191D3227R0006 - Generator TS3 Replacement - Solicitation.pdf

U.S. Embassy Jakarta, Indonesia November 6, 2026

Dear Prospective Offeror:

Subject: Request for Proposal Generator Replacement at CMR, Jl. Taman Surapati #3, Menteng, Jakarta Pusat

Enclosed is a Request for Proposal (RFP) for Generator Replacement at CMR, Jl. Taman Surapati #3, Menteng, Jakarta Pusat. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by November 23, 2026, at 12.00pm. No quotations will be accepted after this time.

Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to JakartaPCUBidding@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Jeramee Rice Contracting Officer https://www.sam.gov/

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

191D3227R0006

2. TYPE OF SOLICITATION

SEALED BID (IFB) [ ]

NEGOTIATED (RFP) [x]

3. DATE ISSUED

11/06/2026

PAGE 1 OF

76 PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR16372217

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

Contracting Office American Embassy Jakarta.

Jl. Medan Merdeka Selatan No. 5

Jakarta Pusat Tel. 021-3435-9080; Fax: 3435-9910

GSO/PCU

Jl. Medan Merdeka Selatan 5 Jakarta

Jakarta Pusat Tel. 021-3435-9080; Fax: 3435-9910

A. NAME

Ardi DW Putro

B. TELEPHONE NO.

6221 – 5083 1000

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Generator Set Replacement at CMR, Jl. Taman Surapati #3, Menteng, The Contractor shall begin performance within _10_ calendar days and complete it within _30_ calendar days after receiving award, X notice to proceed. This performance period is mandatory, X negotiable. (See .)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT

BONDS? (If “YES,” indicate within how many calendar days after award in Item 12B.)

YES X NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

12B. CALENDAR DAYS

A. Sealed offers in original and _0_ copies to perform the work required are due at the place specified in Item 8 by _12.00pm_ local time _November 23, 2026 . If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _30_ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212

Computer Generated

1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

AMOUNTS

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE 20C. OFFER

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work; requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of

(a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA

BY

31C. AWARD

Computer Generated STANDARD FORM 1442

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Breakdown of Price by Divisions of Specifications Attachment 2: Drawings Attachment 3: Specifications

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

CLIN Description Unit Qty Unit Price

(IDR)

Extended Total (IDR)

0001 Generator Set Replacement at CMR, Jl. Taman Surapati#3, Menteng, Lot 1

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

Summary of Work The installations shall consist of following works detailed in the drawings and specifications:

1. Providing sufficient information: materials, technical data, shop drawings with detail and section for approval prior replacing the generator system.

2. Install temporary generator waterproof and silence 150kVA, 3 phase, 4 pole, 380/220V including automatic transfer switch to handle the load in case of emergency during dismantling of the existing generator system.

3. Dismantle existing 113kVA generator system, day tank and ATS (automatic transfer switch) as indicated in attached drawing. Remove existing generator system and store into wooden boxes for the engine with alternator and ATS, then transport them to the Pondok Pinang warehouse to be stored.

4. Install new 110kVA generator system, new 1000 liters day tank and new automatic transfer switch, terminations and test the generator back up working properly and perform both mechanical and electrical protection tests to meet safety protections standard.

5. Modify existing generator room to accommodate new generator.

6. Dismantle temporary generator system after the new system is restored.

Contractor will provide labor, materials, equipment, and other necessary items required and related to the completion of the project.

WORKS COVERED BY CONTRACT DOCUMENTS

Preparation

1. The contractor must provide sufficient information, materials and technical data, shop drawings for approval prior to installing the new lines as preparation work. The contractor is fully responsible for submitting the information in timely manner according to the project schedule and is not causing delays on the completion of the project. The contractor will also be responsible for long lead items that might affect project schedule. Contractor is responsible for notifying the Contracting Officer Representative (COR) minimum seven days prior to Government Furnished Equipment (GFE) material required date. The new 110 kVA generator replacement is GFE provided by the Embassy.

2. Provide and install waterproof and silence proof 150kVA, 3 phase, 4 pole, 380/220V temporary generator equipped with automatic transfer switch (ATS), connect the temporary source system by tapping it to the existing MDP to cover all electrical load as indicated in drawing attached.

3. Coordinate work schedule with COR prior disconnecting the electrical lines for temporary termination purpose until the time schedule is approved both COR and the residence staff.

4. Provide a temporary cage for the temporary generator back up and the work area to prevent unauthorized person accessing the room and put signage for Authorized Person Only.

5. Dismantle existing generator system and ATS system, remove them into sections of engine with alternator and ATS, stored into wooden boxes then transport them to the Pondok Pinang warehouse of U.S. Embassy property.

6. Provide and install new double wall daily fuel tank and piping system as indicated drawing attached.

7. Provide and install generator muffler and exhaust system meets with seismic qualified system as indicated drawing attached.

8. Provide and install generator’s cable feeders to the existing MDP panel using 5 top brand SNI qualifications and follow electrical local code including the accessories to meet local standards.

9. Install new 110 kVA generator system (this is GFE), new ATS, new fuel day tank, muffler/ silencer, cable feeders and fuel piping system.

10. Dismantle temporary generator system after the new generator system is fully installed and performed as new backup power system.

11. The contractor must submit Job Safety Analysis (JSA) prior to the work commencement.

General Work Examine the areas and conditions of the existing generator system installed for preparing installation new generator system. Do not proceed with the work until unsatisfactory conditions have been corrected. Protect and cover all areas adjacent to the way which is used for replacing generator work area.

Install temporary silence - waterproof 150kVA, 3 phase, 4 pole, 380/ 220V

Generator set equipped with ATS function.

1. Provide and install temporary silence-waterproof 150kVA Generator-set, 3 phase, 4 pole, 380/220V, 50Hz and automatic transfer switch. This installation is used for temporary power source covering the electrical load in the CMR during replacement work until the new generator system is fully installed and properly working. This temporary generator system should be ready for handling with full load scenario and provided maintenance service including the fuel system and filter system.

2. Provide and install temporary day tank with minimum 200-liter fuel capacity which is connected to the temporary generator system and equipped with water separator system.

3. Provide, install and connect temporary cable feeder for the 115kVA ATS system to the existing MDP panel and disconnect all existing systems and apply LOTO system. Provide and conduct on the spot training for FAC staff how to operate temporary generator correctly in case of the auto transfer mode get in failure issue. Provide qualified technician to perform troubleshooting in case an error and assist FAC staff for troubleshooting who come to an emergency 24/7 on call. This termination works shall be scheduled with COR prior to disconnecting the existing system.

4. Terminations process should be done by qualified technicians under supervision by expert electrician who has 401 certificate SKA Ahli Madya assuring that all material which will be installed and termination work are meet to the SNI requirements as local standard including the safety procedure by applying LOTO (lock-out Tag-out) system correctly.

a. Coordinate work schedule with COR prior disconnecting the electrical lines for temporary termination purpose until the time schedule is approved both COR and the residence staff.

b. Disconnect Main breaker existing Generator system, switch off the engine and applying LOTO system.

c. Disconnect Main breaker City line and apply LOTO system.

d. Disconnect existing main feeder on the MDP and apply LOTO system on the end of conductors

e. The electrical system will be totally off in the residence and fully isolated

f. Tapping to the outgoing of city Main breaker as City feeder on the temporary ATS

g. Tapping the temporary generator output to the MDP incoming site as the power source.

5. Perform generator test with no load assuring that all phases sequence is correct (CW), all Hz and voltage are in the range. Perform load test using temporary ATS with generator supply. Perform city line test with no load assuring that all phases sequence is correct (CW), all Hz and voltage are in the range. Perform transfer load to the city. Repeat all load tests for both Manual and Auto modes handling all electrical load for 1 hour and report all parameters reading for oil pressure, coolant temperature, voltage, Hz and all parameters provided.

6. Install temporary cage/ tent if necessary to protect the temporary generator is not accessed and operated by unauthorized person and put signage as Temporary Generator System in Auto mode.

Disconnect and dismantle existing Generator and ATS systems.

1. Provide labor and tools for dismantling the existing generator system.

2. Assuring that all disconnected electrical system is fully isolated from the temporary power lines and ready to be dismantled by performing verifying zero-volt test.

3. Performs demolishing existing generator system, day tank, ATS and unused cable feeder as indicated drawing attached.

4. Remove existing generator engine into sections, engine with alternator and ATS, then store them into wooden boxes.

5. Collect all bolts, nuts, terminals and connections accessories of generator set into one dedicated box which will be stored along with the engine.

6. Put label on each box with clear wording explaining what the contents of the equipment is inside then deliver them to the Pondok Pinang warehouse.

Generator Room Modification

1. Remove wall and windows and install new wall, screen wall (material conform to existing) and relocate windows as indicated in the new plan drawing, finish accordingly. Re-plaster wall in way that will not cause hairline crack at the future. Re-plaster all masonry walls including those not visible from habitable area. The new plastering must be smooth and flat with deviation not more than plus or minus 5 mm in 3 m from a true plane in finished plaster surfaces, as measured by a 3-m straightedge placed at any location on surface. Plaster from floor level to 500mm height shall be water resistant mixture.

2. Remove existing trees as indicated in Demolition Plan in attachment drawing.

3. Install concrete foundation, columns and beams as indicated in attachment drawings.

4. Install concrete lintel for openings, concrete lintel 150/150mm supported by columns, steel reinforcement 4∅13mm - ∅10mm@150mm. Verify the height of new doors and window for the lintel elevation.

5. For the brick wall installation provide horizontal anchor rebars, anchored to concrete columns, inserted 400mm to the brick layers, using ∅10mm steel, every vertical 500mm brick wall layers.

6. Install metal door 45mm thick with rockwool insulation, minimum fire resistances rate 1 hour.

7. Install aluminum louver, the dimensions conform to existing aluminum louver.

8. Install concrete floor and pad. Apply heavy duty epoxy industrial flooring system as indicated on the drawing with 2mm thick epoxy self-smoothing single topping grey color, include primer, intermediate and topcoat (example. Propan - Polyfloor) complete with line, marking and sign as existing, consult markings to COR prior to application. Repair all damaged, cracked and chipped plaster floor prior to paint. The finish new floor level must be the same with existing floor level.

Surface finish gloss or matte for heavy duty.

9. Remove existing roof and install similar corrugated metal sheet roof thick ness 0.45mm (ex. Lysaght Kliplok 406 or equal), light weight steel frame and battens (Lysaght Smartruss TS40.48 or equal) complete with accessories, as indicated in drawing.

10. Install half round ∅8” from 0.45 mm thick galvanized aluminum gutters complete with down spouts using ∅6” pipe schedule 40 AW type ex. Wavin. Equip the gutter with factory made saddle click (joint of the gutter and downspout) and appropriate connector (half round socket). Glue the joints appropriately using factory recommended glue and screw with 2-ea zinc screw at each side of the joint between the gutter and the saddle click. Hold the gutter with steel strip holder size ¼x1” at the distance of 60 cm apart on center. Screw the holder to the rafter. Cover the gutter with wire mesh to prevent falling leaves from entering the gutter and downspout. Finish rain gutters accordingly.

11. Install floor tile in utility room include in entrance area and reinstall existing paving block in muffler area.

12. Finish painting all walls and ceilings.

13. Modify floor level, ramp, garden and curbing as indicated in the new plan drawing.

14. Repair and refinish all surfaces affected by work and clean the work area after the installation work is completely done.

15. Keep and maintain existing garden during construction. After the construction work, garden must be clean and tidy.

Install new 110kVA Generator system and automatic transfer switch.

1. The new generator is Government Furnished Equipment. The new Generator is CAT C4.4 Model

DE110E2.

2. Provide labor, tools to install new generator set system and perform start up engine as initial runs and commissioning test that should be done by expert engineer.

3. Install the generator set and accessories exhaust system in place as indicated drawing attached by following manufacture guidance.

4. Install the new ATS in place as indicated drawing attached by following manufacture guidance.

5. Provide and install the new Daily tank and fuel piping system as indicated drawing attached. Fill the new tank with the fuel is Government Furnished Equipment.

6. Provide and install new cable feeder from the generator to the ATS following local code standard determining color code, safety installations, and phase sequence.

7. Provide and install new cable feeder from the city main breaker to the ATS incoming following local code standard determining color code, safety installations, and phase sequence.

8. Perform simulation test on the control system of new ATS with no load, then write down all delay time programmed on the ATS controlled system, adjust all delay timer system as necessary, after discussing with the COR.

9. Provide 150kW load bank and perform generator load test the brand-new generator system using a load bank with 25% of generator load capacity for 30 minutes then increased 50%, 75% and 100% of load with 15 minutes interval.

10. Perform engine log performance during load test for comparing purpose that all increasing load covered meet with the engine specifications.

11. After all tests are done and passed, the new generator system is ready as the new power source system then switch off the main breaker with LOTO applied to start shut down the CMR compound step.

12. Coordinate work schedule with COR prior disconnecting the temporary lines until the time schedule is approved both COR and the residence staff to shut down the electric power in the CMR compound.

13. Switch off the outgoing main breaker generator and shut down the temporary generator system by disconnecting the battery system and apply LOTO.

14. Switch off the city main breaker to shut down the electrical system in the compound and apply LOTO system.

15. Switch off the Main breaker MDP and apply LOTO to isolate the load side from any power source.

16. Perform verify zero-volt test to the existing MDP and disconnect all temporary power system.

Isolate all the ends of disconnected temporary conductors and put LOTO system.

17. Connect existing cable feeder from the new outgoing ATS to the incoming MDP main breaker by following color code standard

18. Connect new generator cable from outgoing generator to the ATS following color code standard

19. Connect the city cable feeder to the new ATS following color code standard

20. Once all system is connected then perform double technical check assuring that all termination is ready to be loaded.

21. Power up the city line and generator line for ATS testing to switch over the power source with no load, perform both manual and automatic test modes.

22. Once all no-load testes are done and working properly then perform 100% load test the CMR compound with city power source and transfer to generator backup on both auto and manual modes with 1hour time interval to let the load reach the 100% of electrical load.

23. Perform temperature inspection on the new ATS assured that all terminations are safe and log the temperature reading for the maximum heat spot for completing the installation report.

24. Restore all backup generator system into Auto mode and let the city cover the electric load as Normal sequence.

Uninstall temporary 150kVA Generator system

1. After the New generator system is 100% completed and passed all load tests then dismantle all temporary system.

2. Follow safety step for dismantling the temporary system and assuring that this work will not interrupt the new generator system.

3. Clean the area and make that all ground surface clear from slippery and obstacle hazards.

Materials:

Materials shall be delivered to the job site in original, new, and unopened packages and containers bearing manufacturer's name and label.

1. Electric cable

a. Power cable Generator to ATS, NYFGBY (4 x 70mm) x 8M equipped with cable shoes on both sides.

b. Control cable Shielded 4pair 18awg @15M, equipped with cable shoes on both sides

2. 1 Set Temporary Generator

a. 150kVA, 3 phase, 4 pole, 380/ 220V, silence, waterproof equipped ATS system and 200L fuel tank

b. Temporary power feeder for PLN, Generator and MDP sides.

3. Muffler system as indicated on Generator elevation attached

4. Daily tank 1000L capacity including piping system

5. Load bank 150kVA, 3 phase, 50Hz with cable feeders

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

CMR, Jl. Taman Surapati 3, Menteng, Jakarta Pusat

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 10 (ten) calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 30 (thirty) calendar days after receipt of the Notice to Proceed.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of $120 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as " 10(ten) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor with a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed between the hours of 08.00 am and 5.00 pm Monday through Saturday.

Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 5 days after contract award at US Embassy Warehouse, Jl.

Hang Jebat 45, Kebayoran Baru to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To Section G. Securities/Insurance 1 10 days after award CO Section E. Construction Schedule 1 10 days after award COR Section E. Preconstruction Conference 1 10 days after award COR Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1 5 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Stephanus Gunawan – Maintenance Superintendent

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed- Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

Financial Management Office US Embassy, Jl. Medan Merdeka Selatan 5, Jakarta

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of N/A of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

1. Bodily Injury on or off the site stated in US Dollars:

Per Occurrence $2,500.00 Cumulative $5,000.00

2. Property Damage on or off the site in US Dollars:

Per Occurrence $25,000.00 Cumulative $50,000.00

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 14 (fourteen) days to perform. For each individual, the list shall include:

o Full Name o Place and Date of Birth o Current Address o copies of their Indonesian Government-Issued Identification Card still active till

6 months ahead. (KTP, active for 6 months ahead).

o Police Certification from the local police where the identification card above is issued (Surat Keterangan Kelakuan Baik dari Polisi tempat KTP dikeluarkan).

o Family Card (Kartu Keluarga) o Certification of Residence (Surat Keterangan Tempat Tinggal) o 2 each (4X6) recent Photograph (Pas Foto) o Copy of Marriage Certificate (Surat Nikah) o School Certificates (Ijazah/Diploma) o Copies of referral letters (Surat Referensi) o 2 names & complete addresses of the neighbors (2 nama dan alamat lengkap tetangga) 2 or 3 names, complete addresses and telephone numbers of families (2 atau 3 nama, nomor telephone, dan alamat lengkap keluarga) Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

Tiles Work Warranty The contractor shall guarantee the new tiles for 1 (one) year against unfit installation, uncompleted installation, displacement, stripping off, popping, and crack on tiles and joint caused by improper installation.

Painting Work Warranty The contractor shall guarantee the painting work for 5 (five) years against peeling off, mildew and discoloration.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED

OR PROPOSED FOR DEBARMENT OR VOLUNTARILY EXCLUDED (JAN

2025)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA

OR SUPPORTING A DIPLOMATIC MISSION…