COVER_LETTER-TMC.pdf

Embassy of the United States of America

New Delhi, India

February 20, 2019

Dear Prospective Quoter:

SUBJECT: Solicitation Number 191N6519Q0002 for providing Travel

Management Center Services to American Embassy, New Delhi, India.

The Embassy of the United States of America invites you to submit a quotation for providing Travel Management Center Services to American

Embassy, New Delhi and its consulates in Hyderabad, Chennai, Mumbai and Kolkata in India. If you would like to submit a quotation, please refer to Section 3 and READ carefully Solicitation Provisions in order to understand how to submit a proposal and submit it at newdelhibids@state.gov . Quotation not complying with the requirements specified in Section 3 may be deemed as incomplete and may be excluded from further consideration.

The Embassy intends to award the contract to the lowest priced, technically acceptable offeror, who is a responsible contractor (See

Section 4 on Evaluation Factors). We intend to award a contract order based on initial quotation, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at American

Embassy, gate#7, Nyay Marg, Chankyapuri, New Delhi - 110001 on March

01, 2019 at 11.00 A.M., and all prospective offerors are invited to attend.

Interested parties must register the participants’ names with Ms. Jaya Vedi by e-mail to vedij@state.gov by February 26, 2019, Indian Standard Time

(IST). This information must be provided in advance in order to ensure access to the conference site and adequate seating for the conference attendees. Due to parking restrictions, participants are advised to arrive early, so that they can park their vehicles on their own and walk down to the designated meeting location specified above. No substitutes or additional persons may attend the conference and site visit. See Section 3

– “Addendum to Solicitation Provisions” of the attached solicitation, for complete details.

mailto:newdelhibids@state.gov mailto:vedij@state.gov

Please do not submit the entire copy of this solicitation with your quotation. For a quotation to be considered, you must complete and submit the following:

1. SF-1449

2. Section 1, Block 23

3. Section 5, Representations and Certifications;

4. Additional information as required in Section 3.

Your quotation must be submitted at the e-mail address newdelhibids@state.gov on or before March 22, 2019 by 5 P.M, (IST). No proposal shall be accepted after this time. Quotation received after the due time and date shall be dealt with in accordance with the procedures in FAR provision 52.212-1(f).

All requests for clarification must be submitted in writing via e-mail at:

vedij@state.gov on or before February 27, 2019 (IST). Any question received after February 27, 2019 (IST) shall not be answered.

mailto:newdelhibids@state.gov mailto:vedij@state.gov