Attachment B Minutes from Pre-Proposal Conference of June 8 2023 191S7023Q0007 00001.pdf

00001 ATTACHMENT B

June 12, 2023

MINUTES FROM PRE-PROPOSAL CONFERENCE OF JUNE 8, 2023

SOLICITATION 19IS7023Q0007 PASSANGER TRANSPORTATION SERVICE

Introduction

Mr. Chanan Stern, the Contracting Specialist, welcomed all attendees and the following

Government Attendees were introduced:

1. Mr. Chanan Stern – Contract Specialist – Tel Aviv and COR

2. Mr. Ronen BenEli – Procurement Agent

All attendees introduced themselves. The Contract Specialist thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified. It was emphasized that all proposals may be delivered electronically.

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. SF1449 – The completion and signing of the SF1449 was discussed

4. Section 1 subsection II Pricing – Contract line items were discussed. Each line item needs to be priced per day, transfer or hour and the total yearly price for each line item needs to be priced out. It was determined that two additional line items per all base and option years for small and large buss overtime will be added to the solicitation and

SF1449 through an official solicitation amendment. Not to exceed amount per year for the contract was discussed.

5. Section 1. Performance Work Statement was discussed. Work plan, and QA plan were discussed here.

6. IDIQ contracts were discussed as was the ordering process.

7. Section 2 Contract Clauses were discussed and the Clause 52.222-50, Combating

Trafficking in Persons (Nov 2021) was emphasized.

8. Clause 52.229-12 was discussed as was the requirement for the contractor submitting proposal need to submit a signed W-14 form if they are a foreign (non-American) contractor.

9. Section 3 was discussed as was the importance of the technical proposal.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY JERUSALEM, ISRAEL

19IS7023Q0001 00001

10. Reviewed Section 4 – Evaluation Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

11. Reviewed Section 5 – Representations and Certifications – This section was explained in detail, and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN (for American firms) and CAGE code and register with SAM or show proof of being in the process of obtaining those. NDAA certification and requirement was discussed.

12. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by June 23, 2023, 7:00 AM US Eastern Standard time, 2:00 PM Israel standard time. Answers will be emailed to all offerors who expressed interest in this solicitation. In addition, answers to all questions will be posted in

BETA.SAM.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, John T Fojut

Contracting Officer