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RFQ Title: Vehicle Rental Services for Law Enforcement Entities for INL Section U.S. Embassy, Guatemala Solicitation No. 191NLE19Q0046 Questions & Answers (Q&A)
| # |
| Question/Comment |
| Government Response |
| 1 |
| Is INL going to provide us with copies of drivers licenses of authorized operators for each vehicle? We can accommodate up to 10 different drivers per vehicle but, for insurance purposes, we need to document who are those authorized operators. |
| No, this is not possible. |
If there was an incident with a vehicle, the insurance company will receive the proper documentation from the entity on the driver.
| 2 |
| Can we offer two different vehicles at different prices for same requirement? For example, for diesel SUV, we can offer Toyota Fortuner at price X and other brands that meet specs at lower prices. |
| The Government will consider this, as long as all additional requirements are met. |
| 3 |
| About the proposal/invoice, will you need it in US dollars or GTQ? |
| U.S. Dollars |
| 4 |
| Will you apply the tax exempt for US Embassy in Guatemala? in such case the name of the invoice will be on EMBAJADA AMERICANA with their local NIT to get the tax exempt agree with tax regulations in Guatemala. |
| No, tax exemption will not be applied. The invoices for Department of State contracts are paid 100% , without a NIT and are not bounded to SAT in Guatemala |
| 5 |
| If you will get the tax exempt, do you need the proposal with or with out taxes or do I have to indicate it but separately? in lines. |
| The invoice will be paid 100% including VAT. Vendor shall include VAT in the price proposal |
| 6 |
| What email will receive the final proposal? |
| lloydjd@state.gov |
| 7 |
| Do you have some invoice format to share? because is very important to know how to make it for proper payment. |
| Specific instructions for invoicing are detailed on page 11 of the RFQ under section “01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS” |
| 8 |
| In case we won the contract, we have to use the SAM plataform to submit the invoices, do you have an estimated time to process the first payment? and how will be the process to submit the invoices, we have to get some authorization in Guatemala to do it? |
| The vendor shall submit invoices on a monthly basis. Payment is on a net-30 timeline from date of invoice submission. |
| 9 |
| For monthly reports requested do you have a form to do it? |
| No specific format. |
