191N6526Q0029 _waterproofing.pdf

Unclassified

SENSITIVE BUT UNCLASSIFIED SENSITIVE BUT UNCLASSIFIED SENSITIVE BUT UNCLASSIFIED

American Embassy, New Delhi, India Shanti Path, Chanakyapuri, New Delhi-110021 Phone No. 91-11-24198728

Fax No. 91-11-24198278

Dear Prospective Offeror: April 1, 2026

Subject: Request for Quotation 191N6526Q0029 – Waterproofing at 25-Prithviraj Road New Delhi, India.

Enclosed is a Request for Quotes (RFQ) for Waterproofing at 25-Prithviraj Road. If you would like to submit a quotation, follow the instructions in Section–J of the solicitation, complete the required portions of the attached document, and submit it to the address provided in para 4 below.

Prospective offerors wishing to participate in the site visit scheduled for April 10, 2026, at 1100 hours at Waterproofing at 25-Prithviraj Road must send their confirmation to kamathsp@state.gov no later than 1200 hours on April 8, 2026, as those who do not attend the site visit will not be considered for the solicitation process.

Your quotation must be submitted electronically to Newdelhibids@state.gov with the subject line “Solicitation No. 191N6526Q0029 for Waterproofing”. The submission must be made in separate files and attached to separate emails with less than 10MB each.

No quotations shall be accepted after 1200 hrs. (India Time) of April 14, 2026. Quotations must be in English.

Incomplete quotations will not be accepted. Quotation submitted to any other e-mail ID other than Newdelhibids@state.gov shall be rejected and dealt in accordance with FAR provision 52.215-1.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

In order for a quotation to be considered, you must also complete and submit the following:

1. Section A, Pricing

2. Section K Representations and Certifications

3. Additional information as required in Section J

4. Proof of SAM Registration

Sincerely, Paul M Nichols Contracting Officer mailto:kamathsp@state.gov mailto:Newdelhibids@state.gov mailto:Newdelhibids@state.gov

TABLE OF CONTENTS

SF 1449-COVER SHEET

A. PRICING

B. STATEMENT OF WORK (ON PAGE# 3 -9)

C. INSPECTION AND ACCEPTANCE

D. DELIVERIES AND PERFORMANCE

E. CONTRACT ADMINISTRATION DATA

F. SPECIAL TERMS AND CONDITIONS

G. CLAUSES

H. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

I. EVALUATION CRITERIA

J. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

LABOUR COST IN INR

MATERILA COST IN INR

TRANSPORTATION CHARGES

TOTAL PRICE (including all labor, materials, transportation overhead and profit)

GST @

GRAND TOTAL INCLUDING GST@

A.1 GOODS AND SERVICES TAX (GST)

In order to enable the U.S. Government to claim GST refunds, the Contractor will include GST as a separate charge on the Invoice and as a separate line item.

Offeror, registered with GST authority, should submit a copy of GST registration certificate along with the offer. This is a mandatory requirement for evaluation purposes. Acceptability will be determined by assessing the offeror's compliance with the terms of the solicitation. The The government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1.

In order to enable the U.S. Government to claim GST refunds, the offeror shall indicate GST separately. The contractor shall furnish tax invoices in accordance with New Delhi GST regulations. GOI registered vendors must print the Embassy’s UID 0717USA00138UNS on the invoice otherwise their invoice shall be rejected by the Embassy.

52.216-27 Single or Multiple Awards (Oct 1995)

The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

(End of provision)

SECTION B - STATEMENT OF WORK

ROOF WATERPROOFING AT 25-A/B/C PRITHVIRAJ ROAD

1.0 BRIEF DESCRIPTION OF WORK:

1.1 The United States Embassy, New Delhi has a requirement to re-store roof waterproofing for 25-A/B/C Prithviraj

Road.

1.2 Contractors are advised to visit the site, verify measurements as mentioned in the SOW.

1.3 Any ambiguity found later will be at the discretion of the contracting officer for any modification.

1.4 Complete waterproofing job shall be done by skilled/professional workers.

1.5 Project requires a qualified Roof Contractor to perform a restoration as per scope of work.

1.6 The contractor shall be given total 60 working days to complete this project.

2.0 GENERAL GUIDELINES

2.1 The Contractor shall provide all required labor, material (except the GFI), equipment, and supervision to complete the project.

2.2 Contractors are advised to conduct the site visit to understand the requirement and verify measurements.

2.3 Contractors are recommended to seek clarifications regarding this statement of work and site conditions at the time of walk thru from the COR of this project.

2.4 The contractors can write the uncleared queries to the contracting office after the walk thru.

2.5 Embassy contracting office will consult with COR and respond to all the queries in writing before the due date of the submission of quotes.

2.6 Embassy expects professional craftsmanship and supervision from the bidders.

2.7 The timeline for this project is 60 calendar days.

2.8 The contractor must adhere to the safety mandates explained in this document,

2.9 The contractor and his/ her staff must wear Personnel Protective Equipment (PPE) while at embassy construction site. Contractor can add cost of PPE to the bid and must comply the PPE guidelines 100% at USG facilities.

Contractor will be countable for the delay caused by non-compliance.

2.10 No work will be allowed to perform at USG construction sites without the PPEs and the contractor will be accountable for the delays caused due to the safety issues.

2.11 PPE includes steel toe shoes, protective goggles, hard hats, coveralls and COVID -19 protective masks.

2.12 The contractor shall include the cost of the PPEs and other logistical expenses to manage the safety and PPE guidelines while bidding.

2.13 The contractor will be held responsible and accountable for any deviations from the safety and PPE guidelines specified in this document.

2.14 All work shall be performed by skilled and competent crew.

2.15 The Contractor shall follow security and safety directions as mentioned in the statement of works and explained by the COR.

2.16 The Contractor shall submit the construction bar chart to the COR within 2 working days upon obtaining the letter to proceed from the contracting office.

2.17 The Contractor shall submit all the cut sheets / broachers and material samples for COR approval before delivery of material at site.

2.18 All materials shall be delivered, hoisted on the exterior and stored as per space allotted.

2.19 Contractor shall dispose of all the debris from the site and keep the site clean and in workable condition throughout the project duration.

3.0 SCOPE OF WORK FOR ROOF WATERPROOFING OF 25-A/B/C PRITHVIRAJ ROAD (22000 sq.ft.)

3.1 Remove existing marble chips, pavers, felt layers complete with insulation, vermiculite etc. and reach up to RCC slab.

(app. 22000 sq. ft.) including servant quarter roof.

3.2 Contractor shall do necessary repair to the slab with recommended polymer mortar of SIKKA or Fosrock or equivalent makes.

3.3 After repair of RCC slab, provide a layer of form mortar layer mixed with waterproof compound (SIKKA LATEX) as per manufacturer instructions, to make slop towards drains on entire slab. The slop shall be maintained as 2% i.e. 2.5” for every 10’-0”.

3.4 After curing the mortar layer, provide and install a layer of bitumen primer, followed by layer of hot bitumen once dried. The bitumen shall be laid or spread @ 1.7 kg/sq. mt. Then install bituminous felt (two layers) over the 85/25-grade hot bitumen. The felt shall laid by touching the membrane and by heating the felt in accordance with manufacturer's recommendation to achieve continuous edge flow and complete bond. First layer of bitumen membrane shall be 4mm thick APP modified plastomeric bitumen non-woven polyster and the second membrane shall be 3mm thick. The terminated end of bitumen membrane shall be done as per site condition requirement.

Note:

Embassy will provide all required quantity of bitumen and membrane/felt (both 3kg & 4kg) for this project.

The longitudinal side of felt shall be overlap minimum 4 inches and end laps minimum 8 inches. All the gaps and overlaps/ joints shall be sealed with hot bitumen.

3.5 On top of second layer of felt a final coat of hot bitumen shall be done as per details and standards.

3.6 Above the final layer of bitumen, provide a layer of mortar with chicken wire mesh in between slop toward drain. The slope shall be 2% towards rainwater drains and thickness of mortar shall be minimum 1” and any points.

3.7 Before the mortar is laid, contractor shall do the flood test (minimum 48 hrs.) of complete roof. 4” to 5” water shall be standing over the roof after placing the sand bags around to hold the water for 48 hours. Check for any leakage.

Contractor shall repair the leak, if any before proceeding for next

3.8 The contractor shall provide and lay 300-micron polythene sheet of transparent color over the mortar layer and also over Polystyrene Insulation.

3.9 Provide and Install PVC drain board, DRENTEX protect 50 of TEXSA/DELTA makes over and above the polythene sheet.

3.10 On top of draintex, provide and install 2” (50 mm) thick inter lockable Extruded Polystyrene Insulation. The insulation will be applied in parallel rows and all sides/end joints will be installed closely but not forced.

3.11 Over the insulation the contractor shall spread Filter Fabric all over the roof to cover the insulation.

3.12 Provide and install concrete pavers on top of filter fabric at every 4’-0” distance center to center. The space between pavers shall be filled with 1” thick marble chips or gravel.

3.13 Provide and install ALUMINUM flashing (14-gauge) at the edges, where felt terminated with necessary anchors and silicon. Aluminum flashing shall be as per parapet design.

3.15 Provide and install drain cover (16”X16”X8”), made of stain-less steel bar and S/S screen/wire-mesh (10-gauge, stainless steel-316 grade) for all the drains so that no leaves can pass through.

4.0 Warranties and Flood Test

a) Contractor’s warranty: Furnish a written warranty agreeing to repair / replace defective installation and workmanship causing leakage of water, deterioration of materials and other failures of the installed system, sealants, painting, coatings, and related work on this project, to perform as required within the warranty period. Warranty period is five years after date of the written final acceptance.

b) Flood Test : The contractor shall complete the flood test for recently waterproof roof. For testing at least 4” water to be filled and retained for 48 hours. Any leakage found shall be repaired appropriately.

5.0 Materials/Makes Government Supplied Materials :

1. Required quantity of bitumen for entire project.

2. Form Blocks – 2” and 4” as per slope requirements

3. 3kg & 4kg bitumen membrane / felt.

4. Concrete Pavers

5. Marble Chips/Gravel

6. Extruded Polystyrene Insulation

7. Filter Fabric

Contractor provided materials :

1. Bituminous primer (STP)

2. Aluminum roof coating, as required.

3. Waterproof Compound- SIKKA LATEX, PENETRON

4. 300-micron polythene sheet

5. LPG bottle for heating bitumen.

6. Kettle with burner for melting bitumen

7. Cement for repair and mortar layering on top of membrane

8. Stone dust.

9. Drain Board

10. S/S Drain covers

11. Cement

12. Aluminum Flashing

The Contractor shall provide all remaining material to complete the job as per given scope of work.

Provide sample material for the approval from COR before using it in the project or before delivery of material at site.

Contractor shall use material of brands or make as given or equivalent quality material only.

6.0 SITE CLEANING

6.1 Contractor shall broom clean the entire site and the storage area after the completion of the project and on each day at close of business.

6.2 Contractor will paint the area of the exterior walls or other areas which will be affected during the project matching to existing paint.

7.0 CONTRACTOR’S RESPONSBILITY

7.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The Contractor shall correct or revise any errors or deficiencies in its construction and other services without additional compensation,

7.2 The Contractor shall identify a Project Manager/Supervisor who shall be responsible for the overall management of this Contract. Project Manager shall be qualified and have the experience in same type of job.

7.3 The Contractor is responsible for safety and shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR.

7.4 . Embassy will provide water and power at site, but the Contractor shall be responsible for connection from the main source to project location.

7.5 All expenses towards mobilization at site and demobilization including bringing in equipment, workforce and materials, profit and overheads, dismantling the equipment, removal of debris, clearing the site etc. should be included in the rates quoted by the contractor. No separate payment on such expenses shall be entertained.

7.6 Contractor should keep the site clean and accessible to Embassy employees all time.

8.0 SAFETY

In addition to the attached Accidental prevention clause contractor will be responsible for

6.1 Any miss-happening at the site due to negligence in the safety measures.

6.2 Contractor will provide all Personal Protective Equipment for the workers as per the requirement of the site. Work will be stopped in case proper protection equipment are not find with the workers and lapse of the time will at the part of the contractor.

6.3 Contractor will make sure that all the arrangements for the work are working conditions are safe in all respect.

Under no circumstance Embassy will be held responsible for any incident happen on the site due to negligence of the contractor / worker.

9.0 General Notes

9.1 Once the project starts, it is contractor’s responsibility to secure the roof against any kind of seepage / leakage to the floors underneath. Any damage / seepage / leakage occurred to the slab or to the other parts of the building while project is in progress will be contractor’s responsibility and will repair the damages matching to existing.

9.2 Contractor will be responsible for the safety of all the existing wires running on the roof during demolition phase.

9.3 Contractor will provide all the material required to complete the job in satisfactory manner except Embassy supply items.

9.4 Contractor shall provide and use LPG gas kettle for heating of bitumen. Contractor shall arrange for fire extinguishers while the gas cylinder is in use at the site. Under no circumstance wood will be allowed for heating the bitumen. In case of any miss-happening Embassy will not be responsible.

9.5 Contractor should arrange the visit of the professional in this field from manufacturer side time to time (once or twice throughout the duration of the project) to supervise the project during work in progress.

9.6 One qualified technical supervisor from contractor side should always be present on the site. He should be able to speak and understand English language.

9.7 All demolished material shall be removed from the site, unless otherwise specified, on daily basis. The contractor will be entirely responsible for the disposal of all the trash and debris and will be the only one to attend to any fine or penalty imposed by city authorities for improper disposal. The contractor shall take all necessary precaution/protection and approval from local authorities for disposal of debris.

9.8 Working Hours: Working hours shall be 8.30 A.M. to 5.00P.M. Monday to Saturday. No work shall be done on Sundays/holidays unless otherwise approved. Total 60 working days shall be given. No noisy work on Saturdays.

SAFETY STANDARDS TO BE FOLLOWED AT CONSTRUCTION AND RENOVATION SITES

Contractor:

Work Site Address:

Contractor Safety Officer Name:

Signature for Acceptance by the contractor:

Safety standards to be followed at construction and renovation sites AHA – Activity Hazard Analysis

1. The contractor must document in the bid for the work how the control of each hazard will be implemented and maintained during the project by submission of a safety plan and activity hazard analysis (AHA) for high hazard activities. The POSHO or qualified Post representative must review the contractor's proposal and provide feedback to the responsible project manager and Contracting Officer prior to acceptance of the bid.

2. Any situation where in the work in progress can pose a threat to the user of work area in emergency, contractor shall ensure proper barricading (sturdy enough for the purpose) to avoid any risk.

Covid 19 Precautions

1. Every worker on site shall wear a mask and gloves all the time.

2. Workers shall maintain social distancing – six feet - all the time.

3. Sanitize or wash your hands frequently.

4. No worker shall be in proximity with other worker for more than 10 minutes and that too with the mask and gloves on.

5. Contractor shall ensure temperature testing of all workers coming on site in the morning and randomly during entire day to make sure that no one is suffering from fever.

6. Any worker showing any symptoms of fever, cough and cold, body ache etc. shall not be allowed to work till he is been ruled out of being positive.

General

1. All workers on the work site must wear safety shoes on construction site. No worker with flip flops will be allowed to work at site.

2. All the workers should wear full clothes. No half pants and other non- appropriate clothing (Dhoti) will be accepted.

3. Malba / trash accumulated on the site should be removed at a regular interval (if possible on daily basis) so that it should not pose any trip hazard.

4. Employee exposed to hazards created by different works environment shall be protected by personal protective equipment. Appropriate protective clothing for any operation varies with the size, nature and location of work to be performed.

5. In extreme hot conditions drinking water must be made available to the worker and working duration in exposed conditions should be scheduled accordingly.

6. It is the responsibility of the contractor to made available all the PPE (Personal Protective Equipment) as per the requirement of the work site and as directed by the COR. Any mishap due to negligence on the part of the contractor will be entirely contractor’s responsibility.

Machinist / Welding Jobs

1. Hot work permit is required to be filled for each hot work to be performed on USG site.

2. Contractor shall follow attached standards regarding different type of welding to be done on the site.

3. All workers who are arc welding must use a full face shield with #10 or darker lenses. No worker will be allowed to arc weld with sun glasses, no matter how dark the lenses.

4. All the workers working on grinding and sanding job should have approved face masks and goggles for face and eye protection.

5. Workers handling the heavy metallic material should have appropriate gloves and safety shoes as per the job requirement.

6. Lifting and shifting of the heavy material to be done with the help of appropriate machines.

7. Compressed gas cylinder shall be properly marked and should always be kept in standing positing with guard against fall.

8. Hoses connected to the cylinder should be in good condition.

9. In case Arc welding is done inside the premises proper ventilation should be arranged in the vicinity.

10. Contractor should use welding shield during the work to protect the people around against any potential vision hazard.

11. Always keep an approved fire extinguisher near the site of welding.

12. Workers working with metal sheets must wear appropriate gloves to avoid any cuts on the hands or mishap on the site.

13. Electrical connections for the welding set and the grounding for the same shall be done properly to the satisfaction of the embassy electrician. Please refer electrical section in the document.

Ladders Safety

1. Contractor will use aluminum or fiber glass ladders for all purposes. Wooden ladders are not allowed on the site.

2. Proper ladder for a specific job should be used (for example fiber glass ladders for electrical work etc.).

3. Damaged ladders or ladders with missing supports, shoes etc should not be used on the site.

4. Height of the ladder should be at least two feet above the required height for the work.

Electrical

1. All the equipment / machines to be used for the execution of the job should be properly grounded.

2. All the extension boards to be used at the site should have proper earthing.

3. All connections to any of the outlets should be through three pin plug. Direct connection of wires in not allowed on the site.

4. Damaged wiring/ cabling for the machines / tools to be used at site are not acceptable. The extension cord or wire with the machines should be one core.

5. Electricians working on the site should wear shoes with rubber soles and should use rubber gloves during execution of the work.

6. Any heavy equipment to be plugged in for the work should be done under supervision of the embassy electrician. Contractor on his own should not plug in heavy equipment.

7. No taped joint or undersize wiring is allowed at the site for the work.

Carpentry

1. Carpenters should have dust mask to protect them from the potential hazard from saw dust. In case sanding machine is used at the site the machine should have proper guards and operator should have suitable PPE (personal protective equipment) with them. For e.g. safety goggles, safety shoes, gloves etc.

2. All the wood to be used at the site should be properly stacked at one side. It should not be scattered around and pose a threat for a trip hazard.

3. Entire site should be kept clean from the saw dust at the end of the day.

4. Carpenter shall use machine guards if at all machines are used at the site.

5. All the care should be taken to protect the flooring against any kind of potential damage.

6. All the drill machines or other electrical tools to be used at the site should be properly grounded and wired.

7. Contractor should use proper tools and tackles for the execution of the work at site.

8. Nails and other sharp material which can pose a threat of accident should not be scattered on the site.

Fire

1. Contractor shall provide and place fire extinguishers as per the requirement of the site (as recommended by the COR).

2. No flammable material should be kept inside the premises at any given point of time.

Lock Out / Tag Out

Lock out devices should be used during the testing of the electrical points and wiring.

Confined spaces

If at all contractor has to work in a confined space he should contact the COR before proceeding with the work. Contractor should arrange all the equipment as instructed by the COR to accomplish the job in a safe manner.

Hearing Protection

Contractor should assure that all the workers working in noisy surroundings should wear ear muffs or other approved devices.

Height Protection

Any work to be carried out over and above 8’-0” needs a sturdy metal pipe scaffolding to carry out that work. Ladder or any other arrangement needs to a preapproval from COR to be implemented on the site.

For any further clarification please contact POSHO (Post Occupational Safety and Health Officer) at # 011-24198136 OR APOSHO Ms. Vidushi Sharma at 011-24198714.

SECTION C - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer because of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION D - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 30 working days after issuance of NTP.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of 1% for each calendar day of subject to a maximum of 10% of the total contract value, until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as " 5 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor with a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during normal working hours between 0830 to 1700 hours from Monday to Friday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after the contract to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section E. Construction Schedule 1 10 days after award COR Section E. Preconstruction Conference 1 10 days after award COR Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1 10 days before inspection COR

Section D. Request for Final Acceptance 1 10 days before completion COR

SECTION E – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Civil Engineer.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Partial payment is authorized under this contract as per the milestones fixed in the Scope of Work. Requests for payment may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and based on an inspection of the work, the Contracting Officer shall decide as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

INVOICE SUBMISSION INSTRUCTIONS:

Invoices must be submitted via email to MissionIndiaPayments@state.gov with the Purchase Order number in the subject line. Physical invoices will not be accepted and may lead to payment being delayed. It is mandatory to submit electronic/scanned/digital image invoices only. You will receive an auto acknowledgement once the invoice is received. Please do not submit duplicate emails.

• Invoices from Indian businesses must be a proper Tax Invoice. The US Embassy's GST number is

0717USA00138UNS.

• Partial payment authorized as per payment milestones.

• Subject line while submitting invoice must mention; PO#, Invoice#, Amount.

• Electronic / scanned invoice must be labelled as “Tax Invoice”. The invoice must have GST number of the vendor and American Embassy’s UNI number 0717USA00138UNS.

• Electronic / scanned invoice must list GST rate percentage for each category of goods or services.

• Electronic / scanned invoices must be either typed or handwritten, handwriting on a typed invoice is not acceptable.

• Vendor should only submit invoice after delivering goods or services.

• Payment shall be processed within 30 days through EFT (electronic funds transfer) from the date of receipt of services and receipt of correct invoice. For any queries regarding payment, please contact FMC at MissionIndiaPayments@state.gov.

mailto:MissionIndiaPayments@state.gov mailto:MissionIndiaPayments@state.gov

SECTION F – SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION – RESERVED

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence 100,000 INR

Cumulative 1,000,000 INR

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence 100,000 INR

Cumulative 1,000,000 INR

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damage to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . “AS-BUILT" DOCUMENTS. After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS – The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL – The Contractor shall maintain discipline at the site and always take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property about the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 15 to 20 days to perform. For everyone, the list shall include:

Full Name Place and Date of Birth Current Address Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", if they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION G - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY

REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED OR PROPOSED FOR DEBARMENT OR

VOLUNTARILY EXCLUDED (JAN 2025)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (JAN 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS (APR

1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS (FEB 2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS (MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR 1984)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK (APR 1984)

52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

52.236-8 OTHER CONTRACTS (APR 1984)

52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS (APR 1984)

52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

52.236-12 CLEANING UP (APR 1984)

52.236-13 ACCIDENT…