PWS-_Falcon_Power_Plant_Compressed_Air_System.pdf

International Boundary and Water Commission United States and Mexico United States Section

Front Cover

Performance Work Statement (PWS) Falcon Power Plant Station and Governor Air System Upgrades Starr County, Texas

Solicitation 191BWC19Q0006

April 15, 2019

International Boundary and Water Commission United States and Mexico United States Section Operations and Maintenance Division

USIBWC Falcon Power Plant

Station and Governor Air System Upgrades

Starr County, Texas

Performance Work Statement April 15, 2019

USIBWC Solicitation 191BWC19Q0006 Page-i of ii

TABLE OF CONTENTS

Section 1 Project Specific Information

1.1 Project Overview

1.2 General

1.3 Description of Services

1.4 Objectives

1.5 Project Location

1.6 Period of Performance

1.7 Investigation of Site Conditions

1.8 Duty to Inquire

1.9 Work Restrictions

1.10 Department of Homeland Security

Section 2 Project Requirements

2.1 Governor Air System

2.2 Station Air System

2.3 Clean-Up and Disposal of Waste Materials

2.4 Testing and Training

2.5 Warranty

Section 3 Existing Conditions

3.1 General

3.2 Governor Air System

3.3 Station Air System

3.4 Government Furnished Utilities

3.5 Use of Government Land

3.6 Hazardous Materials

Section 4 Quality Requirements

4.1 General

4.2 Governor Air System Specifications

4.3 Station Air System Specifications

4.4 Additional Specifications

4.5 Common Product Requirements

Section 5 Deliverables

5.1 General

Section 6 Project Coordination & Administration

6.1 General

6.2 Security

6.3 Safety

Section 7 Project Meetings

7.1 General

7.2 Kickoff Meeting

7.3 Progress Meetings

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Performance Work Statement April 15, 2019

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Section 8 Project Schedule

8.1 Description / Purpose

8.2 Schedule Requirements

Section 9 Regulatory Requirements

9.1 Contractor's Responsibility

9.2 Permits

9.3 Dates

9.4 Summary of Regulatory Documents and Agencies

Section 10 Measurements and Payments

10.1 Schedule of Values

10.2 Progress Payment (Lump Sum CLIN)

10.3 USIBWC Payment Processing

10.4 Invoices

Section 11 Abbreviations and Definitions

11.1 Abbreviations

11.2 Definition of Terms

Starr County, Texas

April 15, 2019 Performance Work Statement

USIBWC Solicitation 191BWC19R**** Page-1 of 23

SECTION 1

PROJECT SPECIFIC INFORMATION

1.1 Project Overview

The United States Section of the International Boundary and Water Commission (USIBWC), Falcon

Power Plant Field Office located at FM2098, 1 Reservoir Rd. Falcon Heights, TX. 78545 requires the replacement and upgrade of the station compressed air system and of the governor compressed air system as described herein.

1.2 General

This is a non-personnel services Contract to provide Station and Governor Air System Upgrades. The

Government shall not exercise any supervision or control over the Contract service providers performing the services herein. Such Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.3 Description of Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Station and Governor Air

System Upgrades as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4 Objectives

A. To replace in its entirety the Station Air System that can meet the power plant’s operations and maintenance requirements.

B. To rehabilitate and upgrade the Governor’s Air System.

1.5 Project Location

A. The work is within the United States on land owned by the USIBWC in Starr County, Texas. The site is located at FM2098, 1 Reservoir Rd. Falcon Heights, TX. 78545 (Falcon Power Plant).

B. The work is located completely within the United States but is adjacent to the international border with Mexico.

1.6 Period of Performance

A. The contractor shall complete this work within 150 calendar days after the Contract has been awarded to the Contractor.

B. The new equipment shall be delivered to Falcon Power Plant within 90 Days after the Contract is awarded.

C. The new equipment shall be installed within 60 Days after the equipment is delivered.

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Performance Work Statement April 15, 2019

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1.7 Investigation of Site Conditions

A. The Contractor, as well as their subcontractors, is urged to visit the jobsite and to become fully aware as to the existing conditions affecting the work to be performed under this Contract.

B. Submission of a bid shall be conclusive evidence that the Contractor has reviewed, investigated, and acknowledged all items below.

1. Conditions bearing upon transportation, disposal, handling, and storage of materials.

2. The availability of labor, water, electric power, and roads.

3. Uncertainties of weather and similar physical conditions at the site.

4. The conformation and conditions of the ground.

5. The character of equipment and facilities needed preliminary to and during work performance.

C. Submission of a bid shall be conclusive evidence that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character, quality, and work to be performed, and the quantities of materials to be furnished.

D. Submission of a bid constitutes agreement that Contractor has provided written notice of all conflicts, errors, ambiguities, and discrepancies discovered in PWS, that responses to these written notices are acceptable to Contractor, and that PWS is sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing required work.

E. Contractor has the sole responsibility to make such independent instigation and examination as they deem necessary in order to satisfy themselves as to the conditions to be encountered in the performance of work and the quantities required to complete the work in accordance with the PWS.

F. The Government assumes no responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this Contract, unless that understanding or representation is expressly stated in this

Contract.

G. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

1.8 Duty to Inquire

A. Contractor shall review the full PWS.

B. If during review of these items, the Contractor finds discrepancies, omissions, conflicts, defects, errors, or ambiguities, they have a duty to inquire and shall notify the Contracting Officer prior to the question submission deadline as established in the solicitation. The Contractor shall also inquire about items that are unclear or open to interpretation.

C. The Contractor shall take no advantage of any item of which they have a duty to inquire.

1.9 Work Restrictions

A. The contractor is responsible for conducting business between the hours of 7:00 AM thru 3:30 PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

Starr County, Texas

April 15, 2019 Performance Work Statement

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B. The Contractor may request different working hours and must do so in writing to the COR.

USIBWC Principal Engineer of Operations will make final determination as to the approval of a different work schedule.

1.10 Department of Homeland Security

In any event the staff of the US Department of Homeland Security (DHS, also known as US Customs and

Border Protection or CBP) alerts and directs any field crews to stop work in for any security reasons in the area, the Contractor shall consider this as top priority and fully cooperate with the directions of DHS at all times until the security alert is cleared by the DHS. In addition, the Contractor shall contact and coordinate with the COR for any additional steps to be taken during and after the security alert from the

DHS is cleared.

SECTION 2

PROJECT REQUIREMENTS

2.1 Governor Air System

A. Tank inspection of the air-oil accumulators of the Governor Air System shall be performed by a certified tank inspector.

B. The safety valves on the air-oil accumulators of the Governor Air System shall be tested and proper functionality verified.

C. The Governor Air System compressor shall be replaced, and the existing compressor shall be properly disposed of.

D. An air dryer shall be added as an integral system accessory to the Governor Air System.

E. All corrosion on the tanks and plumbing of the Governor Air System shall be removed and covered by vinyl paint.

F. Contractor shall be responsible for providing and installing new or upgrades to current annunciation system to monitor air compressor status and alarms.

2.2 Station Air System

A. The Station Air System shall be replaced in its entirety and an air dryer shall be installed.

B. An air dryer shall be added as an integral system accessory to the Station Air System.

C. The Contractor is responsible for removing and properly disposing of existing air pipes and mechanical air valves located in the Station Compressor Room.

D. The Contractor is responsible for providing and installing new pipes and air valves according to new equipment specifications as required to avoid condensation and humidity in the air lines.

E. The new pipes and air valves shall be installed in the Main Compressor Room.

F. Contractor shall be responsible for providing and installing new or upgrades to current annunciation system to monitor air compressor status and alarms.

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2.3 Clean-Up and Disposal of Waste Materials

A. The Contractor shall be responsible for the cleanup and disposal of waste materials and rubbish from the site, field office(s), and staging area(s).

B. The disposal of waste materials and rubbish shall be in accordance with applicable Federal, state, and local laws and regulations and with the requirements in these Contract documents. Should a conflict exist in the requirements for cleanup and disposal of waste materials, the most stringent requirements shall apply.

1. All waste unless otherwise noted in these specifications shall be disposed of at a licensed landfill or waste disposal facility.

2. Recyclables

a. The Contractor shall dispose of recyclable and reusable products through waste disposal only as a last option.

b. Scrap metal shall be donated or sold to scrap dealers or recycle centers whenever possible.

C. No excess materials shall be deposited within Government property, unless compliance confirmed by the Government. Excess materials not compliance confirmed by the Government for placement on Government property shall be disposed of or reused by the Contractor at another site.

D. The Contractor shall maintain work and storage areas free from accumulations of waste materials and rubbish and before completing the work, shall remove all temporary facilities, including, buildings, unused materials, concrete forms, and other like materials, which are not a part of the permanent work.

2.4 Testing and Training

The Contractor shall test the new system and provide training to power plant personnel at project completion prior to project acceptance.

2.5 Warranty

A. The Contractor shall warrant that work performed under this PWS conforms to the Contract requirements and is free of any defect in equipment, material, or workmanship performed by the

Contractor or any subcontractor or supplier at any tier for a period of at least five (5) years.

1. The Contractor is responsible for providing warranties on items when the manufacturer's warranty is less than the time period indicated in Paragraph 2.5B A or when the manufacturer's warranty does not cover full repair and/or replacement as appropriate.

B. The Contractor shall obtain warranties from responsible subcontractors, suppliers, and manufacturers, within sixty (60) days after completion of the applicable item of work, but no later than the date of warranty commencement.

C. Starting date of warranty is date of substantial completion.

D. A warranty requires that if a warranted item fails to meet Contract requirements, it shall be repaired, replaced, or have other remedial actions taken to bring the item into compliance with the Contract requirements. Any item damaged due to failure or malfunction of item warranted under this

Contract shall be repaired or replaced at no cost to the Government.

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E. The Contractor shall supply the CO with a telephone number, mailing address, email address, and contact name for the point of contact for any required warranty work.

SECTION 3

EXISTING CONDITIONS

3.1 General

A. Both Air Compressor Systems are original to powerhouse construction and have been in service for more than 60 years.

B. The equipment needs to be replaced due to malfunctions and safety issues.

C. There have been instances where mechanical parts, automatic motor starters and electrical parts are needed to be replaced and parts weren’t available as current equipment is obsolete.

D. Both air systems are necessary for power plant operations.

3.2 Governor Air System

A. The existing Governor Air System consists of a single reciprocating piston air compressor that supplies 200 psi air to the Governor’s air-oil accumulator tanks.

B. There is a single air-oil accumulator per generating unit for a total of three tanks.

C. The Governor Air System is noticeably aged as is exhibited by the deteriorating visible appearance of the system, which is further diminished by the high humidity in the equipment gallery in which the compressor and accumulator tanks are located.

D. The compressor is loud, with audible levels expected to be over 85 decibels (dB).

3.3 Station Air System

A. The existing Station Air System provides air for the generator brakes, machine tools, and general powerhouse usage.

B. The Station Air System is comprised of one small and one large reciprocating piston air compressors, two receiver tanks, pipes, moisture separator, mechanical pressure switches, and various electrical controls.

C. The capacity of the compressors is unknown, but the larger compressor features a 75 HP motor and an expected capacity of 200 – 300 cubic feet per minute (cfm).

D. The original control configuration of the Station Air System was lead-lag – the smaller compressor maintained 100 psi station air and the larger compressor would start to assist if pressures did not reach 100 psi.

3.4 Government Furnished Utilities

A. The Government will not be furnishing any utilities for this project including, but not limited to:

electricity, telephone, sewer, and natural gas.

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3.5 Use of Government Land

A. The Contractor's facilities shall be arranged and operated in a manner to preserve and protect existing features, trees, and vegetation to the maximum extent practicable. The location, construction, operation, maintenance, and removal of Contractor's facilities on Government land shall be subject to the approval of the COR.

B. USIBWC land is not available for use for the Contractor's field office and/or sheds.

C. USIBWC property is available for use as the Contractor's staging and/or storage areas.

D. Housing for Contractor personnel will not be permitted on Government land.

3.6 Hazardous Materials

A. As both Air Compressor Systems are original to powerhouse construction and have been in service for more than 60 years, they may be composed of materials that contain lead or asbestos.

B. The Contractor is responsible for evaluating the existing systems to determine the presence of lead or asbestos-containing materials.

C. The Contractor shall provide a findings report to the COR to include a plan for handling and proper disposal of lead and/or asbestos-containing materials prior to the removal of the existing systems.

SECTION 4

QUALITY REQUIREMENTS

4.1 General

A. All new equipment shall be tested by the Contractor and witnessed by the COR prior to being shipped to Falcon Power Plant.

4.2 Governor Air System Specifications

A. Compressor:

1. At least 25 CFM (Cubic Feet per Minute)

2. 50 PSIG (Pounds per Square Inch, Gauge)

3. Maximum Operating Pressure 153 PSIG

4. Oil-Free, Energy Efficient Compressor

5. Power Outage Self-Restart

6. Phase Monitor

7. Ultra-Coat Rotor Protectant

8. Air Quality Compliance (ISO 8573)

4.3 Station Air System Specifications

A. Compressor:

1. At least 160 CFM (Cubic Feet per Minute)

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2. 125 PSIG (Pounds per Square Inch, Gauge)

3. Maximum Operating Pressure 175 PSIG

4. Oil-Free, Energy Efficient Compressor

5. Power Outage Self-Restart

6. Phase Monitor

7. Ultra-Coat Rotor Protectant

8. Air Quality Compliance (ISO 8573)

B. Heatless Air Dryer

1. Capacity 5000 SCFM (Standard Cubic Feet per Minute)

2. -100°F Dew Point

3. Maximum Operating Pressure 150 PSIG

4. Connection type 2” NPT (National Pipe Taper)

5. Micro-Processor Controller

6. High Performance Valves

7. 3-Valve Bypass

8. Energy Management System (EMS)

9. Includes Pre-Filters and After-Filters

C. Pneumatic No-Loss Drain Valve

1. Heavy duty industrial valve to remove condensation without wasting compressed air

2. Fully Pneumatic

3. Non-Clogging Ball Valve

4. Power Supply for dry compressed air 55-130 PSI (Pounds Square Inches)

5. Two (2) Inlet Connections .75”

6. Two (2) Outlet Connections .50”

7. Pressure 0-450 PSI

8. Operating Temperatures 32° to 180° F

D. Storage Tank

1. Vertical Type Tank

2. Capacity 660 Gallons

3. 200 PSI Maximum Pressure

4. Internal/External Coating

5. Electronic No Loss Drain Valve

4.4 Additional Specifications

A. Electronic Equipment

1. The new air systems and associated equipment shall be provided with a new digital metering system, motors ground/overload fault protection, 3 or 1-phase breaker protection system and cabinet compliance with UL (underwriters laboratory).

B. New Electrical Feeder

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1. The Contractor shall provide and install a new electrical feeder from both the Governor Air

System and the Station Air System to the Pump and Compressor Board Switchgear.

2. The size and ratings of the electrical conductors and rigid conduits shall be according to

National Electrical Codes standards and rating tables.

C. Alarms

1. The Station Air Compressor System and associated equipment shall have several types of alarms to indicate Power Outage, Motor Over-Current, and 3-Phase Voltage Monitor at a minimum.

2. The alarms shall reset upon return to normal operating conditions.

3. Remote communication of alarms via a contact closure shall be provided.

4. Optional digital communication via fiber optic shall be made available.

D. Compressor Metering

1. A digital meter shall be provided to display line voltages, line currents, phase imbalance, air pressure, humidity, and operation hours at a minimum.

E. Cabinets & Enclosures

1. Shall be welded steel (painted) or reinforced riveted galvanized frame construction in accordance with NEMA 1 class specifications (National Electric Manufacturer Association).

F. Ventilation

1. The Station Compressor isolation cabinet enclosure shall be designed for convection cooling.

If fan cooling is required for solid state electronic devices, air filters shall be provided to mitigate dust infiltration.

G. Fiber Optic Communication System

1. The Contractor shall provide and install fiber optic 6/12 All Dielectric Self Supporting

(ADSS) double jack from control room to compressor room area using the facility cable trays.

2. Wherever there is no cable tray, the Contractor shall complete the cable installation with metal conduit.

4.5 Common Product Requirements

A. Materials Certification

The Contractor shall submit a materials certification package to COR which contains a checklist and supporting documentation for all materials used on the project. The supporting documentation shall consist of a summary of all documentation practices utilized for material acceptance and explanations of any deficiencies noted on the checklist.

1. Material certifications shall ensure that all items meet the Buy American Act (41 USC 10a -

10d).

B. Source Control

1. The Contractor shall use only materials that meet the Contract requirements.

2. Unless otherwise specified or compliance confirmed, the Contractor shall use new materials for the work. Material can be reused onsite upon written approval of COR.

3. All materials installed shall be free of defects.

4. The Contractor shall secure the Government’s compliance confirmation of the proposed source of materials to be used before their delivery.

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C. Quality Control / Quality Assurance of Materials

1. Source Limitations

To the greatest extent possible for each item of work, the Contractor shall provide materials of a singular generic kind from a single source.

2. Compatibility of Options

Where more than one choice is available as options for Contractor's selection of a product, material, or equipment, the Contractor shall select an option which is compatible with other products, materials, or equipment. Compatibility is a basic general requirement of product, material, and equipment selections.

3. Field Measurements

Verify field measurements, lines, grades, locations, and details at the jobsite prior to fabrication. It shall be the Contractor's responsibility to conform to and satisfy actual field conditions, for accuracy of dimensions, proper fit, and for adequacy of use intended.

4. The Contractor shall correct or remove materials that fail to meet Contract requirements or that do not produce satisfactory results. The Contractor shall reimburse the Government for cost incurred if additional quality assurance sampling and testing is required by a change of source.

5. Materials not meeting Contract requirements will be rejected, unless the Government approves corrective actions in writing. Upon rejection, the Contractor shall immediately remove and replace rejected materials. Should the Contractor fail to comply with the removal of rejected materials, the Government may remove and replace defective material and the cost of testing, removal, and replacement will be deducted from the Contractor’s monthly pay estimate or final payment.

D. Hazardous Materials

The Contractor shall use materials that are free of hazardous materials. The Contractor shall notify the Government immediately when a visual observation or odor indicates that materials in required material sources or on sites owned or controlled by the Government may contain hazardous materials.

E. Surplus Materials

1. The Contractor shall take ownership of surplus materials unless otherwise indicated in the

Contract documents.

2. The Contractor shall remove and dispose of materials in accordance with Paragraph 2.3 If requested or otherwise noted in these specifications, the Contractor shall provide an appropriate level of documentation to verify proper disposal.

F. Storage and Protection

1. Designate receiving/storage areas for incoming products so that they are delivered according to installation schedule and placed convenient to work area in order to minimize waste due to excessive materials handling and misapplication.

2. Store and protect products in accordance with manufacturers' instructions.

3. Store with seals and labels intact and legible.

4. Prevent contact with material that may cause corrosion, discoloration, or staining.

5. Provide equipment and personnel to store products by methods to prevent soiling, disfigurement, or damage.

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6. The Contractor shall store and handle materials to preserve their quality and fitness for the work and shall store materials so that they can be easily inspected and retested. When required by the Government, the Contractor shall protect the material with cover, on wooden platforms, or on other hard, clean surfaces as necessary.

SECTION 5

DELIVERABLES

5.1 General

A. Deliverables include, but are not limited to:

1. Project Schedule

a. Project Schedule is to be delivered to COR within seven (7) Calendar Days of contract award.

2. Licenses and Certifications

a. The Contractor shall submit all Licenses and Certifications of personnel performing electrical work

3. Air system designs

a. All pre-engineering designs shall be approved by Power Plant Superintendent and Power

Plant Electrical Engineer prior to installation.

4. Installation Procedure Plan

a. The Contractor shall develop, provide a procedure to remove and install new equipment to avoid disturbing Falcon Power Plant daily operations.

5. Material and equipment certifications

6. Product submittals

7. Safety documents

8. As-built drawings and schematics of new systems

9. Arc Flash Study Analysis Report

a. The Contractor shall provide an Arc Flash Study Analysis Report for both air system’s

Motor Control Starters and Breakers after the new equipment has been energized and prior to project acceptance.

10. Warranty

SECTION 6

PROJECT COORDINATION & ADMINISTRATION

6.1 General

A. The Contractor shall provide all materials, equipment, labor, and services required by this

Performance Work Statement to perform the work for the Contract sum and within the Contract time.

B. The Contractor shall be responsible for ensuring that all of its suppliers, manufactures and subcontractors have reviewed all applicable documents relative to their work. The Contractor shall

USIBWC Solicitation 191BWC19R**** Page-11 of 23 provide all labor, material, equipment, and services not provided by the Contractor’s suppliers, manufacturers, fabricators, and/or subcontractors.

6.2 Security

The Contractor is responsible for securing the work site, equipment, and materials from vandalism and theft.

6.3 Safety

A. The Contractor is solely responsible for worksite safety while performing work or inspections on

Government property. The Contractor shall implement a safety program that protects the lives and health of personnel in the project area, prevents damage to property, and avoids work interruptions.

B. The Contractor is responsible for being cognizant of and ensuring compliance with the requirements set forth. Such responsibility shall apply to both the Contractor’s operations and those of the

Contractor’s subcontractors.

C. The Contractor shall comply with all provisions of all applicable regulations of the Occupational

Safety and Health Administration (OSHA), 29 CFR 1910, Occupational Safety and Health

Standards, and 29 CFR 1926, Construction Standards.

1. The OSHA 29 CFR 1910 and 29 CFR 1926 can be accessed at http://www.osha.gov or http://www.gpo.gov/fdsys/.

D. The Contractor’s personnel shall be required to use appropriate personal protective equipment such as, but not limited to: hard hats, safety goggles, welding shields, face shields, protective footwear, protective gloves, and hearing protection.

E. The Contractor shall perform daily housekeeping. The Government will not provide trash dumpsters.

SECTION 7

PROJECT MEETINGS

7.1 General

A. The Contractor, the COR, or the CO may schedule project meetings at any time.

B. When USIBWC schedule's a meeting, the COR shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The COR shall prepare the meeting agenda and distribute to all invited attendees.

C. When the Contractor schedule's a meeting, the Contractor shall inform participants and others involved and individuals whose presence is required, of date and time of each meeting. The

Contractor shall prepare the meeting agenda and distribute to all invited attendees.

D. The following meetings are anticipated and the Contractor shall identify them in the Schedule:

1. Kickoff Meeting

2. Progress Meetings http://www.osha.gov/ http://www.gpo.gov/fdsys/

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7.2 Kickoff Meeting

A. After award of the Contract, the COR will coordinate with the Contractor to schedule a Kickoff

Meeting. The meeting shall take place prior to the beginning of any Contract work.

B. The purpose of the meeting is to introduce project personnel and to review responsibilities and procedures.

C. The Contractor shall reach an understanding with the Government regarding the project requirements as stated is this Performance Work Statement. This understanding shall be documented in writing and approved by the CO after the Kickoff Meeting.

D. Attendees include, but are not limited to:

1. Contractor's Project Manager

2. COR

3. Falcon Power Plant Representative

4. It is recommended that Contractor's engineers, inspectors, subcontractors, suppliers, and other concerned parties also attend the conference. The Contractor may invite anyone they wish to this meeting.

5. All participants at the conference shall be familiar with the project and authorized to conclude matters relating to the work.

E. Agenda

Discussion of items of significance that could affect the work and project, including the following:

1. Introduction/designation of key personnel and their duties.

2. Review of the current phasing, critical work sequencing, and long-lead items.

3. Review of minimum project requirements.

4. Review of procedures for handling and processing modifications, RFIs, deliverables, and applications for payment.

5. Preparation of deliverable documents.

6. Use of site.

7. Work restrictions.

8. USIBWC and other's occupancy requirements.

9. Safety and first aid.

10. Security.

11. Maintenance of project site.

12. Working hours.

F. Meeting Minutes

The Contractor will record the discussions of the meeting and distribute the minutes to all attendees for review prior to finalizing.

7.3 Progress Meetings

A. The COR will schedule progress meetings once the Contractor has mobilized onsite. The COR will conduct and issue minutes of the meetings. Meeting minutes will become official Contract correspondence.

B. The Government may call other meetings on an "as needed" basis.

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C. The purpose of these meetings shall be to analyze the progress of the work, resolve conflicts, and in general coordinate the operation of all organizations active at the project site.

SECTION 8

PROJECT SCHEDULE

8.1 Description / Purpose

A. The Contractor shall prepare a project schedule which shall reflect completion of all work under this

Performance Work Statement and shall include allotted time for all related activities by other agencies within the allotted Contract period.

B. The first compliance confirmed schedule that properly shows all activities within the allotted period shall be the baseline schedule.

C. This schedule shall be prepared using the Critical Path Method (CPM). The project schedule is required to assure adequate planning and execution of the work and to assist the Government in appraising the reasonableness of the proposed schedule and evaluating progress of the work.

8.2 Schedule Requirements

A. Project schedule submittals for compliance confirmation shall include an electronic pdf file.

1. Half sized sets shall be eleven (11) inches by seventeen (17) inches (ANSI size B). The schedule shall be drawn so that half sized sets are fully legible and that diagrams and notes can be clearly understood.

2. Whenever the project schedule requires more than one sheet of paper, regardless of size, each sheet shall have fully identified columns, rows, titles, and dates.

3. All abbreviations shall be defined.

4. Each project schedule shall show a revision date.

B. The Contractor shall provide an updated schedule with any invoices.

C. Schedule Requirements

1. Baseline Schedule

a. A complete baseline schedule shall be submitted. The Government will review the project schedule and submit comments and required revisions within fourteen (14) calendar days of receipt.

(1) Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Government's compliance confirmation of the schedule.

b. Upon compliance confirmation of the baseline schedule, save the schedule as a baseline and update on a monthly basis. The schedule update will be used to evaluate the

Contractor's progress and invoice payments.

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2. Baseline Schedule Preparation

Prepare a list of all activities required to complete the work. The baseline schedule shall include all planned work activities and sequences and show Contract completion within the number of calendar days specified in the Contract.

a. Activities

(1) Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

(2) Describe each activity on the schedule using:

(a) A logical activity number utilizing an alphanumeric designation system tied to the sequence of work.

(b) A concise description of the work represented by the activity.

(c) An activity duration in whole calendar days.

(d) Code the activities so that organized plots (no larger than 11x17) of the project schedule may be produced.

b. Critical Path Activities

Clearly and accurately identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with milestone dates.

c. The baseline schedule as developed shall show the sequence and interdependence of activities required for complete performance of the work.

(1) Ensure all work sequences are logical and the baseline schedule shows a coordinated plan of the work.

(2) Show a predecessor and successor for each activity.

d. Time Frame

Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity.

(1) Incorporate inspections, permitting, repairs, and other activities that may affect the completion of the Contract in the project schedule.

(2) Show a beginning date, ending date, and duration in number of calendar days for each activity.

(3) Show float for each work activity.

e. Constraints

Include constraints and work restrictions in schedule and show how the sequence of work is affected.

f. Milestones

Include milestones indicated in this document in schedule, including, but not limited to, the cleaning, inspection, repair, or other items as determined by the Contractor.

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SECTION 9

REGULATORY REQUIREMENTS

9.1 Contractor's Responsibility

A. It is the Contractor’s responsibility to perform work in compliance with all applicable requirements of federal, state, and local laws, codes, rules, regulations, ordinances, and standards, including, but not limited to, those outlined in 9.4 below.

B. It shall be the responsibility of the Contractor to acquire copies of all applicable codes, regulations, and standards for ready reference.

C. In instances where requirements are in conflict, the stricter standard shall apply.

D. Any and all inspections, observations, or tests required for code compliance are the responsibility of the Contractor.

9.2 Permits

A. Prior to the beginning of work, the Contractor shall be responsible for researching, coordinating, obtaining, and paying all applicable fees for all permits required by Federal, state, and local entities.

The Government is not responsible for any existing or newly introduced permits required before, during and/or after work on of this project.

B. The Contractor shall be responsible for and shall give and maintain any and all notices required by applicable regulations, laws, or permitting authorities pertaining to work on of this project.

C. Building Permits

1. USIBWC is not required to obtain building permits from local jurisdictions on real estate owned or controlled by USIBWC. However, work on utility connections, sewer connections, and fire-protection systems may require liaison with local jurisdictions. The Contractor shall be responsible for identifying the coordination required.

2. Though the USIBWC is not required to obtain building permits from local jurisdiction, the

Contractor shall comply with state and local building codes to the maximum extent practicable. USIBWC has the final authority to accept or reject any recommendation from state and/or local government officials.

9.3 Dates

A. For all related standards and regulatory requirements in this document, the version, edition, or year shown indicates the governing version.

B. All Public Laws, Code of Federal Regulations (CFR), Federal Acquisition Regulation (FAR), Executive Orders (EOs), Management Policies, Government Directives, Government Standards, refer to the original document as well as any subsequent amendments, corrections, and/or additions.

1. The latest amendments, corrections and additions are to be assumed applicable in the same way as the document itself.

2. The version in effect as of the issuing date of the Solicitation for this project governs unless the law, regulation, order, policy, directive, or standard is updated with a retroactive clause.

Page-16 of 23 USIBWC Solicitation 191BWC19R****

9.4 Summary of Regulatory Documents and Agencies

Regulatory requirements applicable to this project are listed below.

A. Institute of Electrical and Electronics Engineers (IEEE)

1. 2017 National Electrical Safety Code (NESC)

B. National Fire Protection Association (NFPA)

1. NFPA 70-2017 Standard for Electrical Safety in the workplace (also known as the National

Electrical Code [NEC]), with Errata through 70-17-4 and TIA through 17-4

C. Occupational Safety and Health Administration (OSHA)

1. Occupational Safety and Health Standards (29 CFR 1910)

a. https://www.osha.gov/law-regs.html

2. Construction Standards (29 CFR 1926)

a. https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS& p_toc_level=1&p_keyvalue=Construction

D. Public Laws and Acts

All Public Laws and Acts can be found at http://www.gpo.gov/fdsys/

1. An Act Authorizing the Transfer of Certain Real Property for Wildlife, or other purposes [16

USC 667b]

2. Buy American Act [41 USC 10a - 10d]

3. Clean Air Act

4. Clean Water Act

5. Endangered Species Act (ESA)

6. Federal Environmental Pesticide Control Act [7 USC Chapter 6]

7. Fish and Wildlife Act of 1956 [16 USC 742f (a) (4) and 16 USC 742f(b)(1)]

8. Migratory Bird Treaty Act (MBTA) [16 USC 703 through 712]

9. National Environmental Policy Act (NEPA) [42 USC 4321-4347]

10. National Historic Preservation Act (NHPA) of 1966

11. National Wildlife Refuge System Improvement Act of 1997

12. Refuge Recreation Act [16 USC 460k-1 and 2]

13. Resource Conservation and Recovery Act (RCRA)

14. Solid Waste Disposal Act

15. Toxic Substance Control Act

16. Wild and Scenic Rivers Act

E. State of Texas

1. Texas Engineering Practice Act and Rules Concerning the Practice of Engineering and

Professional Engineering Licensure

a. http://www.tbpe.state.tx.us/downloads/law&rules.pdf https://www.osha.gov/law-regs.html https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction http://www.gpo.gov/fdsys/ http://www.tbpe.state.tx.us/downloads/law&rules.pdf

USIBWC Solicitation 191BWC19R**** Page-17 of 23

SECTION 10

MEASUREMENTS AND PAYMENTS

10.1 Schedule of Values

A. Breakdown each lump sum item into component work activities used in the schedule for which invoices may be requested. The work activities broken out within the Schedule of Values shall be integrated into and made a logical part of the baseline schedule submitted under this section.

1. The total costs for the component work activities shall equal the Contract price for that lump sum item.

2. Overhead, general and administrative expenses, escrow, bonds, profit, and other across the board markups shall be applied to each line in the Schedule of Values uniformly.

3. An unbalanced Schedule of Values providing for overpayment to the Contractor for items of work to be performed first will not be compliance confirmed but shall be revised by the

Contractor and resubmitted until acceptable to the COR. If requested by the Government, the

Contractor shall furnish full copies of subcontracts showing actual costs.

4. The Government may request data to verify accuracy of dollar values.

B. Do not break down unit price items. Use only the Contract price for unit price items.

C. An acceptable Schedule of Values shall be agreed upon by the Contractor and COR before the first invoice is processed.

D. The following items shall have an entry in the Schedule of Values. The Contractor may breakdown each item listed into subsections if they so choose. The Contractor may add additional items. The items shown are the minimum required.

1. Mobilization/Demobilization

2. Hazardous Materials Assessment and Disposal Report

3. Governor Air System Inspection and Rehabilitation

Governor Air System Upgrade

4. Station Air System Replacement and Upgrade

5. Training

10.2 Progress Payment (Lump Sum CLIN)

A. The Schedule of Values shall be used to prepare an invoice request for the items, or portions of items, of the work completed during the monthly progress period.

B. As the activity progresses, the Contractor will be paid the value based on the percentage associated with the activity in the Schedule of Values.

C. The progress payments are made to benefit the Contractor. These payments are made based upon preliminary deliverables, preliminary field inspections, preliminary testing data, and/or preliminary reports. Progress payments do not constitute acceptance of any portion of the work and do not reduce the Contractor’s liability to replace unsatisfactory work, material, or equipment.

D. No progress payment will be made when, in the judgment of the Government, the work is not proceeding in accordance with the provisions of the Contract.

Page-18 of 23 USIBWC Solicitation 191BWC19R****

10.3 USIBWC Payment Processing

A. The Contractor shall submit an electronic copy of their invoice to USIBWC's Finance and

Accounting Division (FAD) via invoices@ibwc.gov. The Contractor's invoice is not officially received by the Government until USIBWC-FAD receives and date stamps the invoice.

1. A copy of the invoice shall be emailed to the CO and COR concurrently with emailing the invoice to FAD.

2. The electronic pay estimate sent to FAD shall be in pdf format.

B. The invoice for this Contract shall not be combined with any other work or other Contracts; it shall be for this Contract only.

10.4 Invoices

A. The Contractor shall submit invoices per FAR 52.232-25 Prompt Payment.

1. The Contractor's invoice must contain

a. Name and address of the Contractor.

b. Invoice date and invoice number. The Contractor shall date invoices as close as possible to the date of emailing.

c. Contract number

d. Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

e. Payment terms.

f. Name and address of Contractor official to whom payment is to be sent (must be the same as that in the Contract or in a proper notice of assignment).

g. Name, title, phone number, and email address of person to notify in the event of a defective invoice.

h. Any other information or documentation required by the Contract or this PWS.

i. Itemized billing by Schedule of Values.

j. Previously billed total.

SECTION 11

ABBREVIATIONS AND DEFINITIONS

11.1 Abbreviations

Wherever the following abbreviations and terms are used in this PWS or other Contract documents, the intent and meaning will be as follows:

ANSI American National Standards Institute

ASCE American Society of Civil Engineers

ASTM ASTM International

CBP Customs and Border Protection

CD Compact Disc (may be used interchangeably with DVD)

CFR Code of Federal Regulations

CLIN Contract Line Item Number mailto:invoices@ibwc.gov

USIBWC Solicitation 191BWC19R**** Page-19 of 23

CO Contracting Officer

COB Close of Business

COR Contracting Officer's Representative

CPM Critical Path Method

D&O Deficiency and Omission

DHS US Department of Homeland Security dpi Dots per inch

DVD Digital Video Disc (may be used interchangeably with CD)

EO Executive Order

EPA US Environmental Protection Agency

ESA Endangered Species Act, 16 USC 1531 et seq.

ESD Engineering Services Division, USIBWC

FAD USIBWC Finance and Accounting Division

FAR Federal Acquisition Regulations

FT Foot/feet

FY Fiscal Year (October 1 through September 30)

IBWC International Boundary and Water Commission

ICC International Code Council

IFB Invitation for Bid

IGE Independent Government Estimate in Inch

IPC International Plumbing Code

JHA Job Hazard Analysis

LBS Pounds

LDs Liquidated Damages

LS Lump Sum

MAX Maximum

MBTA Migratory Bird Treaty Act, 16 USC 703 - 712

MFL magnetic flux leakage

MIN Minimum

MIN Minute

Mod Contract modification

MSDS Material Safety Data Sheets (has been replaced with SDS)

NA Not Applicable

NEPA National Environmental Policy Act

NFPA National Fire Protection Association

NHPA National Historic Preservation Act, 54 USC 300101 et seq.

NIST US National Institute of Standards and Technology

NSF National Science Foundation

NTP Notice to Proceed

O&M Operations and Maintenance

OEM Original Equipment Manufacturer

OIG Office of Inspector General

OSHA Occupational Safety and Health Association

PE Professional Engineer

PPE Personal Protective Equipment

PSI Pounds Per Square Inch

PSL Project Specific Locations

PT Liquid Penetrant Testing

Page-20 of 23 USIBWC Solicitation 191BWC19R****

QA Quality Assurance

QC Quality Control

RCRA Resource Conservation and Recovery Act

RFI Request for Information

RFP Request for Proposal

ROW USIBWC Right of Way

RT Radiographic Testing s Second

SBU Sensitive But Unclassified

SDS Safety Data Sheets (new name of MSDS)

SF Square Foot

PWS Performance Work Statement

TAC Texas Administrative Code

TBD To be Determined

TCEQ Texas Commission on Environmental Quality

TIA Tentative Interim Amendment

TX Texas

TYP Typical

US United States

USC United States Code

USIBWC International Boundary and Water Commission, United States Section

YR Year

11.2 Definition of Terms

Definitions of terms used include the following:

Addendum Change in proposal forms developed between advertising and bid submittal deadline.

Baseline Schedule The compliance confirmed schedule used as a basis to judge progress on the project.

Business Day All days in a month excluding weekends and holidays.

Calendar Day All days in a month including weekends, holidays, and both work and non-work days.

Contract The agreement between the USIBWC and the Contractor establishing the obligations of the parties for furnishing of materials and performance of the work prescribed in the Contract documents.

Contract Documents Elements of the Contract including but not limited to the plans, Performance Work Statement, technical specifications, provisions, Contract bonds, modifications, and supplemental agreements.

Contract Drawings Any drawings produced as part of this Contract/Contract.

Contract Time The number of calendar days specified for completion of the work including authorized additional working days.

USIBWC Solicitation 191BWC19R**** Page-21 of 23

Contracting Officer Authorized representative of the USIBWC with the authority to enter into, administer and/or terminate Contracts and make related determinations and findings.

Contracting Officer’s Representative An individual, designated in writing, by the Contracting Officer authorized to perform specific technical and administrative functions.

Critical Path The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall project duration. The critical path may contain float.

Critical Path Method An activity-oriented scheduling method, where activities and durations are well-defined for the development of the project.

Network calculations determine when activities can be performed and the critical path of the project.

Contractor The individual, partnership, limited liability company, corporation, or joint venture and all principals and representatives with which the Contract is made by the

USIBWC.

Deliverable Item required to be delivered by Contractor to USIBWC to meet requirements of this Performance Work Statement.

Engineer A professional engineer or engineering firm registered professional in the State of Texas.

Float The measure of leeway in starting and completing an activity in a CPM schedule. Float is not for the exclusive use or benefit of either the Government or the Contractor but is jointly owned.

Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned project completion date.

Flood An overflow of water that submerges land which is usually dry.

Flooding can be caused by any source of water including, but not limited to, rain, runoff, river flow, dam releases, and structural failures.

Government Refers to International Boundary and Water Commission, United

States and Mexico, United States Section.

Hazardous Materials Hazardous materials or waste include but are not limited to explosives, compressed gas, flammable liquids, flammable solids, combustible liquids, oxidizers, poisons, radioactive materials, corrosives, etiologic agents and other material classified as hazardous by 40 CFR 261, or applicable state and federal regulations.

Holidays Holidays recognized by the Federal Government: New Year's

Day, Birthday of Martin Luther King, Jr., Washington's

Birthday, Memorial Day, Independence Day, Labor Day, Page-22 of 23 USIBWC Solicitation 191BWC19R****

Columbus Day, Veterans Day, Thanksgiving Day and Christmas

Day. See http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/#url=Overview for a complete list for any given year.

Materials The words "material" or "materials" is used in this Performance

Work Statement to denote items furnished by the Contractor which shall be construed…