMBER 15. PROJECT NUMBER (If applicable)

00001

3.EFFECTIVE DATE

05/10/2024 PR1228507

6. ISSUED BY CODE IS700 7. ADMINISTERED BY (If other than Item 6) CODE I AMERICAN EMBASSY JERUSALEM, EMBASSY BRANCH AMERICAN EMBASSY JERUALEM, Embassy Branch Tel Aviv

TEL AVIV A TIN: GSO/PROCUREMENT

ATTN: GSO/PROCUREMENT 71 HAYARKON STREET,TEL AVIV, 63903 ISRAEL

71 HAYARKON STREET, TEL AVIV, 63903ISRAEL

8. NAME AND ADDRESS OF CONTRACTOR (Number. street, county, State and ZIP Code) � 9A. AMENDMENT OF SOLICITATION NUMBER

19IS7O24Q0006

98. DATED (SEE ITEM 11)

04/15/2024

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE I FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[8J The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers O is extended. [8J is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date spec�ied in the solicitalion or as amended. by one of the following methods:

(a) By completing items 8 and 15. and returning 1 copies of the amendment (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitalion and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

a. Incorporate Attachment A: Minutes from April 18, 2024, Pre-proposal Conference, and

b. Incorporate Attachment 8: Questions and answers from Interested offerors posed during the Pre-Proposal Conference and submitted in writing C.Inform the public that PROSPECTIVE OFFERORS' QUESTIONS WILL NO LONGER BE ACCEPTED AFTER May 12, 2024, 1400, ISRAEL STANDARD TIME

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effecl

1 SA. NAME AND TITLE OF SIGNER (Type or print) 16A NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Christopher P Nohr

1 SB. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

R

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

E.IMPORTANT: Contractor is not Dis Drequired to sign this document and return ____ _ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

May 10, 2024

19IS7023Q0001 00001

00001 ATTACHMENT A

May 10, 2024

MINUTES FROM PRE-PROPOSAL CONFERENCE OF APRIL 18, 2024

SOLICITATION 19IS7024Q0006 TEL AVIV HOTEL SERVICE

Introduction

Mr. Chris Nohr, the Contracting Officer welcomed all attendees, and the following Government

Attendees were introduced:

1. Mr. Christopher P Nohr – Contracting Officer

2. Mr. Chanan Stern – Contract Specialist

3. Ms. Sarit Baranes – Procurement Agent

4. Ms. Ranya Dahdal – Procurement Supervisor

5. Ms. Mirna Farraj – Procurement Agent

6. Mr. Gai Stier - Travel and Visitors Unit Supervisor

7. Ms. Martine Shamir – Travel Assistant Tel Aviv

All attendees introduced themselves, as did five (5) online attendees. The Contracting Officer thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified. It was emphasized that all proposals may be delivered electronically.

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. SF1449 – The completion and signing of the SF1449 was discussed

4. Section 1 Pricing – Contract line items were discussed. Each line item needs to be priced per room per night with a total based on the estimated quantities. For the line item with the deluxe single rooms, it was mentioned that the price shall be either the current per diem rate at the time of placement of an order or in accordance with the price in section 1 pricing – whichever is the lower of the two prices. Minimum and Maximum was discussed.

5. Section 1 definitions and responsibilities were discussed.

6. Section 1, Quality Assurance and Surveillance Plan (QASP) was discussed.

7. Section 2 Contract Clauses were discussed and the Clause 52.222-50, Combating

Trafficking in Persons (Nov 2021) was emphasized.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY JERUSALEM, ISRAEL

19IS7023Q0001 00001

8. Clause 52.229-12 was discussed as was the requirement for the contractor submitting proposal need to submit a signed W-14 form if they are a foreign (non-American) contractor.

9. Section 3 was discussed as was the importance of the technical proposal.

10. Reviewed Section 4 – Evaluation Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

11. Reviewed Section 5 – Representations and Certifications – This section was explained in detail, and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. Pursuant to FAR 4.1102(a)(3(ii) offerors are not required to be SAM registered at the time of proposal submission; however, it is highly encouraged that the winning contractor be SAM registered within 30 days after contract award or prior to submission of the 1st invoice which ever time is earliest.

12. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by May 12, 2024, 14:00 Israel standard time and that all answers to questions will be posted in SAM.GOV and US Embassy Web site.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

ATTACHMENT B

ANSWERS TO QUESTIONS ASKED AT THE PRE-PROPOSAL CONFERENCE

19IS7O24Q0006 00001

Question #1: When does the base year of the upcoming contract begin?

Answer #1: The Government is tentatively planning of starting the base year of the upcoming contract to start no later than 1 July 2024.

Question #2: Who should request the NCAGE and SAM registrations?

Answer #2: The person who requests the NCAGE and SAM registrations must be an employee for the company.

Question #3: Which pages in the solicitation need to be certified and signed?

Answer #3: Other than the SF1449, section 5, certifications and representations need to be signed certified.

Question #4: What is the definition of a single Deluxe single room?

Answer #4: As per section 1, Description/Specifications/Work Statement of the solicitation, Deluxe Single Rooms are defined as, “Single room with queen/king sized bed, AC, desk + chair, closet, safe, full bathroom, WiFi access “

Question #5: Can the rate for line item 4 Suite be priced over the per diem rate?

Answer #5: Section 1, Pricing of the solicitation states, “For Deluxe single rooms, the price shall be the current per diem rate at the time of placement of the order or in accordance with the price list – whichever is the lower of the two prices”.

Question #6: What is the definition of the Banquet and Conference halls?

Answer #6: As per section 1, Description/Specifications/Work Statement of the solicitation, Banquet halls are defined as, “Large meeting halls of up to 500 pax including A/C, lighting, table setup, chairs”, A/V equipment: loud-speaking system, projector and screen; paper and pens”, and conference halls are defined as, “Large meeting halls of up to 50 pax including A/C, lighting, table setup, chairs, A/V equipment: loud-speaking system, projector and screen; paper and pens”.

19IS7O24Q0006 00001

Question #7: Does the hotel security system need to be included in the proposal?

Answer #7: No, there is no requirement for a security system in the solicitation.

Question #8: What happens if the VAT rate in Israel is increased after the contract is awarded?

Answer #8: Any official change to the VAT rate in Israel, will result in the Government amending the contract as to recognize the revised VAT rate in the section 1 pricing of the awarded contract.

Question #9: How many months or years will the resultant contract be?

Answer #9: Clause 52.217-9 – Option to extend the term of the contract, stated in paragraph ©, “The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) years”. Awarded contracts off of this solicitation shall be for one base year and two option years, in total 36 months. In addition, Clause 52.217-8 – Option to Extend

Services, state, “The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.”

Question #10: Can a contractor submit more than one proposal?

Answer #10: No, each contractor should submit only one proposal.