Warehouse Solicitation 191S7019Q0007.docx.pdf

191S7019Q0007 EMBASSY JERUSALEM WAREHOUSE SERVICES

SENSITIVE BUT UNCLASSIFIED SENSITIVE BUT UNCLASSIFIED

SF1449 Cover page

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 191S7019Q0007, Prices, Block 23

• Continuation To SF-1449, RFQ 191S7019Q0007, Schedule Of Supplies/Services, Block 20

Description/Specifications/Work Statement

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 191S7019Q0007

PRICES, BLOCK 23

A. PERFORMANCE WORK STATEMENT

A.1 SCOPE OF SERVICES

A.1.1 The Contractor shall provide comprehensive warehousing and delivery operation services to include all personnel, labor, materials and equipment in an indoor warehouse facility located within Israel and not more than 70 km from: 1) the U.S. Embassy, which is located at 14 David Flusser St., Jerusalem 9378322, Israel and 2) the U.S. Embassy

Branch Office Tel Aviv, 71 HaYarkon Street, Tel Aviv 6343229 Israel.

A.1.2 The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

A.2 TYPE OF CONTRACT

A.2.1 This is a fixed price contract with indefinite delivery/indefinite quantity for additional services.

A.3 TYPES OF SERVICES

A.3.1 Standard services. The Contractor shall provide standard warehouse and delivery support services as specified in the scope of work listed in DESCRIPTION / SPECIFICATIONS

/ WORK STATEMENT.

A.3.2 Temporary additional services.

The Contractor shall provide temporary additional services when requested by the Contracting Officer through a written order. Temporary additional services delivered shall be in addition to the standard services and shall be priced at the unit price shown below. The tasks to be accomplished shall be additional quantities of the same tasks described in

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of

$5,000. This reflects the fact that there is no guaranteed minimum for temporary services.

Maximum: The amount of all orders shall not exceed $2,500,000 This reflects the contract maximum for the base year and each option period for temporary/additional services.

A.3.3 The rates for Temporary Additional Services, as defined in DESCRIPTION /

SPECIFICATIONS / WORK STATEMENT, are fully loaded rates, including:

All direct and indirect labor costs (including any premiums relating to overtime, holidays, night shifts, etc.);

All overhead and indirect costs, including general and administrative expenses (G&A); and

Profit.

A.4 PRICING ADMINISTRATION

A.4.1 The Government will pay the Contractor a fixed price per cubic meter per month for

Standard Services that have been satisfactorily performed.

A.4.2 The Government will pay the Contractor a fixed price per each delivery service for temporary delivery services that has been satisfactorily performed.

A.4.3 The Government will pay the Contractor a fixed price per hour for temporary after hour services that have been satisfactorily performed.

A.4.4 All prices are in local currency and the Government will make payment in local currency.

A.4.5 Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period

A.5 CONTRACT TERMS

A.5.1 The contract will be for a one-year period from the date of the contract award, with four

(4) one-year options for renewal.

B. PRICING - BASE Year

I. Standard Services subject to the usage patterns described in I.8.

CLIN Type of service Est. Qty.

cubic meter

Storage per

Month

Cost per cubic meter per Month

NIS

Est. Annual

Total Cost

NIS

I(a) Interior Temperature Controlled Warehouse

Storage and Services

II. Delivery Services from warehouse facility to US owned or leased properties in Jerusalem, Tel

Aviv, Herzelia or Kfar Shemaryahu.

CLIN Type of service Est. Qty. of

Deliveries per year

Cost per

Delivery

NIS

Est. Annual

Total Cost

NIS

II(a) Between 34 and 76 Cubic Meters 50

II(b) Less Than 33 Cubic Meters 50

II(c) Total

III. Delivery Service from warehouse facility to US leased properties in Be’er Sheva per year

Cost per

Delivery

NIS

Est. Annual

Total Cost

NIS

III(a) Between 34 and 76 Cubic Meters 50

III(b) Less Than 33 Cubic Meters 50

III(c) Total

IV. Temporary Services subject to the usage patterns described in I.7. The firm fixed-unit price for the first year of the contract is:

Hours per year

Cost per

Hour

NIS

Est. Annual

Total Cost

NIS

IV(a) After hour, Shabbat, and Holiday

Warehouse Labor

V. Total Base Year B.I(a) + B.II(c) + B.III(c) + B.IV(a) NIS__________

PRICING – First Option Year

Storage per

Month

Cost per cubic meter per Month

NIS

Est. Annual

Total Cost

NIS

I(a) Interior Temperature Controlled Warehouse

II. Delivery Services from warehouse facility to US owned or leased properties in

Jerusalem, Tel Aviv, Herzelia or Kfar Shemaryahu.

per year

Cost per

Delivery

NIS

Est. Annual

Total Cost

NIS

II(a) Between 34 and 76 Cubic Meters 50

III. Delivery Service from warehouse to US leased properties in Be’er Sheva per year

Cost per

Delivery

NIS

Est. Annual

Total Cost

NIS

III(a) Between 34 and 76 Cubic Meters 50

IV. Temporary Services subject to the usage patterns described in I.7. The firm fixed-unit price for the first year of the contract is:

year

Cost per

Hour

NIS

Est. Annual

Total Cost

NIS

IV(a) After hour, Shabbat, and Holiday

V. Total First Option Year C.I(a) + C.II(c) + C.III(c) + C.IV(a) NIS__________

C. PRICING – Second Option Year

Storage per

Month

Cost per cubic meter per Month

NIS

Est. Annual

Total Cost

NIS

I(a) Interior Temperature Controlled Warehouse per year

Cost per

Delivery

NIS

Est. Annual

Total Cost

NIS

II(a) Between 34 and 76 Cubic Meters 50 per year

Cost per

Delivery

NIS

Est. Annual

Total Cost

NIS

III(a) Between 34 and 76 Cubic Meters 50 year

Cost per

Hour

NIS

Est. Annual

Total Cost

NIS

IV(a) After hour, Shabbat, and Holiday

V. Total Second Option Year D.I(a) + D.II(c) + D.III(c) + D.IV(a) NIS__________

D. PRICING – Third OptionYear

Storage per

Month

Cost per cubic meter per Month

NIS

Est. Annual

Total Cost

NIS

I(a) Interior Temperature Controlled Warehouse per year

Cost per

Delivery

NIS

Est. Annual

Total Cost

NIS

II(a) Between 34 and 76 Cubic Meters 50 per year

Cost per

Delivery

NIS

Est. Annual

Total Cost

NIS

III(a) Between 34 and 76 Cubic Meters 50 year

Cost per

Hour

NIS

Est. Annual

Total Cost

NIS

IV(a) After hour, Shabbat, and Holiday

V. Total Third Option Year E.I(a) + E.II(c) + E.III(c) + E.IV(a) NIS__________

E. PRICING – Fourth Option Year

Storage per

Month

Cost per cubic meter per Month

NIS

Est. Annual

Total Cost

NIS

I(a) Interior Temperature Controlled Warehouse per year

Cost per

Delivery

NIS

Est. Annual

Total Cost

NIS

II(a) Between 34 and 76 Cubic Meters 50 per year

Cost per

Delivery

NIS

Est. Annual

Total Cost

NIS

III(a) Between 34 and 76 Cubic Meters 50

IV. Temporary Services subject to the usage patterns described inI.7. The firm fixed-unit year

Cost per

Hour

NIS

Est. Annual

Total Cost

NIS

IV(a) After hour, Shabbat, and Holiday

V. Total Fourth Option Year F.I(a) + F.II(c) + F.III(c) + F.IV(a) NIS__________

F. TOTAL CONTRACT AMOUNT

Section B.V Base Year

Section C.V First Option Year

Section D.V Second Option Year

Section E.V Third Option Year

Section F.V Fourth Option Year

VAT (17%)

Grand Total : Base Year + All Option Years + VAT

G. CONTRACT MINIMUM AND MAXIMUM AMOUNTS:

G.1 Contract Minimum: During the contract period, the Government shall place orders for a minimum of NIS 50,000. This is the contract minimum for this period of performance and for each option year.

G.2 Contract Maximum: During the contract period, the amount of all orders shall not exceed NIS

2,500,000. This is the contract maximum for this period of performance and for each option year

H. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs services set forth in the scope of work.

Section I

All required services are performed and no more than one (1) customer complaint is received per month.

H.1 Surveillance - The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the

Contractor for corrective action.

H.2 Standard - The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard.

H.3 Procedures -

H.3.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

H.3.2 The COR will complete appropriate documentation to record the complaint.

H.3.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

H.3.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

H.3.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

H.3.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

H.3.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

H.3.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

CONTINUATION TO SF-1449,

RFQ NUMBER 191S7019Q0007

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. SCOPE OF WORK

I.1 General

I.1.1 The purpose of this indefinite delivery, indefinite quantity contract is to provide warehousing and transportation services including labor, storage, and delivery. During the term of the service agreement the contractor shall perform, without limitation, stowage, storage, related administrative functions and other services described in this document in an indoor warehouse facility. This facility must be located not further than 70 kilometers from the U.S. Embassy, which is located at 14 David Flusser St. Jerusalem and the U.S.

Embassy Branch Office Annex located at 11 Galgalai Haplada St. in Herzliya Pituach.

I.1.2 The contactor shall furnish all personnel to include laborers, materials, equipment, personal protective equipment (PPE), supervision, and any other necessities to perform the work safely and efficiently.

I.1.3 The Contractor shall furnish all managerial, administrative, and direct labor personnel necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

I.2 Personnel.

I.2.1 Key Personnel

I.2.1.1 The Contractor shall assign to this contract the following key personnel

I.2.1.2 The Project and Deputy Project Manager shall be both fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

I.2.1.3 The Contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work required. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are identified in this section.

Position/Function Name

Project Manager

Deputy Project Manager

I.3 Definitions

"General Instructions" mean those instructions, directives and guidelines that apply to all warehouse personnel.

"Chancery" means the Embassy building in Arnona Jerusalem

“Embassy Branch Office (EBO)” Means the Embassy’s office in Tel Aviv

“Embassy Annex” means the Embassy’s office on Agron Road in Jerusalem

“CMR/H” means the official residence of the Ambassador in Herzliya

“CMR/J” means the official residence of the Ambassador in Jerusalem

"Daily" means 5 days per week, Monday through Friday on each non holiday workday.

"DCMR" means the official residence of the Deputy Chief of Mission in Herzliya

Pituach.

“Task Order” means a fully funded delivery order off of the contract signed by the contracting officer.

“Work Order” means a task or work instructions given to the contracted laborer with a specific timeline for completion that fall within the scope of contracting officer assigned delivery/task order. These are issued daily and indicate the routine actions that are expected of the contractor per the contract.

“Vendor Delivery” means any commercial delivery from a non-governmental entity.

“ICASS Delivery” means any delivery of embassy owned goods being moved into storage from another government facility.

“GSO” means the General Services Office.

“FAP” means the household furniture, furnishings, and appliances owned by the U.S.

Embassy.

I.4 Contractor’s Responsibilities

I.4.1 Written Instructions

I.4.1.1 The Contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed

I.4.1.2 The Contractor shall prepare general instructions for their work force. The

Contractor shall provide drafts of their instructions to the Contracting Officer’s

Representative (COR), in English, for review within thirty days after award of the contract. The COR must approve these general instructions before issuance.

I.4.2 Warehouse Support Services

I.4.2.1 Contractor shall schedule warehouse support services requirements to ensure work is completed in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed daily. Due to security escort requirements, programmatic needs, customer service standards, and resource constraints, the contractor must closely coordinate delivery schedules with the COR. The performance standards as stated in Section I are intended to allow the contractor enough time to perform the work and coordinate delivery schedules with the COR in a manner that meets all programmatic and logistic requirements. For an urgent request, the CO may order services orally and with less advance notice. Such orders will be confirmed in writing the following work day.

I.5 Warehouse Receipt

I.5.1 The contractor shall be responsible in issuing receipts of all property and effects received at the contractor’s facility. Upon receipt of effects, the Contractor shall prepare a Non-

Negotiable Warehouse Receipt. The terms shall be subject to approval by the COR, indicating the U.S. Embassy as the depositor. If the Warehouse Receipt contains provisions that differ from items in this contract, or that are not contained in this contract, these provisions in the warehouse receipt shall have no effect against the United States

Government unless the United States Government specifically, in writing, approved each provision at the time the receipt was drafted.

I.5.2 The Warehouse Receipt shall also indicate the name of the owner of the goods, the number of the authorization, the net weight of the storage lot, the number of items deposited, the kind of items and the condition in which they are received. The Contractor shall mail all original warehouse receipts to the COR on the last Thursday of each corresponding month.

If access and segregation and/or partial removal is performed, the Contractor shall prepare a new Non-Negotiable Warehouse Receipt and submit it as directed above.

I.6 Delivery Support Services

I.6.1 In addition to preparing all outgoing shipments for delivery as described in section I.8, contractor shall be responsible for delivering whole sets (entire house or apartment) of residential furniture and appliances from the contractor’s warehouse to the Embassy residential properties, and from Embassy properties to the contractor’s warehouse, as designated by the GSO staff.

I.6.2 In making deliveries from the warehouse, the contractor shall prepare outgoing items and load them onto trucks, shall deliver the items to the residence, and shall unload, unwrap, and place all designated items in the residences as prescribed by GSO staff.

I.6.3 In making deliveries from residences to the warehouse, the contractor shall load all furniture and appliances from the residence onto trucks, shall deliver the items to the warehouse and put them away in accordance with the receiving and storage procedures outlined in this Scope of Work.

I.6.4 Contractor shall perform all such deliveries under the guidance of GSO staff.

I.7 Temporary Additional Services

I.7.1 Services that are defined as ‘standard services’ but are required at times other than the normal workday. The Contractor shall provide these services in addition to the scheduled services specified in Section I of this contract. The Contracting Officer shall order these services as needed by issuing a written task order. This work shall be performed by trained employees of the Contractor or regularly used subcontractor and shall not be subcontracted solely for the purpose of servicing this contract. The Contracting Officer may require the Contractor to provide temporary additional services with 24-hour advance notice. In emergency situations the Contracting Officer may order temporary services orally and with less advance notice. Such orders will be confirmed in writing the following workday.

I.7.2 The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials provided and requested under temporary additional services. The Contractor shall also include a copy of the task order requesting the temporary additional services.

I.8 Types of Services

Standard Services shall include the following:

I.8.1 Warehousing and Storage Services

The facility shall be dry, well-ventilated, clean, and free from dust, insects and rodents, have adequate fire protection, and are accessible for routine inspection. The facility shall be climate controlled (35 - 75 °F (10 – 23 °C) with 55% relative humidity or less), with the availability to receive, store, and account for equipment, appliances, supplies and materials as required by the

Embassy. These items may consist of different types of equipment, appliances, furniture and furnishings, and supplies in various sizes and weight intended for the sole and explicit use of the Embassy.

The gross warehousing storage space must be large enough to provide 2,500 cubic meters of storage space utilizing appropriate racking systems and an additional 700 square meters of open floor space (as described in I.8.1.7) in either a square or rectangular physical layout. The functional height in U.S.

Embassy area of the warehouse should be no less than 6.0 meters on the external wall and slope up to no more than 10 meters at the apex. There must be a minimum of two fully covered loading/unloading docks, with sufficient canopy cover to protect assets and personnel from the elements.

Warehouse space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use. The Contractor shall provide a valid occupancy permit for the intended use of the Embassy and shall operate the building in conformance with local codes and ordinances.

The space shall be free of all asbestos-containing materials, except undamaged asbestos flooring in the space or undamaged boiler or pipe insulation outside the space, in which case an asbestos management program conforming to U.S.

Environmental Protection Agency (EPA) guidance shall be implemented.

The Embassy requires a secure and segregated storage areas from any other clients that are serviced by the same firm. The manner in which this is achieved is up to the vendor.

A dedicated locked receiving/holding area must be provided within the segregated space outlined in section I.8.1.2 of this document. The area must be large enough to store all items received in a 48-hour period and to allow

GSO to perform inherently governmental receiving functions.

A large flat area of at least 700 square meters capable of being used to layout and display goods to the public for purposes of a disposal sale.

The warehouse shall be accessible by loading dock and garage door access.

Loading/unloading docks intended for Embassy use will not be shared with other companies.

The owner shall ensure that the warehouse space complies with all Israeli applicable codes, standards, and regulations necessary for awarding the contract. The contractor and/or owner is/are responsible for all insurance as required by local codes, standards, ordinances, zoning, etc.

Contractor shall sweep and wet mop all floor areas in the warehouses on a weekly basis. Additionally, the contractor shall sweep all floor areas in the warehouse whenever a large (volume equal or excess to a 20’ container) shipment or delivery has been made.

Contractor shall maintain a clean, safe, neat, and organized warehouse, dusting, sweeping and mopping as needed to meet the performance standard.

Contractor shall removal trash from the facility in accordance with local waste management regulations.

Contractor shall pack and wrap furniture, equipment, and related items for storage and delivery.

Items must be properly palletized, stretch-wrapped, and otherwise protected as necessary to prevent damage.

Craft wrapping paper and hard cardboard paper boxes shall be used in case of easily damaged items.

Contractor shall prevent pilferage or damage by sunlight, water, or fire.

Furniture and appliances shall be stored in areas that are dry, well-ventilated, clean, and free from dust, insects and rodents, have adequate fire protection, and are accessible for routine inspection.

Contractor shall keep aisles, driveways, and entrances free of storage and equipment not being currently handled or operated

The Contractor shall remove waste or refuse from storage areas or keep waste in metal containers with tight-fitting metal lids.

Furniture and appliances shall be stored on skids, dunnage, pallet bases, elevated platforms, similar storage aids or on sturdy shelves maintaining a minimum of two inches of clearance from the floor to the bottom-most portion of the stored goods.

The Contractor shall store rugs in fully enclosed rug tubes or rug cartons in rug racks. No more than two rugs are to be stored in each tube or carton. The

Contractor shall use and replenish moth repellents at least every six months.

I.8.2 Warehousing and Storage Performance Standards

Floors and shelving shall be free of dust, mud, sand, and other debris.

Corridors shall be free of any boxes, crates, packing supplies, or property items. No more than one customer complaint per month.

Contractor shall complete packing and wrapping within 4 hours of receiving the work order. No more than one unsatisfactory packing and wrapping per month, and no more than 1 customer complaint per month.

All materials stored in tiers shall be stacked, racked, blocked, interlocked, or otherwise secured to prevent sliding, falling or collapse and the contractor shall conspicuously post maximum safe load limits of floors within buildings and structures, in pounds per square foot, in all storage areas, except when the storage area is on a floor or slab on grade.

The weight of stored materials on floors within buildings and structures shall not exceed maximum safe load limits and aisles and passageways shall be kept clear to provide for the free and safe movement of material handling equipment or employees. Such areas shall be kept in good repair.

When a difference in road or working levels exist, means such as ramps, blocking, or grading shall be used to ensure the safe movement of vehicles between the two levels.

Portable and powered dockboards shall be strong enough to carry the load imposed on them and shall be secured in position, either by being anchored or equipped with devices which will prevent their slipping.

Handholds, or other effective means, shall be provided on portable dockboards to permit safe handling.

I.8.3 Receiving Operations Services

GSO is inherently responsible for officially receiving items delivered to the

Embassy and shipping/issuing items to official destinations and offices. In performing these duties, GSO staff will prepare and file appropriate reports, keep track of items received and issued, and sign for receipt of items/supplies delivered to the Embassy. The contractor, in performing receiving operations as described in this section, shall only be responsible for the physical unloading, unpacking, repacking, and placing of items received by GSO into their designated warehouse spaces by utilizing motorized and manual equipment to safely handle material.

All U.S. Government Assets must be received and placed into the dedicated receiving/holding area outlined in section I.8.1.6 of this contract. GSO inspection and processing must be completed before storing in the general segregated warehouse space as described in section I.8.1.5 of this contract.

I.8.4 Vendor Receiving Procedures (Container)

Unload shipping containers and crates at the warehouse.

Dismantle and unpack shipping containers and crates.

Verify contents against shipping reports

Store in dedicated receiving/holding area outlined in section I.8.1.6 of this document for GSO inspection.

Repack and clean opened containers and crates as needed after inspection of received items by GSO staff.

Protect and move into appropriate warehouse storage area within a maximum of two (2) business days after receipt by GSO staff.

Coordinate the proper disposal of shipping containers and crates when requested by the Government.

I.8.5 Vendor Receiving Procedures (Parcels/Boxes)

Receive, dismantle and unpack shipping parcels/boxes.

Verify contents against shipping reports

Store in dedicated receiving/holding area outlined in section I.8.1.6 of this document for inspection.

Repack and clean opened boxes as needed after inspection of received items by GSO staff.

Protect and move into appropriate warehouse storage area within a maximum of two (2) business days after receipt by GSO staff.

Coordinate the proper disposal of shipping boxes.

I.8.6 Receiving Procedures for Property Delivered Directly by GSO

Unload and inspect assets confirming items match provided paperwork and noting any damage as appropriate.

Pack and wrap furniture, equipment, and related items for storage in accordance with section I.8.1 this contract.

Protect and move into appropriate warehouse storage area within a maximum of two (2) business days after receipt by GSO staff

I.8.7 Receiving Performance Standards

Contractor shall complete unloading, unpacking, and place contents of 20' to

40' shipping containers and crates in dedicated receiving areas the same business day if received before 14:00 and the next business day if received after 14:00. Contractor shall complete placement of items into designated warehouse long-term storage spaces within two (2) business days after final receipt by GSO staff. No more than one late receiving/unloading operation per month.

Contractor shall complete unloading, unpacking, and repacking of shipping boxes and complete placement of items into designated receiving area as noted in section 1.8.1.6 of this contracts a maximum of two (2) business days after final receipt by GSO staff. No more than one late receiving operation per month.

Contractor shall commence unloading, inspection, and all related documentation immediately upon arrival at the Warehouse. Every effort will be made to provide advance notice to the contractor. Contractor shall complete placement of items into designated spaces the same day of work order receipt.

No more than one late receiving operation per month.

I.8.8 Shipping/Issuance Operations Services

GSO is inherently responsible for officially transferring items to the Embassy controlled official destinations and offices. In performing these duties, GSO staff will prepare and file appropriate reports, keep track of items issued and sign for receipt of items/supplies delivered to the Embassy and other official locations. The contractor, in performing issuance operations as described in this section, shall only be responsible for the physical loading, packing, repacking, and placing of items into a designated location as prescribed by

GSO.

‘Issuance Services’ are defined as any instance in which (outgoing) assets stored by the contractor are issued to GSO at the contractor’s warehouse.

‘Delivery Services’ are defined as any instance in which assets stored by the contractor are directly delivered to and installed by the contractor at a designated Embassy location. All outgoing items will be prepared for issuance and delivery in accordance with this section of the contract.

I.8.9 Issuance Services

All outgoing items will be prepared for issuance the same business day if received before 14:00 and before the close of the next business day if received after 14:00.

All outgoing assets must be dusted and cleaned including household furniture

(except for residential wood furniture), appliances, lamps, office furniture, and office equipment prior to the time of issuance.

All wood furniture should be dusted and wiped clean inside and out prior to issuance (drawers included). Drawers should be fixed (closed) if not closed properly secure.

All assets must be protected in accordance with section I.8.1of this contract for shipping.

I.8.10 Delivery Services

All outgoing items will be delivered the same business day if the request is received before 11:00 and before the close of the next business day if received after 11:00.

All outgoing assets must be dusted and cleaned including household furniture

(except for residential wood furniture), appliances, lamps, office furniture, and office equipment prior to the time of issuance.

All wood furniture should be dusted and wiped clean inside and out prior to delivery (drawers included). Drawers should be fixed (closed) if not closed properly secure.

The placing of furniture and appliances in the client's residence, as specified, shall include, but not be limited to: the laying of pads and rugs; placing of items of furniture within rooms; setting up of beds, including the placing of springs and mattresses on bed frames; basic assembly of items of furniture and simple assembly items in shipment and the placing of all kitchenware, dinnerware, glassware, silverware, linens and other miscellaneous items in locations specified by the client or his/her representative.

All assets must be protected in accordance with section 1.8.1 of this contract for shipping. The Contractor shall use a tarpaulin or other floor covering suitable for protection of floors while work is in progress and for the removal of packing materials and debris.

All delivery’s must be signed for by a designated COR or GTM and overseen by GSO. The placement of assets into an Embassy designated location will be performed as prescribed by the GSO.

The contractor is responsible for all material handling equipment onsite.

I.8.11 Delivery Services Performance Standards

Contractor shall complete cleaning of all non-cushioned furniture and equipment prior to the scheduled delivery time. All non-cushioned furniture and equipment in warehouse shall be free of dust, dirt, and sticky surfaces prior to issuance to the customers. No more than one late order per month, and no more than one customer complaint per month.

Contractor shall complete cleaning of all cushioned furniture items no more than 48 hours prior to delivery. All cushioned furniture shall be free of dust, dirt, and sticky surfaces when delivered to the customers. No more than one late order per month, and no more than one customer complaint per month.

Contractor shall ensure that the designated delivery location is free of all debris, packing materials, and associated material handling equipment. The affected area will be swept or dusted as necessary. No more than one complaint per month.

I.8.12 Inventory Responsibilities

The formal inventorying of U.S. Government assets is an inherently internal process. This section outlines the responsibility of the contractor as it relates to the care, custody, and control of these assets while in the contractors’ warehouse and provides instruction on the storage of said assets to facilitate the U.S. Government’s annual inventory.

I.8.12.1 Contractor is responsible for developing and implementing an independent inventory tracking system to maintain an inventory of stored items in the contractor’s care, custody, and control.

I.8.12.2 Update and maintain accuracy of all inventory and documents pertaining to items in inventory. An initial inventory list will be provided to the successful offeror by appropriate Embassy staff for review and agreement.

I.8.12.3 Notify the Embassy-designated representative in writing of any discrepancies or damage to items in inventory within 24 hours.

I.8.12.4 Assist in conduct of an annual property inventory by pulling out from various warehouse locations, counting, verifying, and re-stocking all items in all warehouses and other Embassy locations in conjunction with the GSO staff.

I.8.12.5 All stacked furniture and equipment must be arranged and stored in such a way that property/inventory bar code tags are always visible and accessible for

GSO staff to scan.

I.8.12.6 A comprehensive inventory shall be performed once annually between

October 1 and March 15. This will be coordinated well in advance. The designated inventory schedule shall be provided a minimum of 4 hours prior to the performance of inventory activities.

I.8.12.7 Upon request, the Contractor may be asked to provide or support on-the-spot inventory counts, with no notice, to the Government.

I.8.12.8 All stacked office supplies, maintenance supplies, and auto parts in warehouse bins and storage locations must be counted, verified, and documented in conjunction with the GSO staff. All items must be returned to their original position (or designated location) after verification.

I.8.13 Inventory Services Performance Standards

Items shall be moved, counted, and verified according to the designated inventory schedule. No more than three incorrect counts per year.

All stacked office supplies, maintenance supplies, and auto parts shall be counted and verified with no more than three incorrect counts per year.

I.8.14 Disposal Sale Services

I.8.14.1 Contractor shall be responsible for moving, creating lots, cleaning, preparing, and loading items for Embassy public property disposal sale, and for moving designated items from the warehouse to sale display areas.

I.8.14.2 Sort and place items into individual lots as designated by the GSO staff.

Wipe, sweep, brush, or otherwise clean items in preparation for display. Safeguard all items against damage or theft

I.8.14.2 After the sale, load items for delivery in trucks, vans, and other delivery vehicles.

Performance standard: Contractor shall complete creating lots and preparations for disposal sale within 4 hours of the scheduled time. The contractor will be given at least 14 calendar days to perform all disposal sale preparation activities. No more than one customer complaint per year.

I.9 Vehicles

I.9.1 The Contractor shall provide all vehicles necessary for the performance of this contract.

I.9.2 The Contractor shall provide all fuel and lubricants for the vehicles.

I.9.3 The Contractor shall provide the necessary vehicles of appropriate size.

I.9.4 The Contractor shall maintain its vehicles in the proper mechanical condition to assure their full availability when needed, and to assure that shipments are reliably and safely transported per this contract. If the Contractor encounters mechanical difficulties that prevent the scheduled completion of a scheduled action, the Contractor shall immediately obtain a suitable substitute vehicle at no additional cost to the Government. Non-availability of suitable vehicles shall not constitute acceptable justification for failure to perform under this contract or for additional costs to the Government.

I.10 Utilities and Services

I.10.1 The contractor cost will include all the following services and utilities shall be included in the warehouse service rate.

I.10.2 Utilities shall include but are not limited to:

Climate Control

Lights

Electrical power for Special Equipment (220 v) as requested by the

Contracting Officer.

I.10.3 Other services shall include:

Snow Removal (if needed)

Trash Removal

Initial & Replacement lamps, tubes & ballasts

Internet (wired and wireless)

Exclusive use of clean, sanitary, and comfortable locker room and shower facilities

Security

Janitorial

Pest and Rodent Control

Access to toilets

I.10.4 Additional utilities and services not covered in this section which are required for the successful management of this contract and that are factored into the warehouse service rate must be disclosed by the contractor prior to award. The Government will not reimburse for any services after-the-fact.

All services will be inspected by Embassy personnel and discrepancies reported to contractor for correction and/or repair.

I.11 Security

I.11.1 The Contractor shall provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours. The Embassy considers a security alarm reasonable.

I.11.2 Safeguard all Embassy property and materials from theft, misuse and damage.

I.11.3 Permit only authorized personnel access to the Embassy inventory/items and maintains a daily sign-in log.

I.11.4 Respond to reports of missing or stolen items. Take actions to manage the resolution of missing or stolen item reports, including taking actions to cause the replacement of items, if required.

I.11.5 Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours.

I.11.6 In accordance with requirements above, Warehouse shall be adequately alarmed with 24-hour monitoring to prevent unauthorized entrance. Contractor shall be responsible to maintain the area in a condition that protects the property stored in the space. This includes protection from all forms of nature and theft.

I.11.7 The facility must have a surveillance security system, 24/7 manned security guards, as well as a fire and smoke detection and sprinkler system.

I.12 INSURANCE

The Contractor shall at its own expense, provide and maitain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

I.12.1 Bodily Injury on or off the site (including in vehicles) stated in US Dollars

Per Occurrence $ 10,000,000

Cumulative $ 60,000,000

I.12.2 Property Damage on or off the site (including in vehicles) in US Dollars

Per Occurance $ 100,000

Cumulative $5,000,000

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the locations of the work. The limit of such insurance shall be as provided by law or sufficient to meet the normal customary claims.

I.12.3 The contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor its officers agents, servants, employees, or any other person, Arising from an incident to the Contractor’s performance of this contract, I.12.4 The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

I.12.5 The Contractor shall obtain adequate insurance or damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

I.12.6 Government as Additional Insured

The general liability policy required of the Contractor shall name “the

United States of America, acting by and through the Department of State”, as an additional insured and with respect to operations performed under this contract.

I.12.7 Insurance-Related Disputes

Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of FAR 52.233-1

“Disputes”. Nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and /or replacement as herein above provided.

I.12.8 Time for Submission of Evidence of Insurance

The Contractor shall provide evidence of the insurance required under this contract within ten 910) calendar days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government.

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (OCT 2018),

is incorporated by reference (see SF-1449, Block 27A)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders -

Commercial Items (OCT 2018) and (Deviation 2017-02) (June 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations

Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78

(19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] x (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct

1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

x (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub.

L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of

Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016)

(Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1158787 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1146366 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113344 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1137622 http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1141983 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1144881 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1141649 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1151163 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1151299 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1140926 x (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013)

(41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct

2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Nov 2016) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages.Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15

U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged

Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor. Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

__ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

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