Solicitation_Amendment_SF30-A002.pdf

(SECTION A) Response to Questions

1. Question: How to fill the rates in given sheet as it is in PDF file?

Answer: Print the relevant pages and fill it manually or use PDF editor. Scan it and submit as part of offer package.

2. Question: How we will get the insurance value for acceptable insurance certificates

(reference page no.3, point no.2)?

Answer: Please refer Section 1, Para 11. Insurance AND Section 2, Clauses, FAR 52.228-4 and 52.228-5 "Workers’ Compensation And War-Hazard Insurance Overseas".

Contractor to take insurance for his workers.

3. Question: Warehouse services required in Delhi only or it could be in DELHI+NCR also?

Answer: It can be either in Delhi or National Capital Region (NCR).

4. Question: A. Packing Services - Please confirm that post stuffing of HHE, Should we stuff the package in Lift van in Client place or we can move the package loose into our warehouse and then stuff into Liftvan? Please confirm.

Answer: Stuffing is done into the lift van after packing in presence of COR / Client at the place of packing.

5. Question: Storage Services -Incoming- 1) Weekly storage charges of HHE @ per week.

(Including unloading/loading) - Kindly confirm that this unloading /loading at Warehouse would not require Delivery to Residence, post completion of Storage Period"

Answer: Delivery to residences is not part of this line item.

6. Question: Storage Services - Does US Consulate expect 4 weeks complimentary storage from Service contractor? Please confirm.

Answer: Yes, Refer Section-1, Para 4 (c), 4.A.(c), 4.B.(c), 4.C.(c), and 4.D.(c) under head "Storage Services".

7. Question: Crating of Fragile items - On what basis we need to give the crating charges is it per lbs. or 100lbs? Please confirm.

Answer: Refer Section-1, Para 4 - Vendor will be paid for minimum of 100 lbs. in units of measurement even if the requirement is of less than 100 lbs.

8. Question: Will there be an ODD / Heavy Items Like Piano in HHE, please advise, If so will service partner allowed to charge additional for Heavy Items Shipping

Answer: For packing/unpacking of piano or any other odd/heavy item which requires special services/treatment not covered in Scope of Work, prior permission shall be obtained from the Embassy to provide such services. Payment for such services shall be made on actuals through a separate procurement mechanism.

9. Question: SAM Registration - Consulate would encourage that we share this along with our BID - Please Confirm

Answer: SAM registration is mandatory before the award of contract. All vendors are encouraged to complete it in advance.

10. Question: Should we consider Origin Terminal charges & Inland haulage charges as

Origin Service cost (or) should we consider these cost as a part of Ocean freight cost

Answer: This is part of Ocean Freight cost. Payment for such services shall be made on actuals through a separate procurement mechanism after prior permission from the Embassy.

11. Question: In case of office supplies & consumables will be there any single items weighing more than 100Kgs which would require any manual handling for e.g. safes etc.

Please advise.

Answer: Please refer answer # 8 above.

12. Question: Should we consider crane charges / Forklift charges at client place in Origin

(NCR) for loading any odd items or Lift van into Truck , please advise

Answer: The packed shipments are loaded in to the lift vans placed on the truck. So using forklift / crane is not required in this case. For odd items please refer answer # 8 above.

13. Question: Kindly advice if you wish to avail transit insurance coverage from Service

Partner or you will manage insurance in-house?

Answer: Service provider will consult with Client directly for transit insurance in case of outgoing HHE/UAB shipments. If required, it will be paid by Client directly.

14. Question: To get empaneled as a vendor, what are the infrastructure requirements/ Specifications in terms of Warehouse, Vehicles, Security, Fire & Burglary etc. if any.

Answer: For empanelment please refer Section 3 - Solicitation Provisions and Section 4 - Evaluation factors of the Solicitation. For detailed specifications please refer to Solicitation Section 1 - The Schedule, Attachment 1, 2 and 4.

15. Question: Is there a minimum charge that can be levied for all line items of the quote?

Answer: This is a firm fixed price contract. Please refer Section 1 - The Schedule, Para 1.

C.

16. Question: Sometimes during packing a lot of time gets wasted in checking the weight of each item especially when customer is undecided about what items to carry or leave behind. Sometimes this may require additional manpower or additional day of packing / loading. Are we allowed to bill extra in such exceptional cases.

Answer: Extra billing is not allowed.

17. Question: What services are part of unpacking? Are we expected to assemble complicated furniture? Are we expected to provide handy man type services?

Answer: For unpacking services refer Solicitation Attachment 1, Performance Work Statement Continuation, Para 17.

In case any complicated furniture assembly services requirement, payment for such services shall be made as per actuals through a separate procurement mechanism after prior permission from the Embassy.

Vendor to provide all services within the scope of work.

18. Question: If customer requests extra day or packing, unpacking or removal of debris on another day, can this be billed extra or should such charges be billed from shipper?

Answer: Please refer answer # 16 above.

19. Question: With reference to freight huge amounts of money can get blocked as freight charges and vendor incurs finance costs for payment of freight and later billing. In such cases how should vendor bill for freight, is it at actuals or is vendor allowed to keep a service fee towards the finance cost incurred?

Answer: Payment for such services shall be made as per actuals through a separate procurement mechanism after prior permission from the Embassy.

20. Question: In case vendor is expected to pay for port fees, duties, detention, demurrage and other out of pocket expenses? Is vendor allowed to charge a service and finance fees?

Answer: Yes, if required, a prior permission from the Embassy must be obtained to pay such charges. Actual receipts need to be submitted along with original invoices.

Payment for such services shall be made as per actuals through a separate procurement mechanism after prior permission from the Embassy.

21. Question: In case there is a delay is issuing PO for invoicing or delay in payment, is vendor allowed to charge late payment fees?

Answer: Vendor has to start performance of work only after receipt of the U S Government Task Order / Purchase Order. Vendor need to submit proper invoices, please refer Section 1 - The Schedule, Para 7.

22. Question: Is packing list / documentation in Hindi must?

Answer: Packing list in Hindi is not required. Refer solicitation Amendment SF30.

23. Question: In case of any increase in rates due to any GRI, Fuel Price hike, Exchange rate fluctuations or reasons beyond control of vendor, will vendor be allowed to increase the contract rates?

Answer: Please refer to answer # 15 above.

24. Question: What are upholstered rooms?

Answer: Upholstered rooms are Temperature Controlled rooms.

25. Question: Should vendor be responsible for insurance of goods in transit and goods in storage?

Answer: Once packed and picked by the Contractor, he is responsible for insurance until it clears customs for departure.

For transit insurance please refer to answer # 13 above.

26. Question: Should vendor arrange any liability insurance like Professional Liability, Contractual Liability, and Warehouse Insurance etc?

Answer: Please refer Solicitation Section 1 - The Schedule, Para 11. Insurance and Section 2 - Contract Clauses, Addendum To Contract Clauses, FAR 52.228-4 and 52.228- 5.

27. Question: In case there is a volume increase, usually there is a delay in getting responses or approvals and this can lead to additional costs. How should such cases and extra costs be handled / billed?

Answer: Please refer answer # 20 above.

28. Question: Sometimes at time of receiving the order, there is no clarity on dispatch dates because of which planning becomes a challenge. Eg: Fumigation happens before team goes for packing. If the dispatch is delayed, then we incur cost on re-fumigation costs as fumigation is validate only for 21 days. How should such additional charges be billed?

29. Question: Shipment documents are sometimes given in phases which results in additional costs for document collection. Can this be billed extra?

30. Question: Sometimes which air- shipments are given at short notice, the airline may not accept the cargo and there is a delay in dispatching. How should such delays be handled?

Answer: Contractor should inform the COR about the delay immediately. After completion of 4 weeks of free storage contractor is allowed to bill storage charges as per contract rates, refer Section 1, Para 4, (c) 4.A.(c), 4.B.(c), 4.C.(c), and 4.D.(c) under head "Storage Services".

31. Question: Post clearance of POV. Will handout of POV be taken at Port or should POV be driven or moved by truck. If any servicing is required to start the car, can this be billed extra? What would be the procedure for transit insurance for POV post clearance?

Answer: Clearance of incoming shipments is not part of this contract.

32. Question: Packing and Unpacking of Heavy equipments like safe, piano which may require additional manpower, fork lift / crane etc. Can this be billed as extras?

Answer: Please refer to answer # 8 above.

33. Question: Packing and handling of grand/upright piano, which is very sensitive. Will the shipper arrange to lock the keyboard, pedals and complete formalities and keep the piano ready for movement or retune the Piano after delivery?

Answer: Please refer to answer # 8 above.

34. Question: In Delhi approvals are required for Entry, parking permissions etc. at restricted places. Will the Embassy take care of such approvals?

Answer: Please refer solicitation amendment SF30-A002, (SECTION B) Changes/Clarifications to Solicitation, Para 3.

35. Question: How are we required to show evidence of our warehouses and vehicles?

Answer: Please refer solicitation amendment SF30-A002, (SECTION B) Changes/Clarifications to Solicitation, Para 5.

36. Question: Do vehicles and warehouses need to be owned or leased ones too will be accepted for the bid submission?

Answer: Leased vehicles and warehouses are acceptable.

37. Question: Will leased premises and vehicles affect our weightage during bid evaluation?

Answer: Please refer to answer # 36 above.

38. Question: Will our offices, vehicles and warehouses be inspected by the COR?

Answer: Yes and it will be spot checking without prior intimation.

39. Question: At what stage will the COR conduct the inspection of our warehouses, before bid submission or prior to bid opening?

Answer: Please refer answer # 38 above.

40. Question: We have more than one location of warehouse? Will both the locations be inspected by COR?

Answer: Yes.

41. Question: Our vehicles are mostly on job sites. Will we get prior intimation for the inspection, if needed by the COR?

Answer: In such cases we will check the vehicle documents including the fitness certificate.

42. Question: We do not have past experience of working with your office. How will this affect our bid evaluation?

Answer: You should provide past experience details of other diplomatic missions or similar organizations.

43. Question: Do we have to provide any monetary bond or deposit before contract is awarded?

Answer: Yes, please refer to Solicitation, Section 1 - The Schedule, Para 11. Insurance

44. Question: What are the payment timelines for settlement of our invoice?

Answer: Within 30 days after completion of services and submission of proper invoice.

45. Question: How and where do we indicate the Ocean Freight and Air freight charges on the price list? As freight charges keep changing from time to time, how do we accommodate for the revisions?

Answer: Please refer answer # 10 above.

46. Question: We see that the Customs clearance charges are included in #4. a (1) and also under #4. a (10). Kindly advice.

Answer: For #4. a (1) contractor need to consider custom clearance charges under Packing Services head. For #4. a (10) The solicitation is modified to move this service under new head (E) Clearance Of Import Shipments at various ports other than New Delhi / NCR. Refer solicitation modification SF30.

47. Question: At the time of estimation of a shipment, is weighing scale available?

Answer: NO.

48. Question: Packing / Unpacking to be undertaken at Forwarder warehouse or at Embassy premise?

Answer: Yes, it must be performed at Embassy/Client's premises, Refer Section 1 - The Schedule, Attachment 1, Performance Work Statement Continuation of Solicitation document .

49. Question: Local moves to be quoted as per job basis or as per truck basis

Answer: As per actual weight. Minimum chargeable weight is in units of 100 lbs. Refer Section 1 - The Schedule, Para 4.(a). (3) & (4), 4.A. (a). (3) & (4), 4.B. (a). (3) & (4), 4.C.

(a). (3) & (4) and 4.D. (a). (3) & (4) under head "Packing services".

50. Question: Incoming shipment is Storage services required if yes, please clarify the duration is it long term or short term.

Answer: Refer Section 1 - The Schedule, Storage Services, Para 4 (c), Incoming (1) (2);

4.A.(c) Incoming (1) (2); 4.B. (c) Incoming (1) (2); 4.C. (c) Incoming (1) (2); and 4.D. (c) Incoming (1) (2).

51. Question: Who will handle International freight?

Answer: Separate Bids will be called for handling international freight.

52. Question: Please be advise that from 1995 American Embassy has been using Ply board of 6mm but refer to solicitation # 191N6519Q0080 in ( attachment 2 , packing specification ) page no :- 46-98 in paragraph ( b) All containers Liftvans must be constructed with 19.05 MM. Please be advise that these ply can only procure if we order in advance at least 1 to 2 months prior and it is expensive therefore our proposal may increase 3 times more than current cost. Please advise accordingly.

Answer: SOW requires 19.05 mm ply. Please refer Section 1 - The Schedule, Attachment 2, Packing Specifications.

53. Question: Record Keeping Requirements (page 36), Please clarify why is it necessary to prepare the packing list in Hindi as well? Our concern is that this will take time, create confusion as the shipper will not be able to read the Hindi words and use up the limited space thereby making the inventory eligible.

Answer: Please refer to answer # 22 above.

54. Question: The ITGBL liftvan size (87x45x87) are different from that mentioned in this contract 987x57x84)? Is there any valid reason for this difference? As far as size alone is concerned can it be uniform as per ITGBL?

Answer: For liftvan size Please refer Section 1 - The Schedule, Attachment 2, Packing Specifications.

55. Question: In the bid section, Under section a) Packing Services Item (10) Clearance charges of HHE shipment at Nhava Sheva port… what shipments is this referring to?

These HHE shipments will already be packed and transported to Nhava Sheva by COR?

In the same section a) Packing Services - item 4) flower pots movement in open vehicle or closed body, please clarify? Item (7) -Packing & crating of Golf cart - Please confirm unit of measure?

Answer: Refer answer # 46 for first two queries.

Contractor can use any vehicle either open body or close body to move flower pots with utmost care.

Unit of measurement is weight in Lbs.

56. Question: In the bid section, under section c) Storage Services - (3) weekly storage charges of POV - There is no section on the handling and clearance of POV? If this is only Storage, please clarify the 4 week free storage for POV) Also, please confirm the unit of measure is per 100 Lbs?

Answer: Yes, contractor is liable to provide first 4 weeks of free storage, refer Section 1

- The Schedule, Storage Services, Para 4 (c), Incoming (1) (2); 4.A.(c) Incoming (1) (2);

4.B. (c) Incoming (1) (2); 4.C. (c) Incoming (1) (2); and 4.D. (c) Incoming (1) (2) . Unit of measure is per 100 Lbs.

57. Question: What is the Port of Entry to be considered while submitting the Bid? Can we consider only WASHINGTON DC 20521-9000 UNITED STATES?

Answer: Please refer to answer # 51 above.

58. Question: Do we have to cover the Insurance for the packed goods or This will be taken care by American Embassy?

Answer: Please refer to answer # 25 above.

59. Question: Whether we should quote in USD or in INR?

Answer: Refer Solicitation Section 1 - The Schedule, Para 3.A. OFFERS AND PAYMENT IN

U.S. DOLLARS.

60. Question: Is Inventory list in Hindi Mandatory as we prepare in English?

Answer: Please refer to answer # 22 above.

61. Question: DTHC, port charges, demurrage, and detention to mentioned with an indicative amount or Can this billed at actuals?

Answer: Refer to answer # 20 above.

62. Question: Long carry, stair carry at origin will be noted at the time of survey and at destination will be in exclusions, Will that be Ok?

Answer: Please refer to answer # 8.

63. Question: Please confirm if any HHE or UAB are to be picked up in US and delivered to

India or is this within India only.

Answer: Pickup and delivery of HHE or UAB in US is not a part of the scope of work of this contract.

64. Question: Please define what the contents of the pre-shipment will be and location of pickup/drop off point if you have this information.

Answer: Please refer to Solicitation Section 1 - The Schedule, Attachment 1, 2 and 4 for complete details.

65. Question: How you will calculate 100 Lbs. as weight can be taken in Kg or measurements can be taken in CFT/CBM?

Answer: Per Vendor will be paid for minimum of 100 lbs. units of measurement even if the requirement is of less than 100 lbs.

66. Question: Our Mumbai branch has commenced the SAM registration process. Will the same be valid for our Delhi office? Or we have to do the SAM registration for Delhi?

Please advice.

Answer: SAM registration for every geographical location has to be done separately.

(SECTION B) Changes/Clarifications to Solicitation

1. Refer Solicitation document, Section 1 – The Schedule, Para 4.

4.(a) (10) of base and all option periods have been removed. The pricing has been changed FROM:

4. BASE PERIOD PRICES

Term: Twelve (12) Months – August 1, 2019 through July 31, 2020

Unit of Measure*

Rate Per Unit

(INR)

Estimated Quantity**

Total Estimated Amount in

(INR)

(a) Packing Services

(1) Packing & Transportation of HHE (Packing, Crating & Transporting till contractor’s warehouse as per scope of work, then transport up to ICD/TKD/CFS including customs clearance)

100 lbs. net 500,000 lbs.

(2) Packing & Transportation of UAB (Packing & transporting till contractor’s warehouse as per scope of work, then transport up to Airport including customs clearance)

100 lbs. gross 50,000 lbs.

(3) Local Move (Soft pack & transport within Delhi/NCR)

100 lbs. gross 30,000 lbs.

(4) Local Move of Flower Pots (Movement within Delhi/NCR)

Per Truck (14

ft. or small truck)

(5) Packing of Office Supplies/Equipment/all types of appliances in corrugated cartons meant for Consulates in India and posts worldwide. (for detailed specifications refer attachment # 2, under container specification and standard packing)

100 lbs. net

40,000 lbs.

(6) Packing of Office Supplies/Equipment/all types of appliances in plywood cases meant for Consulates in India and posts worldwide.

(for detailed specifications refer attachment # 2, under container

100 lbs. net 40,000 lbs.

(7) Packing & Crating of Golf Cart/Two Wheeler/Three Wheeler for Consulates in India.

100 lbs. net 10,000 lbs.

(8) If Packed by Embassy, cost of transportation and customs clearance for shipment less than 5 tons (by Air).

per shipment 5 shipments

(9) If Packed by Embassy, cost of Transportation and Customs clearance for shipment more than 5 tons (by sea from ICD Tuglakabad).

(10) Clearance charges of HHE shipment at Nhava Sheva port, Mumbai / Mundra/Pipavav, port Gujarat. (other detention/demurrage/delivery order/ shipping line charges and all other charges related to clearance will be paid as per actual)

Per shipment 5 shipments

(11) Packing & crating (liftvan) of office / residential Furniture, equipments and appliances, packing in card board and crating in plywood. (for detailed specifications refer attachment # 2, under container specification and standard packing)

100 lbs. net 150000 lbs.

(b)Unpacking Services

(1) Unpacking of HHE (includes removal of debris) 100 lbs. gross 100,000 lbs.

(2) Unpacking of UAB (includes removal of debris)

100 lbs. gross 20,000 lbs.

(c) Storage Services

Outgoing

(1) Weekly Storage charges of HHE @ per week (After first four weeks which are at the Contractor’s expense) (including Unloading/Loading services)

100 lbs. net 100,000 lbs.

(2) Weekly Storage charges of UAB @ per week (After first four weeks which are at the Contractor’s expense) (including Unloading/Loading services)

100 lbs. gross 50,000 lbs.

(3) Weekly storage charges of POV @ per week (SUV / all types utility vehicle.)

(After the first four weeks which are at the Contractor’s expense) (including Unloading/Loading services)

100 lbs. net 15,000 lbs.

Incoming

1) Weekly storage charges of HHE @ per week. (Including unloading/loading Services)

100 lbs. gross 100,000 lbs.

2) Weekly storage charges of UAB @ per

(D) Handling charges for return of Un-cleared import Shipments. Shipment documentation, handling, import/export Formalities. Rebooking with Airline/shipping line for new Destination (after payment of demurrage charges on Actual billing)

Per shipment 2 shipments

TOTAL

GST @

GRAND TOTAL INCLUDING GST

*Vendor will be paid for minimum of 100 lbs. units of measurement even if the requirement is of less than 100 lbs.

**This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

4.A. FIRST OPTION YEAR PRICES

Term: Twelve (12) Months – August 1, 2020 through July 31, 2021

Rate Per Unit

(INR)

Estimated Quantity**

Total Estimated Amount in contractor’s warehouse as per scope of work then transport up to ICD/TKD/CFS including customs clearance).

(Packing & transporting till contractor’s warehouse as per scope of work then customs clearance).

(Movement within Delhi/NCR)

Per Truck (14

ft. or small truck)

(5) Packing of Office Supplies/Equipment/all types of appliances in corrugated cartons meant for Consulates in India and posts worldwide. (for detailed specifications

Supplies/Equipment/all types of appliances in plywood cases meant for Consulates in India and posts worldwide. (for detailed specifications specification and standard packing).

Transportation and customs clearance

Transportation and customs clearance at Nhava Sheva port, Mumbai / Mundra/Pipavav, port Gujarat. (other detention/demurrage/delivery order/ shipping line charges and all other residential Furniture, equipments and appliances, packing in card board and crating in plywood. (for detailed specifications refer attachment # 2, under container specification and standard packing)

(b) Unpacking Services

(1) Weekly Storage charges of HHE @ per week (After first four weeks which are at

(2) Weekly Storage charges of UAB @ per week (After first four weeks which are at the Contractor’s expense) (including Unloading/Loading services)

100 lbs. gross 50,000 lbs.

(3) Weekly storage charges of POV @ per week (SUV / all types utility vehicle.) (After the first four weeks which are at the Contractor’s expense) (including cleared import Shipments. Shipment documentation, handling, import/export Formalities. Rebooking with Airline/shipping line for new Destination

Per shipment

2 shipments

TOTAL

*Vendor will be paid for minimum of 100 lbs. in units of measurement even if the requirement is of less than 100 lbs.

**This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

4.B. SECOND OPTION YEAR PRICES

Term: Twelve (12) Months – August 1, 2021 through July 31, 2022

Rate Per Unit

(INR)

Estimated Quantity**

Total Estimated Amount in contractor’s warehouse as per scope of

100 lb. net 500,000 lbs.

(Packing & transporting till contractor’s warehouse as per scope of work then

100 lb. gross 50,000 lbs.

(Movement within Delhi/NCR)

Per Truck (14

ft. or small truck)

(5) Packing of Office Supplies/Equipment/all types of appliances in corrugated cartons meant for Consulates in India and posts worldwide. (for detailed specifications appliances in plywood cases meant for Consulates in India and posts worldwide (for detailed specifications refer

Transportation and customs clearance at Nhava Sheva port, Mumbai / Mundra/Pipavav, port Gujarat. (other detention/demurrage/delivery order/ shipping line charges and all other residential Furniture, equipments and appliances, packing in card board and crating in plywood. (for detailed specifications refer attachment # 2, (includes removal of debris) 100 lb. gross 100,000 lbs.

100 lb. gross 20,000 lbs.

per week (After first four weeks which

100 lb. net 100,000 lbs.

week (After first four weeks which are at the Contractor’s expense) (including

(3) Weekly storage charges of POV @ per week (SUV / all types utility vehicle.)

(After the first four weeks which are at cleared import Shipments. Shipment documentation, handling, import/export Formalities. Rebooking with Airline/shipping line for new Destination

*Vendor will be paid for minimum of 100 lbs. in units of measurement even if the requirement is of less than 100 lbs.

**This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

4.C. THIRD OPTION YEAR PRICES

Term: Twelve (12) Months – August 1, 2022 through July 31, 2023

Rate Per Unit

(INR)

Estimated Quantity**

Total Estimated Amount in contractor’s warehouse as per scope of

(Packing & transporting till contractor’s warehouse as per scope of work then

(Movement within Delhi/NCR)

Per Truck (14

ft. or small truck)

(5) Packing of Office Supplies/Equipment/all types of appliances in corrugated cartons meant for Consulates in India and posts worldwide. (for detailed specifications appliances in plywood cases meant for Consulates in India and posts worldwide. (for detailed specifications refer attachment # 2, under container

Wheeler/Three Wheeler for Consulates in India.

transportation and customs clearance for shipment less than 5 tons (by Air).

transportation and customs clearance for shipment more than 5 tons (by sea from ICD Tuglakabad).

at Nhava Sheva port, Mumbai / Mundra/Pipavav, port Gujarat. (other detention/demurrage/delivery order/ shipping line charges and all other residential Furniture, equipments and appliances, packing in card board and crating in plywood. (for detailed specifications refer attachment # 2, per week (After first four weeks which per week (After first four weeks which are at the Contractor’s expense) (including Unloading/Loading services)

100 lbs. gross 50,000 lbs.

(3) Weekly storage charges of POV @ per week (SUV / all types utility vehicle.)

(After the first four weeks which are at

(D) Handling charges for return of Uncleared import Shipments. Shipment documentation, handling, import/export Formalities. Rebooking with Airline/shipping line for new Destination

*Vendor will be paid for minimum of 100 lbs. units of measurement even if the requirement is

**This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

4.D. FOURTH OPTION YEAR PRICES

Term: Twelve (12) Months – August 1, 2023 through July 31, 2024

Rate Per Unit

(INR)

Estimated Quantity**

Total Estimated Amount in contractor’s warehouse as per scope of

(Packing & transporting till contractor’s warehouse as per scope of work then

(Movement within Delhi/NCR)

Per Truck (14

ft. or small truck)

(5) Packing of Office Supplies/Equipment/all types of appliances in corrugated cartons meant for Consulates in India and posts worldwide. (for detailed specifications appliances in plywood cases meant for Consulates in India and posts worldwide.

(for detailed specifications refer

Transportation and customs clearance at Nhava Sheva port, Mumbai / Mundra/Pipavav, port Gujarat. (other detention/demurrage/delivery order/ shipping line charges and all other residential Furniture, equipments and appliances, packing in card board and crating in plywood. (for detailed specifications refer attachment # 2, per week (After first four weeks which per week (After first four weeks which are at the Contractor’s expense) (including Unloading/Loading services)

100 lb. gross 50,000 lbs.

(3) Weekly storage charges of POV @ per week (SUV / all types utility vehicle.)

(After the first four weeks which are at

(D) Handling charges for return of Un documentation, handling, import/export Formalities. Rebooking with Airline/shipping line for new Destination (after payment of demurrage charges on Actual billing)

Grand Total of Base and All Option Years

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

Grand Total- Base and All Option Years

TO:

1. A new service head (e) “Clearance of Import Shipments at various ports other than New Delhi / NCR” is added.

2. The period of performance for base and all option periods is revised.

The new pricing reads as:

4. BASE PERIOD PRICES

Term: Twelve (12) Months – October 1, 2019 through September 30, 2020

Rate

Per Unit

(INR)

contractor’s warehouse as per scope of work, then transport up to ICD/TKD/CFS including customs clearance)

(Packing & transporting till contractor’s warehouse as per scope of work, then transport up to Airport including customs clearance)

(Movement within Delhi/NCR) Per Truck (14

ft. or small truck)

(5) Packing of Office

Supplies/Equipment/all types of appliances in corrugated cartons meant for Consulates in India and posts worldwide. (for detailed specifications

Supplies/Equipment/all types of appliances in plywood cases meant for

Consulates in India and posts worldwide.

(for detailed specifications refer

Transportation and Customs clearance

(10) Packing & crating (liftvan) of office

/ residential Furniture, equipments and appliances, packing in card board and crating in plywood. (for detailed specifications refer attachment # 2, per week (After first four weeks which per week (After first four weeks which are at the Contractor’s expense)

(including Unloading/Loading services) 100 lbs. gross 50,000 lbs.

(3) Weekly storage charges of POV @ per week (SUV / all types utility vehicle.)

(After the first four weeks which are at

2) Weekly storage charges of UAB @ per week. (Including unloading/loading

Services) 100 lbs. gross 20,000 lbs.

(d) Handling charges for return of Un-documentation, handling, import/export

Formalities. Rebooking with

Airline/shipping line for new Destination

(e) Clearance Of Import Shipments at various ports other than New Delhi /

NCR: Clearance charges of HHE shipment at Nhava Sheva port, Mumbai /

Mundra/Pipavav, port Gujarat. (other detention/demurrage/delivery order/ shipping line charges and all other

*Vendor will be paid for minimum of 100 lbs. units of measurement even if the requirement is of less than 100 lbs.

**This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

4.A. FIRST OPTION YEAR PRICES

Term: Twelve (12) Months – October 1, 2020 through September 30, 2021

Rate

Per Unit

(INR)

contractor’s warehouse as per scope of

(Packing & transporting till contractor’s warehouse as per scope of work then clearance).

(Movement within Delhi/NCR) Per Truck (14

ft. or small truck)

(5) Packing of Office

Supplies/Equipment/all types of appliances in corrugated cartons meant for Consulates in India and posts worldwide. (for detailed specifications appliances in plywood cases meant for

Consulates in India and posts worldwide.

(for detailed specifications refer

Transportation and customs clearance for

Transportation and customs clearance for

/ residential Furniture, equipments and appliances, packing in card board and crating in plywood. (for detailed specifications refer attachment # 2,

(1) Weekly Storage charges of HHE @ per week (After first four weeks which are at week (After first four weeks which are at the Contractor’s expense) (including

Unloading/Loading services) 100 lbs. gross 50,000 lbs.

(3) Weekly storage charges of POV @ per week (SUV / all types utility vehicle.)

(After the first four weeks which are at the documentation, handling, import/export

Formalities. Rebooking with

Airline/shipping line for new Destination

NCR: Clearance charges of HHE shipment at Nhava Sheva port, Mumbai /

Mundra/Pipavav, port Gujarat. (other detention/demurrage/delivery order/ shipping line charges and all other charges related to clearance will be paid as per actual)

*Vendor will be paid for minimum of 100 lbs. in units of measurement even if the requirement is

4.B. SECOND OPTION YEAR PRICES

Term: Twelve (12) Months – October 1, 2021 through September 30, 2022

Rate

Per Unit

(INR)

Estimated

Quantity**

Total Estimated

Amount in contractor’s warehouse as per scope of

(Packing & transporting till contractor’s warehouse as per scope of work then

(Movement within Delhi/NCR) Per Truck (14 ft.

or small truck)

(5) Packing of Office

Supplies/Equipment/all types of appliances in corrugated cartons meant for

Consulates in India and posts worldwide.

(for detailed specifications refer

Supplies/Equipment/all types of appliances in plywood cases meant for Consulates in

India and posts worldwide (for detailed specifications refer attachment # 2, under packing).

Transportation and customs clearance for

Transportation and customs clearance for

(10) Packing & crating (liftvan) of office / residential Furniture, equipments and appliances, packing in card board and crating in plywood. (for detailed specifications refer attachment # 2, under packing) per week (After first four weeks which are at the Contractor’s expense) (including week (After first four weeks which are at the Contractor’s expense) (including

(3) Weekly storage charges of POV @ per week (SUV / all types utility vehicle.)

(After the first four weeks which are at the cleared import Shipments. Shipment documentation, handling, import/export

Formalities. Rebooking with

Airline/shipping line for new Destination

NCR: Clearance charges of HHE shipment at Nhava Sheva port, Mumbai /

Mundra/Pipavav, port Gujarat. (other detention/demurrage/delivery order/ shipping line charges and all other charges related to clearance will be paid as per actual)

*Vendor will be paid for minimum of 100 lbs. in units of measurement even if the requirement is

4.C. THIRD OPTION YEAR PRICES

Term: Twelve (12) Months – October 1, 2022 through September 30, 2023

Rate

Per Unit

(INR)

Estimated

Quantity**

Total Estimated

Amount in contractor’s warehouse as per scope of work then transport up to

ICD/TKD/CFS including customs

(Packing & transporting till contractor’s warehouse as per scope of work then

(Movement within Delhi/NCR) Per Truck (14

ft. or small truck)

(5) Packing of Office

Supplies/Equipment/all types of appliances in corrugated cartons meant for Consulates in India and posts worldwide. (for detailed specifications appliances in plywood cases meant for

Consulates in India and posts worldwide. (for detailed specifications in India.

100 lbs. net 10,000 lbs.

(8) If Packed by Embassy, cost of transportation and customs clearance for

(10) Packing & crating (liftvan) of office / residential Furniture, equipments and appliances, packing in card board and crating in plywood. (for detailed specifications refer attachment # 2, per week (After first four weeks which per week (After first four weeks which are at the Contractor’s expense)

(including Unloading/Loading services)

100 lbs. gross 50,000 lbs.

(3) Weekly storage charges of POV @ per week (SUV / all types utility vehicle.) (After the first four weeks which are at the Contractor’s expense)

1) Weekly storage charges of HHE @

(d) Handling charges for return of

Uncleared import Shipments. Shipment documentation, handling, import/export

Formalities. Rebooking with

Airline/shipping line for new

Destination (after payment of demurrage charges on Actual billing)

NCR: Clearance charges of HHE shipment at Nhava Sheva port, Mumbai

/ Mundra/Pipavav, port Gujarat. (other detention/demurrage/delivery order/ shipping line charges and all other

*Vendor will be paid for minimum of 100 lbs. units of measurement even if the requirement is of less than 100 lbs.

4.D. FOURTH OPTION YEAR PRICES

Term: Twelve (12) Months – October 1, 2023 through September 30, 2024

Rate

Per Unit

(INR)

Estimated

Quantity**

Total Estimated

Amount in contractor’s warehouse as per scope of

(Packing & transporting till contractor’s warehouse as per scope of work then

(Movement within Delhi/NCR) Per Truck (14

ft. or small truck)

(5) Packing of Office

Supplies/Equipment/all types of appliances in corrugated cartons meant for Consulates in India and posts worldwide. (for detailed specifications appliances in plywood cases meant for

Consulates in India and posts worldwide.

(for detailed specifications refer

Transportation and customs clearance

/ residential Furniture, equipments and appliances, packing in card board and crating in plywood. (for detailed specifications refer attachment # 2, per week (After first four weeks which per week (After first four weeks which are at the Contractor’s expense)

(including Unloading/Loading services) 100 lb. gross 50,000 lbs.

(3) Weekly storage charges of POV @ per week (SUV / all types utility vehicle.) (After the first four weeks which are at the Contractor’s expense)

1) Weekly storage charges of HHE @ per week. (Including unloading/loading

(d) Handling charges for return of Un documentation, handling, import/export

Formalities. Rebooking with

Airline/shipping line for new Destination

NCR: Clearance charges of HHE shipment at Nhava Sheva port, Mumbai /

Mundra/Pipavav, port Gujarat. (other detention/demurrage/delivery order/ shipping line charges and all other

Grand Total of Base and All Option Years

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

Grand Total- Base and All Option Years

2. Refer Solicitation document, Section 1 – The Schedule, Para 7. INVOICES AND PAYMENT – Solicitation is amended to include payment information:

Para (d) PAYMENT is included.

and it reads as:

(d) PAYMENT – In accordance with 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is changed to 30 days.

3. Refer Solicitation document, Section 1 – The Schedule, Para 13. PERMITS – Solicitation is amended to include information on vehicle entry, parking permissions at restricted places:

13. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws.

The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

and replace it with:

13. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws.

The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

U S Government will provide only Traffic Police Permission Letter for restricted areas.

It will be contractor's responsibility to take permission from the Traffic Authorities.

4. Refer Solicitation document, Section 1 – The Schedule, Attachment 1, Performance Work Statement Continuation, Para 11. RECORD KEEPING REQUIREMENTS, Inventory Lists – Solicitation is amended to delete ‘Hindi’ from the following sentence in the first paragraph:

Inventory Lists The Contractor shall prepare a complete, accurate and legible Inventory List in English and Hindi as the articles are packed.

and replace it with:

Inventory Lists The Contractor shall prepare a complete, accurate and legible Inventory List in English as the articles are packed.

5. Refer Solicitation document, Section 3 – SOLICITATION PROVISIONS, Para A. Summary of instructions, Sub-para (7) and (8) – Solicitation is amended for how contractors can show evidence of their warehouses and vehicles:

(7) Description of vehicles to be used for the transport of shipments.

(8) Description of warehouse including safety and security arrangements where shipments may be stored.

and replace it with:

(7) Description of vehicles to be used for the transport of shipments. Provide necessary documents as evidence of vehicles owned by company / leased.

(8) Description of warehouse including safety and security arrangements where shipments may be stored. Provide necessary documents as evidence of warehouse owned by company / leased.