Question and Answers.pdf
PDF 200 KB Posted
- Solicitation number
- 191N6524Q0086-A00001
- Issued by
-
Department of State
About this file
This document contains Questions and Answers related to a federal contract opportunity for Providing Event Management Services, Solicitation Number 191N6524Q0086-A00001 issued by the U.S. Department of State.
The key details are:
- The kick-off meeting would happen within 30 days of the award notification, and the program event should be no later than November 2024.
- The contractor would organize 12 press events in a year or year and a half, with 10 days' advance notice.
- Hotels should be 4-star or higher, with final approval by the program officer.
- The event timing would be 8:30 a.m. to 5:00 p.m.
- The audio system requirements depend on the event space, ranging from 500 watts for a small room to 1000 watts for a larger hall.
- Subcontracting is allowed, but the prime contractor will be responsible for subcontractor management and performance.
- The government will evaluate the principal contractor's capabilities based on their documentation, not the subcontractor's.
- Past performance and financial records can be submitted, but they should be for the principal contractor, not the subcontractor.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| signed SF-30.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Q 1. Event Start Date: Could you please provide the start date of the event to help us with approximate cost calculations?
Ans: Kick-off meeting would happen within 30 days of the award notification; and the program should have its event no later than November 2024.
Q 2. Work Days: What is the approximate number of workdays in a month that we should consider for this project?
Ans: Contractor would organize 12 press events in a year or year and half. Contractor would be notified about the event at least ten days in advance.
Q 3. Please let us know if US Embassy, New Delhi have a list of vetted hotels?
Ans: Hotels should be 4+ stars and final approval will be given by the program officer.
Q 4. What would be the preferred time for the event? As hotels might charge with full day or half day for the event based on the time.
Ans: Event timings would be 8:30 a.m. to 5:00 p.m.
Q 5. With regards to the Audio system, please specify the minimum watts required per speaker.
Ans: This depends on the size of the room, for a 12 by 12 feet room the sound system will be different from a big hall, so for a small event should be around 500 watt while for a big hall event the speakers should be around 1000 watt or so
Q 6. Subcontracting: Is it possible for our company to bid and subsequently subcontract the event management services to another firm?
Ans: Contract will be awarded to Principle Contractor and Contractor will be responsible for Subcontract
Management. Please refer to sub section 3.4 and 3.5 in section 3 (page 10) of the solicitation document.
3.4 Subcontract Management
The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest considerations.
3.5 Contractor Personnel, Disciplines, and Specialties
The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources.
The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract for providing logistic services
• Q 7. Permits: Our company does not have previous experience with event management and the necessary permits. In case we win the bid, can we submit our
• subcontractor's license and permit instead?
• Ans: Please refer to Section 4 – Evaluation Factors on Page 40 of the solicitation document. Principle
Contractor’s capability of providing services will be evaluated based on their documentation and not sub-contractor’s documentation.
• The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ to include the technical information required by Section 3.
Solicitation Number 191N6524Q0086 Questions and Answers
• The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:
Adequate financial resources or the ability to obtain them;
Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;
Satisfactory record of integrity and business ethics;
Necessary organization, experience, and skills or the ability to obtain them;
Necessary equipment and facilities or the ability to obtain them; and
Be otherwise qualified and eligible to receive an award under applicable laws and regulations.
• Q 8. Past Performance: Is it acceptable to provide past performance records from our subcontractor?
Additionally, can we submit evidence of our financial means, such as a bank statement, as part of the application?
Ans: Same as answer 7 above.
Solicitation Number 191N6524Q0086 Questions and Answers
File details come from the government source that posted it. Updated .