Sources_Sought.pdf

RESPONSE TO SOURCES SOUGHT NOTICE (191NLE19N0052)

Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

Acquisition of Bunk Beds for the Honduras National Police

August 12, 2019

I. SOURCES SOUGHT SUBMISSION NOTICE

This Sources Sought will be used to identify potential sources that are interested in and capable of performing the work described in this “Draft” Statement of Work (SOW). In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought is issued solely for conducting market research, information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. No reimbursement will be made for any costs associated with providing information in response to this announcement and/or any follow-up information requests.

The purpose of this Sources Sought is to communicate and solicit feedback from industry on the “Draft” version of an upcoming overseas requirement for INL/Honduras. Contractors shall provide company capabilities and pictures. The NAICS Code for this requirement is 337124 – Beds metal hosehold-typ manufacturing.

Please do not provide generic capability statements, as they shall add no value to this Sources Sought. The Government is seeking specific information in conjunction with the specifications of this requirement.

The page limitation for responses is 10 pages.

All responses shall be submitted in writing via email to Dennis M. Fuentes (Senior Contract Specialist) at fuentesdm@state.gov, no later than 11:00 AM, EST on 14 August 2019.

In order to participate in the resulting RFQ and to be eligible for an award, the proposer must have (i) a current CAGE Code, (ii) a DUNS#, (iii) be registered to do business with the Government of the United States in the System For Award Management (SAM) and not be on the Excluded Parties List: https://www.sam.gov

II. COMPANY INFORMATION

Company Name Address DUNS Number Company Website POC Name Phone Email mailto:fuentesdm@state.gov https://www.sam.gov/

III. SOCIOEONOMIC STATUS

a. Provide information pertaining to your company’s socio-economic status for federal procurement programs (small, HUBZone, 8(a), Women-owned, veteran-owned, etc.)

under NAICS code 337124.

The size standard for NAICS 337124 is 750 employees. Unless the SBA has granted a class waiver of the NMR for a particular product, the company will either be required to be the manufacturer of the products offered or qualify for the procurement as a “nonmanufacturer”. In accordance with FAR 19.102(f), the applicable size standard for a “nonmanufacturer” is 500 employees.

Response:

b. Is your company the manufacturer of all the products included in Attachment 1?

c. If your company is not the manufacturer, identify the manufacturers’ names, addresses, DUNS numbers, and other pertinent information. Are all manufacturers U.S. small business concerns?

d. If the manufacturer is not a US small business concern, has the SBA issued a class waiver of the non-manufacturer rule for the product? If so, please identify the applicable class waiver(s).

IV. PRODUCTS AND SERVICES

a. Provide a list of the products sold by your company meeting the requirements of this

Sources Sought. Where a particular standard is included in the Sources Sought, address your company’s product compliance with said requirements. Please note that unless explicitly stated all products in Attachment 1 will be solicited on a brand name or equal basis.

b. Is your company an authorized seller of the above-mentioned products in Honduras? If so, what business licenses does your company possess in Honduras?

c. What areas of Honduras does your company service? Briefly describe your current logistical capabilities in Honduras.

d. Provide a brief description of your corporate experience in Honduras and Latin America.

e. Are the products sold by your company covered under warranty in Honduras? If so, what is the length of the warranty offered? Are repairs handled in country?

f. Does your company provide training in Spanish? If so, is training accomplished via Spanish speakers or via the use of translators?

g. Are equipment manuals provided in Spanish?

h. Would your company need to subcontract any part of the work? Please explain.

V. EXISTING CONTRACTS

a. List any existing contract vehicles through which the US Department of State can access your company’s products and services (i.e. GSA FSS, IDIQs, etc.)

VI. RECOMMENDATION

a. Did your company identify any areas in the draft specifications that present excessive risks or other concerns? If so, please provide detailed information and suggested mitigation.

Equipment in Support of the Honduran National Police in Honduras INL Section Tegucigalpa, Honduras

STATEMENT OF WORK

03/12/2019

1. GENERAL INFORMATION

a. The US Department of State’s (DOS) Bureau of International Narcotics and Law Enforcement Affairs (INL), has program authority derived from the Foreign Assistance Act of 1961. The International Narcotics and Law Enforcement Section (INL-H) of the US Embassy Tegucigalpa, Honduras, is responsible for providing assistance to host governments to develop and implement effective counter narcotics, anticrime, and border control programs. INL-H works closely with US law enforcement agencies to ensure that Honduras has the training and tools needed to combat illicit drug traffic and transnational organized crime. INL also works with various Government of Honduras (GOH) institutions including the Public Ministry, Secretariat of the Presidency, National Banking and Insurance Commission, the Secretariat of Security and its various specialized police units, Supreme Court of Justice, Ministry of Health, Ministry of Education, Honduran Immigration Department, and Honduran Customs.

2. SCOPE

a. This Statement of Work (SOW) is for the purchase of furniture and material to equip the Honduran Community Police nationwide, in direct support of the Honduras National Police operations. The vendor shall furnish and install the proposed products and services in accordance with the conditions, requirements and specifications of this SOW.

3. REQUIREMENTS

a. The vendor shall provide ALL items stated under APPENDIX A, TECHNICAL SPECIFICATION OF ITEMS of this RFQ. Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in Panama to the address specified (e.g. see APPENDIX B), without repacking or incurring damage during shipment and handling.

4. DELIVERY DATE

a. Delivery Date is Sixty (90) days from date of contract award.

5. DELIVERABLES

Line Item Description Unit Qty

0001 Detachable Bunk Beds Unit 850

6. SUPPLIES AND PRICES

a. The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

b. The price shall include all direct and indirect costs, shipping, profit, export requirements, import requirements, insurance, etc. The price will not be subject to adjustment after award of the contract.

7. INSTALLATION & SERVICES:

a. The vendor shall ensure professional configuration to original equipment manufacturer (OEM) standards for all components and accessories.

8. MAINTENANCE:

a. The vendor shall ensure 100% operational reliability of procured equipment. The vendor shall provide a Point of Contact (POC) in the event any of the supplied equipment fails who can repair or replace the failed equipment within seventy-two (72) hours.

*** Manuals shall be furnished in English and Spanish languages.

Offerors shall include specific details and delivery dates in their responses to this RFQ. All pricing shall reflect USD.

9. Location of Work:

a. The equipment shall be delivered, in equal halves to: the U.S. Embassy

Warehouse in Tegucigalpa, and Ballena Police Station in San Pedro Sula, Honduras.

i. Delivery to U.S. Embassy Warehouse in Tegucigalpa:

Line Item Description Unit Qty

0001 Detachable Bunk Beds Unit 425

ii. Delivery to Ballena Police Station in San Pedro Sula, Honduras:

Line Item Description Unit Qty 0001 Detachable Bunk Beds Unit 425

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APPENDIX A

TECHNICAL SPECIFICATIONS OF ITEMS

NOTE: ALL ITEMS SHALL COME WITH AT LEAST A 1-YEAR WARRANTY AND

GUARANTEE OF QUALITY.

CLIN: 0001 Detachable Bunk Beds (Meet or Exceed)

QUANTITY: 850

SPECS:

Made with cold rolled carbon steel tubes (Black steel tube), free of material and construction imperfections.

Contain 4 pieces: a headboard (1), a footboard (1), and two (2) guardrails for the upper and lower beds. Bunk beds shall be able to function as single beds, with capacity to support a minimum of 120 kg of weight per bed. Bunk beds will include straight removable ladder (90°), Upper bed rails and plastic leg levelers.

Dimensions:

Length: 2.05-2.08 m Width: 1.05-1.06 m High: 1.84-1.87 m

Headboard and footboard:

Two (2) vertical columns of cold rolled carbon steel tube (black steel tube) with an internal diameter of 2 "to 2 1/2" plate 14 and two (2) crosspieces of the same tube, and three (3) 3/4 "sheet metal vertical round bars 16, positioned equidistantly from each other, Guardrails The bunk bed shall have two (2) guardrails, one (1) for the upper bed and one (1) for the lower bed. The lower guardrails shall be placed 0.26 m from the distance to the floor, this height already includes the plastic leg leveler, the top guardrail, shall be placed 1.38 m from the distance to the floor, the minimum distance between guardrails taken from its top shall be 1.12 M, so as to allow a person sitting position on the mattress in the lower bed. The dimensions of the grill are 1.92 m long and 1.00 m wide and shall consist of a frame made of rectangular tube of 1 "x 2" 14 plate, between the frame beams will be welded a minimum of 11 rectangular tubes Of ¾ "x 11/2" sheet 16, positioned.

The Bunked shall include the following elements:

1. One (1) detachable ladder when placed, is in a fully vertical (90°) position, made of 3/4 "x 1 1/2" rectangular tube, all elements of the ladder shall be secured to one another by High strength welding; is fitted by flange to the upper and lower bed frame and secured with bolt and nut for safety, the ladder shall have a mechanism so it can be removed

2. Two (2) removable upper bed rails made of 7/8 "sheet 16 pipe, so that when used as single beds the rails can be removed.

3. Four (4) plastic boots for the bottom bed and four (4) outer plastic boots for the top bed.

Mounting:

Main Frame (bed frame and rails shall use high strength welding) bed frames shall be assembled with a double-in-ear flap to prevent the head and footboard from rocking. The upper and lower bed shall fit perfectly; the embedding tube will be welded to the bottom bed parts and shall have a total length of 6"(3" into the bottom of the bed and 3" will protrude to fit with the parallel of the upper bed). The ladder shall be able to be installed on either side of the Bunk.

Finish in Color blue All metal surfaces shall be painted with a smooth, even surface paint without any blistering or rusting under the paint. In addition, the paint finish shall not present any type of scratches, iscoloration or impurities. The finish shall include an anticorrosive base paint and kiln-dried namel.

APPENDIX B

DELIVERY TERMS

SHIPPING - FOB DESTINATION.

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification.

The items being acquired will be donated to the government of Honduras, but the ultimate destination will be INL-Honduras for receiving and donation purposes. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

*Effective May 30, 2013, the Department's Dispatch Agency Consolidated Receiving Points (CRPs) will no longer be able to accept cargo that has a shipping label on the outside of the package that fails to identify the destination post. Unidentified Supply Shipments will be refused by Dispatch Agency and returned at contractor’s expense.

Include a copy of the packing list with original invoice to the Contracting Officer that will provide advance information for Customs clearance purposes. Partial shipments are not allowed.

REQUIRED DELIVERY DATE.

90 calendar days after receipt of award. If an export license is required, delivery shall be 30 days after receipt of export license, and export license application shall be accomplished expeditiously after award.

DELIVERY ADDRESS

If equipment purchased in the United States:

Address for delivery is:

Address 1:

US Embassy Warehouse Ave. Rep. de Ecuador Tegucigalpa, Honduras, CA

Address 2:

Base Ballena Barrio La Guardia por el Técnico Alemán San Pedro Sula, Honduras, CA

Address for installation and maintenance and support services are:

Address 1:

US Embassy Warehouse

Ave. Rep. de Ecuador Tegucigalpa, Honduras, CA

Address 2:

Base Ballena Barrio La Guardia por el Técnico Alemán San Pedro Sula, Honduras, CA

POC for both addresses:

Gabriela Salgado SalgadoGX@state.gov +504 9476-0616

PLEASE NOTE: All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15:

“Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

SOLICITATION CONSIDERATIONS.

This is a brand name or equal procurement, Seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

The Contractor shall clearly indicate in their response whether they plan to purchase these items from the US or another country. If the Contractor plans to source this equipment from inside the US they shall ship to the Doral, FL address provided above. If not the Contractor shall ship to the US Embassy Warehouse in Tegucigalpa, Honduras.

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Submissions can be sent to fuentesdme@state.gov .

All Quotes must be valid for 90 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured mailto:SalgadoGX@state.gov mailto:fuentesdme@state.gov through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, based solely on its integration into IT or other systems.

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

EXPORT LICENSE.

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778 2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply.

Language description of Technical Specifications AND Pictures are required with the submission of quote.

INSPECTION AND ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival at the customs facility in Tegucigalpa, Honduras. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Tegucigalpa.

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Department of State