Retaine_SOW_Brotman_.docx

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

ReTAINE (Real Time Assessment in the Natural Environment) Database Service Agreement Statement of Need and Purpose:

The contract is required to manage three ongoing study protocols and maintain data on servers managed by Sanford Research North in Fargo, ND as specified in IRB protocol 01-M-0192. These projects were previously supported by a NIMH Director’s Office Supplemental Funding Grant which has ended. This contract is needed to keep data collection ongoing through this year and up to three additional option years.

Background Information and Objective:

ReTAINE is utilized by the Emotion and Development Branch in a large branch-wide study that has been ongoing for over two years. Ongoing support of this database will ensure data collection continues, protocols are managed, and data is securely stored on servers. This contract is required to maintain database access. The contractor will oversee data collection, data management, server access as well as troubleshooting any issues or needs that arise in any of these domains.

Period of Performance:

The period of performance is one 12-month base year with three 12-month option years.

Proposed Base Year- July 1, 2019 – June 30, 2020 Proposed Option Year One- July 1, 2020 – June 30, 2021 Proposed Option Year Two- July 1, 2021 – June 30, 2022 Proposed Option Year Three- July 1, 2022 – June 30, 2023

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements:

ReTAINE’s staff (Sanford Research North) will provide technical support associated with data collection, management, and storage for all ongoing protocols. Service shall be performed by a team of representatives employed by Sanford Research North. Service shall consist of, but not limited to:

· study, assessment, signal schedule, and user creation; hands-on user training; customer support; error troubleshooting and resolution (e.g., sending signal errors, scheduling errors, participant access issues)

· study data storage and backup

· ongoing maintenance and updates with IT specialists

In addition, the contract includes access to the ReTAINE engine, including signaling by Twilio, and use of Sanford Health servers.

LEVEL OF EFFORT:

This contractor shall have extensive training and experience in database management, computerized database systems, data security, and programming, and is not suited to short-term appointments typical of training positions.

GOVERNMENT RESPONSIBILITIES

The Government will be responsible for reviewing activities and providing feedback. Reports generated as the result of this contract will be reviewed and approved within a mutually agreeable timeframe.

DELIVERY OR DELIVERABLES

Throughout the study the ReTAINE will update NIMH staff as needed about system issues and/or updates. In addition, a progress report will be submitted every twelve months throughout the duration of the contract. This will report will include the number of signals sent per study and the number of registered participants per study.

REPORTING REQUIREMENTS

A progress report will be submitted every 12 months during of the contract.

OTHER CONSIDERATIONS

Travel:

No travel is associated with this contract.

Key Personnel:

Service shall be performed by trained representatives employed by Sanford Research North that has at least five years of extensive computer science and database management experience.

Information System Security Plan:

Data from Ecological Momentary Assessments (EMA) will be collected using secure technology, with procedures approved by the NIMH ISSO. This will involve direct collection of the answers on a secure server managed by ReTAINE. This data will not include PPI but may contain sensitive clinical information. This information will be reviewed by a NIH-trained clinician not affiliated with ReTAINE. These procedures have been approved by NIMH ISSO and NIH IRB and have been in place for over two years to facilitate ongoing data collection.

Data Rights:

The Emotion and Development Branch shall have unlimited rights to and ownership of all deliverables provided under this contract including reports, recommendations, briefings, workplans, and all other deliverables. This includes the deliverables provided under this contract and any optional tasks deliverables exercised by the contracting officer. In addition, it includes any additional deliverables required by contract change. The definition of “unlimited rights” is contained in Federal Acquisition Regulation (FAR) 27.401, “Definitions”. FAR Clause 52.227-14, “Rights in Data-General” is hereby incorporated by reference and made a part of this contract/order.

Section 508—Electronic and Information Technology Standards:

The Contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998.

Publications and Publicity:

The contractor will not write scientific publications based on this work.

Confidentiality of Information:

The government will not provide to the contractor any proprietary information or data pertaining to an institution or organization which is confidential. Whenever the contractor is uncertain with regard to the confidentiality of or a property interest in information under this contract, the contractor should consult with the Contracting Officer prior to any release, disclosure, dissemination, or publication.

ATTACHMENTS

1. Sole Source Justification

2. Independent Government Cost Estimate

3. Market Research Form

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs